Engineering, Design And Project Management Identification .

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Division / Business Unit: Safety, Engineering Standards & TechnologyFunction:Engineering (General)Document Type:ProcedureEngineering, Design and ProjectManagement Identification ofCompetence ProcedureEGP-01-03ApplicabilityARTC Network WidePublication RequirementInternal / ExternalPrimary SourcePEO-PR-008 Version 1.1Document StatusVersion#Date ReviewedPrepared byReviewed byEndorsedApproved1.015 Dec 20StandardsStakeholdersManagerStandardsGeneral ManagerTechnical Standards07/01/2021Amendment RecordAmendmentVersion #Date ReviewedClause1.015 Dec 20AllDescription of AmendmentInitial issue and update from PEO-PR-008.Updates include definitions updated and added, references toOnsite changed to RIW, and references to procedures updatedas necessary. Australian Rail Track Corporation Limited (ARTC)DisclaimerThis document has been prepared by ARTC for internal use and may not be relied on by any other party without ARTC’s prior written consent. Use of this document shall be subjectto the terms of the relevant contract with ARTC.ARTC and its employees shall have no liability to unauthorised users of the information for any loss, damage, cost or expense incurred or arising by reason of an unauthorised userusing or relying upon the information in this document, whether caused by error, negligence, omission or misrepresentation in this document.This document is uncontrolled when printed.Authorised users of this document should visit ARTC’s intranet or extranet (www.artc.com.au) to access the latest version of this document.CONFIDENTIALPage 1 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03Table of ContentsTable of ContentsTable of Contents . 2123Introduction. 41.1Purpose . 41.2Scope . 41.3Procedure Owner . 41.4Responsibilities . 41.5Reference Documents . 51.6Definitions . 5Identifying and Determining Competence . 112.1Engineering Design . 112.2Engineering Management - Infrastructure Construction/ Maintenance .112.3Civil Engineering Representative . 112.4Project Management . 112.5Independent Competent Person (Rail Vehicles) . 12Assessment of competence . 133.1Evidence of competence required . 133.2Assessment Documentation . 133.33.443.2.1Tertiary Qualifications . 133.2.2Current Resume . 133.2.3Record of Relevant Experience and Assessment. 143.2.4Intellectual Property as Evidence . 14Assessment Approval . 143.3.1Internal Assessors . 153.3.2External Assessors . 153.3.3Obligations of External Assessors . 153.3.4Dispute Resolution . 16Reassessment Approval . 163.4.1Role Reassessment. 163.4.2External Assessor Reassessment . 16Recording of Competence . 184.1Capturing AQF and Non AQF qualifications in RIW . 184.2Assessment of competency . 18This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 2 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03Table of Contents4.35Competency noncompliance . 18Risk Management . 195.1.1Register . 195.1.2Auditing. 195.1.3Auditing of Documents. 19Appendix 1 - Process to become an External Assessor . 20Appendix 2 - Assessor Criteria . 21This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 3 of 21

Engineering, Design and Project Management Identification of Competence oseThe purpose of this procedure is to ensure that ARTC meets its regulatory obligations andaccreditation requirements by having in place a rigorous engineering design and projectmanagement competence assessment and recording procedure.1.2ScopeThis procedure provides the requirements and description of Rail Safety Worker (RSW) (alsoknown as Rail Industry Worker (RIW)) competence for ARTC’s engineering design, engineeringmanagement and project management categories. It details the required competencies,assessments of engineering designers, engineering managers and project managers, andmethod of recording these competencies.The procedure also describes the process for ARTC to approve contractors to assess their ownengineering and project management staff.This procedure covers all RSW (as defined in section 1.6) who will carry out roles associated withARTC’s engineering, design and project management categories on ARTC’s network specific tothe roles defined in the roles matrix EGP0103F-01. This includes other organisations engaged byARTC, contractors, subcontractors and suppliers.1.3Procedure OwnerThe General Manager Technical Standards is the owner of this procedure.Please direct all enquiries to: ARTC General Manager Technical Standards e General Manager Technical Standards is responsible for the implementation of thisprocedure.ARTC managers and contractors are responsible for ensuring the RIW maintains currentcompetencies whilst completing rail safety work for ARTC. This is confirmed: prior to works commencement – ARTC staff confirm contractors hold RIW cards whichcontain current competencies for the roles being performed; and at commencement and during works by ensuring contractors have a RIW card in theirpossession.RIW are responsible for: ensuring their competencies required to complete rail safety work are valid, current andrelevant to the work that they undertake; do not undertake work or tasks for which their competency has not been certified; and maintain and make available records of their training and work experience for use inassessing their competency in accordance with this procedure.