Graduate Admission File Layout Effective As Of Fall 2016 .
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEGraduate Admissions File OverviewThe graduate admission file contains data on all applicants for admission as graduate students in the Fall Quarter (Term). An applicant is defined as anyone whosubmits an appropriate application form and pays an application fee. This includes all professional school applicants who applied through an outside applicationvendor (e.g., AMCAS, PHARMCAS). The file must contain demographic and admission data on applicants. A Graduate Admission Record should be suppliedfor each applicant in the population.Schedule: Campuses should supply this file for each Fall Term by the first of February.Graduate Admissions File Physical CharacteristicsFile Name: CSSGAD.Yyyyy (in upper case)Record Format: Fixed LengthRecord Length: 202 bytes [Any file with a different record length will be rejected]Sequence: Ascending sequence sorted by Record Type Code-Applicant, Identification Number Applicant.Transmission: The input file is transmitted via UC PCSSC Production Go Anywhere VSFTP process. Please contact your campus Managed File Transferpersonnel for file transfer matters. The contact list can be found on page 4 of the VSFTP Migration Presentation. For more information on Production ControlShared Services (PCSSC) and the new vsftp transmittal process, visit: https://pcssc.berkeley.edu/REFNOELEMENT NAMELOCLNFMTERRLVLVALID VALUESDESCRIPTION/COMMENTS'Q'0010Record Type Code - Student11CharSN180Campus Applied to Code22CharSN060Identification Number - Applicant410CharS'01' - '10'Required. Pad on the right with blanks.University of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services1 of 10The applicant ID in GAD needs to match thestudent registration ID for UCOP to determinewhich applicants enroll.January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOELEMENT NAMELOCLNFMTN010Year Applied For142CharN020Quarter Applied for Code161H010Date of Birth17H020Gender23F030ERRLVLVALID VALUESDESCRIPTION/COMMENTSSAcademic Year ‘YY’Example: 16 2016-2017CharS'2' (Fall)UCOP determines the number of applicantswho enroll by matching GAD and REG IDs for‘New’ Fall 3rd week enrollments6CharEValid Date YYMMDD1CharE'M' 'F' ‘X’ ‘U‘Ethnic Origin Code Admission NOT USEDGender at Birth – No longer in use as ofNovember 2020No longer used as of Summer 2010241CharEPlease refer to this link for valid tizenship-status-and-visacodes.pdfF060Citizenship Status Code - Admission252CharEValid Code in College Code Table which may be accessed tmlQ010College Proposed Code - 1272CharEQ020College Proposed Code - 2292CharEUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology ServicesValid Code in College Code Table which may be accessed tml2 of 10This code must match what is in the mostrecent UCOP Campus, College, Major (CCM)Table in combination with MajorProposed Code for the campusThis field is for a proposed second college of ajoint or concurrent program. The code mustreconcile with the most recent CCM table.January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOQ030ELEMENT NAMECollege Proposed Code - 3LOC31LN2Q040Major Proposed Code - 1333Q050Major Proposed Code - 2363FMTCharCharCharERRLVLEVALID VALUESValid Code in College Code Table which may be accessed tmlEValid Code in Major Code Table which may be accessed tmlEValid Code in Major Code Table which may be accessed tmlValid Code in Major Code Table which may be accessed tmlQ060Major Proposed Code - 3H640Degree Program Code - 1University of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services393422CharCharEDESCRIPTION/COMMENTSThis field is for a proposed third college of ajoint or concurrent program. The code mustreconcile with the most recent CCM table.In determining the number of applicants whoenroll, UCOP matches the GAD Major ProposedCode 1 with the Major Code 3rd Week in theREG file in conjunction with matching GAD andREG IDs to ‘New’ Fall 3rd week enrollments. TheMajor Proposed Code 1 must match what is inthe most recent UCOP Campus, College, Major(CCM) Table in combination with