Bentley Heath Church Of England Primary School

Bentley Heath Church of England Primary SchoolMinutes of Full Trustee Body MeetingWednesday 13th January 2021Held remotely using Microsoft Teams(it was confirmed at the beginning of the meeting that all attendees could heareach other)AttendeesApologiesAbsentItem12345TQMrs E Parkes (Chair)Mr A Carswell (ViceChair)Mrs S AllenRev D Hill-BrownMrs E HendersonMr P HeywoodMrs R BoamMrs S PhippsMrs A MitchellMr I TiptonMr S HawkeMrs E EvansMrs L Kinney (Minutes)Mr A WilliamsMinutesOpening PrayerEPa led the meeting in prayer.ApologiesMr A WilliamsMrs R BoamDeclaration of Interests (specific to this meeting)NoneMinutes of last meeting to be agreed (02/12/20)AgreedMatters arising from the minutes (see attached)AP3 – Review of TOR’s and Delegation of Powers for SIGc/f as AP1 for SPhAP7 – SPh to review spread of Trustees on committeesc/f as AP2 for SPhAP8 – Recruitment of staff trustee – Mrs K Leeson has indicated interestAP3 – EEv to email non-teaching staff to request nominationsThere was a discussion around the eligibility of SAl’s status on Trustee Board as sheis now an employeeAP4 – LKi to investigate and liaise with EPaAP9 – Review date for Structure and Powers of Delegation of SIG at end of schoolrecovery periodAP5 – move to AOB for future meetingsAP11 – Review mental health guidance on Governorhubc/f as AP6 for DH-BrAP12 – Identify SLT member to be well-being leadAP7 – SHa to speak to GWeAP14 – see point 8AP15 – Complete DBS checks for new TrusteeAP8 – EEv to actionAp16 – Succession planningComing to Page 1 of 5

Bentley Heath Church of England Primary SchoolMinutes of Full Trustee Body MeetingWednesday 13th January 2021Held remotely using Microsoft Teams(it was confirmed at the beginning of the meeting that all attendees could heareach other)AP9 – move to AOB for future meetings6Review TOR’s and Delegation of Powers for SIG and FGP committees 7Finance – TOR’s and Delegation of Powers were reviewed and approved atthe last FGP meeting.SIG – carried forward to next meeting.AP10 – Review SIG TOR’s and Delegation of PowersCommittee reports and review of TOR’s and Delegation of Powers:a.SIG – carried forward to next meetingAP11 – Review SIG TOR’s and reportsb. FGPi.ii.Review of TOR and Delegation of Powerssee point 6.Report of meeting on 13 January 2021The Chair of the FGP Committee gave a review of the meeting held on 13January 2021. Andy Morris (AMo) from the Auditors (Daines) had taken thecommittee through the Audit Clearance memorandum 2019/20 and theTrustees Report and Financial Statement 31/08/20. Items discussed include: One assurance irregularity (defined as a “control weakness” by theAuditors) had been identified during the Audit as the monthly managementaccounts had not been produced in line with the handbook.AP12 – Management accounts to be sent monthly to EPa, PHe & AMiand to be reviewed at the following FGPUpdated Governor attendance records were not available on BHPSwebsite.Approval of a new policy to cover the management of fixed assets.iii.8Approval of Audited Accounts for FYE August 2020The committee had discussed the signing-off process for this year’s auditedaccounts. The audited accounts are available on Governorhub for allTrustees to read. EPa and SHa to sign off hard copy.The audited accounts were ratifiedSchool Updatea. Appointment of Acting Deputy HeadLorraine McDonald has been appointed as interim Deputy Headteacher (ona temporary termly contract) to help with leadership capacity. LMc willalso help with catch up work to evidence against pupil premium children.KO’K will now act in a more advisory capacity to support SLT.Coming to Page 2 of 5