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 4 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03IntroductionThe assessor is responsible for reviewing the RIW’s evidence of competence and issuing anauthorising document to both the RIW and to the issuing body.The issuing body is responsible for administering and verifying competencies and issuing theRIW card.1.5Reference DocumentsThe following documents support this procedure:1.6 PEO-GL-001– Business Rules for Working in ARTC Rail Corridor RLS-PR-003– Protocol for Entering the ARTC Rail Corridor RSK-PR-001– ARTC Risk Management Procedure EGP-20-01– Project Management ProcedureDefinitionsThe following terms and acronyms are used within this document:Term or acronymDescriptionAcademic TranscriptIs an official comprehensive verifiable copy of a student’s record of coursesrelating to their qualification.Act or ‘the Act’Refers to the Rail Safety Act applicable in the relevant stateAssessorPerson approved to review RIW’s evidence of competence and issueauthorising documents to both the rail safety worker and issuing body.Australian QualificationsFramework (AQF)The national policy for regulated qualifications in Australian education andtraining.Authorising DocumentApproval by an assessor of a submitted competency.Civil DesignTo engineer the design of civil works including track formations, rail to roadinterfaces, environmental and drainage works.Civil DesignerPerson who participates in the civil design of the railway system.Civil DesignVerifier/ApproverPerson who is independent of the civil designer and acknowledges the civildesign meets the required specification and approves the civil design onbehalf of their engineering design organisation.Civil EngineeringRepresentative (CER)ARTC employee with track-related civil engineering knowledge appointed byTechnical Standards with a delegation of authority to determine engineeringresponses to track faults within the allowable limits of the ARTC Track andCivil Code of Practice.Civil Scoping/Acceptanceof DesignARTC engineer with relevant engineering Bachelor’s Degree responsible forthe approval of the civil project scope and accepts the civil design ensuring allrequirements of the civil project scope are satisfactorily completed.ContractorA company or individual engaged by ARTC to undertake a specific project,function or maintenance works in accordance with an agreement (e.g.construction, maintenance, installation, commissioning, consultancy and otherspecialist types of work).This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 5 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03IntroductionTerm or acronymDescriptionConstructionIs the building or establishment of a new asset. Activities whose definitionincludes this term will always be capital works.CPEng/NER/RPEQRecognition levels for Professional Engineers required for certain role paths.The alternatives are: Current Chartered Professional Engineer (CPEng) as recognised byEngineers Australia Being currently registered on the National Engineer Register (NER) Being currently registered as a Registered Professional EngineerQueensland (RPEQ) by the Board of Professional Engineers ofQueenslandDesignThe process by which systems, devices and processes useful to society arecreated.Design ManagerARTC employee responsible for an engineering design scope within a project.EngineeringThe application of science and mathematics by which the properties of matterand the sources of energy in nature are made useful to people.Electrical DesignTo engineer the design of electrical systems for the railway system that are notassociated with signalling systems.Electrical DesignerPerson who participates in the electrical design of the railway system.ElectricalVerifier/ApproverPerson who is independent of the electrical designer and acknowledges theelectrical design meets the required specification and approves the electricaldesign on behalf of their engineering design organisation.ElectricalScoping/Acceptance ofDesignARTC engineer with relevant engineering Bachelor’s Degree responsible forthe approval of the electrical project scope and ensuring all requirements ofthe electrical project scope are satisfactorily completed.Functional CategoriesRefers to one of the following: engineering design engineering managementFunctional CategoryExpert (FCE)The appointed ARTC manager responsible for providing specialist advice onthe nominated functional category.Geotechnical DesignTo plan out in systemic, usually graphic form, earthworks and structuresfoundations.Geotechnical DesignerPerson who participates in the geotechnical design of the railway system.Geotechnical DesignVerifierPerson who is independent of the geotechnical designer and acknowledgesthe geotechnical design meets the required specification and approves thegeotechnical design on behalf of their engineering design organisation.GeotechnicalScoping/Acceptance ofDesignARTC engineer with relevant engineering Bachelor’s Degree responsible forthe preparation of the project scope and accepts the geotechnical designensuring all requirements of the geotechnical project scope are satisfactorilycompleted.GeotechnicalEngineeringThe branch of civil engineering concerned with the engineering behaviour ofearth materials.