What To Include In Your COVID-19 Risk Assessment

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Health and Safety ExecutiveWhat to include in your COVID-19 risk assessmentCompany name:Assessment carried out by:Date assessment was carried out:As an employer, you must protect people from harm. This includes taking reasonable steps to protect your workers and others from coronavirus. This is called aCOVID-19 risk assessment and it’ll help you manage risk and protect people. You must: identify what work activity or situations might cause transmission of the virusthink about who could be at riskdecide how likely it is that someone could be exposedact to remove the activity or situation, or if this isn’t possible, control the riskWhen completing your assessment make sure you talk to your workers and their representatives to explain the measures you are taking. They can also providevaluable information on how you could control the risks.You can use this document to help you make sure you have covered what you need to keep workers and others safe. Once you have completed your risk assessmentyou will also have to monitor to make sure that what you have put in place is working as expected.More information on working safely during the coronavirus outbreak.HSE’s core guidance on managing risk.In the UK some rules such as social distancing may be different in each of the devolved nations. However, HSE regulates in all of these countries. You should checkthe public health guidance for the country you are in: WalesEnglandScotland

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?ControlsWhat further action do youneed to consider to controlthe risks?Getting orspreadingcoronavirus bynot washinghands or notwashing themadequatelyWorkersFollow our guidance on cleaning, hygiene andhand sanitiser- Put in place monitoring andsupervision to make surepeople are following controlsCustomersContractors- Provide water, soap and drying facilities at washstationsDrivers coming to yourbusiness- Provide information on how to wash handsproperly and display postersDrivers going out for yourbusiness- Based on the number of workers and the numberof people who come into your workplace decide: how many wash stations are needed where wash stations need to be locatedYou may already have enough facilitiesVisitors- Provide hand sanitiser for the occasions whenpeople can’t wash their hands- There’s a legal duty to provide welfare facilitiesand washing facilities for visiting drivers- You should talk to managers at any sites yourdrivers are visiting to ensure they are providedwith hand washing facilities- Put signs up to remind peopleto wash their hands- Provide information to yourworkers about when and wherethey need to wash their hands- Identify if and where additionalhand washing facilities may beneeded- If people can’t wash hands,provide information about howand when to use hand sanitiser- Identify how you are going toreplenish handwashing/sanitising facilities- Make sure people arechecking their skin for drynessand cracking and tell them toWho needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?ControlsWhat further action do youneed to consider to controlthe risks?report to you if there is aproblemGetting orspreadingcoronavirus incommon usehigh trafficareas such ascanteens,corridors, restrooms, toiletfacilities,entry/exit pointsto facilities, lifts,changingrooms andothercommunalareasWorkersFollow our guidance on welfare facilities, canteensetc:CustomersVisitorsContractorsDrivers coming to yourbusinessIdentify: areas where people will congregate, egrest rooms, canteens, changing rooms,reception, meeting rooms, smoking areas,tea points, kitchens etc areas where there are pinch pointsmeaning people can’t meet the socialdistancing rules, eg narrow corridors,doorways, customer service points,storage areas areas and equipment where people willtouch the same surfaces, such as inkitchens, eg kettles, shared condimentsetc areas and surfaces that are frequentlytouched but are difficult to clean communal areas where air movementmay be less than in other work areas, egkitchens with no opening windows ormechanical ventilation- Put in place monitoring andsupervision to make surepeople are following controlsput in place, eg followinghygiene procedures, washinghands, following one-waysystems- Near-miss reporting may alsohelp identify where controlscannot be followed or peopleare not doing what they shouldWho needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?ControlsAgree the combination of controls you will put inplace to reduce the risks. This can include but isnot limited to: limiting the number of people in rooms sothat social distancing rules can be met, egstagger breaks, have maximumoccupancy numbers for meeting rooms reorganise facilities in communal areassuch as spacing out tables in meetingrooms, canteens etc so social distancingrules can be met where possible put in place physicalimpervious barriers (eg Perspex inreception areas) to reduce contact increase the use of online meetingfacilities, even for people working in thesame building, to reduce the number ofpeople moving around put in place one-way systems in corridorsor regularly used pedestrian traffic routesto manage the flow of people movingaround workplaces and to allow socialdistancing rules to be met leave non-fire doors open to reduce theamount of contact with doors and alsopotentially improve workplace ventilationWhat further action do youneed to consider to controlthe risks?Who needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?Controls Getting orspreadingcoronavirusthroughworkers livingtogether and/ortravelling towork togetherWorkersWhat further action do youneed to consider to controlthe risks?provide lockers for people to keeppersonal belongings in so that they aren’tleft in the openkeep surfaces, such as kitchen sides andtables, in communal areas clear for peopleto sit and eat at to make cleaning easierprovide washing facilities and handsanitiser at accessible places near towhere people will have contact with hightraffic communal areas, egsanitiser/washing facilities at theentrance/exit to canteensput signs up to remind people to wash andsanitise hands and not touch their facesput in place cleaning regimes to makesure high traffic communal areas are keptclean – consider frequency, level ofcleaning and who should be doing it– Identify groups of workers who live together andgroup them into a work cohort– Identify groups of workers who travel to worktogether and group them into a work cohortDiscuss with workers who liveand/or travel to work together toagree how to prevent the risksof spreading coronavirusWho needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?ControlsWhat further action do youneed to consider to controlthe risks?Getting orspreadingcoronavirus bynot cleaningsurfaces,equipment andworkstationsWorkersUse the guidance on cleaning and