ISO 45001 - Successfully Manage Occupational Health And
ISO 45001 - Successfully manageoccupational health and safetyPrinciples and objectives of the new ISO 45001 and significantchanges compared to the old OHSAS 18001 standard.www.tuv.com/iso 45001
2I S O 4 5 0 0 1: 2 0 1 8 C E R T I F I C AT I O NYour introduction to ISO 45001How can companies optimally integrate occupational healthand safety (OHS) into their structures and processes - andhow can they sustain their responsibility for workers in thelong term? Comprehensive answers are provided by theinternational standard ISO 45001, which was published inMarch 2018 and replaces the BS OHSAS 18001 standard,which has been the most widely used until now.The new global standard describes the requirements for“Occupational Health and Safety (OHS) ManagementSystems” and provides companies with appropriate toolsand measures for their practical implementation. With ISO45001 certification, you can systematically monitor the riskof accidents and work-related illnesses and demonstrate thisto employees, customers, business partners and authorities.Companies already certified to BS OHSAS 18001 have threeyears to transition to the new standard. After 11th March2021, the existing OHSAS certificates will lose their validity.This whitepaper introduces the ISO 45001 standard andits requirements, outlining the fundamentals and goalsof the new standard, as well as significant changes fromthe OHSAS 18001 standard. The paper outlines importantconsiderations such as transitional periods, audits andcertifications for those who want to build an occupationalhealth and safety management system or change theirexisting system.W E A R E H A PPY TO OFFE R PE R SON A L A DV I C E , PLE ASE GE T I N TOU C H!ONLINE CONTACT
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4I S O 4 5 0 0 1: 2 0 1 8 C E R T I F I C AT I O NOccupational health and safety:aims and benefits of an occupationalhealth & safety management systemaccording to ISO 45001The health and performance of employees are key tosustainable business success. It is therefore in the interest ofcompanies and organizations to ensure the safety of workersand to prevent work-related illnesses and injuries.Employers - whether they are small businesses, globalcorporations or non-profit organizations - are subject toa statutory duty of care and are responsible for safe andhealthy working conditions. It is no longer just aboutavoiding accidents and injuries, but also holistic health care,including the promotion and protection of mental health.
I S O 4 5 0 0 1: 2 0 1 8 C E R T I F I C AT I O NO B J E C T I V E S O F I N T E G R AT I N G I S O 4 5 0 01 : 2 018Establishment of an effective management system for occupationalhealth and safety with the help of a process-oriented structureInternational acceptance of the management system for occupationalhealth and safety, for example by customers and authoritiesOptimization of a safe and healthy work environment for employeesand others in your organizationContinuous improvement of the occupational health & safetymanagement system through the PDCA modelSYSTEMATIC OPTIMIZATION THROUGH ISO 45001 CERTIFICATIONOne of the most effective ways to manage complex tasks in organizations is toimplement, monitor and continually improve defined structures and processes in theform of management systems. Introducing an ISO 45001 occupational health and safetymanagement system can help those responsible meet their legal obligations, reducecosts and systematically optimize occupational health and safety.5
E S S E N T I A L LY, I S O 4 5 0 0 1 A I M S T Ocreate safe and healthy workplaces for workersand other affected persons to prevent injuriesand/or illnesses,establish an effective management system,reduce occupational health and safety risksin general,continuously improve the organisation, processesand competences,anchor occupational health and safetystrategically in the company,involve and motivate workers.Companies that have their occupational health & safetymanagement certified to ISO 45001 benefit from theinternational recognition of ISO standards. The standardenables a common understanding of the requirements andcreates comparability in a global context. Certification alsoprovides companies with greater legal certainty, minimisesliability risks and promotes safe and responsible corporategovernance both internally and externally.SIMPLIFIED INTEGRATION THROUGH A UNIFIED STRUCTUREFOR MANAGEMENT SYSTEMSIn addition to ISO 45001, numerous companies andorganizations are utilizing other management systemssuch as ISO 9001 and ISO 14001. In order to make themcompatible with each other, the International Organizationfor Standardization (ISO) has developed a high-levelstructure, which the new standard for occupational health
Image: Bannafarsai Stock / Shutterstock270ISO90 0101//C*SC SCC P*/*CPCSSC4500150 0 0114 0 01& safety management systems alsofollows. In addition to this, underlyingcore texts, terms and definitions havealso been standardized. The effortsof companies to combine aspectsof quality, OHS, and environmentalprotection in one single managementsystem by combo-certifications, istherefore expressly promoted. Learnmore about the many advantagesof integrated management systemshere.and checked for effectiveness inthe next step. In turn, the report onthe results will be used to initiatemeasures to remedy deficiencies andultimately achieve the desired results.STRUCTURE OF THE ISO 4 5001S TA N D A R DISO 45001 is divided into tenchapters, with the first three chaptersdedicated to the scope, normativereferences and definition of terms.The subsequent chapters of thestandard, Chapters 4 – 10, follow thestructure of the PDCA cycle. Thisstands for Plan, Do, Check, Act. In thefirst step, risks and opportunities areidentified and processes are definedin order to achieve the desired goals.These are then carried out as plannedAC TPLANCHECKDO
Image: Nestor Rizhniak / ShutterstockThe most important new requirementsof ISO 45001 at a glanceFrom a business context to the assessment and improvement ofperformance - the individual standard chapters describe in detailthe requirements of ISO 45001 for occupational health and safetymanagement systems.In doing so, it becomes clear: users migrating their occupational health &safety management system from OHSAS 18001 to ISO 45001 do not haveto start from scratch. Many areas of the new standard are already regulatedin the previous standard. However, there are some fundamental changesthat are summarized below.
