PCA - Uganda - Datasheet For Trade - SGS France

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GUIDELINES ON IMPORTS FOR THE TRADEUGANDAUganda Pre-Export Verification ofConformity (UG-PVOC)This data sheet has been prepared specifically in respect of exports to Uganda and supplements ourpublication “Pre-Conformity Assesment Programme: Guidelines for Exporters”Date issued :09/06/2010Last modification : 24/10/20191. PRODUCT CONFORMITY ASSESSMENTUganda National Bureau of Standards (UNBS)MANDATED BYTHE COUNTRY IS A MEMBER OF THE WTOYESNOSTARTING DATEContract Started : 09.06.2010Contract suspended: 01.11.2010Contract resumes : 01.06.2013Contract renewed: 01.06.2016Contract renewed: 01.06.2019APPLICABLE REGULATION(S)Pre-Export Verification of Conformity to Standards as per UNBSAct cap 327 and the Import Clearance Inspection Regulations.APPOINTED PVoC COMPANY(IES) SELECTION OF PVoC COMPANIESImporter’s choiceSCOPE OF PVoCVerification of conformity of subjected products (goods coveredunder The Schedule of Compulsory Uganda Standards) toUganda Standards or other UNBS approved standards andtechnical regulations except goods manufactured in Kenya,Tanzania, Burundi and Rwanda and certified by respectivebureaus of standards.Ugandan standards take precedence over all other standards.MINIMUM ORDER VALUE SUBJECT TO PVoCUSD 2000NON COMPLIANCEImporter will be subjected to a penalty equivalent to 15% of CIFand destination inspection will be carried out by UNBS.SGS Société Générale de Surveillance SAAll the offices of SGS Société Générale de Surveillance SA.Other two inspection agencies authorised by UNBS inaddition to SGS1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

2. INSPECTION REQUIREMENTS Product identification to confirm that the goods to be shippedcorrespond to those declared.INSPECTION PURPOSE Quantity verification Verification that requirements not covered by supportingdocumentation (e.g. marking, labelling, packaging) are fulfilled Sealing of all Route A, Route D and on a case by case basis someRoute B consignmentsVERIFICATION PROCESSExporter submits to SGS the following documents ASSESSEMENT METHODRequest for CertificationDeclaration of product complianceproforma invoice, purchase order, letter of credit, packing list,product specifications or data sheet,Test reports (issued by accredited or recognized laboratory basedon ISO/IEC 17025 standard) to SGS Affiliate in the country ofexport.To obtain evidence that all the requirements in the applicable standardsand technical requirements are met, goods must undergo one or acombination of the following verification activities: Physical inspectionLaboratory testingFactory auditsDocumentary verificationFour methods are proposed to the exporters to demonstrate thecompliance of their products and to obtain a Certificate of Conformity: Route A for unregistered suppliers/products with ad-hoc shipmentsto Uganda. Route B for Registered suppliers/products with regular goods orfrequent shipments to Uganda. Route C for Certified Products Route D for consolidated/groupage cargoAfter verification process is completed and results are satisfactory ,exporter wil have to submit the Final Invoice for the issuance of theCoC.TESTINGTest reports should be issued by an accredited or recognised laboratorybased on ISO/IEC 17025 standard and the Test methods used in thetesting shall be as provided in the Uganda standards. There are twooptions to evidence this; The test report should refer to the Uganda standard number or to anInternational standard number provided that the test methods in theInternational standard are identical to the test methods in theUganda standard. The test report to include the test methods used to perform thetesting.A test report issued by an approved / accredited laboratory but testingwas not based on the test methods indicated in the Uganda standard(provided the Uganda standard indicates the test methods) cannot beaccepted.SGS Société Générale de Surveillance SA1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

