1 - JCT MWD 2016 MINOR WORKS PRELIMINARIES - Jnr. Kitchen .

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Document Reference: 4153/18WADEBRIDGE SCHOOLJUNIOR KITCHEN AND DINING ROOM REFURBISHMENT.SPECIFICATIONPrepared by:Philip Luke MRICS, MCIOB, Dip. Surv.Business Manager (Premises)Wadebridge School,Gonvena Hill,Wadebridge,Cornwall.PL27 6BURevisionRevision DateACheckedOriginatorPHILIP LUKEInitialAuthorised for IssueNOV. 2018Purpose of IssueTenderNature of ChangeInitialPLInitialPL

JCT MWD 2016 Minor Works PreliminariesMinor Works Building Contract with ContractorsDesign 2016.A10 PROJECT PARTICULARSPRELIMINARIES AND GENERAL CONDITIONS105110AFORM OF CONTRACT JCT MWD 2016 – Minor Works Building Contract with ContractorsDesign 2016THE PROJECTProject Name: JUNIOR KITCHEN AND DINING ROOMREFURBISHMENT. Description of the Works:The complete internal refurbishment of the Junior kitchen and DiningRoom, comprising replacement extraction canopy, suspended ceilings&LED lighting to kitchen area, fire compartmentation and fire shutter,part replacement of catering equipment, rewire, floor coverings,installation of ‘whiterock’ lining of all kitchen and store area walls,replacement & additional fan convector heaters, alterations,replacement of pipework, and associated builders work and decorationwithin Site Location:WADEBRIDGE SCHOOL Length of contract - TEN weeks. 120EMPLOYER (CLIENT) Name: The word Employer shall meanWADEBRIDGE SCHOOL Address:GONVENA HILL, WADEBRIDGE, CORNWALL PL27 6BU Telephone: 01208 812881130APRINCIPAL CONTRACTOR The word Principal Contractor shall mean the Contractor orContractors, his or their heirs, executors and administrators, whosetender shall have been accepted by the EmployerPage 1.1To Collection

140ACONTRACT ADMINISTRATOR (HEREIN REFERRED TO AS 'CA') Name: The word Contract Administrator shall meanName: The word Contract Administrator shall meanPHILIP LUKE, MRICS, MCIOB, Dip. Surv.Business Manager (Premises), Wadebridge School, Gonvena Hill,Wadebridge, Cornwall.PL27 6BUacting for and on behalf of the Employer, or such other as may beappointed.150APRINCIPAL DESIGNER Name: The word principal designer shall meanPHILIP LUKE, MRICS, MCIOB, Dip. Surv.To the construction phase of the work CDM Regulations 2015 will apply.A11 TENDER AND CONTRACT DOCUMENTS110ATENDER DRAWINGS The tender drawings (including those of any listed sub-contracts) are:as listed :120CONTRACT DRAWINGS The Contract Drawings: The same as the tender drawings.160PRECONSTRUCTION INFORMATION Preconstruction information is included with the tender documents.180AOTHER DOCUMENTS ISSUED WITH THE TENDER DOCUMENTS The documents include: Specification of Building Works including Pre-Construction Information Document Asbestos Refurbishment Survey Reports for the Junior kitchen andDining Room.A12 THE SITE/ EXISTING BUILDINGS110ATHE SITE Description: Wadebridge School is located on the outskirts ofWadebridge near the top of Gonvena Hill.As indicated on the site/block plan: PCGC4153/18/301Page 1.2To Collection

