GLOBALG.A.P. RISK ASSESSMENT ON SOCIAL PRACTICE (GRASP)
GLOBALG.A.P. RISK ASSESSMENT ON SOCIAL PRACTICE (GRASP) - PROOF OF ASSESSMENTGGN: 8713783958353Registration number of producer/producer group (from CB): ECAS 2001-234-1GLOBALG.A.P. RISK ASSESSMENT ON SOCIAL PRACTICE (GRASP)PROOF OF ASSESSMENTAccording toGRASP General Rules V1.3 July 2015Option 1Issued toProducer Holland Bean B.V.Moerstraatseweg 14a, 4726 SP Heerle, NetherlandsThe Annex contains details of the GRASP results.The Certification Body MPS-ECAS B.V. declares that the producer group mentioned on this proof has been assessed according to the GLOBALG.A.P. Risk Assessment onSocial Practice Version 1.3 July 2015.Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 1 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
GLOBALG.A.P. RISK ASSESSMENT ON SOCIAL PRACTICE (GRASP) - PROOF OF ASSESSMENTOverall assessment result: Not compliant, but some steps takenGGN: 8713783958353Assessment result in detail:Control Point 1Not compliantControl Point 2Fully compliantControl Point 3Fully compliantControl Point 4Fully compliantControl Point 5Fully compliantControl Point 6Fully compliantControl Point 7Fully compliantControl Point 8Fully compliantControl Point 9Not applicableControl Point 10Fully compliantControl Point 11Fully compliantDate of Assessment: 15-07-2020Date of Upload: 04-08-2020Validity: 02-10-2020 - 01-10-2021 (depending on GLOBALG.A.P. certificate validity)The actual status of this proof is always displayed at: https://database.globalgap.orgCode Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 2 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
GLOBALG.A.P. RISK ASSESSMENT ON SOCIAL PRACTICEGRASP Checklist - Version 1.3Checklist Individual Producer (Option 1)Valid from: 1 July 2015Mandatory from: 1 October 2015Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 3 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
1. CERTIFICATE HOLDER REGISTRATION DATAProducer GGN/GLN:*8713783958353Registration N :234Company name:*Holland Bean B.V.Address:*Moerstraatseweg 14a, 4726 SP nt date:*15/07/2020Contact person:*Previous assessment date(s):25/09/201702/10/2018Rick Kakiailatu09/10/2019Does the producer have any other external audits or certification covering social practices? If yes, which?Standard 1:Standard 2:Standard 3:Standard 4:Valid to:Valid to:Valid to:Valid to:Has the Certification Body detected any significant breach of legal requirement concerning labor conditions?YESNOHas the Certification Body reported this finding to the local/national responsible and competent authority?YESNOComments: No deviations foundCompany description: The company is growing green beans and brussel sprouts. Delivery is to Van Oers United. Payslips, workers contracts and specifications available during assessement.Did the management sign a self-declaration saying that if there were employees GRASP would be implemented?YES* Mandatory fieldCode Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 4 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.orgNO
Are produce handling (PH) facilities included in the GRASP assessment?YESNOIs produce handling sub-contracted?YESNODoes the produce handling facility(ies) have any social standards implemented?YESNOIf yes:If yes, which?Name of the PH company:GGN/GLN of the PH company (if applicable):Name and location of the assessed PH Facilities:PH Facility 1PH Facility 4PH Facility 2PH Facility 5PH Facility 3PH Facility 6Does the company subcontract any other activities?If yes, which one?YESNOAre the subcontracted activities included in the GRASP assessment?Pest and rodent controlYESNOCrop protectionYESNOHarvestYESNOOthers (please specify): 2YESNOCode Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 5 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
2. STRUCTURE OF EMPLOYMENTMonth(s) of peak season (ifapplicable):june - oktoberNationalities of employeesDutch, PolishTotal number of employeesLocal% of employees living inaccommodation provided bythe company (if applicable):Cross-Border MigrantsNational oraryAgencyPermanentTemporaryAgencyin agricultural production10000250000in product handling facility(ies)0000000000Total00000000026Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 6 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
