DOB NOW: Build Structural Presentation

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DOB NOW: BuildSTRUCTURALIndustry Session: IntroductionNO PAPER. NO LINES.

AGENDA Ground Rules Learning Objectives Pre-DOB NOW: Overview Current Process DOB NOW: Overview Session Closing Materials to Help You Back on the Job Helpful Links DOB NOW Resources Questions & Answers Features and Benefits Roles and Responsibilities Registering for eFiling DOB NOW: Build – Release Overview Industry Process Demonstration3

LEARNING OBJECTIVESAt the end of this session, you will be able to: Describe DOB NOW List the modules included in DOB NOW List features and benefits of DOB NOW Access and navigate the DOB NOW: Build – Industry Portal Identify the DOB NOW: Build – Job Filing Structures Initial Job Filings Post Approval Amendments Subsequent Job Filings5

DOB NOW – AT A GLANCE: NO PAPER. NO LINES.DOB NOW is an interactive, web-based portal that will enablebuilding Owners, Design Professionals, Filing Representatives,and Licensees to do all business with DOB online. Filing onlineallows the user to work from home or office and eliminates theneed to travel to DOB to file applications.6

DOB NOW - MODULESBUILD includes:LICENSING includes: Create & Submit Job Filings Apply for License(s) Pull & Renew Permits Renew License Request AHV Replace License Request LOC Change Address Schedule Appointments Resolve ObjectionsSAFETY includes:INSPECTIONS includes:Submit Compliance Reports Request Inspection(s) Boiler Reports View Results Elevator Reports Facade Reports7

DOB NOW ACCESS – PUBLIC PORTAL AND INDUSTRY PORTALPUBLIC PORTALINDUSTRY PORTALOpen to the PublicE-Filing Registered Users8

DOB NOW: Build – FEATURES AND BENEFITSSubmit a Job Filing onlineCustomers do not have to travel to the DOB office for Job FilingsReal-time Job Filing information online24/7 access to job status and informationGreater transparency of the Job Filing processJob Filing status can be viewed at any timeFaster processing timeDigital Job Filing allows for quicker turnaround time for submitted Job Filings9

DOB NOW: Build – EXAMPLES OF KEY STAKEHOLDERSApplicant of RecordInspectors Registered Architects Special Inspectors Professional Engineers Progress Inspectors LicenseesOther Stakeholders Property Owners Filing Representatives Licensees10

REGISTER FOR eFILING All stakeholders associated with a job filingmust register in eFiling before logging into DOBNOW. If previously registered, users should enter theirexisting eFiling username and password toaccess DOB NOW. Register at www.nyc.gov/dobefiling11

eFILING – OWNER PROCESSCompleteRegistration FormClickVerification EmailReceiveConfirmationfrom DOB12

eFILING – NON-OWNER PROCESSCompleteRegistration Form ClickVerification EmailPrintAuthentication FormIN PERSON: New York City Department of BuildingsLAA/ Permit Renewal and Hub Authentication Unit280 Broadway,1st FloorNew York, NY 10007Sign, Date andSeal the FormSubmitApp to DOB in personor via mailReceiveConfirmationFrom DOBMAIL TO:New York City Department of BuildingsLAA/Permit Renewal and Hub Authentication UnitAttn: eFiling280 Broadway,1st FloorNew York, NY 1000713

DOB NOW ACCESS – PUBLIC PORTAL AND INDUSTRY PORTALIndustry PortalPublic Portal14

DOB NOW: HELPFUL LINKS15

STEP BY STEP VIDEO GUIDELog into the DOB NOW Industry PortalExplore and Navigate the DOB NOW: BuildDashboard

FILING IN BIS AND/OR DOB NOW: BUILD All NB filings will continue to be filed in BIS All General Construction – OT work will continueto be filed in BIS If you are filing Mechanical or Structural jobs on a1 or 2 Family Building Type you will still filethrough BIS All 3 Family or Other Building Type Mechanicaland Structural work as of July 1st will be filed inDOB NOW: Build17

FILING IN BIS AND/OR DOB NOW: BUILD You can add the associated BIS job numbers toany filing in DOB NOW: BuildREMINDER: For 1 & 2 Family Homes, separate Mechanicaland Structural filings are not required and themechanical and structural elements may insteadbe included on the architectural plan set for theOT-GC filing (do not list MS or ST in Box 6D). Ifa separate filing is being submitted for theMechanical or Structural work, then it will needto be filed in DOB NOW.18