111SITE ADDRESS Site address (including post code):Wadebridge SchoolGonvena HillWadebridgePL27 6BU120EXISTING BUILDINGS ON/ ADJACENT TO THE SITEDescription: The project is located within a 1972 extension to block 1Main School which was constructed in 1956 with a further extensionadded in 1977. A detached sixth form comprise two storey blocks 2constructed in 1998 and block 10 in 2003. A detached block 4comprising the P.E. Dept., DT Technician and Groundsman as indicatedon plans directly adjacent the three storey classroom block, junior andsenior playground areas to Block 1, of the original School campus.Wadebridge Primary Academy shares the same front entrance road andis located west of Block 1 and the detached Public Leisure Centreshares the rear entrance road. Residential neighbourhoods border theschool site to the East and West. A detached caretakers bungalowconstructed in 1956 and detached Integrated Health Centre provided in2017 are situated adjacent the main front school entrance. 130EXISTING OCCUPIED BUILDINGS ON OR ADJACENT TO THE SITEThe Contractor's attention is drawn to the fact that the Leisure Centrebuilding and Integrated Health Centre buildings will be occupied by staffand the public during the holiday time of the contract. The main schoolwill be visited by members of the public for evening lettings during theholidays. Adjacent domestic residences will also be occupied.All necessary steps to safeguard occupants and members of thepublic/visitors from injury is of paramount importance includingmaintaining safe clear egress from external fire escapes and ensuringthe noise is kept within acceptable limits. 140AEXISTING MAINS AND SERVICES The positions of existing mains and services if shown on any of thedrawings is indicative only & the contractor must survey to establishpipe sizes, routes and location of valves and individual circuits. Drawings: PCGC 4153/18/302AOther information: Mains gas and water underground are adjacent theJunior Kitchen and sixth form, mains drainage underground to perimeterof kitchen. 200AACCESS TO THE SITE The Contractor’s access to site will be: VIA THE REAR ENTRANCELimitations and restrictions:NO DELIVERIES BETWEEN 8.15 to 9.00 a.m.,11.10 to 11.30 am AND1.30 pm to 3.20 p.m. DURING TERM TIMEThe Contractor is to allow for making good any damage to the existingsite access roads, paths and surrounds disturbed during the works Keep all access routes clear of mud, debris and obstructions at alltimesPage 1.3To Collection

205SHARED ACCESSAlthough part of the work is planned to be undertaken during holidayperiods, the Contractor’s attention is drawn to the fact that the existingaccess route to be used by the Contractor will be in joint use by othersthroughout the holiday, as well as term time e.g. public access to theLeisure Centre, minibuses, staff, students could visit both the mainblock and sixth form blocks during holiday time. Parents will alsoaccess Wiggles Nursery which is situated next to the Junior kitchenduring term time.A contractor undertaking the fire alarm replacement over the summerholidays to part of block 1 which will include the Junior kitchen andDining Room for which access is to be allowed. The Contractor is to take great care when using the shared accessroad and comply with any use and timing restrictions imposed by theEmployer Take all necessary protective measures to ensure the safety ofbuilding users and visitors including safety barriers and warning signs Keep all shared access routes clear of mud, debris and obstructions atall times.210APARKING Restrictions on parking of the Contractor’s and employees’ vehicles:general restrictions applying to parking within the site and to adjacentpublic and private roads and highways are to be ascertained duringsite visit and will be agreed with the clients CA prior at the pre-contractmeeting prior to commencement. All Contractor’s vehicles and plant (including those of sub-contractors)are to be parked within the site boundaries The Contractor is to comply with all parking restrictions within andoutside the site, including those imposed by the Police, Local Authorityor the Highways Authority220AUSE OF THE SITE General: Do not use the site for any purpose other than carrying outthe Works The Contractor is to limit his use of the site to the immediate area ofthe Works or to the areas of the site designated on the drawings andtender documents.220BCONTRACTOR’S WORKING SPACE AND STORAGE AREAS Limitations: The Contractor’s working space and storage areas arewithin the area as indicated on drawing: PCGC4153/18/301 and to beagreed with the employer, particularly during term time. The Contractor is to allow for making good for any damage to thesurface working space and storage areas and surrounds disturbedduring the works. The contractor is to allow to provide a two metre high fence to theperimeter of any compound, skip or storage areaPage 1.4To Collection

