IS0 50001 – Energy Management Systems - Tuv Sud

RequirementsThe requirements of ISO 50001 aredescribed in clauses 4 – 10 and followthe PDCA cycleClause 4 - Context of the organisationWhen setting up an energymanagement system, ISO 50001requires that internal and externalissues in the context of the company(which affect its ability to achievethe intended outcome of the EnMSand improve its energy performance)must be considered as part of theenergy planning process. Thisincludes identifying interestedparties and understanding theirrelevant needs and expectations inrelation to the organisation’s energyperformance and the EnMS. It mustalso ensure that it has access to, andtakes into account, relevant legalrequirements and other requirementsrelated to its energy efficiency, useand consumption.The organisation shall determine theboundaries and applicability of theEnMS to establish its scope. It mustalso ensure that it has the authority tocontrol its energy efficiency, energyuse and energy consumption withinthe scope and boundaries of theEnMS. Neither must the organisationexclude an energy type within thescope and boundaries. OutsourcedSEU’s, or processes related to itsSEU’s which are performed byexternal organisations are within thescope (see clause 8).Clause 5 – LeadershipISO 50001: 2018 places greaterdemands on senior managementand its commitment to ensuringthat the EnMS achieves the desiredenergy-related performance results.Top management must ensure thatthe responsibilities and authoritiesfor relevant roles are assignedand communicated within theorganisation. They must also ensurethat the EnMS is compatible withTÜV SÜD IS0 50001 – Energy management systemsthe organisation’s wider strategicdirection, and consequently that theEnMS’s requirements are integratedacross the business processes.Unlike the old version of the standard,this responsibility can no longer bedelegated to a representative.Top management must alsoensure the formation of an energymanagement team, which hasresponsibility for the implementationof ISO 50001, and ensure that theresponsibilities and authoritiesfor relevant roles are assignedand communicated within theorganisation.7

Clause 6 – PlanningThe energy planning andreview process must take intoconsideration the issues relating toits understanding of the organisationand its context (Clause 4.1) andrequirements relating to the needsand expectations of interestedparties (Clause 4.2). This will helpthem to identify the activities andprocesses that impact energyperformance, and how this can becontinually improved.The organisation must identify itsopportunities and risks to ensure that:The EnMS can achieve itsintended goals. Undesirable effects are preventedor reduced. A continual improvement of theEnMS and the energy-relatedperformance is achieved. Once the opportunities and risks havebeen identified, the organisation mustplan how they will be addressed,as well as their integration andimplementation within the EnMS, andhow effectiveness can be evaluated.This should include the establishmentof objectives and energy targets, aswell as conducting an energy review.To identify areas of SEU andopportunities for energy performanceimprovement, the energy reviewanalyses energy efficiency, energyuse, and energy consumption basedon data and other information.The energy review helps to createEnPIs, Energy Baselines (EnB)and objectives and targets forimprovement. The energy reviewshould be updated at definedintervals, as well as in response8THE ENERGY REVIEW SHOULD:Analyse energy use and consumption Based on measurement and other data, i.e.:–– Identify current types of energy–– Evaluate past and current energy use(s) and consumptionIdentify significant areas of energy use (SEU) For each SEU:–– Determine relevant variables–– Determine current energy performance–– Identify the person(s) doing work that affect the SEUsDetermine and prioritise opportunities for improving energy performanceEstimate future energy use(s) and energy consumptionto major changes in any facilities,equipment, systems, or processes.The output of the energy reviewprovides the basis for theimplementation objectives and targetsthat will achieve energy performanceimprovement. The energy reviewmust be updated at defined intervalsand in response to any major changesin facilities, equipment, systems orenergy-using processes.The organisation must also determinethe EnPIs that will measure energyperformance, so that a demonstrableimprovement can be monitored.An EnB can be established usinginformation from the energy review.If data indicates that relevantvariables affect energy performancesignificantly, the shall carry outnormalisation of both the EnPIvalue(s) and the EnB(s).The “Plan for Energy Measurement”,which was previously required bythe old standard under “Monitoring,Measurement and Analysis”, is nowan integral part of EnMS planningin the new ISO 50001:2018 and isreferred to as the “Energy DataCollection Plan”. This ensuresthat the data required to identify,measure, monitor and analyse thekey characteristics is captured. Datashould include relevant variables forSEUs; energy consumption relatedto SEUs and the organisation;operational criteria related to SEUs;static factors (where applicable);and data specified in action plans.Based on the collected energy data,the improvement in energy-relatedperformance and the effectiveness ofthe EnMS can then be demonstrated.IS0 50001 – Energy management systems TÜV SÜD