DOB NOW: Build – FILING STRUCTUREIn DOB NOW: Build, a Job Filing can have Multiple Job Filings and/or Multiple Work Types. Each WorkType has an associated Work Permit (PW2). The following Work Types may be filed together: Plumbing Supported Scaffold Sprinklers Sidewalk Shed Standpipe Construction Fence19

DOB NOW: Build – FILING STRUCTUREMINOR ALTERATIONM0000123-I1TODAYWT: PLINITIALJOB FILINGWT: SPBIN:1234WT: PLPAA 3daysWT: MSSUBSQUENT JOB FILING 1 14daysM0000123-P1M0000123-S1WT: STSUBSQUENT JOB FILING 2 30daysM0000123-S220

LEARNING OBJECTIVES METYou should now be able to: Describe DOB NOW List the modules included in DOB NOW List features and benefits of DOB NOW Access and navigate the DOB NOW: Build – Industry Portal Identify the DOB NOW: Build – Job Filing Structures Initial Job Filings Subsequent Job Filings Post Approval Amendments21

DOB NOW: BuildSTRUCTURALIndustry Process OverviewNO PAPER. NO LINES.

LEARNING OBJECTIVESAt the end of this session, you will be able to: Discuss Key Differences Betweenthe Current State and Future State Identify the 2 Filing Review Types View, Print or Renew a Work Permit (PW2) Request L2 Guidelines Create a Post Approval Amendment (PAA) Standard Plan Examination Create a Subsequent Job Filing Professional Certification Create an After Hours Variance Work Permit Submit a Structural Job Filing Concrete Sampling & Testing (TR2)(AHV) Request a Letter of Completion (PW7) Technical Report Concrete Design Mix (TR3) Access Helpful Resources and Navigate the Make Corrections Prior to ReviewPublic Portal Respond to Objections/Schedule Appointment23

STRUCTURAL (ST) JOB FILINGS- CURRENT STATE (PRE-DOB NOW)- FUTURE STATE (DOB NOW: Build)NO PAPER. NO LINES.

DOB NOW: BUILD – WHAT IS STRUCTURAL (ST)You will be filing a Structural (ST) job if you are working with any of the following: ConcreteAluminumMasonrySteelWoodSign StructureTemporary Structural BracingRaising and Moving of BuildingOther/MiscellaneousPartial Demolition25

PRE-DOB NOW: Build – PW1: PLAN/WORK APPLICATION The PW1: Plan / Work Application form is submitted to the Department of Buildings to begin the applicationprocess. On the PW1, Work Types were identified in section 6D- Other (OT) is used to identify the categories ofproposed Structural work included in the scope. Section 6C - (OT/GC) – General Construction willcontinue to be filed in BIS.STRUCTURAL26

DOB NOW: Build – CREATE A JOB FILING27

DOB NOW: Build – IDENTIFY STRUCTURAL WORK BEING PROPOSED In DOB NOW, a Structural (ST) Job Filingis created which allows the applicant ofrecord to further specify Structural Scopeof Work being proposed. Information previously entered in Section6D on the PW1 document, can now beentered in the Structural Scope of Worksection.28

DOB NOW: Build – PW1 FORM IS NOW INCLUDED IN THE PLANS/WORK(PW1) TABPAPER PW1 FORMDOB NOW: Build – JOB FILING (PW1)29

DOB NOW: Build – WORK TYPE SELECTED DETERMINES FIELDS INCLUDED DOB NOW: Build guides the applicantthrough the data entry process based onthe Work Type selected when the JobFiling was initially created. Only fields specific to that Work Type willdisplay in each section of the Job Filing.30

PRE-DOB NOW: TR2: TECHNICAL REPORTCONCRETE SAMPLING AND TESTING The TR2 form is submitted to DOB for permit issuance to identify responsibilities prior to sign-off tocertify completion of testing and sampling of concrete related to the Structural Job Filing. Completed test report(s) must be attached when submitting the TR2 prior to sign-off (in BIS).31

DOB NOW: Build – TR2 FORM IS NOW A TECHNICAL REPORT TABPAPER TR2 FORMDOB NOW: Build – CONCRETE SAMPLING & TESTING32

DOB NOW: Build – TR3 FORM IS NOW IN A STRUCTURAL JOB FILINGPAPER TR3 FORMDOB NOW CONCRETE DESIGN MIX (TR3)NOTE: The TR3/P report only displays after the JobFiling has been approved.33