Validity of test reports:LABELLING REQUIREMENTS Test reports for electrical, electronics and ICT related products shallnot be older than 5 years from the date of issuance. However, fortest reports older than 3 years from the date of issuance, SGStechnical team will undertake further confirmatory assessment toensure the test reports are still valid. This may involve requestingfor some of below information;- Declaration from the manufacturer stating that there hasbeen no change in the manufacturing process, design, rawmaterial, e.t.c. of the product.- A letter or email from the laboratory confirming the testreport is still valid.- A valid test report of the raw materials used in themanufacture of the components of the product.- Inhouse safety and performance test confirming that therehas been no change in the product / the productionprocess.- Performing an audit at the manufacturer premises toconfirm there has been no change in the manufactruringprocess of the product. Test reports for food products shall not be older than 1 year fromthe date of issuance. Test reports for cosmetic products and other product categoriesshall not be older than 2 years from the date of issuance. All labeling of packaging of imports shall include English Packaged goods with shelf life (e.g. foodstuffs, pharmaceuticals,chemicals, cosmetics, and similar) shall indicate the batchnumbers and dates of expiration and/or date of production.All imports with a limited shelf life shall have more than seventyfive per cent (75%) shelf life for food items and 50% for non-fooditems from the date of expected landing in UgandaOther documents: When applicable and/or relevant, the followingdocuments may also be requested:a) Quality management system certificates (e.g. ISO 9001:2015).b) Factory records on tests performed by the manufacturer.c) Product’s technical datasheets.d) Marks of safety and conformity issued to other marketsOTHER SPECIAL REQUIREMENTS3. REPORTING REQUIREMENTSDocuments required for CoC issuance.a)b)c)d)e)Completed Request for Certification (RFC)TYPE OF REPORT ISSUED Certificate of ConformityNon-Conformity ReportREPORT PURPOSEA Certificate of Conformity (CoC) is issued to evidence thecompliance of the shipments and is a Mandatory document requiredfor every shipment:It Provides the Uganda National Bureau ofStandards and Customs with a proof that the goods being imported arein compliance with the relevant standards and technical regulations.DOCUMENTS REQUIRED TO ISSUEREPORTSGS Société Générale de Surveillance SASeller’s declaration of product complianceTest ReportsInspection reportFinal Invoice1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

A Non-Conformity report (NCR) is issued if verification activitiessuch as testing or inspection show discrepancies versus the verificationcriteria.Exporters will be informed accordingly and given sufficient time tomake the necessary corrections; if those are not or cannot be made a“Non Conformity Report” will be issued.4. INSPECTION FEESFees are payable in advance by the exporter.Fees are net of any tax present or future that may be applicable upon receipt of the order (Request of Certification). Fees aredue regardless of whether after assessment of the goods the exporter or importer does not provide the information ordocuments necessary for the final issuance of the CoC, or for any reason does not proceed with the shipment of the goods.The fess structure is detailed below;Route AAd Valorem fee of 0.500% of the FOB Value of the goods importedMinimum fee per shipment: USD 235 (two hundred and thirty five US Dollars)Maximum fee per shipment: USD 3000Route BAd Valorem fee of 0.45% of the FOB Value of the goods importedMinimum fee per shipment: USD 235 (two hundred and thirty five US Dollars)Maximum fee per shipment: USD 3000Route CAn Ad Valorem fee of 0.25% of the FOB Value of the goods importedMinimum fee per shipment: USD 235 (two hundred and thirty five US Dollars)Maximum fee per shipment: USD 3000Route DAd Valorem fee of 0.5% of the FOB Value of the goods importedMinimum fee per shipment: USD 235 (two hundred and thirty-five US Dollars)Maximum fee per shipment: USD 3000Product registrationFirst 15 Products/line items USD375 (three hundred and seventy five US Dollars)Every additional product/line item above 15 products/line items USD20 per product/line itemCoverage and conditionsThe above fees cover the documentary verification and the physical inspection of goods.The above fees do not include laboratory testing, sealing of containers, registration and Licensing of Products hence testing,sealing of containers, registration and licensing are to be charged additionally to above mentioned feesTesting fees charged on a case-by-case basis.The trade may be charged extra for re- inspection, should it prove necessary.5. PRODUCTS SUBJECT TO PVOCSGS Société Générale de Surveillance SA1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

