Supplier Logistics - Faurecia

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SupplierLogisticsMANUAL

PRODUCTION CONTROL& LOGISTICSSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 2016Title of the documentSUPPLIER LOGISTICS MANUALReferenceFAU-S-PSG-2025Purpose Give an overview of Faurecia supply chain operations, Give the suppliers all the materials to ensure smooth flow of parts along the whole chain, Promote a good business relationship between suppliers and Faurecia based onmutual learning and evolution.ScopeGROUPApplies to all Suppliers – internal, external and mandated.Related documentsFAU-P-PSC-4600 Build Supply programFAU-P-PSC-6200 Receive MaterialsFAU-P-SPC-4400 Manage Sourcing processFAU-S-PSG-2026 Supply Logistics AgreementFAU-S-PSG-2027 Packaging data sheetFAU-S-PSG-2028 Transportation and information data sheetFAU-S-PSG-2029 Contact List Data SheetIssue n 03Description of changesVersion 02 - updated to reflect evolution of several processes including LISA and to inserta process flow of mandatory documents validation.Cancels and replacesFAU-S-PSG-2025 - Issue 02 - 2010FAU-S-PSG-2025 - Issue 01 - 2006OwnerPhilippe ROUCHE, Group PC&L DirectorApproved byEric TORDJEMAN, Senior Vice President Manufacturing 4.0 & Industrial PerformancePlease check you have the most recent update. Property of Faurecia - Internal Documentation.2/45

TABLE OF CONTENTSSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 201601. Supplier Logistics Manual402. Faurecia logistics principles503. Supplier Logistics Agreement & related documents804. Packaging & Labelling1205. EDI & Web EDI information exchange2106. Ordering & part preparation2307. Supplier logistics performance3108. Invoicing3809. Securization plan4110. End Of Production4211. Glossary44Please check you have the most recent update. Property of Faurecia - Internal Documentation.3/45

01. SUPPLIERLOGISTICS MANUALSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 20161.1. Purpose41.2. Document update41.3. Confidentiality41.4. Copyright41.1. Purpose1.3. ConfidentialityThe purpose of this manual is to: G ive an overview of Faurecia supply chainoperations.The materials contained in this Supplier LogisticsManual and, without limitation, the concepts andprocedures herein, are proprietary trade secretsof Faurecia and therefore must be handled by thesupplier with the strictest confidence. The suppliermust return this manual as soon as its relationshipwith Faurecia ends. Give the suppliers the list of Faurecia documentsto ensure smooth flow of parts along the wholechain. Promote a good business relationship betweensuppliers and Faurecia based on mutual learningand evolution.These specifications define standards for relationsbetween Faurecia and its suppliers and reflect whatFaurecia expects from them, starting from proposalto series production.1.4. CopyrightFaurecia all Rights reserved own the copyright ofthis Manual. No part of this manual may be reproduced, stored in a retrieval system, or transmitted inany form or by any means, electronic, mechanical,photocopy, recording or otherwise, without the priorwritten permission of Faurecia.They are part of the purchase contract. As a consequence, they are considered as accepted by the supplier. It applies to all Faurecia Suppliers. It shouldbe read by all Supplier Senior’s Management members and all different key players of Faurecia logistics systems.1.2. Document updateWhen this manual is revised, it will automatically beavailable via the supplier portal GPS (Global Supplier System). The supplier must then update itsown files and dispose of the old version.When Faurecia refers to the Supplier Logistics Manual (SLM), it will always be to the latest version.Please check you have the most recent update. Property of Faurecia - Internal Documentation.4/45