Bentley Heath Church of England Primary SchoolMinutes of Full Trustee Body MeetingWednesday 13th January 2021Held remotely using Microsoft Teams(it was confirmed at the beginning of the meeting that all attendees could heareach other)b. Lockdown arrangementsSHa gave a detailed breakdown of the challenges and actions that hadtaken place since school reopened following the Christmas holiday. Thedocuments titled ‘Allocation of places’ and ‘Revised Approach to SchoolOperations During National Lockdown’ were presented. TQTQThe school delivered training to staff on the INSET day.In light of changes, parents were re-surveyed and the schoolidentified 283 children eligible to attend under current guidance.183 children have attended on at least one of the days.The school cannot limit the number of children coming into school.Government guidance is for parents to keep children at home ifpossible.All teachers are teaching their normal classes but have been findingit increasingly difficult to support pupils in class and via remotelearning.LA have moved to discourage the recording of live lessons due tosafeguarding.SLT are proposing that lessons are pre-recorded away from theclassroom. This will provide proof for OFSTED as to the quality oflessons and their delivery. It will ensure that the same lesson isdelivered to each child, regardless of their location.SLT have begun to deliver training to staff on OneNote.SHa proposed that from 14/01 classes revert to year group bubbles,with approx. 20 children in each bubble. One teacher will deliverlessons to those pupils in school, the other will support homelearning pupils.How has this proposal been received by staff? The proposal was put to staff andthey feel this is more sustainable.How will pupil numbers be monitored? Parents will be asked to complete a returnon a Thursday indicating their child’s attendance for the coming week. Once pupilnumbers for a bubble reach 25, the option of splitting the bubble will be reviewed. Every class will participate in a live morning register session and a liveafternoon session where pupils will be encouraged to talk aboutthemselves and what they are up to.SLT have been contacting the parents of children who have not beenoffered a place to reassure them about the access to remote learning thatschool will be offering. The meeting discussed the importance ofmaintaining contact with those parents who are having to provide homelearning.Coming to Page 3 of 5

Bentley Heath Church of England Primary SchoolMinutes of Full Trustee Body MeetingWednesday 13th January 2021Held remotely using Microsoft Teams(it was confirmed at the beginning of the meeting that all attendees could heareach other)TQShould trustees schedule well-being sessions with their staff group? It was agreedthat these would be welcome before half term.AP13 – Well-being meetings to be scheduledTQHow are new staff members settling in? All 3 staff members have worked in theCOVID environment prior to joining the school and are settling in well at BHPS.TQDoes the school need any support from a strategic angle? Teachers will contactchildren if they have not received any work from them by Wednesday/Thursdayeach week to establish what difficulty they are having. This will help to identifyanyone additionally that does not have access to a device or the internet at home.8 children have been allocated places in school because they do not have access toa device. Home learning packs have been sent out to every child. It is now a statutory requirement for schools to publish details of theirremote learning provision. SHa is currently working on this document andit will be available on the school’s website when finalised.TQDoes the COVID risk assessment need re visiting in light of recent changes? YesData ReviewSHa took the committee through the data that was available prior to the meeting.Year 1 data is incorrect due to difficulties with Educator.TQWhat interventions are in place for YR5 Maths? Interventions were set up on theINSET day with TA’s but have been interrupted due to lockdown. They will be putin place where they can. The 3 part-time PPA teachers will be covering SEN athome. Pupil progress meetings will also commence shortly. A supply support teacher has been appointed for YR6 to support a 3rd class.They will provide a mixture of remote and school based interventions.ARE (age related expectation) shows % of children on track. showsgreater depth. Class 7 have 20% at expected therefore 80% are below.Pupil progress meetings will look at how to move these children on. Thisfigure should be high 70/80’s.TQYR3 data is low. How can this be explained? This is a transition year and there is atargeted plan for getting these pupils back on track. The committee discussed theimpact that lockdown last year had on this year group and how it will be recoveredand reported to parents.9Policies for reviewNo policies need reviewing.Coming to Page 4 of 5

Bentley Heath Church of England Primary SchoolMinutes of Full Trustee Body MeetingWednesday 13th January 2021Held remotely using Microsoft Teams(it was confirmed at the beginning of the meeting that all attendees could heareach other)10AOB(Personal and confidential data has been redacted)TQIs EEv still locking the school at the end of the day? Yes, the advert for a secondsite manager did not receive any applicants. This will be re-advertised. TQParents to be updated on the roles of LMc and MWo via newsletter.AP14 - SHa to update parents via newsletterDoes the school need to do anything further to support the well-being of pupils?Teaching staff continue to have an overview of pupils through PHSE and Jigsawlessons. GWe is also providing support through weekly assemblies. Succession planning – The committee discussed this item and agreed to c/fto the next meeting.AP15 - Succession planningDate of next meetings: 10/02/21, 31/03/21, 19/05/21, 07/07/21Date draft approved: 10/02/21Date final approval: 10/02/21Coming to Page 5 of 5

Jan 13, 2021 · AP5 – move to AOB for . It will ensure that the same lesson is delivered to each child, regardless of their location. . targeted plan for getting these pupils back on track. The committee discussed the impact that lockdown last