PRE-DOB NOW: TR1 – STATEMENT OF RESPONSIBILITYPaper Technical Reports are submitted for Structural Inspections and Sign-off.TR1: Technical Report Statement ofResponsibility The TR1 is filed to identifyresponsibility or to report the resultsof completed inspections or tests. Once inspections/tests results are incompliance, the results must becertified for submission.34

DOB NOW: Build – PAPER TR1 FORM IS NOW IN A TECHNICAL REPORT TABPAPER TR1 FORMDOB NOW: Build – TECHNICAL REPORT (TR1)35

DOB NOW: Build – CATEGORY SELECTED DETERMINES INSPECTION(S) The system determines the required inspections based on the scope and data entered when the JobFiling is created (e.g., Steel). The Special/Progress Inspection Categories specific to Structural willdisplay in each table with the option to add additional inspections, if applicable.36

DOB NOW: Build – STRUCTURAL - MANDATORY TECHNICAL REPORTINSPECTIONSIn DOB NOW: Build, the Sign-off for a Job Filing will occur in the system after the Final Sign-off by theCertification of Progress Inspections.NOTE: Based on the scope or sub-category selected, certain TR Inspections will be mandatory.EXAMPLE:If the scope of work proposed includes Concrete when the Job Filing is created, TR 2, TR3/P and FinalInspections are mandatory.See your hand out for conditional and optional bldgs bulletins/bb 2009-026.pdf37

DOB NOW: Build – STRUCTURAL - MANDATORY TECHNICAL REPORTINSPECTIONSFINALSub-CategoryTR PSign StructurePTemporary Structural BracingPartial DemolitionPPPPRaising & Moving of a BuildingPOther/MiscellaneousP38

PRE-DOB NOW: PAPER OR BIS DOB NOWProcesses currently completed on paper or in BIS will now be completed in DOB NOW: Build.PAPER FORMS All Concrete Lab WorkBISDOB NOW: Build Forms are uploaded to BIS Technical Reports(TR1, TR2 & TR3/3P) All other documents39

DOB NOW: Build DOCUMENT SUBMISSION Most documents will be uploaded to the Documents tab.40

DOB NOW: Build DOCUMENT SUBMISSION (CONT) There are some documents that will be uploaded to other tabs such as the Technical Report and theWork Permit tabs.41

DOB NOW: Build PLAN SUBMISSIONAll plans submitted in DOB NOW:Build will be required to includethe DOB NOW job number, withthe extension that indicates initial(I1), amendment (P1) orsubsequent (S1) etc., on thelower right hand side of eachdrawing sheet.EXAMPLE: M00000001-I142

DOB NOW: BuildIn DOB NOW: Build – for Structural: Submit ALL Concrete Lab reports onlineDOB NOW: BUILD Manage the TR2/TR3 process in the ST Job FilingIn DOB NOW: Build – for all Job Filings: Submit online 24/7 access - at your convenience Clear understanding of the report status Improved search functionality Multiple reports can be filed for one address All payments are made online43

ROLES AND RESPONSIBILITIESNO PAPER. NO LINES.

DOB NOW: Build – STRUCTURAL – ROLES & RESPONSIBILITIESAPPLICANT OF RECORD (PE/RA/LICENSEE): Create and Enter: PW1, PW2, and PW3 Add Associated Delegates Enter Scope of Work Enter TR1, TR2, TR3/TR3P, and EN2 Upload Plans and Required Documents Upload DPL1 Form: Seal and Signature FormKEY POINTS:The Applicant of Record is the ONLY roleallowed to: Upload the signed and sealed DPL-1 Form Submit the Job Filing to DOB Submit a PAA to DOB Complete Statements and Signatures Submit Payment Submit Job Filing File PAA Resolve Objections Schedule and Attend Meeting Appointments45

DOB NOW: Build – STRUCTURAL – ROLES & RESPONSIBILITIES (CON’T)ASSOCIATED DELEGATES:FILING REPRESENTATIVE CLASS II/PE/RA Create and Enter: PW1, PW2, and PW3 Enter Scope of Work Enter: TR1, EN2 Upload Plans and Other Documents Submit PaymentKEY POINTS:An Associated Delegate designated to aJob Filing can do everything as theApplicant of Record EXCEPT: Upload the DPL-1 Form Attestations Submit the Job Filing Resolve Objections Schedule and Attend Meeting Appointments46

