ISO45001:2018 OCCUPATIONAL HEALTH AND SAFETY

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45TYISO001 SAFISO 45001 SAFETYCertified SystemEISO45001:2018 OCCUPATIONALHEALTH AND SAFETYMANAGEMENT SYSTEMSREQUIREMENTSSELF ASSESSMENT CHECKLISTCOMPASS ASSURANCE SERVICES PTY LTDNOTE: THIS IS A SIMPLIFIED SUMMARY OF THE REQUIREMENTS OF ISO 45001:2018OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM – REQUIREMENTS FORTHE SPECIFIC PURPOSE OF HELPING ORGANISATIONS UNDERTAKE A PRELIMINARYCHECK OF THEIR READINESS FOR AN ISO 45001:2018 OCCUPATIONAL HEALTH ANDSAFETY MANAGEMENT AUDIT OR ASSESSMENT.

45TYISO001 SAFISO 45001 SAFETYCertified SystemEISO45001:2018 OCCUPATIONAL HEALTH AND SAFETYMANAGEMENT SYSTEMS SELF-ASSESSMENT CHECKLISTREQUIRED DOCUMENTEDINFORMATIONDocumented information needed to be maintained by youfor the purpose of establishing the SafetyManagement System (p)(q)(r)The scope of the SMS (clause 4.3)The safety Policy (clause 5)Organisational roles and responsibilities(clause 5)Risks and opportunities (clause 6)Risk assessment processesLegal and other requirements (clause 6)Objectives and targets (clause 6)Evidence of competence (clause 7)Evidence of communicationsEvidence of operational control (clause8)Information on the processes and plans forresponding to emergency situations (clause 8)Results of monitoring and measurement andperformance evaluation (clause 8)Calibration of measuring equipment (clause 8)Results of the evaluation of compliance (clause8)Audit program and audit results (clause 9)Management review (clause 9)Nonconformances (clause 10)Continual improvement (clause 10)ISO 45001:2018 Safety ManagementSelf Assessment Checklist1

45TYISO001 SAFISO 45001 SAFETYCertified SystemE4.1 ORGANISATION & CONTEXT(a) Have we determined external and internal issues relevant to the safety management systemachieving its aim?4.2 NEEDS AND EXPECTATIONS OF INTERESTED PARTIES(a) Have we determined what interested parties are relevant to the safety management systemand what are their requirements?(b) Have we determined the relevant needs of interested parties?4.3 SCOPE OF THE SYSTEMHave we determined the boundaries of the safety management system when establishing itsscope?Did we consider:(a)external and internal issues?(b)the requirements of relevant interested parties?(c)planned or performed work activity?Have we documented the scope?4.4 OH&S MANAGEMENT SYSTEMHave we determined:(a)the processes for the system and how they are to be applied?(b)the inputs and outputs for those processes?(c)resources and their availability and responsibilities?ISO 45001:2018 OHS&S ManagementSelf Assessment Checklist2

45TYISO001 SAFISO 45001 SAFETYCertified SystemE5.1 LEADERSHIP AND COMMITMENTCan we demonstrate top management is providing leadership and commitment to the SMSincluding taking accountability for:(a)(b)(c)(d)(e)(f)(g)(h)(i)(j)(k)(l)(m)the SMSpolicy and objectives being compatible with strategyintegration of the SMS into business systemsEnsuring resources are available to establish, implement and improve the systemcommunicating the importance of the SMSensuring the SMS achieves its intended outcomesdirecting and supporting people to contribute to the effectiveness of the systemensuring continual improvementsupporting relevant roles to demonstrate leadershipdeveloping, leading and promoting a safety culture supporting OH&S outcomes.protecting workers from reprisals when reporting incidents/risks/hazardsestablishing and implementing a process for consultation and particpations of workersconsidering the need to establish health and safety commitees and supporting theirfunctions5.2 POLICYHave we ensured the policy;(a)(b)(c)(d)(e)(f)is appropriate to the organisation, includes a commitment to provide a safe and healthywork environment for the prevention of work related injury and ill healthhas a framework to set objectivesincludes a commitment to fulfill legal and other requirementsincludes a commitment to eliminate hazards and reduce OH&S risksincludes a commitment to consultation and participationincludes a commitment to continual improvementIs the policy:a)b)c)d)Available as documented informationCommunicatedAvailable to interested parties as requiredRelevant and appropriateISO 45001:2018 OHS&S ManagementSelf Assessment Checklist3

