2020-2021 FIELD MANUAL OFFICE OF FIELD EDUCATION

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2020-2021FIELD MANUALOFFICE OF FIELD EDUCATIONThe University of ChicagoSchool of Social Service Administration

University of ChicagoSchool of Social AdministrationField Education Manual2020-2021Table of ContentsWelcome to Field EducationI.II.III.IV.V.1Introduction to Field EducationField Education Policy Statement and Purpose·Field Education Purpose and Model·Components and Structure of Field Education·SSA Academic Calendar and Evaluation Due Dates·Field Education Staff and Roles·Field Readiness Workshops333578Field Education Hours and Scheduling:·Hours and Days for Field Placement·Field Seminars: Dates and Times·Expanded Array of Field Learning Activity·Full Time and Part Time Day Program: Field Seminar Dates·EEP at a Glance·Holidays, Breaks, Vacations, Sick Time·Family Illness, Other Absences·Leave of Absence from Field910111213141516Responsibilities of Student in Field Placement·Student Standards·Dress Code, Cell Phone, Social Networking, Sexual Harassment·Disclosure of Student Status to Clients·Criminal Offense Record Investigation and Field Placement Assignments·Students Disability and Accommodation·Additional SSA Procedures·Student Checklist·Field Work Travel Reimbursement·Risk Management and Safety171819192021232526Responsibilities of Field Educators·Role of Field Instructor and Task Supervisor·Field Instructor Responsibilities·Selection and Evaluation of Field Placement Sites and Field Instructors293031Learning Contracts and Quarterly Evaluations·Suggested Learning Assignments·Completing Quarterly Evaluations3336

VI.VII.VIII.Student Placement Process·Admissions Criteria for Fieldwork·Field Placement Application·First Year Field Placement·Second Year Field Placement·Field Placement in Place of Employment, Work Study, Stipends3738444448Grading and Problem Solving from a Strength Based Perspective·Philosophy of Student Learning Agreements and Evaluations·Grading·Steps Toward Field Problem Resolution·Requesting a Field Placement Change49495254Student Evaluation of the Field Placementand End-of-Year Field Evaluation Form Evaluation of Field Seminar and Consultant Role55Tool Box for Field Instructors and StudentsForms and Tools:·Direct Practice Social Work Competencies and Practice Indicators·Core Learning Agreement·Clinical Concentration Social Work Competencies and Practice Indicators·Clinical Learning Agreement·Social Administration, Social Work Competencies and Practice Indicators·Social Administration Learning Agreement·Reflection Logs·Students Self-Assessment of Field Instruction Supervision·Macro Projects·Field Placement Incident Report Form·Field Work Performance Agreement·Core Quarterly Evaluation·Clinical Quarterly Evaluation·Social Administration Quarterly Evaluation·Field Consultant Evaluation of the Student5964707581859192939599103110117124Resources for Field Instructors:·Application for Field Agency Request Form·Field Instructor’s Self-Assessment129134·NASW Code of Ethics135

1Welcome to Field Education at SSA!The School of Social Service Administration and the Office of Field Education provide you withsupport, resources, and procedures for problem solving. Please read through this manual andkeep it as a reference. This Field Education Manual contains current information about theschool’s policies and practices. It should be used as a supplement to the SSA StudentHandbook and the Student Manual University Policies and Regulations. The SSA Field Manualdoes not repeat all information pertaining to the curriculum, graduation requirements and othermatters described in the School’s, Announcements. Doctoral students also receive the Manualfor Doctoral Students. This manual is accessible on line at www.ssa.uchicago.edu.On behalf of SSA and our Field Education staff, we welcome you to SSA!Best,Nancy ChertokNancy Chertok, A.M. Director of Field Education