DOB NOW: Build – STRUCTURAL – ROLES & RESPONSIBILITIES (CON’T)OWNERKEY POINTS: Create and Enter: PW1, PW2, and PW3An Owner MUST: Add Associated Delegates Complete Owner Statements & Signatures before Enter Scope of Work Enter TR1, TR2, and TR3/TR3PThere arecurrently 18existing worktypes in DOBNOW, withover10,000registeredOwnersa Job Filing is submitted Once signed, the Owner’s Attestation will not Upload Plans and Required Documentsbe cleared if changes (Incomplete, QA Complete Statements and SignaturesFailed, Objections or any other resubmission) Submit Paymentremain in the Job Filing. Resolve Objections An Owner may assign a representative to act Schedule and Attend Meeting Appointmentson their behalf online or by visiting a kiosk at Receive ‘Status Notifications’ if Owner’sDOBE-mail is entered by the applicant Borough Office Kiosks47

DOB NOW: Build – STRUCTURAL – ROLES & RESPONSIBILITIES (CON’T)FILING REPRESENTATIVE I/PREPARERKEY POINTS: Create and Enter: PW1, PW2, and PW3A Filing Representative CAN: Enter Scope of Work Create a Job Filing and complete data entry Enter: TR1, TR2, TR3/TR3P, and EN2 Resolve Objections Upload Plans and Required Documents Schedule and attend Meetings and Appointments Submit Payment Resolve Objections Schedule and Attend MeetingAppointments Receive ‘Status Notifications’ if FilingA Filing Representative CANNOT: Upload the Applicant of Record DPL-1 Form Complete Statements & SignaturesRepresentative/Preparer’s E-mail is Submit a Job Filing to DOBentered by the applicant Attend appointments solely48

DOB NOW: Build – STRUCTURAL – ROLES & RESPONSIBILITIES (CON’T)SPECIAL INSPECTOR: Complete Statements and Signatures in TR1 tab Upload DPL-1 Form: Seal and Signature Form Complete Statements and Signatures49

DOB NOW: Build – STRUCTURAL – ROLES & RESPONSIBILITIES (CON’T)PROGRESS INSPECTOR: Complete Statements and Signatures in TR1 tab Upload DPL-1 Form: Seal and Signature Form Complete Statements and Signatures50

DOB NOW: Build – STRUCTURAL – TR2/TR3 ROLES & RESPONSIBILITIESTo complete the Technical Reports (specific to TR2/TR3), the following roles will need to be registered ineFiling: Director Of Licensed Testing Lab of TR2/TR3 Concrete Producer as a Preparer Quality Manager (Not a DOB Licensed Role) as a PreparerEach time a record is added or edited in the Concrete Design Mix (TR3), all associated stakeholders to theJob Filing will receive an email notification that the content of the table has been updated.51

DOB NOW: Build – STRUCTURAL – TR2/TR3 ROLES & RESPONSIBILITIESDIRECTOR OF LICENSED TESTING LAB OF TR2/TR3: Create and Enter: TR2, TR3KEY POINTS: The Concrete Lab that takes Complete Statements & Signaturesownership of the TR3 MUST be Upload Plans and required Documentsdifferent from the Concrete Lab on Submit Paymentthe TR252

DOB NOW: Build – STRUCTURAL – TR ROLES & RESPONSIBILITIES (CON’T)CONCRETE PRODUCER Complete Statements & Signatures: TR2, TR3 Upload Plans and Required DocumentsKEY POINTS:The Concrete Producer MUST: Register in eFiling as a Preparer Complete Concrete Design Mix (TR3) Submit PaymentQUALITY MANAGER (not a DOB licensed role) Create and Enter TR3P Complete Statements & SignaturesKEY POINTS: The Quality Manager has the option tosign the Concrete Design Mix (TR3) Upload Plans and Required Documents Submit Payment53

REMINDER: REGISTER FOR eFILING All stakeholders associated with a job filingmust register in eFiling before logging into DOBNOW. If previously registered, users should enter theirexisting eFiling username and password toaccess DOB NOW. Register at www.nyc.gov/dobefiling54

STRUCTURALJOB FILING PROCESSNO PAPER. NO LINES.

