ACI Open Author Instructions - Thieme

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ACI OpenAuthor InstructionsThank you for contributing to ACI Open. Please read the instructions carefully and observe all the directionsgiven. Failure to do so may result in unnecessary delays in publishing your article.APC Type2021 Article Processing Charge (APC)PWYWThis journal implements a Pay What You Wantmodel for APCs. This means that once yourmanuscript has been accepted for publication and itcomes to paying the processing fee, you decide howmuch to pay. We are giving you the choice to payany price you feel appropriate.Find out more about Open Access at Thieme at http://open.thieme.comSUBMISSION CHECKLISTAll manuscripts must be submitted at the following link:https://mc.manuscriptcentral.com/aciopen AUTHOR INFORMATION- All authors: full name, department, affiliation- Corresponding author: full name, degrees, department, affiliation, mailing address,telephone and fax number, e-mail address MANUSCRIPT FILE- Must be digital - hard copy submissions are not accepted ABSTRACT AND KEYWORDS- See the section Article Types for word limit REFERENCES- Cited sequentially in AMA style FIGURES AND TABLES- Cited sequentially in the main document, must be saved separately from the maindocument ART FILES- Must be saved separately from the main document PERMISSIONS- Required if you plan to reproduce content from a published source or include aphotograph of a patient- Patient permission form forms available at www.thieme.com/journal-authors ETHICAL POLICIES & CONFLICT OF INTEREST- Authors are required to disclose any conflict of interest as per ICMJE COI guidelines andform- Declaration to be accompanied with studies involving human or animal participants1

CONTENTSMANUSCRIPT FORMAT ------3-12Article Types -------------------------------------3General Guidelines ------------------------------5Blinding of Manuscript --------------------------7Title Page -----------------------------------------7Funding t and Keywords --------------------------7Main Document ----------------------------------8Clinical Relevance -----------------------------8Multiple Choice --------------------------------8Thieme Editing ----------------------------------8Acknowledgments -------------------------------8Protection of Human and Animal Subjects -----8Conflict of Interest -------------------------------9References ----------------------------------------10Figure Captions -----------------------------------11Tables ideos ITAL ARTWORK PREPARATION -----------------------------------------13General Guidelines --------------------------------13Black and White Art -------------------------------13Color Art -------------------------------------------13Art Labels SION PROCEDURE -14Article Processing Charge (APC) ------------------14Submission Procedure ----------------------------14Revision Procedure --------------------------------14PRODUCTION PROCEDURE age Proofs ---------------------------------------POLICY STATEMENTS -------141415Statement on Liability -----------------------------15Definition of Authorship ---------------------------15Copyright Statement -------------------------------15Statement of Ethics --------------------------------15Patient Permission Policy --------------------------15EDITORIAL CONTACTS ------172

MANUSCRIPT FORMATArticle TypesThe following graph shows what types of articles are accepted for publication, and what requirement they mayhave.Article TypeAbstract LimitKeywords LimitTitle LimitCase Report300 words1020 wordsInvited Editorialnana20 wordsLetter to the Editornana20 wordsReview300 words1020 wordsResearch Article300 words1020 wordsState of the Art / BestPractice Paper300 words1020 words Research Articles: Research Articles contain original work based on original research orexperimentation not previously published or under consideration by another journal. Reviews: Reviews contain a state of the art review and summary of a specific subject relevant to ACIOpen. Reviews may be solicited by the editorial board based on a perceived need for discussion of aspecific topic. State of the Art / Best Practice Paper: State of the Art / Best Practice Papers would be generally solicitedcontributions that describe the state of the art in a particular area of Clinical Informatics. These paperswill be based on published research and personal experience with the topic. They will be heavily gearedtowards lessons learned, best approaches, safety and quality considerations, and outcomes. Thesesubmissions are intended to serve as an evidence-based summary of current thinking and practice on anissue with the aim of providing individuals and organizations with a condensed, practical, highlyapplicable resource relating to an applied clinical informatics issue. They may also signal areas for futureresearch. Systematic literature reviews are not required for this type of submission. Case reports: Case reports are intended to be an ACI Open equivalent to case reports in clinicalmedicine. However, the focus in case reports will be an information system. Case reports focus on casesof interest with the emphasis on „lessons learned“. Case reports that focus on failures or successes andtheir analysis are preferred. Short case reports are preferred and they should not exceed 2,000 words. Letters to the Editor: Letters include short highlights of applied clinical informatics that are significantenough for dissemination in ACI Open. Letters do not require keywords and summary, and should notexceed 2,000 words (ca. 14,000 characters). They should include no more than one table or figure,respectively. Letters to the editor also undergo a review process.3