“WORKERS” REDEFINEDISO 45001 contains a number ofnew or newly defined terms thathave far-reaching implications for theconformity of occupational health &safety management systems. One ofthe most significant changes is themore specific definition of the term“worker.” Workers are all personswho work for the company - whetherpaid or unpaid, full-time, seasonal,or externally-contracted support.This increases the focus on placingorders with subcontractors and theoutsourcing of services: permanentworkers as well as externalemployees must be integrated intoOHS measures. The concept ofdocumented information should alsobe noted. This refers to documents such as occupational health and safetyrecords, checklists or outcomes ofcontinuous improvement - that thecompany must hold to prove theeffectiveness of the occupationalhealth & safety managementsystem during an audit. The formalrequirements are focused on theresults, rather than the documentationof procedures and processes. ThisisEaR reliefPI T E NespeciallyO N S E Q U forAT EsmallerNT MOScompanies.Retprem Odolorere ni Pucusantiatendae omnisciis sed eum nonnihiciet peruptius, ad estiam, etvoluptatate sequo ex eum sam, oditet est, nusant ad magnam rendi quatidolor aut abo. Et et que et, sed utaborepe ruptamus, sit, quo im coremrem int offici debitia spidest sinus ea?Pietum reruptas enisit, sant omnietque voluptiost remo ipsunturit, utdoluptatae mi, ident.Sitis sint porest, volor re net eumvolupiendi quam, optat atus eatiumipsant min nonsed ut que liqui officiur,odi quis dolorit volupti te corem fugitatiatque sit et estias illenimo venisendelluptist et, sitatene id quibust.H I G H L E V E L ST R U C T U R Eno requirementsCHAP T ER 1Scope Occupational health & safety managementsystem (OHSM) and the organizational contextCHAP T ER 2Normativereferences ISO 45001 referencedCHAP T ER 3Terms anddefinitions Adopted terms and definitionsCHAP T ER 4Organizationalcontext Understand the organization and its contextCHAP T ER 5ManagementCHAPTER 6Planning Planning actions to address risk andopportunitiesCHAPTER 7Support Support through resources, competence,awareness and communication Establish occupational health and safetyobjectives and plan for their achievement Documented information Understand the needs and expectations ofemployees Define scope for OHSM Leadership and commitment Occupational health and safety Roles and responsibilities of the organizationCHAPTER 8Operation Operational planning and controlChange managementCHAPTER 9Performanceevaluation Performance monitoringC H A P T E R 10Improvements Corrective action in case of non-conformitiesOngoing improvement Outsourcing, procurement, contractorsEmergency planning and response Internal audits Management review
C O N T E X T O F T H E O R G A N I Z AT I O NLEADERSHIPThe way in which an organization carries out itsoccupational health and safety obligations is influencedpositively or negatively by various factors. The newISO 45001 places special emphasis on this context. Thatmeans: Organizations need to understand in a structuredway how they work and identify both internal and externalissues that may impact their occupational health & safetymanagement. Internal topics can be, for example, theorganizational structure, company working conditions orthe introduction of new products and services. Externallyrelevant issues include legal and political frameworkconditions, new technologies, competitors, customersor suppliers.There are more demands on top management. Companymanagement must ensure that OHS is integrated asa key point in the corporate strategy and proactivelycontribute to the development, implementation andcontinuous improvement of the occupational health &safety management system.ISO 45001 requires management to develop andmaintain a health and safety culture that includes theinvolvement and consultation of workers in all phasesof planning and implementation. Involving employeesin decisions is considered a key success factor foroccupational health & safety management systems:The greater workers’ awareness of occupational healthand safety, the better and more efficient preventionmeasures can be put into practice.