DOB NOW: Build – JOB FILING PROCESS FLOWRegisterfor eFiling to obtainLogin infoEnterLogall Required Fieldsinto Industryand Upload DocumentsPortalCompleteStatements &SignaturesPayFees(if applicable)PreviewFile & Submit56

DOB NOW: Build – IDENTIFICATION NUMBERSJOB NUMBERBorough (X,Q,B,M,S) Sequence Number M 00030613M ManhattanX BronxQ QueensS Staten Island1B BrooklynFILING NUMBERI1 Initial Job FilingS1 Subsequent Job FilingP1 Post Approval Amendment1WORK PERMITM 00000001-I1-STBoroughMJob Filing NumberSequence Number 00000001 I1 Work TypeST57

DOB NOW: Build – JOB FILING REVIEW PROCESSSTANDARD PLAN EXAMINATION OR REVIEWPROFESSIONAL CERTIFICATION Pre-Filing Pre-Filing Pending CPE/ACPE Assignment Pending Prof Cert QA Assignment CPE/ACPE Review Prof Cert QA Review Incomplete QA Failed Pending PE Assignment & Plan Examiner Review Approved Permit Entire - BC/DBC Review Objections Permit Issued/Permit Entire Objections LOC Issued Approved Permit Issued/Permit Entire LOC Issued58

DOB NOW: Build – EMAIL NOTIFICATIONS Applicants and all associated roles to the Job Filing are sent email notifications each time the status isupdated.59

STEP BY STEP VIDEO GUIDE DEMOCreate and Submit a Structural: Steel Job Filing

STRUCTURAL: CONCRETE GUIDELINESNO PAPER. NO LINES.

DOB NOW: Build – STRUCTURAL: TECHNICAL REPORT GUIDELINES Concrete Job Filings includes the TR2 andTR3 reports (if triggered) based on dataentered. The TR2/TR3/P reports also may be waivedbased on the data provided in the ZoningInformation and Scope of Work sectionswithin the Job Filing.53

DOB NOW: Build – STRUCTURAL: ZONING INFORMATIONEXAMPLE OFDATA PROVIDEDFOR ZONINGINFORMATION:In this example, TR2/TR3 is triggered due to following: No is selected for, “Is the concrete placement less than 50 cubic yards?” R3 (Residential 1 and 2 Family Homes) is selected for “Proposed Occupancy Classification Code”63

DOB NOW: Build – STRUCTURAL: TR2 & TR3 GUIDELINESWhen concrete is selected,additional information providedon TR2 paper form will be nowin the system. These Technical Reportsare now on separate tabs. The TR3 will be availableAFTER the job is approvedby DOB.64

DOB NOW: Build – TR2 & TR3 ROLES AND DATA ENTRY STAGESPrior toPlan Approval1st2ndPrior toPermit3rd4thPrior toSign Off5th6th7th8thSTARTApplicantof eConcreteTesting Lab A Testing Lab B(TR2)(TR3)Lab ALab BConcreteProducer(TR3)Applicantof Record(TR3)LicensedConcreteTesting Lab A(TR2)ConcreteProducer(TR2)Applicantof Record(TR2) The above process flow displays the roles involved inthe TR2 and TR3/P process and the various stageswhere data entry is required.Applicant of Record and Owner65

DOB NOW: BUILD – TR2 & TR3 ROLES AND DATA ENTRY GUIDELINESEXAMPLE OF TRACK CONCRETE SAMPLING AND TESTING:66

DOB NOW: BUILD – TR2 & TR3 ROLES AND DATA ENTRY GUIDELINESEXAMPLE OF CONCRETE DESIGN MIXES:67

DOB NOW: Build – TR2 & TR3 PRIOR TO PLAN APPROVAL PROCESS FLOWLog InSelectGenerateEnterCompleteStructural Type on (PW1)TR1: Concrete DesignMix (TR3) andConcrete Sampling &Testing (TR2)Job FilingDetailsStatements &SignaturesLab ASubmitLab BApplicant of Record and OwnerPlans/Work PW1Job Filing68

TR2 PRIOR TO PLAN APPROVAL-Applicant of Record- Create Job Filing- Generate TR2- Enter Lab A Email Address- Submit Job Filing69

DOB NOW: Build – TR2 & TR3 PRIOR TO PERMIT PROCESS FLOWTR2 TABTakes OwnershipTakes OwnershipAddCompleteSignTR2: Licensed ConcreteTesting Lab ATR3: Director of LicensedConcrete Testing Lab BTR3: Max. of 20MixesTR3/3P: Concrete TestingLab Director/QualityManager Statements& SignaturesTR3: ConcreteProducer Statements& SignaturesCompleteSubmitLab ALab BApplicant of Record and OwnerTR3: Applicant ofRecord Statements &SignaturesWork Permit (PW2)Request70