45TYISO001 SAFISO 45001 SAFETYCertified SystemE5.3 ORGANIZATIONAL ROLES, RESPONSIBILITIES AND AUTHORITYHave we assigned and communicated responsibilities and authorities to ensure:(a)(b)the OH&S conforms to the requirements of this standard?reporting on the performance of the SMS to top management?Are roles and responsibilities maintained as documented information?5.4 CONSULTATION AND PARTICIPATION OF WORKERSHave we established processes for consultation and particpation at all levels and functions:Are their mechanisms for traininga)Do workers have timely access to information about the OHS management system?b)Have barriers to participation been removed?How have we included consultation of non-managerial workers in the following:a)Determining the needs of interested parties?b)Establishing the policy?c)Assigning roles and responsibilities?d)Determining how to meet legal requirements?e)Establishing OHS objectives?f)Determining controls for outsourcing?g)Determining what needs to be monitored?h)Planning and establishing the audit program?i)Ensuring continual improvement?How do we demonstrate the participation of non-managerial workers in the following:a)Determining how to consult and participate?b)Identification of hazards?c)Determining actions to elimimnate hazards and reduce OHS risks?d)Determining competency requirements?e)Determining control measures and how effective they are?f)Investigation of incidents?ISO 45001:2018 Safety ManagementSelf Assessment Checklist4

45TYISO001 SAFISO 45001 SAFETYCertified SystemE6.1 RISKS AND OPPORTUNITIESHave we determined the risks and opportunities that need to be addressed to:(a)(b)(c)assure the SMS achieves its intended results?avoid or mitigate negative effects, enhance positive effects?achieve improvement?Have we planned:(a)actions to address these risks and opportunities(b)OH&S risks and other risks(c)OH&S opportunities and other opportunities(d)Legal requirements and other requirements(e)Hazards6.1.2.1 HAZARD IDENTIFICATION AND ASSESSMENTHave we implemented a process for a hazard identification that takes into account:a)b)c)d)e)f)g)h)i)j)k)l)m)n)o)How work is organisedRoutine and non-routine activities and hazards arising from:Infrastructure, equipment, substances, physical conditions of the work placeProduct and service design, research and development testing, production, assembly,constructionHuman factorsHow the work is performedPast incidentsPotential emergency situationsPeople; including contractorsThose in the vicinity of the work placeOther workersDesign of work areasSituations in the vicinity of the work placeChanges (actual or proposed to the organisation)Changes in knowledge of and information about hazards6.1.2.2 ASSESSMENT OF OH&S RISKSHave we implemented processes to:(a)Assess OH&S risks(b)Determine and assess other risks related to the operation of the OH&S managementsystemHave we retained this as documented information?ISO 45001:2018 Safety ManagementSelf Assessment Checklist5

45TYISO001 SAFISO 45001 SAFETYCertified SystemE6.1.2.3 ASSESSMENT OF OPPORTUNITIESHave we established processes to:a)b)c)d)Assess OH&S opportunities to enhance OH&S performanceAdapt work, organisation and environment to workersAssess opportunities to eliminate hazards and reduce OH&S risksAssess other opportunities for improving the OH&S management system6.1.3 LEGAL & OTHER REQUIREMENTSHave we developed processes to:a)b)c)Determine and have up to date access to legal requirementsDetermine how these requirements apply to our organisationTake these legal requirement into account when establishing and improving the systemHave we retained this as documented information?6.1.4 PLANNINGHave we established actions to:a)b)c)Address risks and opportunitiesAddress legal and other requirementsPrepare and respond to emergency situationsDo we use hierarchy of controls?How do we consider best practice in terms of technology, financial, operational and businessrequirements?6.2 OBJECTIVES & PLANNINGHave we established OH&S objectives at relevant functions and levels and(a)(b)(c)(d)Are they consistent with the policyAre they measurable, monitored, communicated and updated as appropriateDo they take into account legal and all other applicable requirementsAre they monitored, communicated and updated as requiredDo we retain documented information on the OH&S objectives?ISO 45001:2018 Safety ManagementSelf Assessment Checklist6

