Personnel Accounting And Strength Reporting - U.S. Army

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Army Regulation 600–8–6Personnel-GeneralPersonnelAccountingand StrengthReportingHeadquartersDepartment of the ArmyWashington, DC1 April 2015UNCLASSIFIED

SUMMARY of CHANGEAR 600–8–6Personnel Accounting and Strength ReportingThis major revision, dated 1 April 2015-oUpdates information on accountability and strength reporting resources(paras 1-16 through 1-28).oReplaces all references to Personnel Strength Zero Balance Report (AAC-C27)with Unit Personnel Accountability Report (AAA-162) (paras 1-28, 3-16, 4-3,5-5, 5-6, 5-7d, 5-7i(2), 5-7o, and B-4).oUpdates information on reporting failure to gains (para 3-4).oReplaces all references to Unit Personnel Accountability Notices Report (AACC40) with Unit Personnel Accountability Notices Report (AAA-165) (paras 3-4and 4-4; table 4-1; and app B).oReplaces all references to Unit Manning Report (AAC-C07) with Human ResourcesAuthorization Report (AAA-161) (paras 3-6b and 3-18).oUpdates information on reporting Soldiers dropped from rolls (para 3-12).oAdds exception for double-slotting (para 3-18e).oDeletes personnel mobilization (previously chap 6).oAdds new chapter on Personnel Tempo (chap 6).oUpdates internal control evaluation (app B).oReplaces all references to military personnel strength monitor with militarypersonnel strength manager (throughout).oReplaces all references to assigned-not-joined with failure to gains(throughout).oReplaces all references to Total Army Personnel Command and Army ReservePersonnel with Deputy Chief of Staff, G-1 and U.S. Army Human ResourcesCommand (throughout).oReplaces all references to the Standard Installation/Division PersonnelSystem as the Army’s personnel accountability automation system with theelectronic Military Personnel Office (throughout).oDeletes Personnel Transaction Register (AAC-P01) (throughout).

*Army Regulation 600–8–6HeadquartersDepartment of the ArmyWashington, DC1 April 2015Effective 1 May 2015Personnel-GeneralPersonnel Accounting and Strength ReportingApplicability. This regulation applies tothe Active Army, the Army NationalGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve, unlessotherwise stated.History. This publication is a majorrevision.Summary. This regulation implementsapplicable parts of Title 10, United StatesCode, DODI 1120.11, and DODI 1336.07.This regulation prescribes policy, standards, and requirements for performing thefunctions of personnel accounting andstrength reporting; institutes internal controls for strength reports, personnel register, and personnel asset inventory; andprescribes the use of the following: DAForm 647 (Personnel Register), DA Form647–1 (Personnel Register), and DA Form3986 (Personnel Asset Inventory).ContentsProponent and exception authority.The proponent of this regulation is theDeputy Chief of Staff, G–1. The proponent has the authority to approve exceptions or waivers to this regulation that areconsistent with controlling law and regulations. The proponent may delegate thisapproval authority, in writing, to a division chief within the proponent agency orits direct reporting unit or field operatingagency in the grade of colonel or the civilian equivalent. Activities may request awaiver to this regulation by providing justification that includes a full analysis ofthe expected benefits and must includeformal review by the activity’s seniorlegal officer. All waiver requests will beendorsed by the commander or seniorleader of the requesting activity and forwarded through their higher headquartersto the policy proponent. Refer to AR25–30 for specific guidance.identifies key internal controls that mustbe evaluated (see app B).Supplementation. Supplementation ofthis regulation and establishment of command and local forms are prohibited without prior approval from the Deputy Chiefof Staff, G–1 (DAPE–ZXS), 300 ArmyPentagon, Washington, DC 20310–0300.Suggested improvements. Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recommended Changes to Publications andBlank Forms) directly to Commander,U.S. Army Human Resources Command(AHRC–PDF–P), 1600 Spearhead Division Avenue, Fort Knox, KY40122–5400.Distribution. This publication is available in electronic media only and is intended for command levels A, B, C, D,and E for the Active Army, the ArmyNational Guard/Army National Guard ofthe United States, and the U.S. ArmyReserve.Army internal control process. Thisregulation contains internal control provisions in accordance with AR 11–2 and(Listed by paragraph and page number)Chapter 1Introduction, page 1Section IOverview, page 1Purpose 1–1, page 1References 1–2, page 1Explanation of abbreviations and terms 1–3, page 1Responsibilities 1–4, page 1Section IIPrinciples and Standards, page 1*This publication supersedes AR 600–8–6, dated 24 September 1998.AR 600–8–6 1 April 2015UNCLASSIFIEDi

