Wedding Planner Wedding Expo Online
Wedding Expo Onlineplanner & guideWedding Planning Worksheetsfor the wedding oftodatetimelocationwww.weddingexpoonline.com
The following checklist is an ideal timetable. Couples who do not haveas much time as shown should plan their wedding in much the same order, using thechecklist as a guide. Be sure to check things off as they are completed.h Discuss a budget and the size and styleof the wedding with parents. Decidewho pays for what.h Choose a wedding date and time. Youmay want to check vendor availability priorto setting date.h Create a binder to organize yourthoughts, photos, worksheets, etc.h If using a wedding consultant, enlisttheir services.h Make initial contact with vendors andobtain references.h Meet with clergymember; schedulepre-marital counseling.h Reserve wedding and reception sites;make initial catering contacts.h Register at local bridal registries.h Hire photographer.h Hire videographer.h Make arrangements for the musicat the wedding and reception.h Make all transportation arrangementsto and from the wedding and the reception.Consider hiring a limousine, partybus, trolley or horse-drawn carriage.h Compile the guest list.h Send out Save the Date cards.h Reserve a block of hotel rooms forout-of-town guests.h Choose wedding rings.h Send engagement announcementto newspapers.h Select and order wedding gown, leavingample time for delivery and alterations.h Look for alteration specialist (if someoneother than bridal shop).h Select the attendants (bridesmaids andgroomsmen). Choose and order bridesmaidsdresses.h Purchase invitations.h Select one usher for every 50 guests.h Schedule wedding cake design appointment.Get estimates. Book the date.h Implement diet and exercise program.h Plan beauty preparations by checkingwith your salon for how far in advancethey book wedding parties.h Complete all honeymoon plans. Iftraveling outside the country, check onvisas, passports and inoculations.h Sign up for dance lessons. Talk toinstructor about choreographing a specialdance routine to “wow” guests.h Book vendors, securing dates by puttingdown deposit.www.weddingexpoonline.com1
h Confirm final details with the caterer.h Order napkins and purchase anyother items needed for the ceremonyand reception. Check with the catererto see what he/she includes.h Order invitations (25 extra) and personalstationery or “Thank You” notes.h Book engagement photo session withenough time to submit photos to localnewspapers.h Visit the photographer again to discussspecifics. Use the “Photography Worksheet.”h Get estimates and order flowers andfloral arrangements for wedding andreception.h Get estimates and order balloons,decorations and favors for wedding andreception.h Book room for wedding night.h Ready all accessories, shoes and lingeriefor bridal gown.h Have beauty consultant do a trial runwith bride’s hair and makeup. Schedule thisappointment on the day the bridal portait istaken and/or a party is planned or scheduleon the day of your final dress fitting to seeexactly how you will look on wedding day.h Have final fitting for bridal gown andbridesmaids’ dresses.h Have bridal portrait taken.h Have groomsmen registered andmeasured at the formal wear store.h Order wedding rings. Allow time for anyfinal engraving.h Order tuxedos for the groomsmenand fathers.h Mail invitations (six weeks beforethe wedding; eight weeks to out-of-townguests).h Buy a wedding gift for future spouseand gifts for attendants and helpers.h Finalize arrangements ofaccommodations for out-of-townattendants and guests.h Check with the newspapers on weddingannouncement requirements.h Finalize plans for rehearsal dinner.h Plan seating arrangements for therehearsal dinner and reception.h Review this checklist to be sure nothinghas been missed.h Complete change-of-address informationfor post-office.h Keep current with “Thank You” notes forshower and early wedding gifts.www.weddingexpoonline.com2
h Get the marriage license. Be sure tobring all needed documents.h Inform or send rehearsal invitationsincluding exact time and location to thosewho will attend the rehearsal and rehearsaldinner.h Inquire about where bride, groom andattendants will dress for the ceremony.h Review all details. Walk through theentire event considering things like parking,access for handicapped guests, etc.h Confirm all transportation plans.h Check in with caterer, photographer,videographer, musicians, DJ, florist, etc. toconfirm all arrangements.h “Break in” wedding shoes at home.h Attend the rehearsal and rehearsal dinnerand give gifts to attendants.h Give the rings and clergy’s fee to the best man.h Organize gown, accessories, etc. to go to ceremony.h Get a manicure and pedicure.h Appoint someone to act as an“organizer” to handle any last minuteproblems.h Give a final guest count to the caterer.h Review final details for those in thewedding party.h Confirm honeymoon arrangements.h Pack for the honeymoon.h Enjoy a day with family and friends.Visit a day spa, have a massage, a facialand relax.hhhMail wedding announcements.Get hair, makeup, etc. done.Enjoy the day!3www.weddingexpoonline.com