45TYISO001 SAFISO 45001 SAFETYCertified SystemEIn planning how to achieve our quality objectives, have we determined:(a)what will be done(b)what resources will be required(c)who will be responsible(d)when it will be completed(e)how the results will be evaluated(f)how the actions to achieve the OH&S objectives will be integrated into businessprocesses7.1 RESOURCES & 7.2 COMPETENCEHave we determined and provide the resources needed for the OH&S management system?Do we:(a)determine the necessary competence of person(s) that could affect the OH&SMS(b)ensure that these person(s) are competent on the basis of appropriate education,training, or experience(c)take actions to access the necessary competence where applicable(d)retain appropriate documented information as evidence of competence7.3 AWARENESSHave we ensured that person(s) doing work under the control of our business are aware of:(a)(b)the OH&S policy and relevant objectivestheir contribution to the effectiveness of the OH&SMS including the benefits ofimproved performance(c)(d)(e)(f)the implications of not conforming with the safety management system requirementsincidents and the outcomes of investigations the are relevant to themhazards and OH&S risksthat they can remove themselves from unsafe work situations without undueconsequence7.4 COMMUNICATIONHave we determined the internal and external communications relevant to the OH&SMSincluding:(a)what will be communicated(b)when to communicate(c)with whom to communicate (including contractors, visitors and interested parties)(d)how to communicateISO 45001:2018 Safety ManagementSelf Assessment Checklist7

45TYISO001 SAFISO 45001 SAFETYCertified SystemE7.5.1 DOCUMENTED INFORMATION: GENERALDoes our SMS include:(a)(b)documented information required by the standarddocumented information necessary for the effectiveness of the SMS?7.5.2 CREATING AND UPDATINGDo we ensure we have(a)identification and description (such as a title, date, author, or reference number)(b)review and approval7.5.3 CONTROL OF DOCUMENTED INFORMATIONDo we ensure documented information required by the SMS are controlled to ensure:(a)(b)it is available and suitable for useit is adequately protectedDo we take into consideration these factors(a)(b)(c)(d)(e)distribution, access, retrieval and usagestorage and preservationversion controlretention and dispositionexternal documents are identified as appropriate, and controlled.8.1 OPERATIONAL PLANNING AND CONTROLHave we determined the processes required to meet requirementsHave we:(a)established criteria for the processes(b)implemented controls(c)retained documented information as necessary to demonstrate processes have beencarried out effectively(d)adapted work to workers,8.1.2 ELIMINATING HAZARDS AND REDUCING OH&S RISKSHave we used the hierarchy of controls?ISO 45001:2018 Safety ManagementSelf Assessment Checklist8

45TYISO001 SAFISO 45001 SAFETYCertified SystemE8.1.3 MANAGEMENT OF CHANGEHave we established processes for controlling changes that impact on the OH&S performance:a)b)c)d)e)f)New products, services or changes to existing processesWork place surroundings,Work organisationWork conditionsEquipmentWork force.Are we able to control changes to the work place in relation to:a)b)c)Changes to legal requirementsChanges in knowledge about OHS&S risksDevelopments in technology8.1.4.2 PROCUREMENTHave we got processes in place for controlling procurement of services and products?Do we have processes for managing contractor activities?How do we ensure contractors meet the requirements of our OH&S managementsystem8.1.4.3 OUTSOURCINGHow do we manage outsourced functions?How to we ensure legal and other requirements are met?What are the controls we have in place around out sourced functions?8.2 EMERGENCY PREPAREDNESS AND RESPONSEa)b)c)d)What are our established emergency response processes?What training and testing is required?How do we evaluate the performance of our emergency response?What types of information need to be communicated? And to whom?Have we retained documented information on this?ISO 45001:2018 Safety ManagementSelf Assessment Checklist9