TR2 PRIOR TO PERMIT-Takes Ownership

TR3 PRIOR TO PERMIT-Lab B- Takes Ownership- Adds Mixes- Provides Statements and Signatures-Concrete Producer/Quality Manager (TR3P)- Provides Statements and Signatures-Applicant of Record- Provides Statements and Signatures

A. DOB NOW: Build – TR2 & TR3 PRIOR TO SIGN OFF PROCESS FLOWCERTIFY TR2 WITHNO EXCEPTIONSTest MixesCompleteLab A Submits ResultsTR2: Concrete ProducerStatements &SignaturesReview & CertifyTR2: Test ResultsCertifyVerifyWith NO ExceptionsFinal TR1 Inspection(s)CertifiedLab ALab BApplicant of Record and OwnerRequestSign-off/ LOC73

B. DOB NOW: Build – TR2 & TR3 PRIOR TO SIGN OFF PROCESS FLOWCERTIFY TR2 WITHEXCEPTIONSTest MixesCompleteLab A Submits ResultsTR2: Concrete ProducerStatements &SignaturesReview & CertifyTR2: Test ResultsCertifyUploadwith ExceptionsExceptionReport for BC/DBCVerifyRequestLab ALab BApplicant of Record and OwnerCheck Status UpdateBC/DBC Review toPermit EntireFinal TR1 Inspection(s)CertifiedSign-off / LOC74

TR2 PRIOR TO SIGN OFF-Lab A- Submits Results-Concrete Producer- Provides Statement and Signature-Applicant of Record- Reviews & Certifies TR2

DOB NOW: Build – SPECIAL/PROGRESS INSPECTOR – STATEMENT OFRESPONSIBILITY Prior to the permit being issued, the Special and/or Progress Inspector must log in, sign, and uploadtheir DPL-1 Form. The Special and/or Progress Inspector will select the checkbox for: I Take the Responsibility of Identifying Inspection Applicant’s Identification of Responsibilities76

DOB NOW: Build – SPECIAL/PROGRESS INSPECTOR TR – DPL-1 FORM:SEAL AND SIGNATURE FORM (CON’T)The Special and/or Progress Inspector must upload a DPL-1 Form Seal and Signature form by selectingthe Uploadicon from within the Technical Report section.NOTE: A DPL-1 Form is required even if the Progress Inspector is also theApplicant of Record.77

DOB NOW: Build – TECHNICAL REPORT (TR) GUIDELINES (CON’T) Prior to the Contractor requesting theWork Permit, the Inspector MUST takeownership by Identifyingrequirement(s) of all TR Inspectionsassociated to the Job Filing. In order to receive a Sign-off or a Letter ofCompletion, all TR and TR Finalinspections must be certified.78

JOB FILING REVIEW TYPES PROCESS FLOWS- STANDARD PLAN EXAMINATION OR REVIEW- PROFESSIONAL CERTIFICATIONNO PAPER. NO LINES.

DOB NOW: Build – (ST) STANDARD PLAN EXAMINATION AND PROF CERTWITHOUT PERMIT JOB FILING PROCESS FLOWLog InSelectEnterEnter Initial CostUploadIdentifyStructuralPlans/Work (PW1),Zoning Info & Scope of WorkCost Affidavit (PW3)Required DocumentsParticipants on TRSectionsLab ACompleteSubmitPreview/SubmitStatements & Signaturesincluding TR2Paymentto DOBLab BApplicant of Record and Owner80

DOB NOW: Build – (ST) STANDARD PLAN EXAMINATION AND PROF CERTWITHOUT PERMIT JOB FILING PROCESS FLOW, CONT’DDOBReview PW2PassedDOB ReviewJob FilingPassedTake OwnershipCompleteSubmitCompleteInspector(s) - TR1Lab A Director - TR2Lab B DirectorTR3 Mixes & ReportsWork Permit (PW2)Lab A Director &Concrete Producer - TR2Review & Certificationor upload reportsummarizing exceptionsCompleteEnter Final CostTR1 – FinalInspectionCost Affidavit (PW3)Request/PrintLetter of Completion (PW7)Lab ALab BApplicant of Record and Owner81

DOB NOW: Build – (ST) PROFESSIONAL CERTIFICATIONJOB FILING PROCESS FLOWLog InTake OwnershipInspector(s) - TR1Lab A Director - TR2SelectEnterEnter Initial CostUploadIdentifyStructuralPlans/Work (PW1),Zoning Info & Scope of WorkCost Affidavit (PW3)Required DocumentsParticipants on TRSectionsCompleteLab B DirectorTR3 Mixes & ReportsSignPaySubmitStatements & Signatures(if applicable)Work Permit (PW2)Lab ALab BApplicant of Record and Owner82

DOB NOW: Build – (ST) PROFESSIONAL CERTIFICATIONJOB FILING PROCESS FLOW, CONT’DDOB ReviewJob Filing & PermitPassedCompleteReview & CertificationCompleteEnter Final CostRequest/PrintLab A Director – TR2of Test Results orupload reportsummarizingexceptionsInspector(s) – TR1FinalCost Affidavit (PW3)Letter of Completion(PW7)Lab ALab BApplicant of Record and Owner83

QUESTIONS?NO PAPER. NO LINES.