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 6 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03IntroductionTerm or acronymDescriptionICT DesignTo engineer the design of information and communications technology (ICT)systems in the rail industry by designing and modifying complex softwaresystems and computer hardware, not associated with signalling systems.ICT DesignerPerson who participates in the ICT design of the railway system.ICT DesignVerifier/ApproverPerson who is independent of the ICT Designer and acknowledges the ICTdesign meets the required specification and approves the design on behalf oftheir engineering design organisation.ICT Scoping/Acceptanceof DesignARTC Engineer with relevant engineering Bachelor’s Degree responsible forthe approval of the ICT project scope and accepts the ICT design ensuring allrequirements of the ICT project scope are satisfactorily completed.Independent CompetentPerson (Rail Vehicles)Person appointed by ARTC to attest that Rail Vehicles that are owned oraccredited by ARTC have had all regular maintenance recorded in accordancewith the requirements of the ARTC Rail Vehicle Manual.ICP(RV)Issuing BodyRefers to RIW, an ARTC approved external provider of RIW site access card.https://www.riw.net.auMaintenanceThe targeted activity of keeping an asset in normal or expected operatingcondition. Activities whose definition includes this term will always be RCRMor MPM specific to the roles defined in the matrix.Major ConstructionVerifierPerson who through investigation, comparison with a standard or reference tothe facts, tests or checks the accuracy of correctness of a major construction.Medium ConstructionVerifierPerson who through investigation, comparison with a standard or reference tothe facts, tests or checks the accuracy of correctness of a mediumconstruction.Minor ConstructionVerifierPerson who through investigation, comparison with a standard or reference tothe facts, tests or checks the accuracy of correctness of a minor construction.MPM (Major PeriodicMaintenance)Is generally characterised as cyclical/planned activity that maintains the levelof routine inspections and reduces the level of reactive or correctivemaintenance. These activities can also give rise to the renewal of the originaluseful life of an asset.Mechanical DesignTo engineer the design of mechanical and kinematic items used in railwaysystems, including rail vehicles, rail infrastructure mechanisms, pipework, andrail infrastructure thermal design.Mechanical DesignerPerson who participates in the mechanical design of the railway system.Mechanical DesignVerifier/ApproverPerson who is independent of the mechanical designer and acknowledges themechanical design meets the required specification and approves the designon behalf of their engineering design organisation.MechanicalScoping/Acceptance ofDesignARTC engineer with relevant engineering Bachelor Degree responsible for theapproval of the mechanical project scope and accepts the mechanical designensuring all requirements of the mechanical project scope are satisfactorilycompleted.ProjectA task requiring the allocation of resources outside of normal maintenance,operations or contract administration activities. A project has a start and finishdate. Alternatively, a project can be defined as “a temporary organisation thatis created for the purpose of delivering one or more business productsaccording to a specified business case”.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 7 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03IntroductionTerm or acronymDescriptionProject DirectorThe project director is responsible for balancing the needs of the business,including technical, quality and operational requirements. The project directoris a part of the steering committee with the following specific responsibilities: Approving project expenditure within approved budget and delegationand ratifying the selection of the approval authority with ARTC corporatemanagement. Monitoring project finance on behalf of ARTC. Constraining user and supplier excesses. Ensuring that the project gives value for money. Maintaining the project direction in accordance with the objectives (EGP20-01).Project EngineerThe person who is responsible for a significant technical role on the project.The role at times can also perform some duties of