45TYISO001 SAFISO 45001 SAFETYCertified SystemE9.1 MONITORING, MEASUREMENT, ANALYSIS AND EVALUATIONHave we determined how to monitor and measure, including:(a)(b)(c)(d)(e)(f)(g)the extent to which legal requirements have been metactivities related to hazard identification, risks and opportunitiesprogress towards achieving objectives and targetseffectiveness of operational controlswhen measuring and monitoring will be performedhow we will analyze and communicate resultswhat equipment needs to be calibratedDo we retain documented information of this9.1.2 EVALUATION OF COMPLIANCEHave we got processes in place to assess compliance with legal and other requirements:a)b)c)How frequently will it be monitored?How do we evaluate compliance and take action if needed?How do we maintain knowledge and understanding of compliance requirements?Have we retained documented information for this?9.2 INTERNAL AUDITDo we conduct internal audits at planned intervals to ensure the SMS:(a)(b)(c)Conforms to our requirementsConforms to the requirements of ISO45001:2018Is effectively implemented and maintainedHave we:(a)(b)(c)(d)(e)(f)planned and implemented an effective audit programdefined the criteria and scope for each auditselected auditors to ensure objectivity and impartialityensured that the results are reported to relevant managementtaken necessary correction and corrective actions without undue delayretained documented informationISO 45001:2018 Safety ManagementSelf Assessment Checklist10

45TYISO001 SAFISO 45001 SAFETYCertified SystemE9.3 MANAGEMENT REVIEWDoes our top management review out SMS at planned intervals?Does our management review include the following he status of actions from previous management reviewschanges in external and internal issues relevant to the SMS, includingchanges to legal requirementsrisks and opportunitieshow well the policy and objectives have been metinformation on OH&S performance, including trends in incidentscorrective actionsmonitoring resultsaudit resultsconsultation and participation of workersadequacy of resourcesactions taken regarding risk and opportunityimprovementrelevant communication with interested partiesDoes our management review produce the following outputs?(a)(b)(c)opportunities for improvementchanges to the SMSresourcesDo we retain documented information as evidence of the results of management reviews10.1 IMPROVEMENTHave we determined and selected opportunities for improvement and implement necessaryactions?ISO 45001 I:2018 Safety ManagementSelf Assessment Checklist11

45TYISO001 SAFISO 45001 SAFETYCertified SystemE10.2 INCIDENT, NONCONFORMITY AND CORRECTIVE ACTIONHave we established processes for reporting, investigating and taking action tomanage incidents?How do we demonstrate that we react in a timely manner to the incident or nonconformityand take action to control it?How do we evaluate with the participation of workers, the need for corrective action?How do we investigate the cause of the nonconformity?How do we determine whether similar incidents have occurred?Do we review existing assessments of OH&S incidents as appropriate?How do we determine what corrective action should be taken?How do we assess OH&S risks that relate to new or changed hazards prior to taking action?What do we have in place to review the effectiveness of the action taken?How do we make changes?Do we retain documented information for:a)b)The nature of incidents and any actions takenThe results of corrective action and review of their effectiveness10.3 CONTINUAL IMPROVEMENTDo we:(a)(b)(c)(d)(e)continually improve the effectiveness of the OH&SMSPromoting a culture that supports OH&S managementPromoting participation of workers in implementing actions for the continualimprovement of the OH&S management systemcommunicating the results of continual improvement to workers and theirrepresentativesmaintaining and retaining evidence of continual improvementISO 45001 Safety ManagementSelf Assessment Checklist12

ISO 45001:2018 Safety Management Self Assessment Checklist ISO 45001 SAFETY I Certified System S O 4 5 01 S A F E T Y 7.5.1 DOCUMENTED INFORMATION: GENERAL Does our SMS include: (a) documented information required by the standard (b) documente

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