02. FAURECIALOGISTICS PRINCIPLESSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 20162.1. Faurecia strategy52.2. Efficient logistics systems52.1. Faurecia strategyFaurecia is developing a pull-flow production strategy that closely involves the supplier. This strategyis based on simple concepts, including:1. Small manufacturing batches,2. Reusable containers,3. Easy-to-handle small boxes,4. Frequent deliveries,5. Smoother production and supply.Faurecia applies the following concepts in the context of supplier relations: A Supplier Logistics Agreement is signed betweenFaurecia and each Supplier at program launch todefine Packaging, Transport & Information flowsand Contact list – See Supplier Logistics Agreement and related documents chapter Small reusable boxes and Identification of components by standard labelling products in PPQA(Product-Process Quality Assurance) are targeted– See Packaging & Labelling chapter Utilization of Electronic Data Interchange systemsis mandatory (EDI) – See EDI & Web EDI information exchange chapter Faurecia delivery calls are expressed by truckshipping lists called Manifests. The Supplierorders are levelled as much as possible. Faureciacollects parts at Suppliers’ locations, at frequentdeliveries and returns empty boxes – See Ordering& part preparation chapter Supplier delivery performance is measured – SeeSupplier logistics performance chapter Invoicing process must be secured to work properly - See Invoicing chapter Faurecia requests its Suppliers to process to anFMEA and cover risks – See Securization planchapter Faurecia has a clear process in case of engineering change and phase out – See End Of Production.2.2. Efficient logistics systemsThe purpose of Faurecia Production Control &Logistics department (PC&L) is to set efficientlogistics systems in order to provide, at best cost, asmooth quantity of good parts to the different production processes of our plants.To do so, Faurecia Excellence System is centred onstrong principles that we must respect. Suppliers must provide what is needed, only whenneeded, in the quantity needed Frequent and mixed deliveries Standardisation of Supplier logistics processes byusage of Faurecia documentsPlease check you have the most recent update. Property of Faurecia - Internal Documentation.5/45

02. FAURECIA LOGISTICS PRINCIPLESSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 20162.2.1. Suppliers must provide what is needed,only when needed, in the quantity neededconditions and helps the Suppliers to supply exactlywhat is needed.It is important for suppliers to deliver the exactquantity requested, at the right time.Suppliers can then focus on optimizing productionand preparing parts in advance, respecting bothquantity and time of collection.A clear instruction is given to suppliers with exactquantity and time of collection or delivery. Our targeted system is the use of LISA process (LevellingInformation for Supplier Application).In any case, Suppliers have to alert as soon as theyknow they cannot deliver.LISA process creates smoothed and levelled ordersto suppliers. Levelling is a pre-requisite to J.I.T.As a counterpart, Suppliers performance is measured and corrective actions are requested when notsatisfactory.Faurecia levels Supplier ordersLISAProcess2.2.2. Frequent and mixed deliveriesOur objective is to receive parts at the same pacethan we use them in our processes Continuousflow of delivery.To do so, we need to receive parts at a high frequency in the right mix and achieve just-in-timedelivery conditions.This means receptions at equal pitches (regularfrequency) and a consistent small delivery lot ofparts.To minimize special logistics costs and inventorythroughout the whole logistics chain, our expec-tation is that Suppliers shipping areas are openaccording to the Faurecia shipping plan and collection times and frequencies are supported. This mayrequire 24 hours opening of despatch areas.This also means mixed pallets from Supplier, if relevant, with a direct reduction on costs and overburden, both at Supplier and Faurecia plant.For Suppliers, this leads to a smaller inventory, anoptimized surface, a better visual management andan increased productivity.Please check you have the most recent update. Property of Faurecia - Internal Documentation.6/45

02. FAURECIA LOGISTICS PRINCIPLESSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 2016To ensure a good consistency between trucks’ content and an optimized cubic efficiency of loads,Faurecia organizes and controls transportation.Incoterms conditions are considered as FCASUPPLIER SITE, as much as possible.1234561 weekUnleveled solution123456ü smaller inventory ü optimized surfaceü better visual managementü better productivityat Supplier’s plant11 weekweekL eveledsolutionLeveledsolution2.2.3. Standardisation of Supplier logistics processes by usage of Faurecia documents /specificationsAn optimized supply chain is only achieved throughclear and standardized processes.Supplier resources are minimized when Faureciastandards are integrated in their shipping process.Our objective is to facilitate your parts preparation process, the loading process and part checking process.Smooth and repetitive demand will help you, as well asan efficient use of information and documents.PDF received by email Supplier ManifestPallet Routing label(in case of Cross dock)Data received by EDI Master label(in case ofhomogeneous pallet)Please check you have the most recent update. Property of Faurecia - Internal Documentation.Box label7/45