240HEALTH AND SAFETY HAZARDS General: The nature and condition of the site/building cannot be fullyand certainty ascertained before it is opened up. However, thefollowing hazards are or may be present: As detailed on the PreConstruction Information Document Information: The accuracy and sufficiency of this information is notguaranteed by the Employer or the Employer’s representative.Ascertain if any additional information is required to ensure the safetyof all persons and the Works The contractor is to ensure that all site operatives have the necessaryenhanced DBS disclosure numbers and checks which must remainvalid for the duration of the works during term time. Site staff: Draw to the attention of all personnel working on the site thenature of any possible contamination and the need to take appropriateprecautionary measures250ASITE VISIT Before tendering: Ascertain the nature of the site, access thereto andall local conditions and restrictions likely to affect the execution of theWorks The site may be visited with the permission of: Mr. Philip Luke,Business Manager (Premises).Telephone: 01208 812881 (Ext. 230) to whom application must bemade.A13 DESCRIPTION OF THE WORK120The complete internal refurbishment of the Junior kitchen and DiningRoom, comprising replacement extraction canopy, suspended ceilingsand LED lighting to the kitchen area, upgrading fire compartmentation,provision of one hour fire shutter, new servery and catering equipment,utilising some existing catering equipment, rewire, removal of existingand replacement of floor coverings, installation of ‘whiterock’ lining of allkitchen and store areas walls, replacement and additional fan convectorheaters, alterations and replacement of pipework, builders work anddecoration. The successful contractor will be responsible for the finaldesign, installation, commissioning and issue of all certification for thereplacement canopy to be compliant with the requirements of:BESA DW/172 – 2018 – Standard for Kitchen Ventilation SystemsA20 JCT MINOR WORKS BUILDING CONTRACT WITHCONTRACTORS DESIGN (MWD 2016)JCT MINOR WORKS BUILDING CONTRACT WITH CONTRACTORSDESIGN 2016The Contract: The Contract: JCT Minor Works Building Contract withContractors Design 2016 Requirement: Allow for the obligations, liabilities and servicesdescribed therein against the headings following:THE RECITALSFIRST – THE WORKS AND THE CONTRACT ADMINISTRATOR Description of the works: See clause A10/110A & A13/120 Contract Administrator: See clause A10/140APage 1.5To Collection

SECOND – CONTRACTOR’S DESIGNED PORTION The Works to include the design and construction of: Full contractor’s design, supply, installation and commissioning of astainless steel extraction canopy and mechanical air intake in fullcompliance with:BESA DW/172 – 2018 – Standard for Kitchen Ventilation Systems.THIRD – CONTRACT DOCUMENTS Contract drawings: As listed in clause A11/110A Contract documents: As listed in clause A11/180ATHE ARTICLES3 – ARCHITECT / CONTRACT ADMINISTRATOR Contract Administrator: See clause A10/140A4 AND 5 – PRINCIPAL DESIGNER / PRINCIPAL CONTRACTOR(WHERE ALL CDM REGULATIONS APPLY AND THE WORKS ARENOT NOTIFIABLE) Principal Designer: See clause A10/150A Principal Contractor: See clause A10/130A6 – ADJUDICATION Amendments: None8 – LEGAL PROCEEDINGS Amendments: NoneCONTRACT PARTICULARSFourth Recital and clause 4.2 – CONSTRUCTION INDUSTRYSCHEME (CIS) Employer at the Base Date is a ‘contractor’ for the purposes of the CIS Base date: Ten days before the date for return of tendersFifth Recital – CDM REGULATIONS The project is not notifiableSixth Recital – FRAMEWORK AGREEMENT Not ApplicableSeventh Recital – SUPPLEMENTAL PROVISIONS Collaborative working– Applies Health and safety- Applies Cost savings and value improvements – Applies Sustainable development and environmental considerations –does not apply. Performance Indicators and monitoring – does not apply. Notification and negotiation of disputes - AppliesArticle 7 – ARBITRATIONAmendments – Article 1 and Schedule 7 will applyClause 2.3 – COMMENCEMENT AND COMPLETION Date of Commencement of the Works:24th June 2019 Date of Completion: 30th August 2019.Clause 2.9 – LIQUIDATED DAMAGES At the rate of: 1000 per calendar week or pro-rata theretoClause 2.11 – RECTIFICATION PERIOD Period: 12 monthsPage 1.6To Collection

