Serialized Item Management (SIM) - U.S. Army AMIS
UNCLASSIFIEDUNCLASSIFIEDSerialized ItemManagement(SIM)31 August 2020Mr. Armand Serry SrUNCLASSIFIEDVersion: 1As of: 27 August 20HQDA DCS G-4
UNCLASSIFIEDAgenda What is SIM? Human in the Logic (HITL) Serialization Adjudication Group (SAG) PolicyDALO-SPS As of : 27AUG 20202
UNCLASSIFIEDWhat is SIM? SIM provides the means to perform information-enable sustainment in the Army enterprise. The decision to serially manage an item is based on the need to know specific information atthe individual item level of detail, business rules are identified in SIM Directive 2016-21. SIM enables the Army to capture warranty data, critical safety item characteristics,maintenance history, modification history, usage, equipment configuration, and procurementand contract information, with the application of the Serial Number Indicator (SNI).DALO-SPS As of : 27AUG 20203
UNCLASSIFIEDHITL LO-SPS As of : 27AUG 20204
UNCLASSIFIEDSIM Process FlowSERIALIZATION ITEM MANAGEMENT (SIM) FLOWSERIALIZATION ITEM MANAGEMENT (SIM) FLOWRequesting PhaseEXISTING MATERIAL EMDCSSTANDARD & NSM REQUESTOREnterprise Material Discrepancy and ChallengeSystem (EMDCS) Requestor submitsserialization indicator challenge (Ability tochallenge Serialization Indicator and route toHQDA G4 for review.)NEW MATERIALRequesting PhaseEXISTING MATERIAL PROCESSDESCRIPTIONLCMC/ASA(ALT)HQDA G4 HITL-SAGQuestions or concerns surrounding serializationcan be sent to the HQDA G4 SerializationAdjudication Group lSIM Logic PhaseSIM Logic PhaseNOPROCESSCOMPLETENOPROCESSCOMPLETE STAKEHOLDERSCompletion PhaseDatabase Phase DALO-SPS As of : 27AUG 2020 AESIP/GCSS-ARMY/LM PDPAS PROCESSCOMPLETEHQ DA G4 assigns SNI to Army EnterpriseMaterial Master (AEMM) recordsMM Reporting allows users the ability to viewitems that are in the queue to be reviewed forserialization (Suspense Report) and for allitems that have had a decision made againstthem (Historical Report)AESIP syndicates the SNI to the APSRsLMP/GCSS-Army/DPAS/TEWLS assignsSerial Number Profile (SNP) to catalog recordsMaterial owner inputs serial numbersinto accountability system of record forthose identified with a SNI of “M, U, orT”Vetting PhaseSTAKEHOLDERSNon-Standard Material (NSM) Requestor submits ArmyEnterprise System Integration Program (AESIP) NSMCreate/Change screen transaction, identifies if item hasa physical serial num ber if applicable (LCMC Requestor) HQDA G4 Human in the LogicSerialization Adjudication Group (HITL-SAG) receivesnew NIIN (via workflow) for serialization indicatorconsideration that meets SIM business rules(NSM) Requestor) Research Cell approves new NonStandard Material request. All Non-Standard material isrouted to HITL SAGNOTE: Process complete if material is not serially numbertrackedQuestions or concerns surrounding serialization can be sentto the HQDA G4 Serialization Adjudication Group l Stakeholders/communities (ASA(ALT),HQ AMC, CL V,CL VIII, SOF, SA/LW, DFAC, and 2410/CSI ) reviewHITL Suspense Report item s for SIM. Leadstakeholders bring responses to the HITL SAG foragreement and application of the appropriate SerialNumber Indicator (SNI)NOTE: SIM Logic and Vetting Phase work in partnership todetermine final outcomeYESDatabase PhaseNOYESCompletion PhaseVetting PhasePROCESSCOMPLETE HQDA G4 HITL-SAGStakeholders/communities (ASA(ALT),HQAMC, CL V, CL VIII, SOF, SA/LW, DFAC,and 2410/CSI ) review HITL SuspenseReport items for SIM. Lead stakeholdersbring responses to the HITL SAG foragreement