CORRECTION (DEAR CHANGE)NO PAPER. NO LINES.

DOB NOW: Build – CORRECTION GUIDELINESOnce the Job Filing has been submitted, the Job Filing must be in one of the following status’ in order tomake a Correction: Pending Plan Examiner Assignment Pending Prof Cert QA Review If corrections result in additional fees, those fees must be paid before the Job Filing can be resubmitted.Note: Use AI1 Form for minor revisions to plans after approval.86

DOB NOW: Build – CORRECTION AND JOB FILING CHANGES/EDITS Once the application has been filed, changes can be made except for the following fields belowwhich will be greyed out and are not editable: Location Information Applicant Information Job Filing Review Type Building Type Property Owner’s Information After saving the changes, select the‘Resubmit’ button to submit the Job Filing.87

DOB NOW: Build – MAKE CORRECTIONS PROCESS FLOWLocateThe Job Filingon the DashboardSelectFiling onsSaveStatements &SignaturesREMINDER:In order to make corrections to a JobFiling, the status must be in one ofClickPay Now(if applicable)ClickClickRe-SubmitFilethe following:- Pending PE Assignment- Pending Prof Cert QA Assignment88

RESPOND TO INCOMPLETE, OBJECTIONSOR QA FAILURESCHEDULE AN APPOINTMENT WITH PLANEXAMINER

DOB NOW: Build – RESPONDING TO INCOMPLETE STATUS Prior to the assignment to a Plan Examiner, an initial review is done for completeness. During this timean INCOMPLETE status may be issued for various reasons. Review the Comments in the History Trace to see the incomplete reason. After correcting the filing,the Applicant will need re-attest and click on the Resubmit button to return the job filing to DOB.90

DOB NOW: Build – RESPONDING TO OBJECTIONS OR QA FAILURE Objections or QA Failure can be raised for any of the following reasons: Plans are not in accordance with the DOB Code Incorrect Document Submission Revision required to data entered After correcting the issued, update the Objection status or QA Failure Status to Resolved and theApplicant must complete statements and signature.OBJECTIONS:QA FAILURE:91

DOB NOW: Build – APPOINTMENT GUIDELINES Appointment can only be schedule once an objection is issued and the Plan Examiner indicates that anappointment is allowed. If the Plan Examiner does not allow appointment, the scheduling option will not be available. Appointments can be scheduled from the Portal based on the Plan Examiner’s availability. Applicant or the delegated associate may attend the meeting. All appointment will be conducted using GoToMeeting. DOB will email the GoToMeeting link for the scheduled meeting prior to the meeting start time.92

RESPONDING TO QA FAILURE PROCESS FLOWLocateOpenScrollThe Job Filingon the DashboardThe Job FilingTo Status field in the FailureReason sectionCompleteClickApplicant ofRecord’s Statementand SignatureResubmitSelectThe Resolved statusUploadReviewDocuments(If applicable)Filing and make anynecessary revisions93

OBJECTIONS & SCHEDULING APPOINTMENT PROCESS FLOWLocateOpenSelectClickUpdateClickThe Job Filingon the DashboardThe Job FilingTheObjection/AppointmentstabThe Edit buttonObjection Status andadd CommentsThe UpdatebuttonClickSelectUploadReviewCompleteClick Appointment(If Applicable)Attendees, Date andTime and click Schedule(If Applicable)Documents(If applicable)Filing and make anynecessary revisionsApplicant Statementand SignatureResubmit94

STEP-BY-STEP GUIDE VIDEO DEMOViewing Incomplete ReasonResponding To QA FailureResponding To ObjectionScheduling An Appointment95

WORK PERMITSNO PAPER. NO LINES.