Contents—ContinuedPrinciples of support 1–5, page 1Standards of service 1–6, page 2Section IIIManpower, page 2Manpower resources 1–7, page 2Operating tasks and functions 1–8, page 2Section IVAccountability and Strength Reporting Resources, page 3Electronic Military Personnel Office 1–9, page 3Deployed Theater Accountability System 1–10, page 3Tactical Personnel System 1–11, page 3Defense Readiness Reporting System–Army 1–12, page 3Medical Protection System 1–13, page 4Force Management Systems Web site 1–14, page 4Common Operating Picture Synchronizer 1–15, page 4Synchronized Predeployment and Operational Tracker 1–16, page 4Joint Asset Movement Management System 1–17, page 4Army Disaster Personnel Accountability and Assessment System 1–18, page 4Reserve Component Automation Systems 1–19, page 4Regional Level Application Software 1–20, page 5Standard Installation/Division Personnel System 1–21, page 5Section VPolicies, page 5Regular Army strength accounting and reporting 1–22, page 5Electronic military personnel office accountability 1–23, page 5Accountability of Soldiers 1–24, page 6The strength reporting period 1–25, page 6Reporting accessions to active duty 1–26, page 6Reporting separations 1–27, page 6Strength reconciliation 1–28, page 6Strength management 1–29, page 7Internal controls 1–30, page 7Chapter 2Managing Electronic Military Personnel Office Personnel Accounting Transactions, page 7Overview 2–1, page 7Duty status codes 2–2, page 7Reporting duty status changes 2–3, page 7Preparing and distributing DA Form 4187 2–4, page 7Reconciling DA Form 647 and DA Form 647–1 2–5, page 8Chapter 3Personnel Accounting, page 10Accounting for personnel 3–1, page 10Reporting systems 3–2, page 12Reporting assigned or attached Soldiers 3–3, page 12Reporting failure to gains 3–4, page 12Reporting the arrival of a Soldier previously reported as failure to gain 3–5, page 13Reporting a change to the unit or position number within that unit for a pending gain 3–6, page 13Reporting erroneous gain actions 3–7, page 13Reporting reassignment losses 3–8, page 13Reporting the transfer, separation, discharge, or retirement of a Soldier from active duty 3–9, page 14iiAR 600–8–6 1 April 2015

Contents—ContinuedReporting the loss of a Soldier—deceased 3–10, page 14Reporting erroneous loss actions 3–11, page 14Reporting Soldiers dropped from rolls 3–12, page 15Reporting Soldiers dropped from the strength 3–13, page 15Returning a Soldier to the rolls from dropped from the rolls and/or deserter 3–14, page 16Reporting the revocation of a sentence by a civil or military court and return to duty 3–15, page 16Reporting the accountable or attached strength of a unit 3–16, page 16Reporting a position number change 3–17, page 16Processing the Human Resources Authorization Report (AAA–161) 3–18, page 16Chapter 4Strength Reports, page 17Overview 4–1, page 17Headquarters, Department of the Army feedback, error, data reconciliation, and change notices 4–2, page 17Processing the Unit Personnel Accountability Report (AAA–162) 4–3, page 17Processing the Unit Personnel Accountability Notices Report (AAA–165) 4–4, page 17Chapter 5Conducting a Personnel Asset Inventory, page 19Overview 5–1, page 19Personnel asset inventory objective 5–2, page 19Definition of a unit 5–3, page 19Accountable strength 5–4, page 19Reported strength 5–5, page 19Strength imbalance 5–6, page 19Conducting a personnel asset inventory 5–7, page 19Chapter 6Personnel Tempo, page 20Personnel Tempo 6–1, page 20Terms 6–2, page 21Reporting 6–3, page 21Personnel Tempo events 6–4, page 21Process unassociated Soldier events 6–5, page 22Record an event for individual Soldiers 6–6, page 23Record an event for multiple Soldiers 6–7, page 23Process in-processing Soldiers in personnel tempo 6–8, page 23Process out-processing report 6–9, page 23Threshold management 6–10, page 23Processing workflow messages 6–11, page 23AppendixesA.References, page 25B.Internal Control Evaluation, page 28Table ListTable 1–1:Table 2–1:Table 3–1:Table 3–2:page 13Table 4–1:Table 6–1:Personnel accounting and strength reporting, page 3Duty status codes, page 9Transaction change numbers, page 11Human Resources Authorization Report codes for Soldiers not occupying an authorized duty position,Processing the AAA–165, page 18Personnel Tempo event types, page 22GlossaryAR 600–8–6 1 April 2015iii

