CONSTRUCTION ENGINEERING INSPECTION (CEI)

CONSTRUCTIONENGINEERINGINSPECTION (CEI)2018 PEPS ConferenceKori Rodriguez, P.E. & Gina Gallegos, P.E.2018 PEPS ConferenceNovember 28, 2018November 28, 2018

Presentation Topics1The Prep Work - Evolution of CEI Procurements2The Prep Work - CEI Procurement Process Today3The Real Work – Expected Workload4The Real Work - Challenges5Wrap Up & Questions2018 PEPS ConferenceNovember 28, 20182

Evolution of CEIRent-aTechsInspectors Posed aversusrisk to theinspection StateneedsCEIpilotsCEItodayProvided Steepneeded learningexpertise curveHelpingTxDOTmeetinspectionneeds2018 PEPS ConferenceNeed moreconsistencyin utilizationstatewideNovember 28, 20183

Evolution of CEIPilots Statewide IDsMany Non-listed CategoriesIncomplete scopeLearning curve for industryToday Procurements location basedStandard Work CategoriesStandardized scopeBest Management Practices2018 PEPS ConferenceNew Standard Work Categories11.3.1 Construction Superintendent11.4.1 Environmental Inspections11.5.1 Construction Scheduling Project ManagerConstruction Schedule Support - Relatingto Construction Management of Projects11.8.1 Including Bridges or Multilevel InterchangesNovember 28, 20184

CEI Procurement Process TodayFederal Management: Indefinite Deliverable (ID)/Specific Deliverable (SD) Management service projects using federal funds that meet Federal processrequirements Proposals and Interviews required Coordination with Federal Highway Administration (FHWA) is requiredFederal with Interviews and Federal ManagementRFP2018 PEPS ConferenceProposalShort ListInterviewSelectioNovember 28, 20185

CEI Procurement Process TodayDistrictDetermines Need Coordinates need with PEPS Determines Consultant Selection Team (CST)membersProcurementPreparation District Project Manager (PM) provides Scope All CST members take trainingProcurementProcess PEPS Facilitates CST establishes Proposal & InterviewrequirementsSelection &Contracting2018 PEPS Conference CST Determines Selection PEPS aids in negotiating and contractingNovember 28, 20186

The Solicitation for Federal ProcessProposal & Interview Topics Proposal - covers topics in written format Interview - covers topics with in-person presentation CST develop broad topics for Proposal and use more narrowtopics for Interview or use same topics for Proposal and Interview CST - determines weightings for criteria and interviewattendees2018 PEPS ConferenceNovember 28, 20187

The Solicitation for Federal ProcessEvaluation CriteriaEvaluation Criteria1Technical Approach2Project manager’srelevant experience3Key staff’s relevantexperiencePast PerformanceScore **Proposal should include:Weighting for Evaluationof ProposalProject understanding, innovativeconcepts or alternatives, qualitycontrol procedures, staffingSimilar or related projects, projectmanagementXX%Similar projectsXX%XX%5 to 10%** Past Performance is used only in Proposal2018 PEPS ConferenceNovember 28, 20188

From Prep Work to REAL WorkFee Schedule:PEPS (rates)& District (SD)CompletePackage:ContractSpecialists &CSDFinalize Scope(SD):District/ConsultantExecutedContract2018 PEPS ConferenceNovember 28, 20189

REAL Work – Projected Construction 4.3BFY2012 - FY2016 6.5BFY2017 - FY202501234567 BPositions to remain constant at best2018 PEPS ConferenceRequires CEI for supportNovember 28, 201810

REAL Work – Expected Average Split among DistrictsProjected Construction TxDOT Only/CEIMetro Districts 50/50 CEIUrban Districts Case-by-caseRural Districts 75/25 CEI2018 PEPS ConferenceNovember 28, 201811

REAL Work – Current Capacity of CEI Contracts at Districts20172018ContractTypeTotalCapacity# ofContractsTotalCapacity# ofContractsID 45.5M15 91.2M21SD 133M12 163M142018 PEPS ConferenceNovember 28, 201812

REAL work - ChallengesDetermining TxDOT Needs Internal FTE workload model is available todistricts Adjusts need and Level of Effort (LOE) Procure early Determine need 1 year in advance of SDContracts Determine need 4 years in advance for IDContracts2018 PEPS ConferenceNovember 28, 201813

REAL Work - ChallengesDetermining CST Members for CEIProcurements District Directors of Construction – 1st pointof contact Involve Area Office that will be involved withCEI team Ensure full participation of members todetermine most qualified team for contract Understanding scope of project2018 PEPS ConferenceNovember 28, 201814

REAL Work - ChallengesTxDOT Management of CEI projects Scope of project should be clear to all parties Is project staffed correctly (engineers & inspectors)for each phase of project? What assumptions were made? What is the burn rate? Need for consistency of involvement from TxDOT PM Developed a CEI Guidebook to help districts Communication, communication, communication Review construction estimates vs CEI invoices2018 PEPS ConferenceNovember 28, 201815

REAL Work - ChallengesCEI Training on TxDOT Procedures District should meet with CEI team to discussinternal processes Provide a written process Provide onsite training at the District or AreaOffice Include CEI team when presenting onconstruction topics Record keeper meetings Distribution list on new processes2018 PEPS ConferenceNovember 28, 201816

REAL WORK – Planned ImprovementsConsistency Test Pilot for CEI Workshop kicked off September 2018 Provides consistency across all Districts Best Practices statewideCommunication Improving District PEPS communicationPrioritizing Prioritize need from all disciplines within each District Stop the “Hail Mary’s”2018 PEPS ConferenceNovember 28, 201817

The REAL Work - ChallengesIt takes us all tocollaborate,communicate, &problem solve to get thejob done right!AdministrationEngineersSafe, ReliableIntegratedTransportationSystem forthe State ofTexasInspectors2018 PEPS ConferenceDesignersContractorsNovember 28, 201818

Questions and Discussion2018 PEPS ConferenceNovember 28, 201819

Contact InformationKori Rodriguez, P.E.TxDOT PEPS Service Center for Divisions Section Director(512) 416-2268Kori.Rodriguez@txdot.govGina Gallegos, P.E.TxDOT Director of Construction Division(512) 416-2501Gina.Gallegos@txdot.gov2018 PEPS ConferenceNovember 28, 201820

11.5.1 Construction Scheduling Project Manager 11.8.1 Construction Schedule Support - Relating to Construction Management of Projects Including Bridges or Multilevel Interchanges New Standard Work Categories. 2018 PEPS Conference November 2