Clause 7 – SupportThe organisation is responsiblefor determining and providingthe resources needed for theestablishment, implementation,maintenance and continualimprovement of energy performanceand the EnMS. The EnMS must beactioned by competent people, whoare supported by the appropriatelevel of resource (financialand infrastructure). There is arequirement to retain evidence ofworkers’ competence, while ensuringappropriate education and training,as well as awareness raising aboutenergy performance issues.A communication process mustmake workers aware of the EnMS.The organisation is also required tohave a process for communicatinginformation relevant to the EnMS,both internally and externally, as wellas keep documented evidence ofthese practices.Clause 8 – Operationbe communicated to the relevantpeople that are under the control ofthe organisation. It must also ensurethat the processes are controlled, aslaid out in the criteria. Documentedevidence must also be kept, toshow that the processes have beencarried out in accordance withthe plan. If the organisation makesarrangements with an externalorganisation to perform SEU’s orprocesses to its SEU’s as a part of anorganisation’s function or processes,the organisation must also ensurethat outsourced SEU’s or processesto its SEU’s are controlled.During the design of facilities,equipment, systems and energy-usingprocesses, the organisation mustconsider if there will be any significantimpacts on energy performance overthe operating lifetime, to identifyimprovement opportunities andoperational control. It must alsoestablish criteria for evaluating theenergy performance for any energyusing products, equipment andservices that are procured.Clause 9 – Performance evaluationOrganisations must ascertain whatmust be measured and monitored, bywhom and with what frequency, togive an indication of how the energymanagement system is performingand if the main focus of continualenergy performance improvement isachieved. This must include internalaudits of the EnMS at plannedintervals and documented evidencemust be retained.Top management is also responsiblefor reviewing the organisation’sEnMS, to ensure its continuingsuitability, adequacy, effectivenessand alignment with the strategicdirection of the organisation. Thestandard gives in-depth detailabout what such a managementreview should include; the energyperformance inputs that must becovered; and how the outputs of thereview must cover decisions relatingto continual improvement and anynecessary updates to the EnMS.This clause covers how theorganisation should plan, implementand control the processes, relatedto the SEUs identified in the energyreview (Clause 6.3), and which areneeded to meet requirements andto implement the actions during theobjectives setting phase (Clause 6.2).To achieve this, they must establishprocess criteria that include theeffective operation and maintenanceof facilities, equipment, systems andenergy-using processes, where theirabsence can lead to a significantdeviation from intended energyperformance. These criteria mustTÜV SÜD IS0 50001 – Energy management systems9

Clause 10 – ImprovementThe organisation must identifyopportunities for improvementand take action to support theintended outcomes of the energymanagement system. Emphasis isgiven to investigating and takingcorrective actions, as well asreviewing the effectiveness of anycorrective actions and to reportingof nonconformities. Nonconformitiesinclude significant deviation from10established criteria or unintendedchanges for the effective operationof processes, facilities, equipment,systems and energy-using processes;significant deviation from intendedenergy performance, deviation ofcompliance with legal and otherrequirements. The organisationis required to continually improvethe suitability, adequacy andeffectiveness of the EnMS, todemonstrate continual energyperformance improvement.The organisation mustidentify opportunities forimprovement and takeaction to support theintended outcomes ofthe energy managementsystem.IS0 50001 – Energy management systems TÜV SÜD

How to get startedKey to the success of an ISO 50001management system is the ability todemonstrate continual improvementin energy performance, and you willbe measured against this during yourcertification audit cycles.The decision to introduce the EnMSindependently, or whether to integrateit into an existing managementsystem, is at the discretion of theindividual business. However, in mostcases it is advisable to integrate theEnMS into an existing ISO 14001environmental management system,or an ISO 9001 quality managementsystem. In this way synergies can beexploited, allowing organisations toleverage their existing investments inmanagement system compliance.ISO 50001 AUDIT PROCESSDelta auditISO 50001:2018 by offering a DELTAAudit.Organisations certified to ISO50001:2011 are advised to reviewthe new requirements at an earlystage, and to adapt and revisetheir processes accordingly. TÜVSÜD supports companies with thetransition from ISO 50001:2011 toEnergy olicyEnergy planningManagementreviewImplementation and operationMonitoring,measurementand analysisCheckingInternal audits of the EnMSA DELTA audit is an efficientapproach to analysing thedifferences between your existingenergy management systemaccording to ISO 50001:2011 andthe new requirements of ISONonconformities, correction,corrective and preventitive action50001:2018. The audit involvesrelevant gap analysis to assess yourexisting processes, specifications,and procedures. It also identifiesnonconformities and differences, aswell as weaknesses in terms of ISO50001:2018 requirements, enablingyou to focus on the key areas thatrequire action.PREPARE FOR A SMOOTH CERTIFICATION PROCESSUPSKILLINGGAP ANALYSISIMPLEMENTATIONDOCUMENTATIONBecome familiar withISO 50001 objectives andrequirementsIdentify gaps againstISO 50001 requirementsOutline and implementmeasures to comply withISO 50001 requirementsRecord measures and keyperformance indicators todocument effectivenessand complianceTÜV SÜD IS0 50001 – Energy management systems11