and application of theappropriate Serial Number Indicator (SNI)NOTE: SIM Logic and Vetting Phase workin partnership to determine final outcomeLCMC/ASA(ALT) representative requestor submits newNational Stock Number (NSN)RESEARCH CELLYES NSM REQUESTOR HQDA G4 Human in the Logic SerializationAdjudication Group (HITL-SAG) receives newserialization indicator challengeNOTE: Process complete if material is not seriallynumber trackedNEW MATERIAL PROCESS DESCRIPTION HQ DA G4 assigns SNI to Army Enterprise MaterialMaster (AEMM) recordsMM Reporting allows users the ability to view items thatare in the queue to be reviewed for serialization(Suspense Report) and for all items that have had adecision made against them (Historical Report)AESIP syndicates the SNI to the APSRsLM P/GCSS-Army/DPAS/TEWLS assigns SerialNumber Profile (SNP) to catalog records AESIP/GCSS-ARMY/LM P/TEWLS/DPAS PROCESSCOMPLETEMaterial owner inputs serial numbers intoaccountability system of record for thoseidentified with a SNI of “M, U, or T”5
UNCLASSIFIEDSIM PolicyDALO-SPS As of : 27AUG 20206
UNCLASSIFIEDPolicy and Application DoD Directive 2016-21 AR 710-3 (Chapter TBD)Current status: Courses of Action (COA)- Additional updates required for SIM- DA SIM PAMWorking with LDAC to incorporate all lesson’s learned- Standard and Non-standard guidance-DALO-SPS As of : 27AUG 20207
UNCLASSIFIEDBack-up SlidesDALO-SPS As of : 27AUG 20208
UNCLASSIFIEDBack-up Slide Titles SIM Business rulesNonstandard items for consideration -1Nonstandard items for consideration -2Nonstandard items for consideration -3Nonstandard items for consideration -4HITL SAG ProcessHITL Flow exampleSIM HITL SMESerialization and UIT – regulatory guidance – 1Serialization and UIT – regulatory guidance – 2Serialization and UIT – regulatory guidance – 3DALO-SPS As of : 27AUG 20209
UNCLASSIFIEDDA G-4 Candidate Business RulesCharacteristicDescriptorIdentifier-Data elementData SourceSource OwnerASA(FM&C)Capital AssetsClass of SupplyUnit CostII, VII, VIII 100K FY13, 250K FY14AEMMCritical Safety ItemMCDSARISECriticality Code2410 tracked itemsSerial number tracked itemsselected part numbersC, E, F, H, M, YMarine CSI is list drivenMCDS, ARISE,LDAC/AMCOMFLIS – will eventually migrateto AEMMTMDETEMISClass of SupplySubclass3 Digit FLIS UIT designator codeCBU itemsII, VII, VIII, IXH3 Digit FLIS UIT designator codeAEMMLDAC/USATA/MEDCOMAEMMMajor End ItemsClass of SupplyEssentiality CodeAEMMDepot Level ReparableMRCRecoverability CodeEssentiality CodeClass of SupplyNon-Expendable/End ItemsARCEssentiality CodeClass of SupplyCIICClass of SupplyVII, VIIIfor VII – Afor VIII – ARC N, Sub Class 4,MATCAT pos 2 QH, D, LA, D, H, K, LG-44 (M) Review Of ListA, CVIII, IXNA, CII, VIII1-9, A, B, C, G, H, K, L,O, Q, R, S, TII, VII, VIII, IXExclusion FSC: 76XX & 84XXJ, I, N,P,Y,ZII, VII, VIII, IXExclusion FSC: 76XX & 84XXLDAC/AMCLDAC/MEDCOMV1, 5, 6 and List drivenUITSensitive or ClassifiedPilferableCIICClass of SupplyMunitionsClass of SupplyCIICDALO-SPS As of : 27AUG EMMLDAC/MEDCOMAEMMLDAC10
UNCLASSIFIEDNonstandard items - Consideration for SIMUIT items will be adjudicated by the HITL SAG according to category and relevant FSCSmall Arms with the 10551090109513856920DALO-SPS As of : 27AUG 2020Controlled Cryptographic ItemsRadiation Tracking and Testing System(CCI) with the following FSCs:(RATTS) with the following FSCs:5805666558105811Class V items will be adjudicated by the HITL CL5820V team case by case58215841Class VIII items will be adjudicated by the HITL CL5895VIII team case by case5985.5998For catalog inquiries contact LDAC Help DeskDLM 4000.25 V2DoDM 5200.01AR 710-3DA PAM 385-24TB 43-0116Catalog changes are submitted via AESIPThis list is NOT all inclusive but a guide to SIM items11