03.SUPPLIER LOGISTICSAGREEMENT&RELATEDDOCUMENTSSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 20163.1. Supplier Logistics Agreement83.2. Related documents3.1. Supplier Logistics AgreementThe Supplier Logistics Agreement (SLA) (FAU-SPSG-2026) indicates the details of the signatoriesand when its related documents must be completed.The related documents are: Packaging Data Sheet (PDS) – 1 per part family:dimensions, weight, stackability, labelling, lotsize, etc. Transport & Information Data Sheet (TIDS) – 1per Faurecia plant: incoterm, frequency, pick-uptimes, forecast and firm period format, horizon,timing, etc.10Faurecia Incoterms refer to Incoterms 2010. Bydefault, Faurecia consider Ex-works Incoterm as“cargo loaded by supplier”. Contact Data Sheet – 1 per Faurecia plant: contactdetails at Supplier and Faurecia concerning Plantmanagement, Sales/Buyer, Quality, Logistics,EDI, Emergency, etc. Faurecia Supplier EDI Parameter Sheet – 1 perFaurecia plant: IT contact and data required forEDI setup. S upplier Logistics Agreement : ReferenceFAU-S-PSG-2026)Please check you have the most recent update. Property of Faurecia - Internal Documentation.8/45

LIER LOGISTICS MANUAL ISSUE 03 - JULY 2016All yellow cellsmust be filledto validatedocumentPlease check you have the most recent update. Property of Faurecia - Internal Documentation.9/45

LIER LOGISTICS MANUAL ISSUE 03 - JULY 20163.2. Related documentsPackaging Data Sheet - Reference: FAU-F-PSG-2027 Transport & Information Data SheetReference: FAU-F-PSG-2028 Faurecia Incoterms EXWSeller chargesSeller Risk FCABuyer chargesBuyer Risk FAS (o r deliv ery s lo t if inc o term is no t E X W/F C A )(o r deliv ery s lo t if inc o term is no t E X W/F C A ) FOB CPT/CFR » CIP/CIF DATDAPDDP Please check you have the most recent update. Property of Faurecia - Internal Documentation.10/45

LIER LOGISTICS MANUAL ISSUE 03 - JULY 2016Contact List Data SheetReference: FAU-F-PSG-2029Faurecia Supplier Parameter sheetReference: IDELINE/00Global/faurecia supplier parameter sheet.xlsPlease check you have the most recent update. Property of Faurecia - Internal Documentation.11/45

04.PACKAGINGANDLABELLINGSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 20164.1. Packaging principles124.2. Packaging development process124.3. Packaging management rules144.4. Labelling154.1. Packaging principles4.2.2.1. Weight restrictionsFaurecia strategy is to use as much as possiblesmall returnable packaging.Using small returnable packaging generates benefits for both Supplier and Faurecia as: Improved ergonomics Elimination of waste Optimization of transport Manual line feeding, reducing needs of forklifts Reduction of space needs at the production lines Improved direct labour efficiencyWithout specific local regulation, the Faureciastandard maximum weight of small load full packaging is 12 kg (26 lbs). In case of deviations requiredbased on ergonomics guidelines and standards, itwill be specified by Faurecia on the Packaging DataSheet.4.2. Packaging development process4.2.1. Packaging concept agreementDuring the Request For Quotation process (RFQ)Faurecia will propose to the Supplier the packagingconcept to be considered for the quotation throughthe Supplier Logistics Agreement “Packaging DataSheet” including the estimated packaging fleetneeded for series production.Supplier is entitled to propose any improvement/ alternative to the concept proposed based on itsexpertise as provider of the components to quote.4.2.2. Packaging prototype4.2.3. Pre-series packagingOnce the packaging prototype is validated, the“Packaging Data Sheet” will be updated (if applicable) and released. Supplier will order a packaging pre-series in order to be used during Suppliers’MPT and for parts’ shipments to Faurecia for theinternal MPT.For low complexity packaging and with Faureciaagreement this step could be eliminated.4.2.4. Series packagingDuring MPT packaging will be used in series conditions. If no issue is reported, series packaging orderwill have to be placed by the Supplier in order tohave the full packaging fleet in place early enoughbefore SOP to support all shipments with the finalagreed packaging.After concept agreement, the Supplier must ordera packaging prototype as agreed during the RFQphase and present it to Faurecia for validation.All the parts and transports needed in order to getthe packaging fully validated must be considered bythe Supplier in the cost provided at the RFQ phase.No additional order will be placed by Faureciafor packaging validation purposes after Suppliernomination.Please check you have the most recent update. Property of Faurecia - Internal Documentation.12/45