a project manager and musthold an engineering degree.Project ManagementThe planning, monitoring and control of all aspects of a project and themotivation of all those involved in it to achieve the project objectives on timeand to the specified cost, quality and performance (EGP-20-01).Project ManagerThe person who is responsible for the planning and monitoring, administrationand control of a project works (EGP-20-01).ProjectOfficer/TechnicianThe person who is responsible to the Project Manager for planning the projectschedule, programming project objectives, identifying deliverables and makingsupporting plans, usually within defined stages, and with designatedresources.Rail Safety WorkRefers to work carried out specific to ARTC’s rail safety accreditation.Rail Safety Worker(RSW)Refers to those carrying out RSW under one or more of ARTC’s functionalcategories. An equivalent term is Rail Industry Worker (RIW).Rail Industry WorkerCardCard that electronically captures competencies of those carrying out RIWunder one or more of ARTC’s functional categories.RCRM (RoutineCorrective ReactiveMaintenance)Is characterised as scheduled activities used to inspect or service assetcondition on a routine basis. The characteristics extend to include reactive orcorrective activities that are required as a result of the inspections orunscheduled discovery of defects.Registered TrainingOrganisation (RTO)A vocational education and training organisation registered by the AustralianSkills Quality Authority (ASQA) to deliver training in accordance with theAustralian Qualifications Framework.Relevant experienceAny experience presented for assessment needs to be directly related,connected or pertinent to the role.Senior Project ManagerThe person who is responsible for the planning and monitoring, administrationand control of a project works on larger and more complex projects.StructureGenerally, includes bridges, culverts, tunnels and miscellaneous structures.Please refer to section 9 of the ARTC Track and Civil Code of Practice forfurther details on what is considered a ‘structure’.Structures DesignTo plan out the design of railway, road and pedestrian bridges and othersignificant structures by reference to relevant Australian Standards.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 8 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03IntroductionTerm or acronymDescriptionStructures DesignerPerson with bachelor degree who undertakes design and capacity rating ofstructures in accordance with ARTC Structures Code of Practice Section 9.Structures DesignVerifier/ApproverPerson who is independent of the structural designer and acknowledges thestructural design meets the required specification and approves the design onbehalf of their engineering design organisation.StructuresScoping/Acceptance ofDesignARTC engineer with relevant Bachelor’s Degree responsible for the approvalof the structures project scope and accepts the structures design ensuring allrequirements of the structures project scope are satisfactorily completed.Systems/SafetyEngineeringThe engineering competency associated with systems engineering or safetyengineering activities (including Safety Case development).Systems/SafetyEngineering DesignerPerson who participates in the system/safety engineering design of the proverPerson who is independent of the systems/safety engineering designer andacknowledges the systems/safety engineering design meets the requiredspecification and approves the design on behalf of their engineering g/Acceptance ofDesignARTC engineer with relevant Bachelor’s Degree responsible for the approvalof the systems/safety engineering project scope and accepts thesystems/safety engineering design ensuring all requirements of thesystems/safety engineering project scope are satisfactorily completed.Supervisor of MajorConstructionPerson who efficiently manages the overall elements of construction inaccordance with the design. A major construction can be considered a new ormultidisciplinary design. A single fatality could occur as a potential result offaulty construction/maintenance or the track could be closed for greater thanor equal to 2 days, but less than 5 days as a result of faultyconstruction/maintenance.Supervisor of MediumConstructionPerson who efficiently manages the overall elements of construction inaccordance with the design. A medium construction can be considered uniqueor multidisciplinary e.g. Asset Renewals. A serious injury is a potential as aresult of faulty construction or maintenance, or the track could be closed forgreater than or equal to 24 hours but less than 48 hours as a result of faultyconstruction or maintenance.Supervisor of MinorConstructionPerson who efficiently manages the overall elements of construction inaccordance with the design. A minor construction is not considered unique butcan be multidisciplinary e.g. RCRM or MPM projects. An LTI or medicalincident could occur as a result of faulty construction or maintenance or thetrack could be closed for greater than or equal to 6 hours but less than 24hours as a result of faulty construction or maintenance.TAFETechnical and Further EducationTrack DesignTo design in systematic, usually graphic, form a rail or set of parallel rails uponwhich railroad cars or other vehicles run.Track DesignerPerson who participates in the track design for the railway system.Track DesignVerifier/ApproverPerson who is independent of the track designer and acknowledges the trackdesign meets the required specification and approves the design on behalf oftheir engineering design organisation.