UNCLASSIFIEDNonstandard items - SIM considerationFSC 7010 – LaptopScanners – Iris, documentPrinters – plotter, graphicsPrinters- Dot MatrixFSC 2340-All-terrain Vehicles-Golf cart-Ranger-MotorcyclesFSC 4120- Air conditioners- Portable air conditioner- Spot coolerFSC 6115-Diesel generator-Honda generator-Gas generatorFSC 7710, 7720- Musical InstrumentsFSC 5820- Video conferencing SystemsDALO-SPS As of : 27AUG 2020FSC 3805, 3810, 3820, 3825-Large equipment-Bulldozer, Grader, Crane-Earth moving – excavatingFSC 1730, 4910-Floor jack-Floor vehicularFSC 7020, 7021, 7022-File Server NetworkFSC 2410, 2420,2430, 3930- Tractors- Wheeled- ForkliftFSC 2330- TrailersFSC 1940- BoatsFSC 3431, 3432,3433- Welder, MIG, TIG, ElectricThis list is NOT all inclusive but a guide to SIM itemsAs of : 01 Aug 2016FSC 2310, 2320,- Vehicles incl; vans and trucks- Unmanned aerialFSC 8110, 8115, 8140, 8145, 8150- Containers, shipping- ISUFSC 5810, 5811,5825, 5826, 5840, 5841, 5855,- Prophet AN/TSQ-248- Night vision equipmentFSC 6625- Analyzer, spectrum, digital, networkFSC 1385,2350, 2360-RobotsFSC 4310- Compressor, airFSC 3920, 3930- Lift- Scissors lift- Boom- HydraulicCatalog changes are submitted via AESIPFor catalog inquiries contact LDAC Help Desk12
UNCLASSIFIEDNonstandard items - NOT SIM*Amplifier - power soundExercise EquipmentFacsimileCamcorderCameraCamera accessoriesCell/Smart phonesDuplicator - CD, DVDDuplicator - hard driveFiling cabinetsGPS portableKitchen equipmentMicrophoneMonitorsShredderPlayer - DVD, VCRPower Supply AssemblyKitchen items i.e. cupsOffice equipment i.e.chairsDALO-SPS As of : 27AUG 2020Projector - LCD, DLPProjector- overheadSaw - table, circular, bandSpeaker - portableSpeaker - MainSpeaker - monitorSwitchTelevisionTelevision ReceiverClothing itemsBicyclesWeightsFloor creepers - MaintenanceThreading machinePress MachinesRack, y testerBattery ChargerCutting TableDrillMilling MachineAs of : 01 Aug 2016*ALLCHARACTERISTICS/DATAELEMENTS ARE LOOKEDAT WHEN FINALDECISIONS ARE MADEFOR SIMFSCs 91XX, 83XX**, 84XX, 85XX, 89XX, 73XX, 75XX, 76XX, 78XX, 79XX, 60XX, 67XX, 53XX,40XX, 47XX,48XX, items will not be serialized **8340 exceptionThis list is NOT all inclusive but a guide to SIM itemsFor catalog inquiries contact LOGSA Help DeskCatalog changes are submitted via AESIP13
UNCLASSIFIEDHITL SAGAEMMAESIP runs itemagainst SIM businessrulesAEMM SNI data fi eldpopulatedEMDCS HDTASAALTAESIP FunctionHITL SAG PROCESSAMCCL tance@mail.milSOFH9Dcatalog@socom.mil and selected p ri aliation@mail.milHQ DA G4FunctionUsarmy.redstone.usamc.mbx.seri alization@mail.milCL VIIITBDDALO-SPS As of : 27AUG 2020HITL SIM ReviewSent toappropriatecommunity forHITL*HITL SAGSNI decision14
UNCLASSIFIEDHuman in the Logic (HITL)AMC FunctionLCMC FunctionHuman in the LogicSubordinate (LCMC)receives reques t forresp onseLead element(AMC) receivesrequestSubordinate (LCMC)uti lizes EDMO HITLreport to captureresp onseLead Element (AMC)receives response fromHITL ReportLead Element (AMC)brings decision to HITLSAG meetingHITL SAG adjudicatesRequest enters HITL SAGHITL ReviewIndividual guidance should be dictated by the lead organization, such as AMC or ASA-ALT. If they do not wish to utilizethe HITL report that was built by EDMO, then they must provide such guidance to their subordinates. AMC is utilizedas an example in the process flow merely as an example. The goal of HQ DA is to capture the responses of those in theHITL. The responses are intended to be part of the HITL SAG decision making. Questions and concerns of thosecomments will be worked through the senior organization attending the HITL SAG.DALO-SPS As of : 27AUG 2020Responses from the HITLReport are presented tothe SAGSNI app liedAEMM updated15