3. PRESENCE DURING THE ASSESSMENTSITE MANAGEMENTPERSON RESPONSIBLE FOR THEIMPLEMENTATION OF GRASPEMPLOYEES' REPRESENTATIVENames¹:Present at the opening meeting?YESNOYESNOYESNOPresent at the assessment?YESNOYESNOYESNOPresent at the closing meeting?YESNOYESNOYESNOOVERALL ASSESSMENT RESULT:(Calculated automatically based on the results per sub-controlpoint)Not compliant, but some steps takenAssessment results reviewed with companymanagement?YESName of certification body:ECASName of assessor:Leen van DrielName of company management:Rick KakiailatuNODuration of the assessment:2¹ Only mention the names if the persons have agreed to release there personal data to be uploaded with the checklist to the GLOBALG.A.P. Database.Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 7 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
GRASP CHECKLISTN CONTROL POINT & COMPLIANCE CRITERIACOMPLIANCEVERIFICATIONYNN/AEMPLOYEES REPRESENTATIVE(S)1CP: Is there at least one employee or an employees’ council to represent the interests of the staff to the management through regular meetings where labor issues are addressed?CC: Documentation demonstrates that an employees’ representative(s) or an employees’ council representing the interests of the employees to the management is elected or inexceptional cases nominated by all employees and recognized by the management. The election or nomination takes place in the ongoing year or production period and iscommunicated to all employees. The employees representative(s) shall be aware of his/her/their role and rights and be able to discuss complaints and suggestions with themanagement. Meetings between employees’ representative(s) and the management occur at accurate frequency. The dialogue taking place in such meetings is duly documented. N/A ifthe company employs less than 5 employees.1.1The election/nomination procedure has been defined and communicated to all employees.1.2Documentation shows that the election and the counting of votes were carried out fairly and openly. In case ofrepresentative(s) not elected but nominated, there is a document justifying why elections could not take place.X1.3The results of the election (name of employees representative(s) or in case of council composition of the council) werecommunicated to all employees.X1.4The election/nomination has taken place in the ongoing year or production period. The representation is current (allelected/nominated person(s) according to the list still working for the company).X1.5The employees representative(s) is/are recognized by the management and a job description clearly defines his/her/theirrole and rights. The employees representative(s) is/are aware of his/her/their role and rights (in case of an employees council, all members are interviewed).XThere is documentary evidence of regular meetings at accurate frequency between the employees representative(s) andthe management, where GRASP related issues are addressed.X1.6COMPLIANCE LEVEL CONTROL POINT 1:(Calculated automatically based on the results per sub-controlpoint)XNot compliantEvidence/Remarks: No ER present at the company.Corrective Actions:Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 8 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
N CONTROL POINT & COMPLIANCE CRITERIACOMPLIANCEVERIFICATIONYNN/ACOMPLAINT PROCEDURE2CP: Is there a complaint and suggestion procedure available and implemented in the company through which employees can make a complaint or suggestion?CC: A complaint and suggestion procedure appropriate to the size of the company exists. The employees are regularly informed about its existence, complaints and suggestions can bemade without being penalized and are discussed in meetings between the employees’ representative(s) and the management. The procedure specifies a timeframe to answercomplaints and suggestions and take corrective actions. Complaints, suggestions and their follow-up from the last 24 months are documented.2.1A documented complaint and suggestion procedure is available, appropriate to the size of the company.2.2Employees are regularly and actively informed about the complaint and suggestion procedure.2.3The procedure states clearly that employees will not be penalized for filing complaints or suggestions.2.4Complaints and suggestions are discussed in meetings between the employees representative(s) and the management.2.5The procedure sets a timeframe to resolve complaints and suggestions (e.g. during the next month).2.6The complaints, suggestions and their follow-up are documented and available for the last 24 months.COMPLIANCE LEVEL CONTROL POINT 2:(Calculated automatically based on the results per sub-controlpoint)XXXXXXFully compliantEvidence/Remarks: (2.1, 2.3 and 2.5) Holland Bean complaints procedure on form HR-P.13. paragraph 4. Employees will not be penalized when they make a complaint, is described in theprocedure. Format includes a 60 day timeframe for resolving.(2.2) Employees are informed about the procedure by intranet portal and announcement near social room on wall.(2.4) No complaints have been recieved last year(2.6) All information is kept for a minimum of two years.Corrective Actions:Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 9 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