Image: Gorodenkoff / ShutterstockPLANNING - DEALING WITH OPPORTUNITIESSUPPORTAND RISKSFor a functioning occupational health & safety managementsystem, organizations need to ensure basic supportingfactors - resources, skills, awareness, communicationand documented information. In contrast to the OHSASstandard, ISO 45001 requires organizations to identify anddocument the necessary competencies of all workers intheir area of responsibility. The basic question is: Whatdoes an employee have to know or be able to do to assessdangers and risks and to act accordingly? All stakeholders workers as well as visitors or contractors - must be madeaware of possible risks and corresponding rules of conduct.Accordingly, internal and external communication routesand events must be defined.Planning in the context of an occupational health &safety management system is a continuous process. Inorder to achieve the desired goals, to avoid undesirabledevelopments and to improve their processes as a whole,ISO 45001 requires organizations to continuously identifyoccupational safety-related risks as well as opportunitiesand develop corresponding measures. The potentialrisks include social factors as well as legal requirements.Opportunities may include, for example, new technologiesfor reducing risks or developing know-how and informationon the subject of occupational safety.D O Y O U H AV E Q U E S T I O N S A B O U T Y O U R O C C U PAT I O N A L H E A LT H & S A F E T Y M A N A G E M E N T ?A R R A N G E A M EE T I N G W I T H O U R S P EC I A L I S T S!ONLINE CONTACT
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I S O 4 5 0 0 1: 2 0 1 8 C E R T I F I C AT I O NO P E R AT I O NAll operational processes that are necessary to safelyimplement the requirements of the occupational health& safety management system must be planned inadvance. ISO 45001 explicitly demands that work mustbe adapted to the workers. Responsible persons arerequired to proactively identify and evaluate emerging risksand opportunities - for example through new products,processes or legal requirements - and to integrate themin the overall process. In addition to protecting one'sown workers, this also involves outsourced processesand working conditions along the value chain. Whereverpossible and meaningful, organizations must ensure thatcontractors meet the requirements of the occupationalhealth & safety management system to the same levelas themselves - through direct influence or throughappropriate procurement guidelines and contracts. Themethods and scope of control can be defined individually.MONITORING, MEASUREMENTAND PERFORMANCE ASSESSMENTestablish one or more monitoring, measurement andassessment processes. Adequate documented informationmust be kept as proof. Internal audits are carried out atfixed intervals - so that the responsible persons can checkwhether the legal requirements, the requirements of ISO45001 as well as self-set targets are met. An importantcomponent of an occupational health & safety managementsystem is the systematic recording of (and compliancewith) legal requirements - this must also be assessed bythe company.I M PROVEM ENTISO 45001 requires companies and organizationsto continuously improve the effectiveness of theiroccupational health & safety management system and theirhealth and safety performance. This requires a supportivecorporate culture and the involvement of employees. Allrelevant results must be communicated to the workers.If incidents such as injuries or illnesses occur or certainrequirements of ISO 45001 are not met, correctivemeasures must be taken in good time.0. Introduction1. Scope2. Normative references3. Terms & definitionsISO 45001:2018OHSAS 18001:2007In order to safeguard the results of the occupationalhealth & safety management system, companies must2. References & publications4. Requirements of the A&Gmanagement systemOLD13NEW
14I S O 4 5 0 0 1: 2 0 1 8 C E R T I F I C AT I O NTesting and certification of theoccupational health & safetymanagement systemIn 2021, the three-year transitional period from the previousBS OHSAS 18001 standard to ISO 45001 ends. To avoid timepressure, the changeover should be planned and carriedout in good time.Companies already certified to BSOHSAS 18001 can benefit from aGAP analysis which may be offeredby the certifier. An actual analysisdetermines which of the newrequirements have already been metwith BS OHSAS 18001 and whatneeds to be created or supplemented.The completed management systemmust then be reviewed by thecompany itself as part of internalaudits. Only then will the official auditand certification procedure beginthrough independent testing serviceproviders such as TÜV Rheinland.We were one of the first inspectionservice providers to receiveaccreditation for the new ISO 45001in early August 2018 to be able tocertify occupational health & safetymanagement systems. However, theF U R T H E R I N F O R M AT I O N O N O C C U PAT I O N A L H E A LT H & S A F E T Y M A N A G E M E N TACCORDING TO ISO 4 5001 CAN BE FOUND HEREAll information about the ISO 45001 certification can be found on our website and in our additional materials:··Website··FAQs··Info sheet
