Procedure For Preparation To Sign In To Microsoft 365 And .

Created March 2021: Information Infrastructure DepartmentProcedure for preparation to sign in toMicrosoft 365 and take online classesMicrosoft 365 (formerly Office 365, hereinafter “Office 365”)Students who entered in or after April 2021do not need to sign up on their own.Students who entered beforethe 2020 academic year needto carry out sign-up procedureSign-up will be carried out by the university administrator. Prepare and have at hand a business card-sized card stating "Microsoft 365 password" Sign in to Office 365 portal site and follow the steps as far as “Use the tools used inclasses” while referring to this procedure manual

Points to check in this procedure manual1.Sign in to Office 365 portal siteOur university students can install Office products such as Word and Excel on their PCs andsmartphones from the Microsoft Office 365 portal site.They can also use various cloud service such as Teams, Stream, and OneDrive for Business.2.3.Try to watch videos on Stream from manaba (Learning Management System).Stream is movie streaming service by which users in an organization (university) can share andwatch movies. You can watch uploaded movies of classes. You can use it like a version of YouTubeexclusively for Tsukuba University.Use TeamsTeams is a communication tool with which professors and students can make a team and formremote classes, download teaching materials, work together online, and turn in reports.

1. Sign in to Office 365 portal siteStep 1-1① Have the Microsoft 365 Password Card at hand.The account to sign in to Office 365 is indicated by a small letter s the last seven digits ofstudent ID number @u.tsukuba.ac.jpsPlease note that it is a different account from the one with the @s e-mail address (@ .tsukuba.ac.jp)-Microsoft 365 Password Card -Department : Department of 〇〇Name: Tsukuba TaroStudent ID：2021#####MS Account : s21######@u.tsukuba.ac.jpPassword: Vom78913*You must change your password when sign in for the first time.

Step 1-2① Access the Office365 portal site (https://portal.office.com)from a web browser (Edge, Chrome, Safari, etc.)② When the sign-up screen appears, enter the account shown on the Microsoft 365 Password Card in the entry field for sign-in on theweb browser. The account is indicated by a small letter s the last seven digits of student ID number @u.tsukuba.ac.jp. Please notethat it is a different account from the one with the @s e-mail address (@s.tsukuba.ac.jp).*If the sign-up screen is not displayed and the portal site suddenly appears, please go to the next page.③ Click “Next” and proceed to the next step.-Microsoft Office 365 Password CardSign in, not with @s from Office 365,-Department : Department of 〇〇Name: Tsukuba TaroStudent ID：2021#####MS Account : s21#####@u.tsukuba.ac.jpPassword: Vom78913*You must change your password when sign in for the first time.Enter accountbut with@u.tsukuba.ac.jp

“After accessing https://portal.office.com, sign-in is not displayed but 'Hello' suddenly appears on the screen!" This happens when you are signed in on a web browser with an @s address (@s.tsukuba.ac.jp) from an e-mailaccount. Since @s account information is stored in the browser, click “Sign out” from the account icon at the top-right ofthe screen and then click “ ” to close the browser.Then repeat Step 1-2.The Office 365 browsershould be different fromthe one you use forreading e-mail.Click " " to close the webbrowser

Step 1-3① When the “Enter password” screen comes up, enter the password from the Microsoft 365 Password Card inthe entry field on the browser.② Click “Sign in” and proceed to the next step.-Microsoft Office 365 Password Card-Department : Department of 〇〇Name: Tsukuba TaroStudent ID：2021#####MS Account : s21#####@u.tsukuba.ac.jpPassword: Vom78913*You must change your password when sign in for the first time.Enter password

Work only at first sign-inStep 1-4① When the “Update password” screen appears, enter the password from the Microsoft 365 Initial PasswordCard in the “Current password” field on the browser, then enter the new password that you created in the“New password” and “Confirm new password” fields.② Click “Sign in” and proceed to the next step.-Microsoft Office 365 Password Card-Department : College of 〇〇Name: Tsukuba TaroStudent ID：2021#####It is necessary to create a passworddifferent from that of the UnifiedAuthentication System(@s address)MS Account : s21#####@u.tsukuba.ac.jpPassword: Vom78913*You must change your password when logging in for the first time.Enter passwordEnter new password that you created (8 or more digits)

Step 1-5① When “More information required” appears, click “Next” and proceed to the next step.

Step 1-6Work only at first sign-in① Set up the authentication option so that you can reset the password by yourself.② It is necessary to make additional settings by yourself even though the e-mail address for authentication has already beenset on the administrator side to the Zengaku (University-wide) Computer System e-mail address (@s address)“@s.tsukuba.ac.jp”. Please register here, since this setup screen will be displayed whenever you sign in if you click “Cancel”and skip the step for additional settings.③ On the “Enable continuous access to the account” screen, select “Authentication Phone ”, “Authentication Email” or“Security questions” and click “Set up it now”. Here we have selected “Authentication Email”.Click one of these “Set up it now” buttons

Step 1-7Work only at first sign-in① When the “don't lose access to your account! ” screen appears, enter the e-mail address(smartphone, etc.) you usually use for “E-mail authentication”.The e-mail address s21#####@s.tsukuba.ac.jp used in the Zengaku Computer System is alreadyregistered.Please register another e-mail address.② Click “Send e-mail”.Enter address that you usefor Authentication Email

Step 1-8Work only at first sign-in① An confirmation code will be sent from Microsoft to the e-mail address set up in the previous step.② Enter the code written in the e-mail in the code entry field on the browser.③ Click the “verify button” and proceed to the next step.In case you have not received a confirmationcode:Go back to Step 1-6 and try “AuthenticationPhone” or “Security question”.Enter code

Step 1-9Work only at first sign-in① On the “don‘t lose access to your account! ” screen, check that it says “Authentication Email” is set up with(e-mail address set up earlier)”.② Click “finish” and proceed to the next step.

