Viewing The Schedule Of Classes JOBAID

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Job Aid – CS Viewing the Schedule of ClassesViewing the Schedule of ClassesPurpose: Users may be given “View only” access to the Schedule of Classes. These users maynavigate to Maintain Schedule of Classes to view detailed class information for individualsections. The instructions below describe how to view information such as class meeting data,enrollment controls, notes, and textbook information.StepAction1.Navigate to the Maintain Schedule of Classes page: Main Menu › CurriculumManagement › Schedule of Classes › Maintain Schedule of Classes2.Enter the desired search criteria. In this example, enter: Term 2112, SubjectArea Psych, Course ID 002026. Click the Search button.Result: The schedule of classes displays (Basic Data tab).Last Updated: 1/25/2011Page 1

Job Aid – CS Viewing the Schedule of ClassesStep3.ActionSelect the tab you wish to view:TabBasic DataMeetingsEnrollment ControlNotesTextbookData Session Component Start Date/End Date Instruction Mode Course Attributes Facility ID (Building Room) Capacity Meeting Start Time/End Time Pattern or days of week checkboxes ID (Instructor ID) Contact (in minutes) Add Consent Drop Consent Requested Room Capacity (maximum class size) Enrollment Capacity (optimum class size)The Notes page displays standard class notes and/orfree-form text notes that have been added to classsections.Class notes are printed in the Schedule of Classes toprovide students with information on the class.Course Material tab Course Material Type Course Material Status Title ISBN AuthorDetails tab Publisher Edition Year Published Price Currency CodeNotes tab Course Material NotesNote: To view additional sections, use the Show Next Row button in the Class Sections header.Page 2Last Update: 1/25/2011

Job Aid – CS Viewing the Schedule of ClassesBasic DataLast Updated: 1/25/2011Page 3

Job Aid – CS Viewing the Schedule of ClassesFieldSessionDescriptionDisplays the duration of the class.Code0102030405064W14W24W36W16W28W1Class SectionComponentClass TypeAssociated nizationAcademic GroupHoliday ScheduleInstruction ModePrimary InstructorSectionClass TopicEquivalent CourseGroupPage 4DescriptionFull SemesterFirst Half-SemesterSecond Half-SemesterFirst MBA ModuleSecond MBA ModuleThird MBA ModuleMay Four WeekJune Four WeekJuly Four WeekMay June Six WeekJune July Six WeekJune July Eight WeekDisplays the section number. Section numbers roll forward from the lastlike term, however schedulers may modify, add, or delete sections.Defaults from the catalog. Some common values include:Lecture/Discussion, Lecture/Lab, Readings, Seminar.Displays Enrollment or Non-enrollment. Most class sections will beEnrollment. A course with both Lecture and Lab components, with the“Lab” being a separate section may display the lab as either Enrollment orNon-enrollment.Maintained by the Registrar’s Office to adjust credit hours andprerequisites as needed. The default value is 1.Defaults to Main.Where the class is held. The default value is Main – University ofNorthern Iowa, which means the class meets on campus. Other valuesinclude off campus locations such as Allen, Hawkeye, etc.Not currently used at UNI.Defaults based on the subject, may be changed as needed.Defaults from the catalog. Displays the Program (College) associatedwith this course.Defaults to ACAD – Academic Holiday Schedule.Describes how the class is delivered. Values: (P) In Person, (PO) InPerson/Online, (O) Online Semester Based, (OG) Online GuidedIndependent Study, (I) ICN, (IO) ICN/Online.Displays the section number.Not currently used at UNI.Maintained by the Registrar’s Office.Last Update: 1/25/2011

Job Aid – CS Viewing the Schedule of ClassesFieldClass AttributesDescriptionClass Attributes are data items that describe a class section. Someattributes are maintained by the department schedulers and some defaultfrom the catalog and are managed by the Registrar’s Office.All classes will have a Record Code (RCCD) attribute. The value maybe RE – Residential Course, EX – Extension, or GIS – GuidedIndependent Study.All classes (except “Arranged” classes) will have an Organized CourseIndicator (ORG) attribute.Some additional attributes include: Honors Course Indicator Writing Enhanced SectionLast Updated: 1/25/2011Page 5

