Adding And Formatting Text - LibreOffice

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Draw GuideChapter 9Adding and Formatting Text

CopyrightThis document is Copyright 2011–2014 by the LibreOffice Documentation Team. Contributorsare listed below. You may distribute or modify it under the terms of either the GNU General PublicLicense (, version 3 or later, or the Creative CommonsAttribution License (, version 4.0 or later.All trademarks within this guide belong to their legitimate owners.ContributorsMartin SaffronJean Hollis WeberMichele ZarriLow Song ChuanT. Elliot TurnerPeter SchofieldFeedbackPlease direct any comments or suggestions about this document to the Documentation Team’smailing list: documentation@global.libreoffice.orgNote: Everything you send to a mailing list, including your email address and any other personalinformation that is written in the message, is publicly archived and cannot be deleted.AcknowledgmentsThis chapter is adapted and updated from Chapter 3 of the 3.3 Impress Guide. Thecontributors to that chapter are:Nicole CairnsJean Hollis WeberMartin J FoxMichele ZarriPeter Hillier-BrookPublication date and software versionPublished 30 December 2014. Based on LibreOffice 4.3.Note for Mac usersSome keystrokes and menu items are different on a Mac from those used in Windows and Linux.The table below gives some common substitutions for the instructions in this chapter. For a moredetailed list, see the application Help.Windows or LinuxMac equivalentEffectTools Optionsmenu selectionLibreOffice PreferencesAccess setup optionsRight-clickControl click or right-clickdepending on computer setupOpen a context menuCtrl (Control) (Command)Used with other keysF5Shift F5Open the NavigatorF11 TOpen the Styles and Formatting windowDocumentation for LibreOffice is available at

ContentsCopyright. 2Contributors. 2Feedback. 2Acknowledgments. 2Publication date and software version. 2Note for Mac users.2Introduction. 5Using the text tool.5Using text boxes. 5Creating a text box. 6Moving, resizing and rotating text boxes. 6Deleting text boxes. 7Using text with Draw objects. 9Inserting text.9Pasting text. 9Pasting unformatted text. 9Formatting pasted text. 9Inserting special characters. 10Inserting non-breaking spaces and hyphens. 11Formatting text. 11Selecting text. 12All text. 12Partial selection. 12Using styles. 12Creating styles. 13Modifying styles. 14Character formatting. 14Character formatting options. 15Paragraph formatting. 16Paragraph formatting options. 17Creating bulleted and numbered lists. 18Creating lists. 18Editing and customizing a list. 19Editing lists. 19Changing position. 19Customizing. 20Using tables. 21Creating tables. 21Modifying tables. 22Position and size. 24Deleting tables. 24Using fields. 25Adding and Formatting Text3

Inserting fields. 25Customizing fields. 26Using hyperlinks. 26Inserting hyperlinks. 26Editing text hyperlinks. 27Working with hyperlink buttons. 28Adding and Formatting Text4

IntroductionWhen text is used in drawings, it is contained in text boxes. This chapter describes how to create,format, use, and delete text. It also discusses the various types of text that can be inserted into adrawing. Finally, it provides information on how to insert special forms of text such as numbered orbulleted lists, tables, fields, and hyperlinks.Using the text toolTo activate the text tool, click the Text iconvertical text on the Drawing toolbar.for horizontal text or the Vertical Text iconforIf the Vertical Text icon is not visible, first select the option Show UI elements for East Asianwritings in Tools Options Language Settings Languages. Second, right-click in a blankarea on the Drawing toolbar and go to Visible Buttons Vertical Text and the icon will be placedon the toolbar.When the text tool is active, the Text Formatting toolbar (Figure 1) replaces the Line and Fillingtoolbar at the top of the drawing workspace. Click at the location where you want to position thetext and a small text frame appears containing only the cursor.When the Text icon is selected, you can select font type, font size, and other text properties beforeyou start typing text. As you type the text, the left corner of the status bar indicates that you are intext edit mode and the position of your cursor (Figure 2).Once you have finished typing your text and clicked outside the text frame or selected another toolfrom the Drawing toolbar, the Text Formatting toolbar is replaced by the default Line and Fillingtoolbar.Figure 1: Text Formatting toolbarFigure 2: Text information on the status barUsing text boxesUsing text boxes, you can place text anywhere on your drawing; for example, a caption for ashape; an explanatory note; a title block for the drawing similar to those used in engineeringdrawings.Using text boxes5