CollegeProposed Code for the campusThis field is for a proposed second major of ajoint or concurrent program. The code mustreconcile with the most recent CCM Table incombination with College Proposed Code for thecampusThis field is for a proposed third major of a joint orconcurrent program. The code must reconcilewith the most recent CCM Table in combinationwith College Proposed Code for the campusEValid Code in Degree Code Table may be accessed tml3 of 10January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOELEMENT NAMELOCLNFMTERRLVLVALID VALUESValid Code in Degree Code Table may be accessed tmlH650Degree Program Code - 2442CharEH660Degree Program Code - 3462CharEQ070Graduate Admit Code481CharE'Y' 'N'F220Cancelled Application Code491CharE' ' 'A' 'V'Q080Institution Awarding UG Degree506CharEValid six-digit ATP Code in CSS School Code Table, or blank.School Code Table may be accessed tmlQ090Date UG Degree Awarded562CharEValid Year ‘YY’ or blankEY student selected Yes; ' ' student either selected No or did notanswer the question in IPEDS question 1a on UC Graduate andProfessional ApplicationQ100Ethnic IPEDS New Hispanic AdmUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services581CharValid Code in Degree Code Table may be accessed tml4 of 10DESCRIPTION/COMMENTSThis field is for a proposed second degreeprogram of a joint or concurrent program. Thecode must reconcile with the most recent CCMTable in combination with College ProposedCode for the campusThis field is for a proposed third degree programof a joint or concurrent program. The code mustreconcile with the most recent CCM Table incombination with College Proposed Code for thecampusA Application cancelled by administrationV Voluntarily cancelled by applicantContact irap@ucop.edu for schools not foundand need to be added to the School CodeTable.If there is more than one institution thatawarded an Undergrad degree, it is left to thecampus to decide which institution to include inthe GAD file.January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOELEMENT NAMELOCLNFMTERRLVLQ101Ethnic IPEDS New African Adm591CharEQ102Ethnic IPEDS New AmInd Adm601CharEQ103Ethnic IPEDS New Asian Adm611CharEQ104Ethnic IPEDS New Pacific Adm621CharEQ105Q106Q107Q108Ethnic IPEDS New White AdmEthnic UC African American AdmEthnic UC Am Indian AK Nat AdmEthnic UC Chinese AdmUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services636465661111CharCharCharCharVALID VALUESDESCRIPTION/COMMENTSY student selected African American/Black ethnicity; ' ' student didnot select African American/Black ethnicity in IPEDS question 1b onUC Graduate and Professional ApplicationY student selected American Indian/Alaska Native ethnicity; ' ' student did not select American Indian/Alaska Native ethnicity inIPEDS question 1b on UC Graduate and Professional ApplicationY student selected Asian ethnicity; ' ' student did not selectAsian ethnicity in IPEDS question 1b on UC Graduate andProfessional ApplicationY student selected Native Hawaiian/Other Pacific Islander ethnicity;' ' student did not select Native Hawaiian/Other PacificIslander ethnicity in IPEDS question 1b on UC Graduate andProfessional ApplicationEY student selected White ethnicity; ' ' student did not selectWhite ethnicity in IPEDS question 1b on UC Graduate andProfessional ApplicationEY student selected African American/Black ethnicity; ' ' student didnot select African American/Black ethnicity in UC question 2 on UCGraduate and Professional ApplicationEY student selected American Indian/Alaska Native ethnicity; ' ' student did not select American Indian/Alaska Native ethnicity in UCquestion 2 on UC Graduate and Professional ApplicationEY student selected Chinese/Chinese American ethnicity; ' ' studentdid not select Chinese/Chinese American ethnicity in UC question 2on UC Graduate and Professional Application5 of 10January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOELEMENT NAMEQ109Ethnic UC East Indian AdmLOCLNFMTERRLVL1CharE6768Q110Ethnic UC Filipino Adm1CharEthnic UC Japanese Adm1CharEEY student selected Japanese/Japanese American ethnicity; ' ' student