Goods subject to the Uganda PVoC program are those covered under ‘The UNBS schedule of CompulsoryUganda Standards as at 31st March 2019’.Note:For motor spare parts, the General Compulsory Uganda standard for pre-packaged products US1028:2013 doesnot apply. Therefore, all motor spare parts not covered by a product specific compulsory Uganda standard are notsubject to mandatory PVoC inspection.7. GOODS SUBJECT TO MANDATORY SEALINGAll consignments processed under Route A and Route D are subject to mandatory sealing.Below Route B shipments are subject to mandatory sealingNo.1.2.3.Product descriptionElectricals including extension cables, sockets,switches, bulbs (CFL, incandescent, fluorescent), juiceblenders, electric irons, shaving machines, electriccables, generators, lead acid batteries, and primarybatteriesSolar panels, Solar kits and solar batteriesCosmeticsCountry of OriginChian, India, S.Africa, and UAE4.5.6.Farm implements including hoes, machetes, axesToilet paperToothpasteChina, India and UAEChina, India, S.Africa, UAE, and WestAfricaChina and UAEChina, India, and UAEChina, India, and UAE7.Reinforcement barsChina and UAE8.9.Baby diapersSanitary towelsChina, Eqypt, and UAEChina, Eqypt, and UAE10.CementChina and UAEBelow consignments also require mandatory sealing;i.All consignments for importer SCOPIO AFRICAii.All consignments of machetes and hoes for importer DOOBA ENTERPRISESiii.All consignments of machetes and hoes for importer PANYAHULULU8. LISTING OF GOODS EXEMPTED FROM PVoC Prohibited Goods according to the East African Customs Management Act 2006 and the East African Standards QualityAssurance and Testing Act (SQMT) 2006 and any other Laws of the Community. Government project specific goodsSGS Société Générale de Surveillance SA1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

Raw Materials which are brought in for the manufacturing process and not for sale. Diplomatic cargo Personal Effects Goods that are not covered by compulsory standards. Certified goods including those from the EAC Partner States. Industrial machinery and spare parts not for re-sale Classified Military and Police hardware and equipmentWhile the above categories of goods are exempt from PVoC, one requires a letter of exemption from UNBS atpoint of clearance. This is obtained by putting in a formal request to UNBS seeking exemption from PVoC of thegoods under the above mentioned categories.For government project specific goods, the applicant should always ensure that they have a letter from the projectawarding government organ confirming that there exists a quality assurance mechanism within the project thatensures that the products procured therein meet the requirements of the relevant standards.9. PROHIBITED IMPORTS All goods the importation of which is for the time being is prohibited under this Act or by any written law for the time beingin force in the partner state. Fishing nets of all kinds False money and counterfeit currency notes and coins and any money not being of the established standard in weightand fineness. Pornographic material in all kinds of media, indecent or obscene paintings, books, cards, lithographs or other engravingsand any other indecent or obscene articles. Matches in the manufacture of which white phosphorous has been employed. Any article made without proper authority with the Armorial Ensigns or Court of Arms of a partner state or having suchEnsigns or Arms so closely resembling them as to be calculated to deceive. Distilled beverages containing essential oils or chemical products, which are injurious to health, including thijone, stararise, benzoic aldehyde, saclicyclic esters, hyssop and absinthe. Provided that nothing in this paragraph contained shallapply to “Anise and Anisette” liquors containing not more than 0.1 per centum of oil of anise and distillates from eitherpimpinella anisum or the star arise allicium verum. Narcotic drugs under international control. Hazardous wastes and their disposal as provided for under the base conventions. All soaps and cosmetic products containing mercury. Used tyres for light commercial vehicles and passenger cars. Cold-twisted reinforcement steel bars (7214.20, 7215.90 or 7228.60) Galvanized plain and corrugated steel sheets and coils(7210.30, 7210.41, 7210.49, 7212.20 or 7212.30) Pre-painted metal coated steel sheets and coils (7210.70 or 7212.40) The following Agricultural and Industrial chemicals:a.Agricultural Chemicals.SGS Société Générale de Surveillance SA1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