Creating a text box1) Click the Text iconor the Vertical Text iconon the Drawing toolbar.2) Click and drag to draw a text box on the drawing. This sets the width. The height of the textbox automatically increases as you type or add text.3) Release the mouse button when you have reached the desired width for your text box. Thecursor appears in the text box and the text box, depending on your computer system, has aborder indicating edit mode.4) Type or paste your text in the text box. The status bar at the bottom of the drawingworkspace indicates that you are in text edit mode and the cursor position within the textbox.5) Click outside the text box to deselect it.Moving, resizing and rotating text boxesYou can move, resize and rotate a text box just like any other object in your drawing. For moreinformation, see Chapter 3 Working with Objects and Object Points. However, before you canmove, resize, or rotate a text box, you must make sure the text box is in edit mode.1) Click on the text to switch the text box into edit mode.2) Move the cursor over the border. The cursor changes shape to the move symbol for yourcomputer setup (for example, a clenched hand).3) When the move symbol appears, click once again on the border and selection handlesappear.4) To quickly move a text box into a new position, place the cursor on the border (but not on aselection handle), click and drag to move the text box to a new position, then release themouse button when the text box is in the desired position. A semi-transparent copy of thetext box shows where your text box will be placed (Figure 3).Figure 3: Moving a text box5) To quickly resize a text box, move the cursor over one of the selection handles and thecursor changes shape to the resizing symbol for your computer setup (for example, adouble-headed arrow). Click and drag the border to a new position to resize the text box,then release the mouse button when the text box reaches the desired size (Figure 4).NoteUse the selection handles at the top and bottom of the text box to resize the text boxheight. Use the selection handles at the left and right side of the text box to resize thetext box width. Use the corner selection handles to resize the height and width of thetext box while maintaining the aspect ratio of the text box.TipTo maintain the aspect ratio of a text box while resizing, press and hold the Shift key,then click and drag. Make sure to release the mouse button before releasing theShift key.Using text boxes6

Figure 4: Resizing a text box6) To quickly rotate a text box, click again on a selection handle to change the shape andcolor of the selection handles. Click and drag on a corner handle to rotate the test box, thenrelease the mouse button when the text box is at the desired rotation angle. A ghostedoutline of the text box being rotated appears and the current angle of rotation is shown inthe status bar (Figure 5).Figure 5: Rotating a text boxNoteWhen in rotation mode, the top, bottom, and side handles are not available for use ona text box.7) To accurately control the position, size, and rotation angle of a text box, use the Positionand Size dialog (Figure 6) or the Sidebar Position and Size subsection (Figure 7). SeeChapter 3 Working with Objects and Object Points on how to use the Position and Sizedialog or the Sidebar Position and Size subsection and for information on the optionsavailable.Deleting text boxes1) Click on the text to switch the text box into edit mode.2) Move the cursor over the hashed border. The cursor changes shape to the move symbolfor your computer setup (for example, a clenched hand).3) When the move symbol appears, click once again on the hashed border and selectionhandles appear.4) Press the Delete key.Using text boxes7

Figure 6: Position and Size dialogFigure 7: Sidebar Position and Size subsectionUsing text boxes8