Chapter 1IntroductionSection IOverview1–1. PurposeThis regulation prescribes the policies for the personnel accounting and strength reporting human resources (HR)support office function of the HR Support System (see AR 600–8). All references to Soldier(s) in this regulation referto officers, warrant officers (WOs), and enlisted Soldiers, unless otherwise stated.1–2. ReferencesRequired and related publications and prescribed and referenced forms are listed in appendix A.1–3. Explanation of abbreviations and termsAbbreviations and special terms used in this regulation are explained in the glossary.1–4. Responsibilitiesa. Deputy Chief of Staff, G–1. The DCS, G–1 establishes personnel policies relating to the personnel accounting andstrength reporting functions. As such, the DCS, G–1 will designate a representative to coordinate requests forexceptions to policy with Headquarters, Department of the Army, Office of the Judge Advocate General, Administrative Law Division (DAJA–AL), 2200 Army Pentagon, Washington, DC 20310–2200. The Commanding General (CG),U.S. Army Human Resources Command, on behalf of the DCS, G–1 will—(1) Establish standards, policies, procedures, and management oversight of daily personnel accounting and strengthreporting, using the electronic Military Personnel Office (eMILPO), the Army system of record.(2) Develop personnel accountability reporting systems and field-user tools, and provide functional support foreMILPO.(3) Report deficiencies to Army commands (ACOMs), Army service component commands (ASCCs), direct reporting units (DRUs), and installation adjutant generals and/or installation directors of human resources.(4) Define procedures and actions necessary to ensure identification and correction of personnel accounting dataaccuracy problems.b. Deputy Chief of Staff, G–3/5/7. The DCS, G–3/5/7 delegates oversight to the CG, U.S. Army Training andDoctrine Command. The CG, TRADOC, through the Commandant, Soldier Support Institute will ensure that lessonprograms of instruction incorporate the provisions of this regulation.c. Commanding General, U.S. Army Installation Management Command. The CG, IMCOM will manage personnelaccounting and strength reporting policies and procedures at all Army garrisons, in concert with the units located in thegarrison area.d. Chief, National Guard Bureau. The Chief, NGB will—(1) Recommend to the DCS, G–1 any Army National Guard (ARNG) policy changes to include mobilization,regarding personnel accounting and strength reporting functions.(2) Establish policies, procedures, and audits to ensure that Soldier data is transmitted in a timely manner to theRegular Army through the Inter-Component Data Transfer process when ARNG Soldiers are ordered to active duty.e. Chief, Army Reserve. The CAR will—(1) Recommend to the DCS, G–1 any U.S. Army Reserve (USAR) policy changes, to include mobilization,regarding the personnel accounting and strength reporting functions.(2) Establish policies, procedures, and audits to ensure that Soldier data is transmitted in a timely manner to theActive Army through the Inter-Component Data Transfer process when USAR Soldiers are ordered to active duty.f. Commanders of Army commands, Army service component commands, and direct reporting units. Commanders ofACOMs, ASCCs, and DRUs will monitor the personnel accounting and strength function to ensure Army units complywith policies and tasks mandated by this regulation.Section IIPrinciples and Standards1–5. Principles of supporta. Data accuracy. The accuracy of data stored and updated in the enabling systems of personnel accounting andstrength reporting is crucial to providing commanders, strength managers, and manpower analysts at Headquarters,Department of the Army (HQDA) a correct strength picture of the Army and individual units. Data accuracy is criticalto the manning of the force, while also affecting unit readiness, replacements, recruiting models, funding decisions, andcareers.AR 600–8–6 1 April 20151