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3I. Introduction to Field EducationPolicy StatementThe field practica are essential and integral components of a social work education. In ourMaster's curriculum, the practica are designed to engage students in practice activities that provideopportunities to reinforce and integrate knowledge, values, and social work competencies learnedin the field and classroom. The practicum extends the learning objectives of the overall curriculumas it encourages students to evaluate their own practice, identify practice questions that would leadto practice relevant research or analyses, and develop beginning competence in an area of socialwork practice.It is expected that each student will have experience in two practica during their Master's program.The first practicum will include intervention with individuals and at least one other client system.The second practicum will include learning experiences that are congruent with the objectives ofthe student's concentration.The administration and faculty of the School have the basic responsibility for the development andadministration of the practica plans in the various areas of the curriculum (first year core curriculumand second year curriculum concentrations).Field Education Purpose and ModelThe field component of the curriculum is designed to help students develop competencies to helpthose in need and to bring about effective social change. Field instruction is an integral componentof social work education. The field placement provides the opportunity for students to develop andbuild knowledge and skills in an area of social work practice and begin to develop a professionalidentity as a social worker. Students are challenged to prepare for positions of leadership andagents of change while working within the realities and contexts of field placement agencies.The primary model of field instruction is a concurrent model, meaning students take classes andcomplete the field placement at the same time. The number of required hours is the same forSSA’s full time and extended programs, though the time spent in the field varies depending on theprogram and year of study. Students completing the clinical concentration complete a minimum of1120 field hours. Students in the social administration concentration complete a minimum of 976field hours.Components and Structure of the Department of Field EducationSSA’s field education provides students with the opportunity to learn from direct field placementexperience and field seminars involving active listening, solution oriented problem solving anddiscussion pertinent to the integration of theory and practice. Students are expected to contributeto their learning through active, constructive participation and interaction with peers, staff, andfaculty in the field and in the classroom.

4First and Second Year Field Model Components1. Orientation/ preparation phase (First Year): During autumn quarter, students will participate inpreparation sessions covering topics such as use of supervision, legal issues, and riskassessment. The goal of these “Entering the Field” workshops is to provide students with somebasic values and knowledge needed in field work. Students will begin field placements duringthe second week of autumn quarter2. Macro Projects (First Year): Field instructors will offer students options for a macro project.This is intended to provide them with an orientation to generalist practice. The goal is to enablestudents to learn about their agency’s mission, function, organizational structure, and how theiragencies fit into their communities and fields of practice. The projects are also expected tocontribute to the functioning of the agency.3. Field Seminar (First and Second/Third Year): Required field seminars are facilitated by aField Consultant over the course of the year. The goal of the seminar is to provide a context forintegrating classroom and field learning. Common features of the seminars include: practicinginterviewing skills, role plays, case presentations, group discussions, and didactic materialrelated to social work practice.4. Faculty Involvement: Faculty/Field Consultant Partnership (First Year): Faculty involvement inthe field will be organized around a partnership between a faculty member who teaches thedirect practice core course and the Field Consultant who will lead the seminar and serve as aliaison to the field placement. Faculty partners are expected to assist Field Consultants withdeveloping a syllabus for the seminar and coordinate course and seminar content.6)Reflection logs (First and Second/Third Year): Reflection Logs afford the studentopportunity to consolidate learning and apprise the Field Consultant of progress and challengesin the field. Due dates for Reflection Logs are outlined in the Field Seminar Syllabus. Students insummer block placements complete reflection logs every other week.7)Learning Agreements (First and Second/Third Year): Learning Agreements are not legalcontracts; they are roadmaps for specifying learning opportunities aimed at developing socialwork competencies. Changes in agency resources and student learning needs are anticipated infield work settings. On-going dialogue between the student and Field Instructor is expected aftercompletion of the initial learning agreement.8)Quarterly Student Evaluations (First and Second/Third Year): Quarterly Student Evaluations arecompleted by the Field Instructor and student to provide feedback and measure growth towardmastery of social work competencies and practice behaviors.

5SSA Calendar 2020-21Summer Quarter 2020Date(s)Advanced Standing OrientationClasses BeginAdd/Drop DeadlineU-Pass Start DateUniversity Holiday- No classesPass/D/Fail Petitions DueGrade Submission Deadlines for Graduating StudentsQuarter Ends/Summer Quarter Degree Conferral/U-Pass End DateGrade Submission Deadlines for Continuing StudentsAutumn Quarter RegistrationInternational Student Orientation:Full-Time MA & PhD Orientation:Part-Time & EEP Orientation:June 18June 22June 26June 29July 3July 17August 21August 29September 2September 8-10September 14-15September 21-23September 26Autumn Quarter 2020Date(s)U-Pass Start DateClasses BeginAdd/Drop DeadlineField Work Begins (Second year students)Field Work Begins (First year students)Field Work Learning Agreements Due to Field Consultant (Full-time Program)Pass/D/Fail Petitions DueField Work Learning Agreements Due to Field Consultant (EEP students)Winter Quarter RegistrationFall Break—No classesField Work Evaluations Due to Field Consultant (Full-time Program)Grade Submission Deadlines for Graduating StudentsField Work EndsAutumn Quarter Degree ConferralQuarter Ends/U-Pass End DateWinter Break—No classesGrade Submission Deadlines for Continuing StudentsSeptember 28September 29October 6October 5October 6October 22October 23November 12November 2-4November 23-27December 3December 4December 12December 12December 12Dec. 13- Jan. 3December 16Winter Quarter 2021Date(s)Classes and Field Work BeginU-Pass Start DateAdd/Drop DeadlineDr. Martin Luther King, Jr., Birthday ObservanceField Work Evaluations Due to Field Consultant (All EEP students)Pass/D/Fail Petitions DueSpring Quarter RegistrationField Work Evaluations Due to Field Consultant (Full-time Program)Grade Submission Deadlines for Graduating StudentsJanuary 4January 4January 12January 18January 28February 2February 8-10March 10March 13