N CONTROL POINT & COMPLIANCE N ON GOOD SOCIAL PRACTICES3CP: Has a self-declaration on good social practice regarding human rights been signed by the management and the employees’ representative(s) and has this been communicated tothe employees?CC: The management and the employees’ representative(s) have signed, displayed and put in practice a self-declaration assuring good social practice and human rights of allemployees. This declaration contains at least the commitment to the ILO core labor conventions (ILO Conventions: 111 on discrimination, 138 and 182 on minimum age and child labor,29 and 105 on forced labor, 87 on freedom of association, 98 on the right to organize and collective bargaining, 100 on equal remuneration and 99 on minimum wage) and transparentand non-discriminative hiring procedures and the complaint procedure. The self-declaration states that the employees representative(s) can file complaints without personal sanctions.The employees have been informed about the self-declaration and it is revised at least every 3 years or whenever necessary.3.1The declaration is complete and contains at least all points referred to ILO core labor conventions.3.2The declaration has been signed by the management and by the employees’ representative(s).3.3The declaration is actively communicated to the employees (e.g. displayed on the production site/in the handlingunit/management office or attached to the working contract, information at meetings etc.).X3.4The management, the responsible person for the implementation of GRASP and the employees’ representative(s) knowthe content of the declaration and confirm that it is put into practice.X3.5It is stated that the employees’ representative(s) can file complaints without personal sanctions.3.6The declaration is checked and revised at least every 3 years or whenever necessary.COMPLIANCE LEVEL CONTROL POINT 3:XXXX(Calculated automatically based on the results per sub-controlpoint)Fully compliantEvidence/Remarks: (3.1 and 3.5) Self declaration present on document A.6. and includes all relevant ILO conventions, also employees can file complaints without sanctions.(3.2 and 3.6) Document A.6. signed by ER and mangement on 15-9-2019(3.3) The self declaration is displayed in the social room in employees manual and available on intranet in Dutch and English.(3.4) ER and management are aware of the content, checked during the interview.Corrective Actions:Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 10 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
N CONTROL POINT & COMPLIANCE CRITERIACOMPLIANCEVERIFICATIONYNN/AACCESS TO NATIONAL LABOUR REGULATIONS4CP: Do the person responsible for the implementation of GRASP (RGSP) and the employees’ representative(s) have knowledge of or access to recent national labor regulations?CC: The person responsible for the implementation of GRASP (RGSP) and the employees’ representative(s) have knowledge of or access to national regulations, such as gross andminimum wages, working hours, trade union membership, anti-discrimination, child labor, labor contracts, holiday and maternity leave. Both the RGSP and the employees representative(s) know the essential points of working conditions in agriculture as formulated in the applicable GRASP National Interpretation Guidelines.4.1The RGSP provides the employees representative(s) with the valid labor regulations (e.g. the GRASP NationalInterpretation Guidelines).X4.2RGSP and the employees representative(s) have knowledge about or access to the valid labor regulations on gross andminimum wages and deductions from wages.X4.3RGSP and the employees representative(s) have knowledge about or access to the valid labor regulations on workinghours.X4.4RGSP and the employees representative(s) have knowledge about or access to the valid labor regulations on freedom ofassociation and right to collective bargaining.X4.5RGSP and the employees representative(s) have knowledge about or access to the valid labor regulations on antidiscrimination.X4.6RGSP and the employees representative(s) have knowledge about or access to the valid labor regulations on child laborand minimum age of working.X4.7RGSP and the employees representative(s) have knowledge about or access to the valid labor regulations on holiday andmaternity leave.XCOMPLIANCE LEVEL CONTROL POINT 4:(Calculated automatically based on the results per sub-controlpoint)Fully compliantEvidence/Remarks: (4.1 / 4.7) Checked during interview with ER and management.There is full access to all relevant labor regulations by internet.There is a copy of the CBA present, CAO-Open Teelten.The ER and management are aware of the content and have enough knowledge regarding labor regulations and CBA.Corrective Actions:Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 11 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