b. Data reconciliation. Data must be reconciled to be consistent between personnel accounting enabling systems andother command databases at all levels. Data reconciliation must take place, at a minimum, on the 1st and the 15th ofeach month in conjunction with submission of unit status report (USR) information.c. Timely data input. Timely updating of data is key to ensuring data accuracy in personnel accounting and strengthreporting enabling systems. Commanders and HR personnel at all levels must ensure personnel data updates are entereddaily in eMILPO and the Deployed Theater Accountability System (DTAS). One hundred percent personnel accountability must be maintained in all personnel accounting enabling systems during peacetime and military operations.1–6. Standards of servicea. Soldier accountability is the responsibility of commanders at all echelons during peacetime, mobilization, combat,and other types of deployments. Unit commanders will account for their assigned and attached personnel by verifyingtheir full name, Department of Defense (DOD) common access card with electronic data interchange—personnelidentifier, and/or full social security number (SSN). Deployment encompasses all activities from origin or home stationthrough destination, specifically including intra-continental United States, inter-theater, and intra-theater movementlegs, staging, and holding areas. Various HR accountability and strength reporting resources are used for this process.b. The mission of personnel accounting systems is to provide personnel accountability through reporting strengthrelated information. Personnel accounting depends on timely, accurate, and complete personnel data informationentered correctly and updated as frequently as possible or when personnel duty statuses change. Information gainedthrough personnel accounting not only updates and synchronizes automated personnel and readiness databases, but alsoprovides commanders, readiness managers, and strength managers at all levels the data necessary to analyze personnelstrength and make timely decisions that affect combat power.(1) Personnel accounting is the recording and tracking of by-name data on personnel when they arrive, depart,change duty location, change duty status, change assignment eligibility and availability (AEA), or change grade.Timeliness and accuracy of the personnel accountability process is a critical aspect in manning the force and has adirect impact on unit readiness, replacements and reassignments, recruiting models, and funding decisions affectingcareers. The personnel accounting system of record for all personnel serving in the Regular Army and all componentsin wartime environments is eMILPO. Personnel accountability is executed primarily at brigade (BDE) and belowechelons. Commanders and HR officers at all levels are directly responsible for the accurate and timely submission ofpersonnel data into eMILPO to maintain a relevant and viable accountability system.(2) Strength reporting is the transformation of by-name data into a numerical end product that, when compared tounit authorized strength, drives Army readiness and personnel readiness management. Strength reporting is a commandand control functional responsibility performed by adjutant (S1/DCS, G–1) personnel and is designed to record thenumber of assigned Soldiers, Army civilians, Joint personnel, and any other individual categories. These numericalstrength reports reflect the combat power of a unit and are used to make and support critical tactical decisions.(3) See AR 715–9 for contractor personnel accounting.c. Units will account for Soldiers from their initial arrival date or specified reporting date in orders, to actualdeparture date, absent without leave (AWOL), date dropped from rolls (DFR), date dropped from strength (DFS), dateof separation from active duty, or death date. When a Soldier fails to report to a permanent or temporary duty unit ofassignment on the ordered report date, the gaining unit is responsible for reporting the Soldier AWOL. Properaccountability at all times is essential to facilitating accurate personnel status (PERSTAT) reporting. Commands atevery level must maintain 100 percent accountability for deploying, deployed, and the redeployment of every DODSoldier, civilian, and contractor in support of DOD—Army missions. All personnel are required to provide full SSNand/or DOD identification number/electronic data interchange—personnel identifier for DTAS accountability. DTAS isthe Army’s system for providing input to Joint Personnel Accountability Reconciliation and Reporting system forprocessing to Defense Manpower Data Center.Section IIIManpower1–7. Manpower resourcesManpower Staffing Standards System teams measure tasks described in this regulation at field locations to determinemanpower resources for accomplishing personnel accounting.1–8. Operating tasks and functionsPersonnel accounting and strength reporting is performed throughout all echelons of the ACOM structure to include thefollowing unit levels: company, battalion (BN), brigade combat team and/or BDE, division headquarters, corpsheadquarters and at the ACOM, ASCC, and DRU headquarters. (See FM 1–0 for further guidance on unit tasks andfunctions). Specific personnel accounting and strength reporting tasks and functions are noted in table 1–1.2AR 600–8–6 1 April 2015

Table 1–1Personnel accounting and strength reportingFunction/TaskResponsible rsonnel accountabilityS1S1DCS, G–1DCS, G–1DCS, G–1Strength reportingS1S1DCS, G–1DCS, G–1DCS, G–1Patient trackingS1/PAS1/PASurgeonSurgeonSurgeonStraggler controlS3S3Provost marshalProvost marshalProvost marshalMortuary affairs (MA)S4S4MA teamMA collectioncompanyDCS, G–4Legend for Table 1-1:S1 adjutantS1/PA personnel/personnel accountabilityS3 operationsS4 logisticsSection IVAccountability and Strength Reporting Resources1–9. Electronic Military Personnel Officea. The Army’s personnel database, eMILPO, is accessible 24 hours every day by all echelons of field users throughthe World Wide Web. It provides the Army with a reliable, timely, and efficient mechanism for performing actions andmanaging strength accountability. ARNG HR professionals use eMILPO for preparation and execution of DD Form 93(Record of Emergency Data) and SGLV Form 8286 (Servicemembers’ Group Life Election and Certificate). In adeployed environment, ARNG Soldiers managing or being managed by Regular Army counterparts will use eMILPOfor HR tasks.b. Commanders and HR personnel at all levels are directly respons

System as the Army’s personnel accountability automation system with the electronic Military Personnel Office (throughout). o Deletes Personnel Transaction Register (AAC-P01) (throughout). Headquarters Department of the Army Washington, DC 1 April 2015 Personnel-General Personnel Accounting and Strength Reporting *Army Regulation 600–8–6 Effective 1 May 2015 H i s t o r y . T h i s p u b .

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