Editorials: Editorials allow an expert to provide an opinion on a specific topic relevant to ACI Open.Editorials may be solicited by the editorial board based on a perceived need for discussion of a specifictopic and should not exceed 1,500 words.4

General Guidelines You must submit a digital copy of your manuscript. Hard copy submissions are not accepted.Keep the format of your manuscript simple and clear. We will set your manuscript according to ourstyle—do not try to “design” the document.The manuscript, including the title page, abstract and keywords, text, references, figure captions, andtables should be typewritten, double-spaced in 12-point font with 1-inch margins all around and savedas one file.Each figure should be saved as its own separate file. Do not embed figures within the manuscript file.This requires special handling by Thieme’s Production Department.Keep abbreviations to a minimum and be sure to explain all of them the first time they are used in thetext.The manuscripts should be written in consistent British or American English.The authors should use Système International (SI) measurements. For clarity, nonmetric equivalentsmay be included in parentheses following the SI measurements.Use generic names for drugs. You may cite proprietary names in parentheses along with the name andlocation of the manufacturer.Credit suppliers and manufacturers of equipment, drugs, and other brand-name material mentioned inthe manuscript within parentheses, giving the company name and primary location.Topics of interest for Applied Clinical Informatics Open include (but are not limited to):Clinical information systemsElectronic health records and systems, personal health records, physician/provider order entry, electronicprescribing, clinical decision support, nursing information systems, patient scheduling and tracking tools, labinformation systems, radiology information systems, PACS, Clinical Decision Support tools, Mobile Healthsystem, GP information systems; Personal Health Records, mobile health technology.Administrative and management systemsPractice management, patient notification and communications, drug and resource management, providerscheduling, forecasting and business intelligence, billing systems, quality/safety surveillance and reporting,innovative data reuse and research (data warehousing and data marts);eHealth systemsElectronic communication among patients, providers and other stakeholders, electronic health systems,distributed services, wireless and mobile technologies for health care, telemedicine and telehealth, digitallibraries, health information exchange;Information technology development and deploymentNeeds assessment and discovery, abstraction and design of systems, operationalization, selection andimplementation, realization and operation, organizational and team barriers, project management, ITmanagement;Evaluation of information technologyBenefits and impact assessments, unexpected consequences, workflow evluation, implications for safety andquality, system-related errors, application of evaluation methodology and evaluation guidelines, certification ofinformation technology;Socio-technical aspects of information technologyImplementation strategies and processes, privacy, security and information assurance, interdisciplinaryworkflows, workarounds, distinctions between ambulatory and inpatient workflows, diffusion of innovation,5

barriers and failures, unintended consequences of HIT, organizational and team cultures, work practiceinnovation, communication processes, consumer involvement, user acceptance;Health IT trainingTraining and education, requirements and strategies for training, analysis of effectiveness of training.6

MANUSCRIPT FORMAT continuedPages are to be numbered consecutively beginning with the title page, starting with Arabic numeral 1. Researchpapers should be organized into: Abstract, Background and Significance, Objectives, Methods, Results,Discussion, Conclusions, Clinical Relevance Statement, Conflict of Interest, Human Subjects Protections,Acknowledgments, and References. Tables are to be placed at the end of the manuscript as word tables. Figuresand legends are to be referenced within the paper but must be uploaded separately.Blinding of ManuscriptSubmissions to ACI Open will be subject to a double-blinded peer review process in the primary review. Thismeans that the authors are not aware who conducts the review, but also that the reviewer does not know theidentities and institutions of the authors. This should guarantee a fair and un-biased review of the paper.The authors are thus responsible for masking any identifying information in the article (e.g., from the title,content, tables and figures, funding sources, acknowledgements, citations and conflict disclosures) that wouldallow the reviewer to deduce the organization or identity of the authors by changing the identifiable informationto „XXX“. Identifying information includes names of authors, initials of authors, names and initials ofcontributors and those acknowledged, the names of the institution(s) where the research was conducted orwhere the authors are affiliated, references to prior work by the authors that is identified in the manuscript assuch, funding numbers that can be traced to specific grants, and similar.The Managing Editor will review submissions prior to peer review to verify sufficient blinding. Any paper that isnot adequately blinded will be returned to the author without review. Once accepted (with or without requirededits), the authors must un-mask the information prior to publication.Title PageBecause ACI Open conducts blinded peer-review, when uploading your manuscript you will need to upload amanuscript file with no identifying author information (designate as Main Document - Anonymous) and aseparate title page (designate as Title Page) with author details. Please include all author names and affiliations,correspondence author and contact information, Acknowledgments, Funding, Author Contributions and Conflictof interest statements.FundingAuthors should provide all relevant information regarding the funding which was received, including anyprovision of experimental materials, equipment, writing assistance, or related. It should also be stated what rolethe research funder had, for instance, whether they were also involved in other aspects of the study such as thedesign. This information will be published with the paper, should it be accepted. If no funding was received,please state this.Abstract and KeywordsSee the section Article Types for word limits.The Abstract should not exceed 300 words. It should include the following headings: Background (optional),Objectives, Methods, Results, and Conclusions and should be on a separate page. Keywords (no more than 5) thatdescribe the contents of the submission should be included on a separate line below the Abstract. Terms fromthe Medical Subject Headings (http://www.nlm.nih.gov/mesh/ MBrowser.html) should be used (to facilitateindexing and retrieval). A minimum of two (2) keywords must be selected from the menu of keywords providedby ACI Open.7