UNCLASSIFIEDSIM HITL SMEIndividual UnitCorps of ITPMHITL condaryItemsDA G4G44 MaintTeamG44 AviationG44S MajorEnd ItemsGCSS-ARMYDALO-SPS As of : 27AUG 202016
UNCLASSIFIEDSerialization and UIT - Backup 1AR 710-3(5) All units/installations/geographical areas at both the national and tactical levels not accounting for CCI, RASTS, or SA/LWs on the property book unit supply enhanced (PBUSE), GlobalCombat Support System-Army (GCSS–Army) or the Logistics Modernization Program (LMP) will appoints a SA/LW serialization officer, a radioactive “source” serialization officer, and a CCIserialization officer for each installation file. PBUSE/GCSS–Army and LMP all interfaces directly with the LOGSA Army serial number tracker (ARSNT) which automatically reports to andupdates unique item tracking (UIT). Serialization officers can be the same person. A copy of the appointment orders will be sent to LOGSA.2–1. Program overviewa. UIT is a DOD program to maintain visibility of selected items uniquely identified by serial number. The Army accomplishes UIT through two subprograms: Web UIT (WEBUIT) and ARSNT.b. WEBUIT is a transactional database and will be used by all units not converted to PBUSE/GCSS–Army and LMP. Those units converted to PBUSE must also input transactions into the DODRASTS UIT for licensed radioactive material due to the accountability requirement of the licensee. ARSNT will receive direct feeds from PBUSE, GCSS–Army, and LMP. Unique sensitive itemsreported are SA/LW, RASTS, and CCI as designated by the NSA. To ensure appropriate visibility, WEBUIT requires transactional reporting to the UIT Central Registry from all elements inpossession of report-able items.c. ARSNT provides visibility of serial numbers within PBUSE, GCSS–Army, and LMP. There are no transactions generated. LOGSA executes the UIT Central Registry mission for both UITprograms. WEBUIT additionally requires an annual reconciliation of all reportable items. There is no requirement to reconcile items in ARSNT, because data is con-stantly being updatedfrom PBUSE, GCSS–Army, and LMP which will update UIT.d. Note that security risk Category I (nonnuclear missile and rocket serial number registration and reporting) are no longer reported to the UIT Central Registry and are not covered in thischapter. They are reported to the Worldwide Am-munition Report System-New Technology.DALO-SPS As of : 27AUG 202017
UNCLASSIFIEDSerialization and UIT - Backup 2AR 710-32–7. Functional requirements of the serialization officerAll reporting activities will keep an automated or manual active file of serial numbers of reportable items on hand in all supported accountable property records down to the propertybook/stock record account level. The UIT reporting is keyed to the DODAAC/unit identification code (UIC) of the activity accountable for the reportable item. Evacuation of a report-ableasset through maintenance channels for repair and return within the Army that does not entail a property book/ownership change will not require UIT reporting. However, the