AWGB Zoom Beginner User Guide

AWGB Zoom Beginner UserGuideContentsSign up and install ZoomPage 2-7Install Zoom for Mac UsersPage 8-10Joining a Zoom MeetingPage 11-14The Zoom Window and ControlsPage 15-16Docking and Undocking the Chat WindowPage 17Using ChatPage 18-19Participating in a MeetingPage 20ViewsPage 21-22More Features and SettingsPage 23Remember, To join an AWGB meeting:You must sign up for an account with Zoom.The basic Zoom subscription is FREE.You should download the software.If you prefer to watch a video tutorial, you will find one here:shorturl.at/egpG5You do not need a camera or microphone. As long as you have speakers onyour computer, you will see and hear the broadcast.Using headphones will give you better sound quality and prevent ‘feedback’.Page 1 of 23

AWGB Zoom Beginner UserGuideSign up and install ZoomType zoom.us in yourbrowser.Click the ‘Sign Up’button.Enter your Date ofBirth.Enter your email.(Note: this can be yourpersonal email).Click ‘Sign Up’Page 2 of 23

AWGB Zoom Beginner UserGuideSign up and install Zoom (Cont.)You will be asked if youwish to receive Zoomresources.You can click ‘Confirm’.or‘Set Preferences’‘Set Preferences will openanother page on yourbrowser.Click your button of choicethen click ‘Submit’.Page 3 of 23

AWGB Zoom Beginner UserGuideSign up and install Zoom (Cont.)You will see this notice.You must now return to the original Zoom page by clicking its tab in thebrowser.You will see anotification thatan email has beensent to you.Page 4 of 23

AWGB Zoom Beginner UserGuideSign up and install Zoom (Cont.)Open the email from Zoom and click the ‘Activate Account’ button.You will see thiswindow. Click ‘No’,then ‘Continue’.In the next window,type your name andchoose a password.Click ‘Continue’.Page 5 of 23

AWGB Zoom Beginner UserGuideSign up and install Zoom (Cont.)You will now see thiswindow.Click ‘Skip this step’.Now you will be asked to ‘Testthis Meeting’.Click ‘Start Meeting Now’Page 6 of 23

AWGB Zoom Beginner UserGuideSign up and install Zoom (Cont.)PC UsersYou will see thismessage.Click ‘downloadand run Zoom’.This will download the Zoom app on your computer.Click ‘Run’. (At the bottom of the browser window).A Zoom Meeting will open.Close all windows by clicking the cross in the top right corner.You have now completed the sign up and installation of Zoom.Page 7 of 23

AWGB Zoom User GuideMac UsersSign up and install Zoom (Cont.)Mac UsersYou will see this message.Click ‘download and runZoom’.This will download the Zoom app onyour computer.You will see this window.Click ‘OK’The Installer window will open.Click ‘Continue’8 of 23

AWGB Zoom User GuideMac UsersSign up and install Zoom (Cont.)Mac UsersClick ‘Install’Enter your Computer Usernameand Password.Click ‘Close’9 of 23

AWGB Zoom User GuideMac UsersSign up and install Zoom (Cont.)Mac UsersWhen you see thiswindow, click ‘Move toBin’.You should now be able tojoin a meeting.Zoom is now successfully installed on your Mac.10 of 23

AWGB Zoom Beginner UserGuideJoining a Zoom MeetingYou must register for AWGB Zoom Meetings.You will find the registration link on the AWGB Facebook page and on theAWGB website.Click the link toregister.or here(websitelink).Page 11 of 23

AWGB Zoom Beginner UserGuideJoining a Zoom MeetingYou will be taken to the registration page.If you haven’t already done so, you cansign up and download Zoom using thislink.Enter yourdetails andclick‘Register’.Page 12 of 23

AWGB Zoom Beginner UserGuideJoining a Zoom MeetingYou will be sent an email confirming your registration. (This contains datesand details, should you wish to add to your digital calendar.)However, this is not essential.Click on the link here.Mac Users will see this window.Click ‘Open link’.You will be askedto ‘Sign in to Join’.Page 13 of 23