04. PACKAGING AND LABELLINGSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 2016RESPONSIBLESupplier Packagingcounter proposaldiscussed with FAUProgram Logistics andupdated in PDS ifapplicableNOPackaging Definition(PACKAGING DATASHEET (PDS))FAURECIAPROGRAM LOGISTICSSupplier REQUESTFOR QUOTATIONFAURECIAPURCHASINGPackaging proposed byFAURECIA accepted bySupplierDUE DATESupplier RFQandCONCEPTVALIDATIONSUPPLIERYESNOSupplier OFFERbased on PDSSUPPLIERAcceptance ofSupplier PackagingofferFAURECIAPackaging PrototypeorderSUPPLIERPackaging Prototypepresentation toFAURECIASUPPLIERPrototype validationFAURECIASUPPLIERAs soon as1st OFF Tool partsare availablePROTOTYPEYESPDS releaseFAURECIASUPPLIERSupplier MPT- 14 weeksPackagingPRE-SERIES orderSUPPLIERSupplier MPT- 10 weeksPackaging used @Supplier MPT andshipped for FAU MPTSUPPLIERPackaging SERIESorderSUPPLIERPRE-SERIESSupplier SOP- 10 weeksSERIESFull packaging fleet inplace before SOP forsystem fill and ramp upSUPPLIERPlease check you have the most recent update. Property of Faurecia - Internal Documentation.13/45

04. PACKAGING AND LABELLINGSUPPLIER LOGISTICS MANUAL ISSUE 03 - JULY 20164.2.5. Investment rules As general rule, the Supplier is responsible toinvest in the new packaging required. Packagingcost will be recovered by the Supplier amortized inthe Piece Price of the part. In any case, the expected investment responsibility (Supplier / Faurecia) will be defined by Faureciain the “Packaging Data Sheet” during the SupplierRequest for Quotation and the amortization termswill be determined by the Supplier and FaureciaPurchasing. At any time Faurecia may decide to take ownershipof the packaging by paying the unamortized valueto the Supplier before the amortization quantity isreached.The usage of back-up packaging must be communicated by the Supplier and authorized by Faurecia receiving plant Logistics before the goods areshipped. If necessary, problem solving methodologies will be applied in order to identify and eliminatethe root cause driving to back-up packaging usage.4.2.6.3. AnticipationIt is the responsibility of the Supplier to alertFaurecia in case of returnable packaging shortage.The Supplier orders back-up packaging after validation of Faurecia.4.3. Packaging management rulesThe back-up packaging is a copy in expendable materials of the returnable packaging agreed and validated by Supplier and Faurecia for series production.Packaging management is both Faurecia and Supplier responsibility. Faurecia and Supplier are responsible to recordall inbound and outbound returnable packagingshipments.The return transport of the empty packagingto Supplier is under responsibility of Faurecia or Supplier depending on transportationresponsibility.Packaging inventory counts by both Faurecia andSupplier take place at least once a year or at

text of supplier relations: A Supplier Logistics Agreement is signed between Faurecia and each Supplier at program launch to define Packaging, Transport & Information flows and Contact list – See Supplier Logistics Agree-ment a

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