Using text with Draw objectsText can be added to most Draw objects. The exceptions are control elements like buttons, listboxes, or 3D objects. An object is not dynamic and does not behave like a text frame. To keep textwithin the borders of the object, you have to use paragraphs, line breaks, smaller text size,increasing the object size, or a combination of all four methods.To add text to an object:1) Select the object.2) Select the Text icon on the Drawing toolbar and a text cursor starts flashing in the center ofthe selected object.3) Start typing your text (Figure 8). The status bar will indicate that you are editing text, asshown in Figure 2.4) Alternatively, double-click on an object to enter text editing mode. If double-clicking does notwork, then open the Options toolbar and select the Double-click to edit Text icon.Figure 8: Adding text to an objectInserting textPasting textText may be inserted into a text box or object by copying it from another document and pasting itinto the text box or object on your drawing. However, pasted text may not match the formatting ofthe text that has already been included on your drawing. This may be what you want on someoccasions, but in most cases it is better to make sure that text format is consistent throughout yourdrawing.Pasting unformatted textIt is good practice to paste text without formatting and apply the formatting later so it matches thetext already in your drawing or make the text fit within the borders of an object.1) Copy the text you want to use, then move your cursor into position on the drawing.2) Go to Edit Paste Special on the main menu bar or use the keyboard shortcutControl Shift V or click on the small triangle next on the right of the Paste iconon theStandard toolbar.3) Select Unformatted text from the dialog or context menu that appears. The text will bepasted at the cursor position and formatted to the default paragraph style of the text box orobject.Formatting pasted text1) Select the text you have just pasted (see “Selecting text” on page 12 for more information).Inserting text9

2) Use the formatting tools that are available on the Text Formatting toolbar, or go to Formaton the main menu bar and select a formatting tool from the drop-down menu, or right-clickon the text and select a formatting tool from the context menu.3) Alternatively, go to Format Styles and Formatting or press the F11 key to open theStyles and Formatting dialog. See “Using styles” on page 12 for more information.Inserting special charactersTo insert special characters, such as copyright, math, geometric, monetary symbols, or charactersfrom another language:1) Click on the Text iconand then click in the text where you want to insert the character.2) Go to Insert Special Character on the main menu bar or right-click and select SpecialCharacters from the context menu to open the Special Characters dialog (Figure 9).3) Alternatively, click on the Special Character iconon the Text Formatting toolbar toopen the Special Characters dialog. If this icon is not visible, right-click in an empty areaon the toolbar and select Visible Buttons Special Character from the context menu andthe icon will be placed on the toolbar.4) Select the font and character subset from the Font and Subset options in the SpecialCharacters dialog.5) Select the character you want to insert. You may have to scroll to find the character youwant.6) Click OK.Figure 9: Special Characters dialogNoteInserting textCharacters you select will be inserted in the order they were selected, even if youaccidentally click on the wrong character. Clicking on another character will only addit to the ones being inserted. Click Delete to delete all the characters selected, thenclick on the correct characters.10

Inserting non-breaking spaces and hyphensWhere it is not desirable for words that are separated by a space or a hyphen to span over twolines, or where an optional hyphen is desired, you can insert a special formatting mark. Drawsupports the following formatting marks: Non-breaking space – inserts a space that will keep bordering characters together on linebreaks. Non-breaking hyphen – inserts a hyphen that will keep bordering characters together online breaks. Optional hyphen – inserts an invisible hyphen within a word that will appear and create aline break once it becomes the last character in a line. No-width optional break – inserts an invisible space within a word that will insert a linebreak once it becomes the last character in a line. Only available when complex text layout(CTL) is enabled. No-width no break – inserts an invisible space within a word that will keep the wordtogether at the end of a line. Only available when complex text layout (CTL) is enabled. Left-to-right mark – inserts a text direction mark that affects the text direction of any textfollowing the mark. Only available when complex text layout (CTL) is enabled. Right-to-left mark – inserts a text direction mark that affects the text direction of any textfollowing the mark. Only available when complex text layout (CTL) is enabled.To insert a non-breaking space, or hyphens, or access the formatting marks:1) Click on the Text icon and place the cursor in the text where you want to use formattingmarks.2) Go to Insert Formatting Mark on the main menu bar, and select the formatting mark youwant to use from the context menu that opens.A non-breaking space can also be inserted using the keyboard shortcut Ctrl Shift Space.A no-width optional break can be inserted using the keyboard shortcut Ctrl Slash.Formatting textThe appropriate use of text formatting can give text in a drawing a consistent look, making yourdrawing look more professional without any distracting elements.Formatting text may require some intervention in three

Creating a text box 1) Click the Text icon or the Vertical Text icon on the Drawing toolbar. 2) Click and drag to draw a text box on the drawing. This sets the width. The height of the text box automatically increases as you type or add text.

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