Intuit

QuickBooks SMALL BUSINESS ACCOUNTINGEasyStart User Guide

What’s InsideSupport Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Getting Started Checklist. . . . . . . . . . . . . . . . . . . . . . . . 5Common Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Keyboard Shortcuts. . . . . . . . . . . . . . . . . . . . Back Cover

Welcome to QuickBooksCongratulations. You are about to experience your business ina whole new way: clear, organized, managed. Whether you’re aseasoned entrepreneur or starting up your very first business,QuickBooks is your solution for efficient financial management.This QuickStart Guide will walk you through some set upessentials. Install QuickBooks & Set up your company file.Perform common QuickBooks activities.Navigate QuickBooks with ease.Find support when you have questions.QuickBooks EasyStart User Guide 1

Support Options3 easy ways to get help if you need itRemember, we’re here to help you.You can get in touch in a variety of ways.FREE support phone session (up to 60minutes) with a QuickBooks expert within60 days of purchasing your software. Call1-877-772-9158, (Monday to Friday, 8 a.m.to 8 p.m EST). Product registration must becompleted within 30 days of purchase. Thefree 60-minute technical support call mustbe completed within 60 days of purchase.Length of call cannot be redeemed inincrements. Canada only. Intuit Canada ULCreserves the right to limit the length of thetelephone call.Visit quickbooks.ca/getstarted. Intuit’sGetting Started Centre is your source forFAQs, “how to” videos, tips & tricks.Search quickbooks.ca/findexpert forlocal accounting experts to help set up ormanage your financials using QuickBooks.Click the Help Menu to access in-productsupport and video tutorials. Find localQuickBooks Experts, join the QuickBooksLive Community, and more.QuickBooks EasyStart User Guide 2

Install QuickBooks in 3 easy stepsTo install QuickBooks:1.2.Shut down all running programs, including antivirusprograms (remember to turn them back on once installationis complete).Insert the QuickBooks CD into your CD-ROM drive.If installation does not start automatically:1.2.3.4.3.Click Start from your Windows menu.Choose Run.Type D:\setup.exe(Where “D” is your CD drive).Click OK.Follow the on-screen instructions.Where should I install QuickBooks?We recommend that you accept the default folderlocation. Windows Vista, Windows 7 and higher requireprogram files to be installed in different locations thanin previous operating systems. The new location iscompatible with these new requirements.QuickBooks EasyStart User Guide 3

To start QuickBooks, double-click the QuickBooksicon on your desktop, or click the Windows Startbutton and then click QuickBooks from thePrograms group.Register your copy of QuickBooksUnder the Help Menu, select Register QuickBooks. Registrationmust be made within 30 days of product installation. It onlytakes a few minutes to activate your product and get you onboard. When you register, you’ll receive one free support callwithin 60 days of purchase and have access to other QuickBookssupport options.Where can I find my Licence andProduct Numbers?If you purchased QuickBooks: From a retail store, your numbers are on the “GettingStarted” folder. By calling Intuit directly: Your numbers are on the packing slip, In an email (if you gave one to the salesrepresentative), Or you may have received it over the phone. From our website, your numbers are on the web receipt.QuickBooks EasyStart User Guide 4

Getting Started ChecklistCompanyName andAddressYou will need the contactinformation and legal name foryour company. Your legal name isthe name you use to file taxes foryour business.BusinessNumber (BN)If your business is incorporated,collects sales tax, or hasemployees, you need the 9-digitbusiness number issued to youby the Canada Revenue Agency(CRA). For more information onBusiness Numbers, visit the CRAwebsite at http://www.cra-arc.gc.caSales TaxInformationThe sales taxes you pay and collect(GST, HST, PST, and/or QST), whatyou charge them on, and howmuch of each sales tax you owe.QuickBooks EasyStart User Guide 5

BankStatements,Credit CardAccounts, andOutstandingChequesYou need your latest bankstatement balances andinformation about any outstandingcheques, deposits, withdrawals,or charges applicable to all theaccounts you want to set upand manage in QuickBooks. Thisincludes credit cards, bank accounts,lines of credit, and loans.OptionalInformationEventually, you will need to enterdetailed information about yourcustomers, vendors, and employees,as well as the products and servicesyou sell.QuickBooks EasyStart User Guide 6

Common TasksAdd an AccountWhen you set up your company file, QuickBooks automaticallycreates several accounts for you. There are two types ofaccounts: balance sheet accounts (such as chequing andsavings) and accounts used to group transactions for reportingpurposes (such as income and expense accounts).A chart of accounts is a complete list of your business’accounts and their balances. Your chart of accounts trackshow much money your company has, owes, and is coming inand going out. As your business grows and changes, you mightneed to add new accounts to your chart of accounts to betterorganize your finances.Tip: For a video introduction to accounts (andother topics), visit quickbooks.ca/videosQuickBooks EasyStart User Guide 7