DOB NOW: Build – PRINT WORK PERMITS Work Permits are displayed after the Job Filing status has been updated to Permit Issued/Permit Entire. From the DOB NOW: Build Dashboard, use the Work Permits tab to renew/view or print both approvedand expired Work Permits.97

DOB NOW: Build – WORK PERMIT EXPIRATION GUIDELINES PERMIT EXPIRATION DOB NOW: Build – work permits expire based on the earliest date of any of the criteria below: One year from date of permit issuance License expiration Insurance expiration (General Liability, Worker’s Compensation or Disability) AUTOMATIC EXTENSIONS For those permits where the expiration date is less than one year from date of issuance because ofexpiration of an insurance or the license, the permit will be extended automatically at no cost if theinsurance or license is renewed before the expiration date. In order to get the automatic permit extension, renewal information must be submitted at least 5days in advance to the DOB Licensing Unit to ensure sufficient time for processing.98

DOB NOW: Build – WORK PERMIT RENEWAL GUIDELINES To renew a Work Permit, the applicant will follow the same process as filing an initial Work Permit. Upon Permit Renewal, the Permit Expiration Date is updated. The Permit Number does not change,but the sequence number increases by 1 (e.g. 1, 2, 3 ). The sequence number keeps track of your renewals in the system.EXAMPLE:99

STEP-BY-STEP GUIDE VIDEO DEMORequest A Work PermitRenew A Work PermitPrint A Work Permit100

AFTER HOURS VARIANCE (AHV)NO PAPER. NO LINES.

DOB NOW: Build – AFTER HOURS VARIANCE GUIDELINES An AHV: Can be requested on a Job Filing that has been approved and has a Permit issued in DOB NOW: Build. Is required to perform construction work activity before 7:00 am, after 6:00 pm or on the Weekend. Can only be requested by the Licensed Master Plumber, Fire Suppression Contractor or GeneralContractor that was listed on the initial permit. Must be submitted at least two business days before the first intended work day102

DOB NOW: Build – AFTER HOURS VARIANCE GUIDELINES (CONT) Once AHV is approved, on the AHV form, click Pay Now to pay AHV Daily Fee. After AHV Daily Fee is paid, status updates to AHV Permit Issued. AHV Permit can be printed from the MyAHV Work Permits Dashboard.103

DOB NOW: Build – AFTER HOURS VARIANCE (AHV) PERMITFILING PROCES

For 1 & 2 Family Homes, separate Mechanical and Structural filings are not required and the mechanical and structural elements may instead be included on the architectural plan set for the OT-GC filing (do not list MS or ST in Box 6D). If a separate filing is being submitted for the Mechanical

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33 DOB NOW: BUILD - EXISTING WORK TYPE COMBINATION There are two combined filing options that currently exist in DOB NOW: Build. Work Types Plumbing, Sprinkler, and Standpipe can be combined in any combination. Work Types Sidewalk Shed, Supported Scaffold, and Fence can be combined in any combination. Combined Filings will have one Applicant of Record and trigger only one instance of a given .

Exact CCYYMM—Result DOBs must be an exact match to the year and month of birth of your full input DOB. For example, an input 12/15/1955 DOB search only returns results with a 12/DD/1955 DOB. Radius match CCYY—Result DOBs must be within a specified range of years of your full input DOB.

preston a. barge jr. dob: 08/07/78 failure to appear john e. bartley dob: 09/03/69 failure to appear(2) lawrence county drs bench warrants copy of warrants on file with the lawrence county jail joseph boots dob: 01/22/75 failure to appear kenny l. brown dob: 04/03/64 failure to appear .

DOB NOW: Build – PRINT, RENEW WORK PERMIT STEP-BY-STEP GUIDE DOB NOW: Build Print and Renew a Work Permit (PW2) December 2020 9 Print a Work Permit from the Job Filing Complete the following steps to print a work permit from the Job Number: Step Action 1. Locate the Job Filing associated with the per

Design Professional User Manual 7 P a g e DOB NOW: Build Dashboard Orientation After logging in, the system will display the main dashboard. The numbers correspond to the list below that outlines the buttons and fields, explains th

DOB NOW: Build – CRANES & DERRICKS STEP-BY-STEP GUIDE DOB NOW: Build Prototype Applications Step-By-Step Guide January 9th, 2020 2 SYSTEM GUIDELINES 1. Greyed-out fields are Read-Only or are auto-populated by the system. 2. Fields with a

dispositioned and closed an appointment, the status will display as completed. DOB Appointments - an online self-service system that allow registered users and DOB staff to schedule plan review appointments for BIS job filings online. DOB Appointments Portal - the external portion of the Appointments system. Registered users and