did not select Japanese/Japanese American ethnicity in UCquestion 2 on UC Graduate and Professional ApplicationEY student selected Korean/Korean American ethnicity; ' ' studentdid not select Korean/Korean American ethnicity in UC question 2 onUC Graduate and Professional ApplicationEY student selected Vietnamese/Vietnamese American ethnicity; ' ' student did not select Vietnamese/Vietnamese American ethnicity inUC question 2 on UC Graduate and Professional ApplicationEY student selected Other Asian/Asian American ethnicity; ' ' student did not select Other Asian/Asian American ethnicity in UCquestion 2on UC Graduate and Professional ApplicationEY student selected Mexican/Mexican American/Chicano ethnicity; ' ' student did not select Mexican/Mexican American/Chicano ethnicityin UC question 2 on UC Graduate and Professional ApplicationEY student selected Other Hispanic/Latino or of Spanish originethnicity; ' ' student did not select Other Hispanic/Latino or ofSpanish origin ethnicity in UC question 2 on UC Graduate andProfessional Application70Q112Ethnic UC Korean Adm1Char71Q113Q114Q115Q116Ethnic UC Vietnamese AdmEthnic UC Other Asian AdmEthnic UC Mexican Chicano AdmEthnic UC Other Hisp Latino AdmUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology ENTSY student selected East Indian/Pakistani ethnicity; ' ' student didnot select East Indian/Pakistani ethnicity in UC question 2 on UCGraduate and Professional ApplicationY student selected Filipino/Filipino American ethnicity; ' ' studentdid not select Filipino/Filipino American ethnicity in UC question 2 onUC Graduate and Professional Application69Q111VALID VALUES6 of 10January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOQ117ELEMENT NAMEEthnic UC Hawaiian Pac Isle AdmLOC75LN1FMTCharERRLVLEVALID VALUESDESCRIPTION/COMMENTSY student selected Native Hawaiian/Other Pacific Islander ethnicity;' ' student did not select Native Hawaiian/Other PacificIslander ethnicity in UC question 2 on UC Graduate and ProfessionalApplicationY student selected White/Caucasian ethnicity; ' ' student did notselect White/Caucasian ethnicity in UC question 2 on UC Graduateand Professional ApplicationQ118Ethnic UC White European Adm761CharEY student selected Other ethnicity; ' ' student did not selectOther ethnicity in UC question 2 on UC Graduate and ProfessionalApplicationQ119Q120Q121Q122Ethnic UC Other AdmMilitary Service StatusApplicant NameInstitution Awarding UG Degree 2University of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services77787911411356CharCharCharCharEEEE1 Veteran (discharged; no longer serving on active duty or in theReserve or National Guard)2 On Active Duty3 Reservist8 National Guard Member" " None of the above/blankLAST,FIRST MIDDLE,SUFFIXContains at least one commaFirst character is not a comma or blank or apostrophe or colonMust consist of following characters: 'A' - 'Z' ' ' ',' '.' '-' ‘’ ‘’’ i.e.,A - Z space comma period hyphen blank apostrophe Valid six-digit ATP Code in CSS School Code Table, or blank.School Code Table may be accessed tml7 of 10-Place only comma between LAST andFIRST (no space please)-Place space only between FIRST andMIDDLE-Place only comma between MIDDLE andSUFFIX (no space please)-Use no parentheses-Use no other characters than what are definedin valid values-First character cannot be comma, blank,apostrophe or colonContact irap@ucop.edu for schools not foundand need to be added to the School CodeTable.January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOELEMENT NAMEQ123Date UG Degree Awarded 2LOC120LN2FMTCharERR VALID VALUESLVLEValid Year ‘YY’ or blankValid six-digit ATP Code in CSS School Code Table, or blank.School Code Table may be accessed tmlQ124Institution Awarding Master’s Degree1226CharEQ125Date Master’s Degree Awarded1282CharEQ126Institution Awarding Master’sDegree 21306CharEValid Year ‘YY’ or blankValid six-digit ATP Code in CSS School Code Table, or blank.School Code Table may be accessed tmlQ127Date Master’s Degree Awarded 21362CharEValid Year ‘YY’ or blankQ128Q129California Community CollegeAttendedCalifornia Community CollegeExperienceUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services13814462CharCharEEValid six-digit ATP Code in CSS School Code Table, or blank.School Code Table may be accessed tmlDESCRIPTION/COMMENTSContact irap@ucop.edu for schools not foundand need to be added to the School CodeTable.Contact irap@ucop.edu for schools not foundand need to be added to the School CodeTable.Table will need to be filtered for School TypeDescription: ‘CCC’AD Earned associate’s degreeTR Completed significant transferable academic units toward fouryear degreeOT Other‘ ‘ Blank8 of 10January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOELEMENT NAMELOCLNFMTERRLVLQ130Gender Expression1462CharEH1000Gender Identity1482AEH1002Sexual Orientation1502AEH1003Sexual Orientation (Please specify)15250AEQ131Parent Guardian 1 Education Level1CharEUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services202VALID VALUESDESCRIPTION/COMMENTSMF Mostly feminineSF Somewhat feminineEQ Equally feminine and masculineSM Somewhat masculineMM Mostly masculine‘ ‘ BlankF FemaleM MaleTF Trans Female/Trans WomanTM Trans Male/Trans ManGN Genderqueer/Gender Non-ConformingDI Different IdentityA person’s appearance, style, dress, ormannerisms (such as the way they walk ortalk) may affect the way people think of them.On average, how do you think other people atschool would describe your appearance, style,dress, or mannerisms?HS Heterosexual or StraightGL Gay or LesbianBI BisexualOT Not Listed‘ ‘ BlankHow do you describe yourself?Select the statement that best describes you.“I consider myself to be:”This is a free-form text field for the “Not Listed”in the above section.‘1’ No High School‘2’ Some High School‘3’ High School Graduate‘4’ Some College or University‘5’ Associate’s Degree (2-Year)‘6’ Bachelor’s Degree‘7’ Master’s Degree‘8’ Doctoral or Professional Degree‘ ‘ Blank9 of 10What is the highest education level of firstparent/guardian?January 2017
Graduate Admission File – Layout effective as of Fall 2016Last Updated April 7, 2021GRADUATE ADMISSION FILEREFNOQ132ELEMENT NAMELOCLNFMTParent Guardian 2 Education Level2031CharERRLVLEVALID VALUES‘1’ No High School‘2’ Some High School‘3’ High School Graduate‘4’ Some College or University‘5’ Associate’s Degree (2-Year)‘6’ Bachelor’s Degree‘7’ Master’s Degree‘8’ Doctoral or Professional Degree‘ ‘ BlankDESCRIPTION/COMMENTSWhat is the highest education level of secondparent/guardian?GRADUATE ADMISSION GROUP TESTS Valid combinations of Campus, College and MajorN180 Q010 Q040 Valid & Q020, Q030, Q050, Q060 ' ' or N180 Q010 Q040 Valid & N180 Q020 Q050 Valid & Q030, Q060 ' ' orN180 Q010 Q040 Valid & N180 Q020 Q050 Valid & N180 Q030 Q060 Valid.*For valid combinations refer to Campus/College/Major Code TableInformation can be found on the UCOP Data Operations Hub at: http://data.ucop.edu/index.htmlGAD file specifications can be downloaded from our web site at: raduate-admissions-file-layout.pdfGAD campus file submission deadlines, file overview and characteristics, and file layout and edit specifications may also be found at: bmission-dates.htmlLinks to the Degree Table, Major Table, Campus College Major (CCM) Table, Location Table, and School Code Table can be found on the UCOP website tmlUniversity of California Office of the PresidentInstitutional Research & Academic Planning andInformation Technology Services10 of 10January 2017
The graduate admission file contains data on all applicants for admission as graduate students in the Fall Quarter (Term). An applicant is defined as anyone who . Code_1 with the Major Code 3rd Week in the REG file in conjunction with matching GAD and . did not select Filipino/
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Rolling Admission Fall Semester December 15 Final - June 15 Rolling Admission Rolling Admission Rolling Admission Rolling Admission Rolling Admission Application Fee 30 60 30 25 40 30 No Fee Notes * Multiple campuses. Tuition, Fees & Room & Board may vary per campus. * Multiple campuses with varying admission requirements. Please visit .
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