6SSA Calendar 2020-21 (cont.)Field Work EndsWinter Quarter Degree ConferralQuarter Ends (U-Pass will not end this quarter)Spring Break—No classesGrade Submission Deadlines for Continuing StudentsMarch 20March 19March 20March 21-28March 28Spring Quarter 2021Date(s)Classes and Field Work BeginAdd/Drop DeadlineGraduation Applications DuePass/D/Fail Petitions DueSummer Quarter RegistrationField Work Evaluations Due to Field Consultant (EEP students and Full-time 2nd year students)Memorial Day HolidayField Work Evaluations Due (Full-time first year students)Field Work Ends (Second year Full-time and graduating EEP students)Grade Submission Deadlines for Graduating StudentsField Work Ends (First year Full-time students)SSA Hooding CeremonySpring Quarter Degree Conferral and University Convocation/U-Pass End DateGrade Submission Deadlines for Continuing StudentsMarch 29April 2April 2April 24May 17-21May 20May 31June 3June 4June 6June 11June 11June 12June 15* Calendar is subject to change.

7Field Education Staff and RolesNancy ChertokDirector of Field EducationOffice: W18Phone: (773)702-1178E-Mail: nchertok@uchicago.eduThe Director of Field Education is responsible for the overall vision and operations of the FieldEducation Office. She works closely with the Field Coordinators and the Associate Director to ensurethat field placements provide opportunities to reinforce and integrate knowledge, values, and skillslearned in the field and classroom.Mel LamagnaAssociate Director of Field EducationOffice: E1Phone: (773)702-9418E-Mail: mlamagna@uchicago.eduThe Associate Director of Field Education is responsible for developing new field placements,facilitating the process of matching students with appropriate field placements (in the full-timeprogram), and working closely with the field consultants and field instructors to provide positivelearning experiences for students.Michael WilliamsEvening Field Coordinator IOffice: BW9Phone: (773)702-1141E-Mail: MRW2004@UCHICAGO.EDUThe Field Coordinator is responsible for developing, coordinating, and managing the 1st year full-timeday student field placement process; develops new field placements and assists with programplanning and administration for the Department of Field Education.Alice Jackson, Field Office AssistantOffice: BWPhone: (773)702-1154E-mail: alicejackson@uchicago.eduThe Field Office Assistant is responsible for the field office database management, clerical andcorrespondence duties, and communications with field instructors around field evaluations and otherinformation pertinent to the field experience.Field ConsultantsThe SSA Field Consultant monitors each student’s field experience and provides guidance andsupport to both the field instructor and student to advance social work practice competencies. SSAField Consultants teach the field seminar, promoting the integration of coursework and fieldexperiences. The Field Consultant is responsible for collecting and reviewing learning agreements,field evaluations, reflection logs, and any performance agreements. S/he facilitates effectivecommunication between the field instructor, student, and SSA Office of Field Education.Please contact your Field Consultant first with questions about field placements, seminarsand specific field issues.

8THE UNIVERSITY OFCHICAGOSCHOOL OF SOCIAL SERVICE ADMINISTRATIONAutumn 2020Field Readiness WorkshopsSeptember 249:00 a.m. – NoonPreparing for Risk andSuicide AssessmentInstructor: Jancey WickstromSeptember 2910:00 a.m. - 11:30 a.m.Legal Issues in SocialWork Practice Instructor:Joseph MonahanWorkshops are required for first year SSA students.Participation will be included in grade for Direct Practice course (301).