To add an account:1.2.3.4.5.6.Go to the Company menu, and click Lists.Select Chart of Accounts.Under Related Activities, click Create a new account.Select the type of account you want to create, then clickContinue.Enter information about the account: In Account Name, enter the name of the account asyou want it to appear on your financial statements. Enter additional information about the account asneeded based on the account type, such as the bankaccount number, the opening balance, or a description.Click Save & Close.QuickBooks EasyStart User Guide 8

Add CustomersCustomers are the people and companies to whom you sell yourproducts and services. You can use the information you enter topersonalize invoices for customers and quickly view the status oftheir accounts.Tip: For a video introduction to customers (andother topics), visit quickbooks.ca/videosTo add a customer:1.2.3.4.5.6.7.Go to the Company menu, and click Lists.Select Customer List.Under Related Activities, click Add a customer.In Customer Name, enter the name of the customer.If necessary, also enter an opening balance.In the Address Info tab, enter customer information,including the full name, billing and shipping addresses, andadditional contact information.Enter details in the Payment Settings tab, as desired.Click OK.QuickBooks EasyStart User Guide 9

Add VendorsVendors are the people and companies you buy goods andservices from to run your business. This could include the phonecompany, office supplies vendor, or utility companies.To add a vendor:1.2.3.4.5.6.Go to the Company menu and click Lists.Select Vendor List.Under Related Activities, click Add a vendor.In Vendor Name, enter the name of the vendor.Under Address Info, enter the vendor informationincluding the full name, address, and additional contactinformation.Click OK.QuickBooks EasyStart User Guide 10

Add ItemsIn QuickBooks, an item is anything that your company buys,sells, or resells to run your business. Items are your products,services, and things such as shipping and handling charges,subtotals, and discounts.Tip: For a video introduction to items (andother topics), visit quickbooks.ca/videosWhen you choose an item from the Item List on a sales form,QuickBooks fills in a description of the line item and calculatesthe amount for you.QuickBooks already includes several items you can use toperform calculations on the amounts in a sale, such as discountand subtotal items. You can add your own items to help recordthe services and products your business sells.QuickBooks EasyStart User Guide 11

To add an item:1.2.3.4.5.6.7.8.Go to the Company menu and click Lists.Select Item List.Under Related Activities, click Add an item you sell.In Item Name, enter the item name as it should appear onsales forms.In Description, enter a description that should appear onsales forms when you use the item.Enter the Price you charge your customers for the item.If you charge sales tax, choose the tax code that applies tothe item.Click the Account drop-down list and choose an account(category). QuickBooks chooses the Sales account bydefault.Tip: If you track sales tax, make sure youselect an appropriate code in the Tax Codefield.9.Click OK.QuickBooks EasyStart User Guide 12

Keyboard ShortcutsCreate new invoiceCtrl IDelete cheque, invoice, transaction, or item from listCtrl DFind transactionCtrl FNew invoice, bill, cheque or list item in contextCtrl NOpen Chart of AccountsCtrl AOpen Customer Centre (Customers & Jobs list)Ctrl JOpen Help for active windowF1Open memorized transaction listCtrl TOpen transaction journalCtrl YPrintCtrl PQuickReport on transaction or list itemCtrl QWrite new chequeCtrl WSTATEMENTS IN THIS DOCUMENT REGARDING THIRD-PARTY STANDARDS OR SOFTWARE AREBASED ON INFORMATION MADE AVAILABLE BY THIRD PARTIES. INTUIT AND ITS AFFILIATESARE NOT THE SOURCE OF SUCH INFORMATION AND HAVE NOT INDEPENDENTLY VERIFIEDSUCH INFORMATION. THE INFORMATION IN THIS DOCUMENT IS SUBJECT TO CHANGEWITHOUT NOTICE.Trademarks and PatentsIntuit, the Intuit logo, QuickBooks, among others, are registered trademarks and/or registeredservice marks of Intuit Inc. in Canada and other countries. Other parties’ trademarks or servicemarks are the property of their respective owners and should be treated as such.ImportantTerms, conditions, features, service offerings, prices, and hours referenced in this documentare subject to change without notice. We at Intuit are committed to bringing you great onlineservices through QuickBooks. Occasionally, we may decide to update our selection and changeour service offerings, so please check www.quickbooks.ca for the latest information, includingpricing and availability on our products and services. Discontinuation policy available t 2012 Intuit Inc.All rights reserved.First printing, September 2010QB2013EasyStart OLGIntuit CanadaBox 4182Edmonton, Alberta T6E 4T2

QuickBooks EasyStart User Guide 4 To start QuickBooks, double-click the QuickBooks icon on your desktop, or click the Windows Start button and then click QuickBooks from the Programs group. Register your copy of QuickBooks Under the Help Menu, select Register QuickBooks. Registration must be made within 30 days of product installation. It only