Clause 4.3 – PERCENTAGE OF THE TOTAL VALUE OF THE WORKSETC Interim payment one month after commencement date and thereaftermonthly Percentage: 95%Clause 4.3 – PERCENTAGE OF THE TOTAL AMOUNT TO BE PAIDTO THE CONTRACTOR Percentage: 97½ %Clause 4.8.1 – SUPPLY OF DOCUMENTATION Period: Three months from the date of practical completionClause 4.3 & 4.8. – FLUCTUATIONS PROVISIONNo fluctuations applyClause 5.3 – CONTRACTOR’S INSURANCE – INJURY TO PERSONSOR PROPERTY Insurance cover (for any occurrence or series of occurrences arisingout of one event): Not less than 5,000,000.CLAUSES 5.4A AND 5.4C – INSURANCE OF THE WORKS ETC –ALTERNATIVE PROVISIONSCLAUSES 5.4B – INSURANCE OF THE WORKS ETC –ALTERATIONS OR EXTENSIONS TO EXISTING BUILDINGS –INSURANCE BY THE EMPLOYER Clause 5.4B (Works and existing structures insurance by Employer inJoint Names) applies Note: The above insurance does not cover temporary buildings, plant,tools or equipment owned or hired by the Contractor or any of his subcontractors, or such risks as frost accidental or malicious damage etc.The Contractor shall allow for any insurance in respect of these andother items he may require that are not covered by this clause.CLAUSES 5.4C – INSURANCE OF THE WORKS ETC – DOES NOTAPPLY Clause 5.4C (Existing structures insurance by Employer in own nameClause does not applyClauses 5.4A.1 and 5.4B.1.2 – PERCENTAGE TO COVERPROFESSIONAL FEES Addition: 15 %Clause 7.2 – ADJUDICATION The Adjudicator is: to be nominated by the Nominator. If theNominator fails to nominate, the nominator shall be one of the otherlisted nominators selected by the party requiring the reference toadjudication Nominator of Adjudicator: President or a Vice President or Chairmanor Vice Chairman of the: Royal Institute of Chartered SurveyorsSchedule 1 paragraph 2.1 – ARBITRATION Appointer of Arbitrator (and of any replacement): President or a VicePresident of the: Royal Institute of Chartered SurveyorsSchedule 1 and Schedule 2 – BASE DATEBase date: Ten days before the date for return of tendersPage 1.7To Collection

THE CONDITIONSSECTION 1: DEFINITIONS AND INTERPRETATION1.4 – RECKONING PERIODS OF DAYS Amendments: none1.8 – APPLICABLE LAW Amendments: noneSECTION 2: CARRYING OUT THE WORKSSECTION 3: CONTROL OF THE WORKSSECTION 4: PAYMENTSECTION 5: INJURY, DAMAGE AND INSURANCESECTION 6: TERMINATIONSECTION 7: SETTLEMENT OF DISPUTESEXECUTION The Contract: Will be executed as a DeedCONTRACT GUARANTEE BOND Contract Guarantee Bond: is not requiredA30 TENDERING/ SUBLETTING/ SUPPLYMAIN CONTRACT TENDERING110SCOPE General: These conditions are supplementary to those stated in theInvitation to Tender on the form of tender145TENDERING PROCEDURE General: In accordance with JCT Practice Note 6 (Series 2)‘Main Contract Tendering’ Errors: Alternative 1 is to apply160EXCLUSIONS Inability to tender: Immediately inform if any parts of the work asdefined in the tender documents cannot be tendered Relevant parts of the work: Define those parts, stating reasons for theinability to tender170ACCEPTANCE OF TENDER The Employer and Employer’s representatives:- Offer no guarantee that any tender will be recommended foracceptance or be accepted- Will not be responsible for any cost incurred in the preparationof any tender by any contractor or sub-contractor.190PERIOD OF VALIDITY Period: After submission or lodgement, keep tender open forconsideration (unless) previously withdrawn) for not less than 6 weeksfrom receipt of tenders. Date for possession / commencement: See section A20Page 1.8To Collection