2.4-T, Aldrin, Caplafol, Chlordirneform, Chlorobexilate, DDT, Dieldrin, 1.2-Dibroacethanel, Flouroacelamide,HCH, Hiplanchlor, Monocrolophs (certain formulations), Methamidophos, Phospharrmion, Methyl-parathionb.Industrial Chemicals Crocidolite, Polychlorominated biphenyls (PBB), Polychlorinted Biphenyls (PCB), Tris (2.3 dibromopropyl)phosphate, Methylbromide (to be phased out in accordance with the Montreal Protocol by 2007) Counterfeit goods of all kinds.10. RESTRICTED IMPORTS All goods the importation of which is for the time being regulated under this act by any written law for the time being in force ofthe partner state. Postal franking machines except and in accordance with the terms of a written permit granted by a competent authority of thepartner state. Traps capable of killing or capturing any game animal except and in accordance with the terms of a written permit granted bythe partner state. Unwrought precious metal or precious stones. Arms and ammunitions specified under chapter 93 of the Customs Nomenclature. Ossein and bones treated with acid. Other bones and horns- cores, unworked defatted, simply prepared (but not cut to shape) degelatinized, powder and waste ofthese products. Ivory, elephant unworked or simply prepared but not cut to shape. Teeth, hippopotamus unworked or simply prepared but not cut to shape. Horns, rhinoceros, unworked or simply prepared but not cut to shape. Other ivory unworked or simply prepared but not cut to shape. Ivory powder and waste. Tortoise shell, whalebone and whalebone hair, horns, antlers, hooves, Nails, claws, and beaks unworked or simply preparedbut not cut to shape powder and waste of these products. Coral and similar materials unworked or simply prepared but not otherwise worked shells of molasses, crustaceans orechinoderms and cattle-bone, unworked or simply prepared but not cut to shape powder and waste thereof. Natural sponges of animal origin. Spent (irradiated) fuel elements (cartridges) of nuclear reactors. Worked ivory and articles of ivory. Bone, tortoise, shell, horn, antlers, coral, mother of pearl and other animal carves. Ozone depleting substances under the Montreal Protocol (1987) and the Vienna Convention (1985). Genetically modified products. Non-indigenous species of fish or egg of progeny.Endangered species of World Flora and Fauna and their products in accordance with CITES March 1973 and amendmentsthereof. Commercial casings (second hand tyres). All psychotropic drugs under international control. Historical artifacts. Goods specified under chapter 36 of the Customs Nomenclature (for example percussion caps, detonators, signaling flares).SGS Société Générale de Surveillance SA1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

Parts of guns and ammunition, of base metals (Section XV of the Harmonised Commodity Description and Coding System),or similar goods of plastic under chapter 39 or Customs Nomenclature. Armoured fighting vehicles under heading No 8710 of the Customs Nomenclature. Used refrigerators, freezers, computers and television sets.Telescope sights or other optical devices suitable for use with arms unless mounted on firearms or presented with thefirearms on which they are designed to be mounted under Chapter 90 of the Customs Nomenclature. Bows, arrows, fencing foils or toys under chapter 95 of the Customs Nomenclature. Collector’s pieces or antiques of guns andammunition under heading No 9705 Finance Act, 2006. Electricity meters; Mandatory PVoC inspection on all electricity meters is prohibited. Voluntary PVoC inspection can becarried out upon request from the client but Certificate of Conformity cannot be used for Customs clearance at destination. Allelectricity meters must be verified by UNBS prior to their installation /use hence destination inspection is done.11. CONTACT INFORMATIONFOR ALL OTHER COUNTRIES AND FOR IMPORTERS, PLEASE CONTACT OUR OFFICE IN UGANDABarbra SayuniSGS Uganda Ltd1st Floor Block BPlot 1, Kololo Hill DriveP.O. Box 63Kampala – UgandaPhone: 256 392 739 966 / 256 204 971 003Web: www.sgs.ugEmail: barbra.sayuni@sgs.comThe information contained herein is for the purpose of facilitating pre-export inspection and does not relieveexporters or importers from their obligation in respect of compliance with the import regulations of the country ofimportation. Although every effort has been made to ensure the correctness of the information, as at the date ofissuance of this data sheet, SGS does not accept any responsibility for errors or omissions and, furthermore, theinformation may subsequently be subject to change as may be announced by the Authorities in the country ofimportation. Consequently, exporters and importers are advised to check with SGS, prior to shipment of the goods,if there is any doubt concerning the issuance of a Clean Report of Findings or any other Certificate. For furtherinformation, or clarification, please contact the SGS GIS Administrative Office in the country of inspection of thegoods.SGS Société Générale de Surveillance SA1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com

SGS Société Générale de Surveillance SA 1, place des Alpes P.O. Box 2152 CH-1211 Geneva 1 t (41-22) 739.91.11 f (41-22) 739.98.86 www.sgs.com Goods subject to the Uganda PVoC program are those covered under ‘The UNBS sche

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