Main Document Please clearly distinguish the hierarchy of headings within the manuscript by using capital letters,underline, italic, and bold styles as necessary.As needed, use italic, superscripts, subscripts, and boldface, but otherwise do not use multiple fonts andfont sizes.Do not insert page or section breaks except where noted in the Author Instructions.Use hard returns (the Enter key) only at the end of a paragraph, not at the end of a line. Allow lines oftext to break automatically in your word-processing software. Do not justify your text.Use only one space, not two, after periods.Create tables using the Table function in Microsoft Word.Submissions are to be double-spaced. Text is to be 12 point type in Times New Roman font. Headings(Background and Significance, Objectives, Methods, Results, Discussion, Conclusions) are to be numberedsequentially (e.g.,1. Background and Significance; 2. Objectives). Subheadings should be used where appropriateand may be numbered sequentially using decimal points (e.g., 1.1. Background first subheading; 1.2. Backgroundsecond subheading). Paragraphs should be indented without extra line spacing.Clinical Relevance StatementAs the journal focuses on facilitating the translation of research results into practice, authors must provide ashort paragraph with no more than 3 succinct sentences that discusses the Implications of results forpractitioners and/or consumers. This should be placed following the Conclusions and before the References.Multiple Choice QuestionsAuthors are asked to add 1–2 multiple choice questions after the conclusions in the paper. The questions shouldbe pertinent to the content of your paper. Authors must pay close attention to the following instructions: Eachquestion will have a short stem, for example „When implementing an Electronic Health Record, which of thefollowing must have close attention to avoid severe interruption to clinical work?“ Authors should not includenegation (not, least likely, wrong) into the stem. Each question must have four answers of which three are wrongand one is clearly correct. (For example: A. Hardware, B. Vendor, C. Workflow, D. Health Information Exchange)All answers should be similar in structure and design. Authors should avoid making the correct answer thelongest if possible. All answers should be logical choices based on the stem. Authors should indicate the correctanswer and provide an explanation (1–3 paragraphs) why it is the correct choice.Thieme Editing ServicesThieme offers a language editing service for manuscripts, abstracts and theses in partnership with Enago, aworld-leading provider of author services to researchers around the world. Authors can choose from a range ofediting services and get their manuscripts edited by Enago’s professional medical editors. Authors that wish touse this service will receive a 20% discount on all editing services. To find out more information or get a quote,please visit fic advice, technical assistance, and credit for financial support and materials may be grouped in a sectionheaded ‘Acknowledgment(s)’ that will appear at the end of the text (immediately after the Protection of Humanand Animal Subjects section). This section must be blinded prior to submission of the manuscript and thenunblinded for accepted manuscripts prior to publication.Protection of Human and Animal SubjectsAll manuscripts must include language either describing the steps taken to protect human and/or animalsubjects, or a statement acknowledging that human and/or animal subjects were not included in the project. Anexample of basic language for human subjects protections would be: “The study was performed in compliancewith the World Medical Association Declaration of Helsinki on Ethical Principles for Medical Research InvolvingHuman Subjects, and was reviewed by XXX Institutional Review Board.”8

Conflict of InterestAll authors (including corresponding and co-authors associated with the manuscript) must make a formalstatement at the time of submission indicating any potential conflict of interest that might constitute anembarrassment to any of the authors if it were not to be declared and were to emerge after publication. Suchconflicts might include, but are not limited to, shareholding in or receipt of a grant or consultancy fee from acompany whose product features in the submitted manuscript or which manufactures a competing product.Should the article be accepted for publication, this information will be published with the paper.Types of conflicts include: Consulting, Royalties, Research Support, Institutional Support, Ownership,Stock/Options, Speakers Bureau, and Fellowship Support. Any commercial entity whose products are described,reviewed, evaluated, or compared in the manuscript, ex

ACI Open Author Instructions Thank you for contributing to ACI Open. Please read the instructions carefully and observe all the directions given. Failure to do so may result in unnecessary delays in publishing your article. APC Type 2021 Article Processing Charge (APC) PWYW Th

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