PRICING/ SUBMISSION OF DOCUMENTS210PRELIMINARIES IN THE SPECIFICATION The Preliminaries / General conditions sections (A10-A56 inclusive)must not be relied on as complying with SMM7250APRICED DOCUMENTS Alterations: Do not alter or qualify the priced documents without written consent. Tenders containing unauthorised alterations or qualificationsmay be rejected.Measurements: All measurements are to be taken on site and not fromtender documents which are provided as a point of reference whenonsite to identify catering equipment, servery and canopy locationsand layout, door, ceiling and floor replacements and extent of rewire .All descriptive items to be separately priced to enable the valuation ofvariations.Deemed included: Costs relating to items, which are not priced, will bedeemed to have been included elsewhere in the tenderThe tenderers will be required to submit their priced specifications forexamination with their submitted tenders.Each item as indicated is to be priced in ink to agree with the tender310TENDER General: Tenders must include for all work shown or described in thetender documents as a whole or clearly apparent as being necessaryfor the complete and proper execution of the Works440ASCHEDULE OF RATES Content: Provide priced schedule rates for all significant pricedprovisional items of work:The sole function of the document is in the valuation of variations andpriced provisional sum work Fully priced copy: Submit with tender.520DESIGN DOCUMENTSScope: Include the following in the Contractor’s Proposals:Design Drawings:For the design, fabrication, supply, installation and commissioning of areplacement stainless steel extraction canopy utilising the existing fansand roof apertures with new ducting and provision of a mechanical aswell as the existing permanent external air supplies to be in fullcompliance with:BESA DW/172 – 2018 – Standard for Kitchen Ventilation Systems.530SUBSTITUTE PRODUCTS Details: If products of different manufacture to those specified areproposed, these must be after the tender process by the successfulcontractor giving reasons for each proposed substitution. Compliance:Substitutions that may be accepted will be subject to the verificationrequirements of clause A31/200Page 1.9To Collection

570AOUTLINE CONSTRUCTION PHASE PLAN Content: Submit the following information within one week of request:- Method Statements on how risks from hazards identified in thepre-tender information document and other hazards identified bythe contractor will be addressed- Details of the management structure and responsibilities- Arrangements for issuing health and safety directions- Procedures for informing other contractors and employees ofhealth and safety hazards- Selection procedures for ensuring competency of othercontractors, the self-employed and designers- Procedures for communications between the project team, othercontractors and site operatives- Arrangements for cooperation and coordination betweencontractors- Procedures for carrying out risk assessment and for managingand controlling the risk- Emergency procedures including those for fire prevention andescape- Arrangements for ensuring that all accidents, illness anddangerous occurrences are recorded- Arrangements for welfare facilities- Procedures for ensuring that all persons on site have receivedrelevant health and safety information and training- Monitoring procedures to ensure compliance with site rules,selection and management procedures, health and safetystandards and statutory requirements- Maintaining and protecting the Apollo hard wired fire alarm to thedining room in an operative condition during the contract period.- Review procedures to obtain feedback599 Records: Retain, make available for inspection and supply on requestFREEDOM OF INFORMATIONinformation reasonably required to allow response to requests madeunder the provisions of the Freedom of Information Act. Determination: Submit requests received. Do not supply informationoutside the project participants without express written permission.Confidentiality: Maintain at all times630ASUBLETTING/ SU

JCT MWD 2016 Minor Works Preliminaries Minor Works Building Contract with Contractors Design 2016. A10 PROJECT PARTICULARS PRELIMINARIES AND GENERAL CONDITIONS 105 FORM OF CONTRACT JCT MWD 2016 – Minor Works Building Contract with Contractors Design 2016 110A THE PROJECT Project Name: JUNIOR KITCHEN AND DINING ROOM REFURBISHMENT.

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