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 9 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03IntroductionTerm or acronymDescriptionTrackScoping/Acceptance ofDesignARTC engineer with relevant Bachelor’s Degree responsible for the approvalof the track project scope and accepts the track design ensuring allrequirements of the track project scope are satisfactorily completed.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 10 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03Identifying and Determining Competence2Identifying and Determining CompetenceAs an accredited rail operator under the Act, ARTC has requirements for the following: Competence of RIW – ensuring they have the competence to carry out their work. Recording competence – maintaining records of the competence of RIW.The Act requires that competence should be assessed with reference to the AustralianQualifications Framework (AQF), which is the national policy for regulated qualifications inAustralian education and training. It is ARTC’s responsibility to record and determine thecompetencies gained through the AQF, as well as the competencies required for those areasoutside the AQF.The competencies that apply to engineering design, engineering management and projectmanagement roles are set out in the competence matrix EGP0103F-01 on the ARTC Website.ARTC has determined that the competencies required are to be made up of:2.1 Qualifications or units of competence recognised by the AQF. These include qualificationsissued by schools, vocational and educations providers (including TAFE and private RTO’s),and the higher education sector (including universities). Knowledge. Experience.Engineering DesignPersons responsible for making design decisions on the rail infrastructure and creating railinfrastructure designs are regarded as RIW and will have their design competencies assessed.2.2Engineering Management - Infrastructure Construction/ MaintenanceThe infrastructure construction/maintenance competence is linked to the size of the infrastructuretask (major, medium and minor) and is set out in specific skills matrices that define thequalifications, skills and experience required to carry out these tasks to prescribed levels ofcompetence.2.3Civil Engineering RepresentativeARTC Business Unit engineering staff who are responsible for making engineering decisionswithin the scope of the ARTC Track and Civil Code of Practice that consider the science andstandards that align with certifying a section of track are designated as Civil EngineeringRepresentatives (CER). They are RIW and will have their design competencies assessed.The CER role is an in-house ARTC role for track maintenance engineers. Further information canbe found in the Business Rules for Working in the ARTC Rail Corridor PEO-GL-001 located at theARTC Website.2.4Project ManagementPersons responsible for project management roles that have been defined as RIW will berequired to have their project management competencies assessed.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 11 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03Identifying and Determining Competence2.5Independent Competent Person (Rail Vehicles)Persons appointed by ARTC to carry out initial certification of Rail Vehicles or annualmaintenance documentation certifications for Rail Vehicles that are owned or accredited byARTC. The ICP(RV) may be an internal ARTC staff member or an external contractor and areconsidered to be RIW.This document is uncontrolled when printed.Version Number: 1.0Date Reviewed: 15 Dec 20Page 12 of 21

Engineering, Design and Project Management Identification of Competence ProcedureEGP-01-03Assessment of competence3Assessment of competenceARTC is required to ensure that each RIW has the competence to carry out that work. Thissection defines what evidence is required from a RIW to be assessed as competent for theapplicable roles identified in the engineering design and project management competency matrix,and the process for obtaining a RIW card for the applicable engineering roles.Overseas-based workers are required to meet the assessment

Division / Business Unit: Safety, Engineering Standards & Technology Function: Engineering (General) . at commencement and during works by ensuring contractors have a RIW card in their possession. . To engineer the desig

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