Job Aid – CS Viewing the Schedule of ClassesMeetingsFieldFacility IDCapacityPat (Pattern)DescriptionDisplays the requested Facility ID (Building Room).The size of the room. Auto-populates based on the Facility ID selected.Displays the days the class meets, if used. May be used to select commonmeeting pattern days. This feature auto-checks the days.Mtg Start/Mtg End Display the start and end times of the class.Checkboxes that indicates the day(s) of the week the class meets.M/T/W/T/F/S/SDefaults to the beginning and end of the term. Schedulers may modify.Start/End DateDisplays the Instructor’s Empl (UNI) ID.IDDisplays the Instructor’s Name.NameDisplays the type of instructor: Primary, Secondary, TAInstructor RoleChecked by default. This indicates the instructor’s name will print in thePrintschedule of classes.Displays the type of access the instructor has: None, Grade, ApproveAccessDisplays the contact minutes per week for the instructor.ContactRoom Characteristics Only used if a specific room is not requested. Displays characteristicsrequested in lieu of a room requested.Page 6Last Update: 1/25/2011

Job Aid – CS Viewing the Schedule of ClassesEnrollment ControlFieldAdd ConsentDescriptionDisplays approval needed for students to add the class. Values: NoConsent, Department Consent, Instructor Consent. Defaults from thecatalog.Displays approval needed for students to drop the class. Values: NoDrop ConsentConsent, Department Consent, Instructor Consent. Defaults from thecatalog.Indicates the status of enrollment for this class. Values: Open, Closed,Enrollment StatusCanceled.Displays the maximum class size. This value cannot be larger than theRequested Roomactual room capacity.CapacityDisplays the optimum class size. This value can be managed by theEnrollmentdepartment scheduler throughout registration.CapacityWait List Capacity If the system wait list feature is being used, the value displayed is thenumber of students allowed on the wait list.If the system wait list feature is being used, this box is checked when theAuto Enroll fromsystem is auto-enrolling from the wait list (first come, first serve). TheWait Listbox is not checked if departments wish to maintain the wait list.The following fields are NOT USED: 1st Auto Enroll Section, 2nd Auto Enroll Section,Resection to Section, Minimum Enrollment Nbr, Cancel if Student EnrolledLast Updated: 1/25/2011Page 7

Job Aid – CS Viewing the Schedule of ClassesNotesFieldSequence NumberPrint LocationNote NbrDescriptionDisplays the sequential order of the note.Defaults to After. Indicates the note is printed after the section detail.Field used to populate standard notes. The Copy Note button can be usedby the scheduler to copy a note to the free format text box and then editthat standard note.Field use to display notes that were entered as free text.Free Format TextEven if Class Not in Not used at UNI.Schedule checkboxUsed to copy the standard note to the Free Format Text note field so thatCopy Note buttonedits can be made.Clears the current note text.Clear Note buttonPage 8Last Update: 1/25/2011

Job Aid – CS Viewing the Schedule of ClassesTextbooksFieldTexbookAssignment StatusNo Textbooksassigned to classCopy TextbooksbuttonCourse MaterialTypeCourse MaterialStatusTitleISBNLast Updated: 1/25/2011DescriptionDisplays Pending or Textbook entry complete. Pending – Textbook assignment is incomplete and will NOT beprinted in the Schedule of Classes. “TBA – To Be Announced” willdisplay in the Schedule of Classes. Textbook entry complete – Textbook assignment has been finalizedand will be printed in the Schedule of Classes.If the checkbox is selected, “No Textbooks Required” displays in theSchedule of Classes.Used by schedulers to copy textbooks from another course section.Displays the type of course material: Course Packet, GeneralMerchandise, Textbook, Rental InstrumentDisplays Recommended or Required.Displays the title of the textbook or course material.Displays the ISBN.Page 9

Job Aid – CS Viewing the Schedule of ClassesFieldAuthorPublisherDescriptionDisplays the authorNote: Click the Details tab to view this field.Displays the publisher.Note: Click the Details tab to view this field.EditionDisplays the edition.Note: Click the Details tab to view this field.Year PublishedDisplays the year published.Schedulers do not enter the price. University Book & Supply will enterPricethe price.Note: Click the Notes tab to view this field.Course MaterialDisplays any notes relative to the course material item entry.NotesSpecial Instructions Displays any overall notes related to materials for this section.Page 10Last Update: 1/25/2011

Purpose: Users may be given “View only” access to the Schedule of Classes. These users may navigate to Maintain Schedule of Classes to view detailed class information for individual sections. The instructions below describe how to view information such as class meeting data, enrollment

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