Step 1-10① On the “Stay signed in?” screen, click “No” and proceed to the next step.※ If you select "Yes", the sign-in status will be maintained even if you close the browser and restartthe PC, so there is a risk of unauthorized use of Office 365 by others, such as when you lose your PC.

Step 1-11① The Office 365 portal site screen is opened and now you are successfully signed in.② To download and install Office software (Word, Excel, etc.) on devices such as PC/smartphone, click “Install Office”at the top-right of the portal screen. There is no problem if you do not.③ Icons on the left side are web applications.④ Outlook on the Office 365 portal can only receive notifications inside the portal and cannot receive e-mail fromoutside. Set up forwarding messages, etc. so that you can read notifications, and do not use thereafter. For moreinformation, please refer to the following link:About using Outlook on EES benefits and students’ @s and @u address -u-address-and-ees-outlook/）Do not use after settingup forwarding messageInstall desktopversion of OfficeThis completes the sign-in procedure for Office 365 portal site.

2. Try to watch videos on Stream from manaba.Step 2-1① Sign in to the Office 365 portal site from a web browser.② Next, access manaba (Learning Management System) https://manaba.tsukuba.ac.jp/from the same web browser (open in new tab) while being signed in to the Office 365 portal site.③ The screen will go to the University of Tsukuba Unified Authentication System Login page, where you shouldlog in with the user ID and password of the Unified Authentication System.With Office 365 portalsite openedAccesshttps://manaba.tsukuba.ac.jp/in new tab.University of Tsukuba UnifiedAuthentication System Loginpage will openEnter ID and password ofUnified Authentication System

Step 2-2This is a one-time work for video wathing test① When the ”manaba” screen appears, click “Search and register for courses” at the right side of “My page”.② On the “Course research” screen, enter 20473 in “Course Code” and click “Search”.③ The course "Watch videos on Microsoft Stream” will be displayed. Click on it.④ Click the “Register" button and go back to “My page”.Click “Search andregister forcourses”Enter 20473 in“Course code”

Step 2-3This is a one-time work for video wathing test① Click "Watch videos on Microsoft Stream” from “My Courses” on the “My pages” screen.② Click "Microsoft Stream Video" from “Resources”.Click "Microsoft StreamVideo" from “Content”Click "Watch videos onMicrosoft Stream” from“Course List”

Step 2-4This is a one-time work for video wathing test① When the “Microsoft Stream Video” screen opens, check that you can watch embedded videos.② Once you have confirmed the video, you may drop this course “Watch videos on Microsoft Stream”.To cancel the course, use the “Back” button on your browser to return to the previous page, and then click the“Drop this course" button.(We recommend watching videos in Google Chrome or Firefox, since there are compatibility issues with otherbrowsers such as Safari.)Click Play

If the video can be wathced, go to Step 2-5.In case you can’t watch the videos. You are likely not signed in to Office 365 simultaneously on the same browser that isaccessing manaba. Click “‘Sign in’ to display this content”.Click “Sign in”

In case you can’t watch the videos.If the video can be wathced, go to Step 2-5.① The Office 365 sign-in screen will pop up.② Enter Office 365 Account indicated by a small letter s the last seven digits of student IDnumber @u.tsukuba.ac.jp and click “Next”.③ Enter password in ”Password" and click “Sign in”.

In case you can’t watch the videos.If the video can be wathced, go to Step 2-5.① Go back to the manaba tab and check that embedded video is displayed on Stream.If it’s not displayed, try to update your browser by pressing the “F5” key.② Next, check that you can watch Stream video from the office365 portal site.

This is a reference procedure. It is not required.Step 2-5① Access the Office 365 portal site https://portal.office.com② Enter “stream” in the② Click theand sign in on a web browser.search box near the top of the portal screen.Stream icon that will be displayed.Enter ”stream"Click here

This is a reference procedure. It is not required.Step 2-6① The top screen of Stream will be displayed.② Try to search videos intended for classes, etc.③ Click “Video” from the “Search” on the screen menu.Click "Video"

Step 2-7This is a reference procedure. It is not required.①Enter “Video title” and “Name of teacher” that you want to search for in the “Video search” boxand search.② A list of search results will be displayed. Click the desired video to watch.Enter the title, etc. ofthe video you arelooking forClick the video thatyou want to watch

Step 2-8This is a reference procedure. It is not required.① Check that you can watch the video by clicking the “Play" button.② This completes the procedures to watch Stream video.Watch by pressing"Play" button