9II. Field Education Hours and Scheduling:Hours and Days for Field PlacementOnce students are accepted into a program path (Full-time Day, Part-time Day, Extended EveningProgram, Advanced Standing), the student must follow that program’s requirements with regards tofield hours (including the days and times that the student is at practicum) as well as course work(including the number of classes expected to be carried in any given quarter).Full time day students complete field over the course of two academic years. Advanced standingstudents complete the full time field schedule.Part-time day students begin field after their first year of course work in autumn quarter of theirsecond year. Field placement days and hours then follow the Full Time Day schedule for field.Extended Evening Program (EEP) students complete field over the course of three academicyears.Dual/Joint Degree Students complete their first year placement during their first year of attendanceat SSA. Dual/Joint Degree students may complete their second field placement after completingone academic year in each academic program. Field placements can then be completed duringthe summer or concurrently during the academic year when returning to SSA.Student Requirements to Enter FieldStudents and field agency partners are expected to follow local, state and CDC safety and physicaldistance policies, and agencies are expected to share their internal protocols with students as well.Students need to: Complete the University of Chicago on-line COVID 19 safety training Sign the COVID-19 Health Requirements Affirmation Sign SSA Field Education Affirmation and Acknowledgement of Risk FormStudents and Field Instructors are instructed to contact the Field Consultant and the Field Director ifsafety protocols cannot be maintained. The Office of Field Education will contact the agency forfurther assessment prior to determining if a student may return to an in-person placement.Hours for 2020-2021:Due to the impact of COVID, the minimum number of hours required for graduation are reduced.Students may complete more than minimum requirements and an engage in an expanded array oflearning opportunities to meet fieldwork requirements in 2020-2021.fField Hours are reduced as follows due to the ambiguity created by COVID-19. Rather thancompleting a total of 1120, SSA students must complete a minimum of 850 hours to meetgraduation requirements. Student choice and a flexible range of hours due to COVID-19 is adaptedto new and returning students. The number and considerations below apply to students in the fulltime, part time and Extended Evening Program paths for 2020-21. Core first Year Students: 400 minimum hours required for the AY spread over 3 quarters;450 maximum Second/Third year (Concentration): Minimum: 450; Maximum: 600Note: EEP Concentration students: accrue 450 – 600 hours over years 2 &3. Monthly field seminars are conducted remotely and count as field hours for 2020-2021.Information will be forwarded if opportunity for in-person attendance becomes available.SPECIAL CONSIDERATIONS

101) Students in the School Social Work Program of Study are required to complete 600 hours intheir concentration field placement.School Social Work Requirements: Students in the School Social Work Program of Studyfollow their local school placement schedule rather than the SSA calendar. Start and enddates vary. EEP student accepted into the school social work or community schoolprograms of study delay the start of their second field placement until the third year. EEPstudents must be in the field three days a week during the third academic year;participation in day time field seminars is required by the School Social Work orCommunity Schools Programs of Study.2) Students in the AODA Program of study are required to complete a minimum of 500 hourswithin consecutive quarters.3) Fall Quarter and University Calendar Changes: At SSA, all In-person classes end November 25 and go remote at the Thanksgiving break forthe remainder of the quarter which ends December 12th. This is intended to limit exposuresand transmission. Students and Field Instructors are encouraged to engage in REMOTE ONLY field activitybetween November 30 and December 12 per the University of Chicago’s autumn quarterplan.Field Days: Core First Year PlacementsFull and Part Time Day Program Core Placements: two full days, generally Tuesdays andThursdays:Extended Evening Program (EEP) Core Placements: Students complete one full day or two halfdays during the work week from October through September, including the summer; days andtimes are negotiated prior to the beginning of placement. EEP first year field placements are 8hours per week.Field Days: Concentration Placements (second field placement):Students must pass the first year field practicum in order to start the second field placement. Anychanges in the number of hours completed in field each week must be approved by the field officestaff.Full and Part Time D

SSA Calendar 2020-21 (cont.) Field Work Ends March 20 . Winter Quarter Degree Conferral March 19 . Quarter Ends (U-Pass will not end this quarter) March 20 . Spring Break—No classes March 21-28 . Grade Submission Deadlines for Continuing Students March 28 . Spring Quarter 2021 Date(s) Class

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