N CONTROL POINT & COMPLIANCE CRITERIACOMPLIANCEVERIFICATIONYNN/AWORKING CONTRACTS5CP: Can valid copies of working contracts be shown for the employees? Are the working contracts compliant with applicable legislation and/or collective bargaining agreements and dothey indicate at least full names, nationality, a job description, date of birth, date of entry, the regular working time, wage and the period of employment? Have they been signed by boththe employee and the employer?CC: For every employee, a contract can be shown to the assessor on request on a sample basis. The contracts correspond with the applicable legislation and/or collective bargainingagreements. Both the employees as well as the employer have signed them. Records contain at least full names, nationality, job description, date of birth, date of entry, the regularworking time, wage and the period of employment (e.g. permanent, period or day laborer etc.) and for non-national employees their legal status and working permit. The contract doesnot show any contradiction to the self-declaration on good social practices. Records of the employees must be accessible for at least 24 months.5.1Random checks show availability of written contracts for all employees signed by both parties.5.2There is evidence that the employees have the correct contract according to national legislation and/or collectivebargaining agreements (as stipulated in the applicable GRASP National Interpretation Guideline).X5.3The working contracts include at least basic information on the employee’s name, date of birth and nationality according tothe applicable GRASP National Interpretation Guideline.X5.4The working contracts or attachments to the contracts include basic information on the contract period (e.g. permanent,period or day laborer etc.), the wage, working hours, breaks, and a basic job description.X5.5In the contract, there is no contradiction to the self-declaration on good social practice.5.6If non-national employees are working for the company, records indicate their legal status for being employed by thecompany. A respective working permit is available.5.7Records of the employees must be accessible for at least 24 months.COMPLIANCE LEVEL CONTROL POINT 5:XXXX(Calculated automatically based on the results per sub-controlpoint)Fully compliantEvidence/Remarks: (5.1) Checked the contract of the permanent worker.(5.2, 5.3, 5.4, and 5.5) Contract is according legislation, all information as described in the control points is mentioned in the contract. No deviations found.(5.6) All employees are from Holland and Poland (incl. agency workers)(5.7) All information is kept for a minimum of two years.Flex employment B.V., Hobij, AB and Dutch Contractors B.V. are NEN4400-1 certified, checked on website SNA.Corrective Actions:Code Ref. GRASP V1.3 July15; English VersionGRASP - Checklist Individual Producer (Option 1)Page 12 of 19(c) GLOBALG.A.P. c/o FoodPlus GmbHSpichernstr.55 50672 Cologne, Germanyinfo@globalgap.org www.globalgap.org
N CONTROL POINT & COMPLIANCE CRITERIACOMPLIANCEVERIFICATIONYNN/APAYSLIPS6CP: Is there documented evidence indicating regular payment of salaries corresponding to the contract clause?CC: The employer shows adequate documentation of the regular salary transfer (e.g. employee’s signature on pay slip, bank transfer). Employees sign or receive copies of pay slips/payregister that make the payment transparent and comprehensible for them. Regular payment of the employees during the last 24 months is documented.6.1Documented evidence that the payment is made in defined intervals (e.g. pay slips or pay registers) is available for theemployees (random checks).X6.2Pay slips or pay registers indicate that payments are made in accordance with the working contracts (e.g. employee ssignature on pay slips, bank transfer etc.).X6.3The records of payments are kept for at least 24 months.COMPLIANCE LEVEL CONTROL POINT 6:(Calculated automatically based on the results per sub-controlpoint)XFully compliantEvidence/Remarks: (6.1) All payments by bank every month pay slips provided.(6.2) All by bank.(6.3) All information is kept for a minimum of two years.Agenci
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