TERMS OF APPOINTMENT - LSHTM

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TERMS OF APPOINTMENTThis document should be read in conjunction with the Responsibilities andDuties of the External Examiner in Chapter 5 of the LSHTM Academic Manual.1. Evidence of right to work in the UKTo comply with requirements set by UK Visas and Immigration (UKVI), allexternal examiners are required to provide the LSHTM with evidence of theirentitlement to work in the UK. External examiners are asked to bring the originaldocument(s) to the LSHTM for formal verification on the first occasion on whichthey attend the LSHTM following appointment. Please note that the LSHTM isnot able to process any payments until the original documentation has beenverified by Human Resources. Further information and guidance on acceptabledocumentation please contact the LSHTM Human Resource department,hr@lshtm.ac.uk2. Roles and dutiesThe responsibilities and duties of the external examiner as defined in Chapter 5of the LSHTM Academic Manual outline the ways in which the external examineris expected to support the LSHTM to ensure that assessment processes andstandards are applied appropriately, consistently and fairly. This is withreference to the LSHTM Assessment Regulations and Exam Board guidance aswell as the Framework for Higher Education Qualifications in England, Wales andNorthern Ireland (FHEQ) and any relevant Subject Benchmark Statements.External examiners are expected to advise on proposed written and/or practicalassessments, review internal marking of scripts and/or coursework and attendthe meeting(s) of the main internal examination board.External examiners are asked to provide informative comment andrecommendations on any good practice and innovation relating to the learning,teaching and assessment they observe, and also on opportunities to enhancethe quality of the learning opportunities provided to students. Althoughrecommendations of external examiners will be given due weight, externalexaminers do not have the authority to change marks unilaterally. Externalexaminers are asked, however, to be especially vigilant in ensuring thatjudgements made by assessors and exam boards about the academic standardsof students are acceptable, and to ask that any concerns they have be minutedat the board in question.

3. Submission of an annual reportExternal examiners are required to submit a detailed written annual reportelectronically to pgtexamining@lshtm.ac.uk within four weeks of the mainexamination board. The template report form can be downloaded from LSHTM’sExternal Expertise website. The LSHTM will share the annual examinerreports on the LSHTM Intranet page for enhancement purposes.The LSHTM reserves the right to redact information within external examinerreports prior to publication, solely on the grounds of staff or studentconfidentiality, or inappropriate comments relating to LSHTM policies,regulations or procedures that are outside the remit of the external examiner.External examiners would be informed if any such amendments were to bemade to their reports prior to publication.4. Responses to the External Examiner reportAll external examiner reports are forwarded by Quality & Academic StandardsOffice to the faculty and the Associate Dean of Education (Quality, AcademicStandards & Collaborative Provision). The Programme Director will draft a formalresponse to the external examiner, outlining the actions taken in response toany recommendations. The response will be approved by the FacultyPostgraduate Taught Committee before it is sent to the External Examiner, viathe Quality & Academic Standards Office.An external examiner has the right to report directly and confidentially, to theAssociate Dean of Education (Quality, Academic Standards & CollaborativeProvision) on matters that would be considered to pose a serious risk to theacademic standards of an LSHTM award.5. Transparency of ProcessThe LSHTM website provides information on the external examining processwith the intent to offer greater transparency and assurance to students andother stakeholders of the integrity of the LSHTM examination procedures. Theexternal examiner’s name and institution will be listed on the LSHTM intranet. Itis made clear to students that it is not appropriate for any student to makedirect contact with an external examiner and if this happens we request thatexternal examiners contact the Quality & Academic Standards Office. UnderGDPR we require consent to use your personal information; personalinformation gathered during the nomination process (i.e. CVs and biography) willbe kept in a secure & restricted environment for the duration of the tenure.

6. Conflicts of interestExternal examiners are asked to read the conflict of interest statement (below)and confirm that they have no conflict before accepting the appointment.External examiners must advise the Quality & Academic Standards Officeimmediately via email at pgtexamining@lshtm.ac.uk if a declaration of aconflict of interest needs to be made before appointment or arises during theirterm.1. The LSHTM will not appoint anyone in the following categories orcircumstances as an external examiners; individuals must inform the Quality& Academic Standards Office if they are or become:i. A member of a governing body or committee of either LSHTM or acollaborative partner institution involved in the programme; or acurrent employee of either LSHTM or a collaborative partner institutioninvolved in the programme.ii. Engaged in a close professional, contractual or personal relationshipwith a member of staff or student involved with the programme.iii. Required to assess colleagues who are recruited as students to theprogramme. iv. In a present or likely future position to significantlyinfluence the future of students on the programme (prior tograduation).v. Significantly involved in recent or current substantive collaborativeresearch activities with a member of staff closely involved in thedelivery, management or assessment of the programme(s) or modulesin question.vi. Former staff or students of LSHTM, unless a period of five years haselapsed and all students taught by or with the external examiner havecompleted their programme(s).vii. Responsible for cognate programmes at another institution for whichan LSHTM staff member is external examiner.viii. A member of the same department in the same institution as anothercurrent external examiner for the programme, or another externalexaminer who has just stepped down from the programme7. Termination of appointmentIn certain circumstances, it may be necessary for the LSHTM to terminate anexternal examiner’s appointment prematurely. These circumstances mightinclude, but are not limited to: failure to attend an examination board (whereattendance is required) without having had alternative arrangements agreed by

the LSHTM, failure to provide a complete annual report within four weeksfollowing the examination board; the emergence of a conflict of interest;breaching confidentiality with regard to personal information of students;unsatisfactory performance/conduct, or bringing the University into disrepute.On occasion, a programme of study may suspend recruitment or close theprovision entirely.In these circumstances the external examiner will be consulted as part of theProgramme Suspension and Discontinuation procedure to ensure theappropriate teach-out plan and examination procedure continues whilststudents are still expected to complete.8. ResignationExternal examiners wishing to terminate resign their appointment are requiredto give theLSHTM at least three (3) months’ notice to allow a replacement to be found.Where possible the LSHTM would like external examiners to carry out theirduties until the end of the academic year of resignation. If an external examinerintends to resign mid-year they should contact the LSHTM immediately viaemail at pgtexamining@lshtm.ac.uk .9. ConfidentialityBy accepting their appointment, external examiners agree not to use or discloseany confidential information relating to the LSHTM or any of its staff andstudents to any third party, either during the appointment or after itstermination. This obligation shall not apply to any such information that hasbeen legally released into the public domain by students or the LSHTM, or inrelation to the external examiner’s responsibilities.10. Payment of fees and expensesPayment of the fee as set out in External Examiners Fees And Expenses PaymentInformation is conditional upon the completion of duties in full, includingattendance at examination boards and submission of the annual written report.External examiners are paid by the LSHTM through an invoice and expenseclaim. Once authorized, payment will be made into the bank or building societyaccount nominated by the external examiner. The Quality & Academic StandardsOffice will reimburse the reasonable cost of expenses incurred, including traveland accommodation.

11. Induction ChecklistExternal examiners are expected to ensure that they complete the inductionChecklist and return it to the Quality & Academic Standards Office via email topgtexamining@lshtm.ac.uk.The external examiner must liaise with the Exam Board Chair and/or the Quality& Academic Standards Office if they are unable to access any of the supportingguidance and regulation.

and confirm that they have no conflict before accepting the appointment. External examiners must advise the Quality & Academic Standards Office immediately via email at pgtexamining@lshtm.ac.uk if a declaration of a conflict of interest needs to be made before appointment or arises during their term. 1. The LSHTM will not appoint anyone in the following categories or circumstances as an .

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