I S O 4 5 0 0 1: 2 0 1 8 C E R T I F I C AT I O Ninternational standard places newdemands not only on companiesand organizations, but also on thequalification of auditors. In practice,this may mean switching auditorsfor the next surveillance audit orre-certification process. ISO 45001certificates may only be issuedafter an on-site audit, and newcalculation requirements for settingthe audit time apply. As there aremany new reasons for increasing theindividual risk category - includingthe presence of many contractorsor dealing with large volumes ofhazardous substances - as well asless justification for reduction, it islikely that additional audit time willbe required.1PRE-AUDIT(OPTIONAL)Preliminary assessment ofthe auditors. Determiningthe implementation ofstandard requirements.6R E - C E RT I F I C AT I O NRe-certification takes placebefore three years haselapsed. Documentation ofthe continuous improvementprocess.2D O C U M E N TAT I O NCHECKChecking the documentationfor the occupational health &safety management system.5S U RV E I L L A N C EAUDITAnnual testing of processoptimization and standardconformity.315C E RT I F I C AT I O NAUDITDemonstrating the practicalapplication of theoccupational health & safetymanagement system.Testing the effectiveness.4ISSUE OFC E RT I F I C AT ECertificate of conformity andfunctionality. Inclusion in theonline certification databaseCertipedia.C O N T I N U O U S I M P R OV E M E N T P R O C E S SW E O F F E R Y O U C O M P E T E N T S U P P O R T I N T H E C E R T I F I C AT I O N O F Y O U R O C C U PAT I O N A L H E A LT H A N D S A F E T Y I NA C C O R D A N C E W I T H I S O 4 5 0 0 1 . I T I S B E S T T O B E G I N W I T H A N I N - H O U S E G A P A N A LY S I S I N O R D E R T O I D E N T I F YA N Y P O T E N T I A L F O R I M P R O V E M E N T B E F O R E T H E A C T U A L C O N V E R S I O N A U D I T TA K E S P L A C E .O U R S P E C I A L I S T S A R E AVA I L A B L E F O R A F R E E I N F O R M AT I O N A L D I S C U S S I O N . TA L K T O U S !ONLINE CONTACT
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OBJECTIVES OF INTEGRATING ISO 45001:2018 SYSTEMATIC OPTIMIZATION THROUGH ISO 45001 CERTIFICATION One of the most effective ways to manage complex tasks in organizations is to implement, monitor and continually improve defined structures and processes in the form of management systems. Introducing an
ISO 45001 is designed to take into account many more factors than 18001. For instance, ISO 45001 recognizes other formats for data collection and storage -such as digital formats to reduce paperwork. Beyond just health and safety, ISO 45001 gives management a tool to strengthen their entire business if they follow it. ISO 45001 is More .
ISO 45001 is intended to help organizations, regardless of size or industry, in designing systems to proactively prevent injury and ill health. All of its requirements are designed to be integrated into an organization’s management and business processes. KEY BENEFITS OF ISO 45001 ISO 45001 implements the Annex SL process and structure,
OHSAS 18001 to ISO 45001 Transition OSHA & State Regulatory Assistance –Compliance Assessment, Mock Audit, Program Development, Corrective Action Assistance On-Site Training –OSHA 10-hour, OSHA 30-hour, ISO 14001, ISO 45001, OHSAS 18001 to ISO 45001 Transition EPA &
ISO 9001:2015 QMS and ISO 14001:2015 EMS and ISO 45001:2018 Internal audit 6. Principals of Quality Management System-ISO 9001:2015 7. ISO 9001 and 14001 and ISO 45001:2018 EQHSMS audit records 8. Table of Documented information Summary against ISO 9001:2015 and ISO 14001:2015 require
ISO 45001 Established:-ISO 10006 -Quality in project management-ISO 10007 -Configuration management-ISO 15161 -Food safety (ISO 9000 and HACCP)-ISO 19600 -Compliance management systems-ISO 20000 -IT services-ISO 20121 -Sustainable event management-ISO 20400 -Sustainable purchasing-ISO 22000 -Food safety-ISO 22301 -Business continuity management
ISO 9001:2015 - ISO 14001:2015 - DIS2 ISO 45001:2017 - ISO 50001:2011 - ISO 22301:2012 001_22301 2.docx Ersteller: E. Bauer / Prüfer: W. Hackenauer 12/4 ISO 9001:2015 ISO 14001:2015 ISOISO DIS2 45001:2017 ISO 50001:2011 22301:2012 Qualitätsmanagement-system und seine Prozesse
Mar 12, 2018 · ISO 45001 is intended to help organizations, regardless of size or industry, in designing systems to proactively prevent injury and ill health. All of its requirements are designed to be integrated into an organization’s management and business processes. KEY BENEFITS OF ISO 45001 ISO
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