Asset Management Plan - Mi-wea
Asset Management PlanDevelopment and “Gap”AnalysisKatie Erickson, City of Wyoming
What is an Asset Management Plan? A comprehensive plan for long-termsustainability A tool to help utility managers make betterdecisions about repairing or replacingequipment and CIP projects Connects level of service with the condition ofthe system, improvement plans, and funding
What is an Asset Management Plan?RevenueStructureAssetInventoryLevel ofServiceCriticalityof AssetsCapitalImprovementProjects A way to put all the piecestogether A future NPDES permitrequirement for majorsystems.
How Do We Start? Where are we?Where should we be?How do we get there?How do we make sure others understand why weare here now?
Gap Analysis Determines current position Clarifies future vision Develops a plan to fill the gap
Gap Analysis Determining current position Examine present policy and procedureGather existing dataExamine current IT capabilitiesAssess current skills, knowledge and culture
Gap Analysis Clarify future vision Review and integrate regulationsExamine standards or best practicesDiscuss desired expectations and outcomesDetermine what data would be useful
Gap Analysis Develop a plan to fill the gap Identify gaps between current practices and futureneeds Research possible skills, tools, and systems thatcan close the gaps Decide what processes will work best for yourorganization Develop an implementation plan and timetable
City of Wyoming Case Study Needed a quick turnaround due to SAW grantapplication due date RFP sent out in the first week of October Received 2 proposals Chose Black & Veatch Began the project in late October
Project Scope Strategic Asset Management (SAM)questionnaire Independent data review of current systems byB&V Interview workshops with key staff Confirm plan vision Identify gaps Complete assessment and implementation plan
Standards Used Proposed NPDES permit language WERF Strategic Asset Management (SAM)assessment tool Publically Available Specification 55 (PAS 55) Produced by the Institute for Asset Managementin the United Kingdom Was being developed into the International(ISO55000)
NPDES Language 4 Requirement Maintenance staff Sufficient but needs documentation Collection map Mapping fairly complete, staff training needed toimplement fully Inventory and assessment of fixed assets Condition, cost, depreciated value. risk evaluationnot complete OM&R budget and rate sufficiency for the sewerand treatment works No replacement fund started and CIP needs to beincluded in rate methodology
NPDES Language Yearly Reporting Need policy, frameworks, strategy and objectives Procedure for reviewing and changing plan Track AM related activities
SAM Gap Assessment Most substantial gaps identified: Developing and documenting AMP strategy andpolicy including Explicit linkage of AMP to level of servicecommitment Including AMP roles and responsibilities into theorganizational structure Formally connecting risk assessment to AMdecisions Training and professional development for staffon asset management
PAS 55Average score: .7.2Section ction NameGeneral RequirementsAsset Management PolicyAsset Management StrategyAsset Management ObjectivesAsset Management PlansContingency PlanningStructure, authority and responsibilitiesOutsourcing of asset management activitesTraining, Awareness and CompetenceCommunication, participation and consultationAsset Management System and DocumentationInformation ManagementRisk Management ProcessesRisk Management MethodologyRisk Identification and assessmentUse and Maintenance of asset risk informationLegal and other requirementsManagement of ChangeLife Cycle ActivitiesTools, facilities and equipmentPerformance and Condition MonitoringInvestigation of Asset Related Failures, Incidents andNon-ComformitiesEvaluation of complianceAuditCorrective and Preventative ActionContinual ImprovementRecordsManagement ReviewAverage score of 1.6 indicates that we are aware of AssetManagement and in the process of developing a programAvg 1.03.02.01.53.02.02.03.01.02.02.02.02.0
Conclusion 4 Focuses, 27 Action Items Asset Management Program StructureAsset Risk ManagementOperational ImprovementsInformation Management 27 Action items identified Including: Strategic Asset Management planning, increase documentation,assign roles and responsibilities, establish risk framework, executebusiness risk evaluation, procure software and hardware for ITsystem, staff training
We didn’t win the lottery What now? Focus on fulfilling NPDES permitrequirements Make educated guesses about grantacquirement and timeline Get started
Moving ForwardImplementAssetManagementProgramStrategic AssetManagementPlanBuild AssetInventoryDatabasePerformanceevaluation andimprovements
Moving Forward Policy StrategyStrategic ObjectivesAssetManagement KeyPlanPerformanceIndicators
Use and Maintenance of asset risk information Legal and other requirements Audit Corrective and Preventative Action Continual Improvement Records Management Review 1.6 General Requirements Asset Management Policy Asset Management Strategy Asset Management Objectives Asset Managemen
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Management Structure of NBF NBF's asset management is entrusted to the asset management company. The asset management company conducts asset management of NBF based on the Asset Management Entrustment Agreement concluded with NBF. (i) Organizational Structure for Operation of Duties of the Asset Management Company
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International Infrastructure Management Manual. The Asset Management Plan is to be read with Council’s Asset Management Policy, Asset Management Strategy and the following associated planning documents: Glamorgan Spring Bay Council Strategic Plan 2012 - 2020 The infrastructure assets covered by this asset management plan are shown in Table 2.1.
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