AWGB Zoom Beginner UserGuideJoining a Zoom MeetingSign in with youruser name andpassword.You will see awindow similar tothis.The host will thenallow you into themeeting.Page 14 of 23

AWGB Zoom Beginner UserGuideThe Zoom Window and ControlsMeetingparticipantsMainwindowMute/unmute audioStart/stop VideoView a list of allparticipantsChat windowShow/ hide chatwindowNote: The host may have muted all audio at the start of the meeting.Once enabled, use the spacebar to speak. Press again to mute.Page 15 of 23

AWGB Zoom Beginner UserGuideThe Zoom Window and Controls (cont.)Share screen is only enabledby the Host.This control allows you to sharewhat is on your screen with themeeting participants.Thumbs up!Record the meetingThis is controlled by themeeting host.Leave the MeetingIf the meeting is beingrecorded, you will see a redindicator in the left corner ofthe main window.Page 16 of 23

AWGB Zoom Beginner UserGuideDocking and Undocking the Chat WindowThe Chat window is usually ‘docked’ on the right side of the window.To ‘undock’ and have a floatingwindow click the little dropdownarrow and choose ‘pop out’.To ‘dock’ the window again click on the three little dots here.Select ‘Merge to Meeting Window’Page 17 of 23

AWGB Zoom Beginner UserGuideUsing ChatGo to the bottom of the Zoom window.You will see the Meeting Controls.(If this is hidden move your mouse over the bottom of the window untilthe Controls appear.)Click on the Chat icon to show or hide the Chat viewer.Type your message in the box at the bottom of the viewer.Page 18 of 23

AWGB Zoom Beginner UserGuideUsing Chat (Cont.)Use the little drop-down menu to send to everyone or choose to senda private message to someone on the list.Type your message and press Enter on your keyboard to send.Note:If Chat has opened in a separate window, it can be hidden by clickingthe cross in the top right of the chat window.Click ‘Chat’ in the Meeting Controls to open again.Page 19 of 23

AWGB Zoom Beginner UserGuideParticipating in a MeetingIf you are participating in a demo, you may havebeen asked to mute your microphone.To ask a question, type in the chat box and the question will be passed tothe demonstrator by a moderator who is managing the demo.If you are participating in a meeting you can unmute your microphone andspeak normally.Click to Unmute.Tip:Tapping the spacebar on your computer will mute and unmute theMicrophone.If your camera is enabled, your video will be shown on the screen whenyou speak. The meeting attendees will know who is speaking.You can switch your video on and off by using the Meeting Controls.Page 20 of 23

AWGB Zoom Beginner UserGuideViewsViews can be controlled using the icon in the top right corner of thescreen.Gallery View shows thumbnails of all the participants in the meeting.(If there are more than 49 participants, they will be shown on severalpages)Active Speaker ViewClick here to show who is speaking.Page 21 of 23

AWGB Zoom Beginner UserGuideViews (Cont.)Full ScreenTo Enter Full Screen, Click the icon with four arrows at the top right cornerof your Zoom window.To Exit Full Screen, Click the icon again or use ‘esc’ on your keyboard.Mini WindowMini Window allows you to minimise the Zoom video, but keep it on top ofany other applications you have open on your computer.Click the ‘minimise’ button on your PC.(You can move the window around yourscreen as needed.)To maximise the window, click here.Page 22 of 23

AWGB Zoom Beginner UserGuideMore Features and SettingsTo see the full range of options for using Zoom visit the Zoom HelpCentre.shorturl.at/hpAV6There you will find video tutorials and help guides covering all aspects ofZoom.Please Note: Unfortunately, the AWGB Team are unable to providetechnical assistance for Zoom Meetings.Should you have technical issues, please contact Zoom Support.shorturl.at/hpvL5Page 23 of 23

AWGB Zoom Beginner User Guide Participating in a Meeting If you are participating in a demo, you may have been asked to mute your microphone. To ask a question, type in the chat box and the question will be passed to the demonstrator by a moderator who is managing the demo. If you are participating in a meeting you can unmute your microphone and speak normally. Click to Unmute. Tip: Tapping .