shipmentof a reportable asset to another service or contractor for maintenance purposes will be reported to the UIT Central Registry. This requirement will be included in any maintenance supportagreement. The serialization officer at each reporting activity will—a. Establish and maintain files as prescribed in paragraph 2–3b for all supported accountable property records. This includes satellite activities on the installation for support.b. Report receipts and shipments (gains or losses) into or out of the reporting activity responsible to the UIT Central Registry. The serialization officer will use the online WEBUIT openshipment report to follow-up on an inbound shipment not reported or received.c. Report changes to SA/LW, Category I, RASTS, and CCI status to the UIT Central Registry within 10 calendar days of the supply transaction.d. Resolve errors or rejects. WEBUIT rejects can be accessed and corrected online.e. Inform the UIT Central Registry of additions and deletions of DODAACs that are supported by the reporting activity.f. Resolve and correct all reconciliation discrepancies.2–8. Reconciliation proceduresa. An annual 100 percent reconciliation will be conducted between the UIT Central Registry and each of the reporting activities not converted to PBUSE/GCSS–Army/LMP. Thisreconciliation requires bottom-up reporting (all active records on the activity’s file should be reported to the UIT Central Registry).DALO-SPS As of : 27AUG 202018
UNCLASSIFIEDSerialization and UIT - Backup 3AR 735-52-1h. Property documents and records maintained for stock record accounts need not show the manufacturer’s serial numbers unless specifically required by Army policy. Serial numbers, forproperty in use, will be shown on property books and property book supporting documents under AR 710–2.2–15. Stock record account serial number a. The DODAAC is the SRA serial number. Logistics Support Activity assigns DODAACs (see AR 725–50). b. The commander appointing anaccountable officer will request the assignment of a DODAAC through channels when— (1) A new account is established. (2) A DODAAC has not been assigned to the present account. (3)A present DODAAC needs revision. c. The DODAAC represents the SRA; they do not represent the officer who maintains the account. d. A unique DODAAC will be assigned to accountsestablished to maintain records of Government property provided to contractors according to the DFARS. e. Requests to establish or cancel SRA serial numbers for Army libraries will besent through command channels to HQDA. For law libraries, see AR 27–1; for medical libraries, see AR 40–3; for all other libraries, see AR 735–1713-3(7) Serial number changes for sensitive items will require the processing of a DD Form 200 and an AR 15–6 investigation if changes involve more than two characters.DALO-SPS As of : 27AUG 202019
Individual guidance should be dictated by the lead organization, such as AMC or ASA-ALT. If they do not wish to utilize the HITL report that was built by EDMO, then they must provide such guidance to their subordinates. AMC is utilize
4 Q: I am trying to read my SIM card, and the only entry in the phonebook is "See iDen phbk", how can I see the real contacts on the SIM card? A: This means that you have a Nextel iDEN SIM card. The 1.x versions of SIM Manager do not support such SIM cards, which is why you should update to SIM Manager 2.x, which is compatible with Nextel SIM cards.
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