Third-party certification by TÜV SÜDAn internationally accreditedCertification Body, TÜV SÜDprovides the necessary expertiseand experience to assessyour organisation against therequirements of ISO 50001 and othermanagement system standards.During a certification process,TÜV SÜD’s independent andqualified auditors apply the followingtechniques:Document reviewEvaluation of the organisation’srequirements and/ or documentationto ensure the systematic control of allprocesses relevant to ISO 50001.On-site-auditVerification (in the form ofinterviews and on-site inspectionat the customer’s premises) thatthe requirements of ISO 50001 arebeing implemented effectively. Thisinvolves checking processes basedon records kept by the organisation.Such records include availablescope and boundaries of the EnMS,energy policy, energy review,definition of EnB(s), EnPI(s), energydata collection plan, energy data,implemented targets and energytargets, an action plan to performenergy performance improvements,training and qualification records,evidence of effective operation ofprocesses in line with establishedcriteria, results of monitoringand measurement, results of theevaluation of compliance with legaland other requirements, results ofinternal audits and managementreview.In addition to offering comprehensiveevaluations and reports, we canprovide you with our TÜV SÜDcertification mark, which is globallyrecognised and synonymous withquality and safety.GET YOUR ISO 50001 CERTIFICATIONDOCUMENTATIONREVIEW AUDITON-SITEAUDITCLOSINGTHE GAPCERTIFICATIONISSUANCESURVEILLANCEAUDITSTÜV SÜD evaluates your documentationand companyrecordsTÜV SÜD reviews thecompliance of youractual activities tostandard requirementsand company records.Your organisationidentifies andimplements measuresto correct the rootcause of any nonconformancesidentified by the audit.TÜV SÜD issues theISO 50001 certificationand certification markAnnual auditrequired to maintaincertification validity (Unannounced auditsmay occur in specialcases)12IS0 50001 – Energy management systems TÜV SÜD

Why choose TÜV SÜDTÜV SÜD is an internationallyaccredited certification body,so you can be assured that weconduct certifications with thehighest degree of professionalismand conformance to internationalguidelines and standards. TÜV SÜD’sexperts hold various internationaland national accreditations to satisfylocal requirements for combinedInternationallyaccredited CertificationBody for a wide rangeof management systemstandardsauditing exercises. In addition, ourauditors are required to follow a strictcode of conduct through AuditorCodex, which assures both you andyour customers of our completeindependence and professionalism.continent, certifying organisations’compliance to ISO 50001 on a globalscale. Furthermore, TÜV SÜD hasthe broad sector expertise requiredto help organisations from variousindustries in different geographicallocations to achieve compliance.Our international network enablesus to offer certification and auditorengagement services on everyHelps to optimiseenergy efficientbusiness operationsacross industriesTÜV SÜD IS0 50001 – Energy management systemsGloballyrecognised TÜV SÜDcertification markAvailable in allkey regions acrossthe world13

ConclusionISO 50001 provides allkinds of organisationwith a systematicapproach to monitorand reduce their energyconsumption, therebyincreasing energyefficiency and improvingprofitability.Organisations across all industriesare faced with the exponentiallyincreasing cost of energy. It isnow vital that they can objectivelyevaluate their energy consumption,to maintain or reduce costs andlessen their negative impact on theenvironment. ISO 50001 providesall kinds of organisation with asystematic approach to monitor andreduce their energy consumption,thereby increasing energy efficiencyand improving profitability.14The introduction and application ofISO 50001:2018 is subject to a threeyear transition period, in which theold and new standards are valid at thesame time. This transition period endson 20 August 2021, after which allISO 50001: 2011 certificates lose theirvalidity. Certified companies shouldtherefore familiarise themselves withthe new requirements at an earlystage and systematically plan thenecessary adjustments.The good news for those businesseswhich are already certified underISO 50001: 2011 is that conversionto ISO 50001: 2018 can take place aspart of a repeat audit, or a scheduledsurveillance audit. If this is the case,and TÜV SÜD believes that if there isalready an existing effective EnMS inplace, then no far-reaching revisionsare necessary. However, companieswithout previous certification mustundergo the two-stage process forinitial certification.IS0 50001 – Energy management systems TÜV SÜD

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edition of the ISO 50001 energy management system standard was released in 2018. After 20 August 2021, following a three-year transition period, ISO 50001:2011 certificates will no longer be valid. High-Level Structure ISO 50001:2018 is based on the High-Level Structure (HSL), which has been established as