hygiene duringthe coronavirus outbreak- Put in place monitoring andsupervision to make surepeople are following controls, ieare implementing the cleaningregimes implementedCustomersVisitorsContractorsDrivers coming to yourbusinessDrivers going out for yourbusiness- Identify surfaces that are frequently touched andby many people (often common areas), eghandrails, door handles, vehicle door handles(inside and outside), shared equipment etc andspecify the frequency and level of cleaning and bywhom- Train people how to put on and remove personalprotective equipment (PPE) that is used for normalwork hazards and how to keep it clean- Reduce the need for people to move around yoursite as far as possible. This will reduce thepotential spread of any contamination throughtouched surfaces- Avoid sharing work equipment by allocating it onpersonal issue or put cleaning regimes in place toclean between each user- Identify where you can reduce the contact ofpeople with surfaces, eg by leaving open doors- Provide information tellingpeople who needs to clean andwhen- Provide instruction andtraining to people who need toclean. Include information on: the products they needto use precautions they needto follow the areas they need toclean- Identify how you are going toreplenish cleaning productsWho needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?Controlsthat are not fire doors, providing contactlesspayment, using electronic documents rather thanpaperwork- Identify other areas that will need cleaning toprevent the spread of coronavirus, eg canteens,rest areas, welfare facilities, vehicles and specifythe frequency and level of cleaning and who willdo it- Identify what cleaning products are needed (egsurface wipes, detergents and water etc) andwhere they should be used, eg wipes in vehicles,water and detergent on work surfaces etc- Keep surfaces clear to make it easier to cleanand reduce the likelihood of contaminating objects- Provide more bins and empty them more often- Provide areas for people to store personalbelongings and keep personal items out of workareas- clean things like reusable boxes regularlyWhat further action do youneed to consider to controlthe risks?Who needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?ControlsWhat further action do youneed to consider to controlthe risks?- Put in place arrangements to clean if someonedevelops symptoms of coronavirus in workMental healthand wellbeingaffectedthroughisolation oranxiety aboutcoronavirusWorkersFollow our guidance on stress and mental healthFurther advice and support- Have regular keep in touch meetings/calls withpeople working at home to talk about any workissues- Share information and advicewith workers about mentalhealth and wellbeing- Talk openly with workers about the possibilitythat they may be affected and tell them what to doto raise concerns or who to go to so they can talkthings through- Consider an occupationalhealth referral if personal stressand anxiety issues are identified- Involve workers in completing risk assessmentsso they can help identify potential problems andidentify solutions- Where you have an employeeassistance programmeencourage workers to use it totalk through supportivestrategies- Keep workers updated on what is happening sothey feel involved and reassured- Discuss the issue of fatigue with employees andmake sure they take regular breaks, areencouraged to take leave, set working hours toensure they aren’t working long hoursContracting orspreading theWorkersFollow our guidance on social distancing.- Put in place arrangements tomonitor and supervise to makeWho needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?ControlsWhat further action do youneed to consider to controlthe risks?virus by notsocialdistancingCustomers- Identify places where, under normalcircumstances, workers would not be able tomaintain social distancing rulessure social distancing rules arefollowedContractorsDelivery drivers to/fromyour workplaceVisitors- Identify how you can keep people apart in linewith social distancing rules in the first instance.This may include: using marker tape on the floor one-way systems holding meetings virtually rather than faceto-face staggering start/end times limiting the number of people on site atone time having allocated time slots for customers rearrange work areas and tasks to allowpeople to meet social distancing rules using empty spaces in the building foradditional rest break areas where safe todo so implementing ‘drop zones’ for passingmaterials between people providing more parking areas orcontrolling parking spaces providing facilities to help people walk orcycle to work, eg bike racks- Provide information,instruction and training topeople to understand what theyneed to do- Provide signage and ways tocommunicate to non-employeeswhat they need to do tomaintain social distancingWho needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?Controls minimising contact at security offices fordrivers- Identify where it isn’t possible to meet socialdistancing rules and identify other physicalmeasures to separate people. This can include: physical screens and splash barriers – ifthey are used in vehicles they must besafe, not impair visibility and will probablyneed approval from the vehiclemanufacturer to ensure they don’tcompromise safety place markers on the floor (eg in lifts) toindicate where people should stand andthe direction they should face reducing the numbers of people using lifts- If it isn’t possible to meet social distancing rulesand physical measures can’t be used then put inplace other measures to protect people. This caninclude: enhanced cleaning regimes increase in hand washing limiting the amount of time people spendon the taskWhat further action do youneed to consider to controlthe risks?Who needsto carry outthe action?When is theaction neededby?

Health and Safety ExecutiveWhat are thehazards?Who might be harmedand how?Controls What further action do youneed to consider to controlthe risks?placing workers back-to-back or side-byside rather than face-to-face whenworking‘cohorting’ work teams so theyconsistently work togetherimproving ventilation- Display signs to remind people to sociallydistance(Please note – personal protective equipment isneeded in a limited number of workplaces toprotect from the risk of coronavirus)Musculoskeletaldisorders as aresult of usingDSE at homefor a longperiod of timeWorkersFollow our guidance on display screen equip

the coronavirus outbreak - Identify surfaces that are frequently touched and by many people (often common areas), eg handrails, door handles, vehicle door handles (inside and outside), shared equipment etc and specify the frequency and level of cleaning and by whom - Train people how to put on and remove personal protective equipment (PPE) that is used for normal work hazards and how to keep .

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