Budget Expense RecordestimatedactualBridal Gown (include s TuxedoBride's RingsGroom's RingStationery (Total from Worksheet)PhotographyVideographyCeremony MusiciansReception EntertainmentWedding CakeFlowers (Total from Worksheet)Aisle RunnerCandlesFavorsAdd'l Ceremony DecorationsAdd'l Reception DecorationsCeremony OfficiantRental EquipmentWedding LicenseFood/Beverage CateringRehearsal DinnerReception Hall RentalTransportationBride's Attendants GiftsGroom's Attendants GiftsBride's GiftGroom's GiftHoneymoonTOTALSwww.weddingexpoonline.com4
The Bride’s TrousseauBridal GownStore:Telephone:Address:Consultant:Gown Description (Color, Fabric, Lace, Style, etc.):Price:Date Ordered: Date Promised:Fitting Appointments:(Be sure to bring proper undergarments and shoes to fittings)Bridal AccessoriesHeadpiece & Veil: Price:Bra / Bustier: Price:Teddy / Body Stocking: Price:Stockings / Pantyhose: Price:Garter:Price:Petticoat / Slip: Price:Shoes:Price:Jewelry:Price:Wrap / Cape: Price:Other:Price:Something Old:Something New:Something Borrowed:Something Blue:www.weddingexpoonline.com5
The AttendantsThe ame:Phone:Name:Phone:Name:Phone:Name:Phone:Dress Store:Telephone:Address:Consultant:Gown Description (Color, Fabric, Lace, Style, etc.):Price: Date Ordered: Date Promised:(Remind attendants they will need to make an appointment for fittings. Advise them to bring proper undergarments and shoes to all fittings.)Attendants eddingexpoonline.com6
The one:Tuxedo Store:Telephone:Address:Consultant:Outfit Description (Color, Fabric, Lace, Style, etc.):Price: Date Ordered: Date Promised:(Remind attendants they will need to make an appointment for fittings. Advise them to bring proper undergarments and shoes to all fittings.)MeasurementsShirtNeck- expoonline.com7
Pre-Wedding DetailsEngagement & Wedding RingsJeweler:Phone:Address:Salesperson:Description of Ring(s):Price:Invitations & StationeryStationery Vendor: Phone:Address:Salesperson:Date Ordered: Date Promised:Manufacturer: Style #:Quantities and Prices(Be sure to order extra and order everything at once. Most vendors will give a discount if you orderall of your stationery items at the same time)QuantityPriceSave-the-date CardsWedding InvitationsResponse CardsThank You otal Cost:www.weddingexpoonline.com8
Invitation Announcement Wording Worksheet Be sure all details (date, time, place) are secured before ordering invitations.www.weddingexpoonline.com9
Gift RegistryThe gift registry is the perfect opportunity for the bride and groom to set-up their household. It is wisefor the couple to do this “wish-list” shopping trip together to be sure they choose items and stylesboth desire. Of course, they should keep in mind they probably won’t receive everything they want,but it is a good way to get started.Traditionally when people think of registries, they think of items like fine china, flatware and crystal.While some couples may shy away from the idea, many couples are discovering the incredible arrayof choices available, everything from fancy to contemporary or everyday casual. Today long-standingmanufacturers have included lines that are dishwasher and microwave safe making china an idealchoice for everyday use. The registry is also the perfect time to begin the couples china, flatware orcrystal collection, since these items, though desired, are often not purchased by the newlyweds themselves.Other items to consider registering for include general housewares, linens and even electronics orsporting goods, depending on the couples interests and activities.The following worksheets can be used to provide ideas of items to register for and to organize plansfor the gift list. Once completed, a call to set an appointment with the store’s registry department isrecommended. Then take these forms to the stores of choice and enjoy “shopping!”Stores Where Gifts are oonline.com10
Dining / Serving - Gift RegistryFormal Color Scheme:Formal Dinnerware Manufacturer/Pattern:Formal Glassware Manufacturer/Pattern:Formal Flatware Manufacturer/Pattern:Casual Color Scheme:Casual Dinnerware Manufacturer/Pattern:Casual Glassware Manufacturer/Pattern:Casual Flatware Manufacturer/Pattern:Table Size:h Tableclothsh Placematsh Cloth Napkinsh Ice Bucket & Pitcherh Wine Rackh Decanterh Punch Bowl Seth Coastersh Corkscrew/Openerh Quiche Dishh Serving Bowlh Serving Platterh Covered Casseroleh Soufflé Dishh Chafing Dishh Soup Tureenh Gravy/Sauce Boath Bread Trayh Serving Trayh Tea Serviceh Coffee Serviceh Cream/Sugarh Cake Plateh Torte Plateh Dessert Dishes (set)h Compoteh Salt/Pepperh Triveth Cheese Boardh Candle Sticksh Candle Snufferh Napkin Ringsh Salad Bowlh Nut Dishh Other:h Other:In the KitchenColor Scheme: Table Size:h Toasterh Toaster Ovenh Coffee Makerh Coffee Grinderh Food Processorh Blenderh Stand Mixerh Hand Mixerh Deep Fryerh Slow Cookerh Electric Skilleth Steamerh Wok/Utensilsh Can Openerh Juicerh Microwave Ovenh Skilleth Saucepanh Ice Cream Makerh Stock Poth Tea Kettleh Dutch Ovenh Roasting Panh Bakewareh Bread Machineh Baking Dishh Mixing Bowlsh Measuring Seth Cutlery Seth Utensil Seth Cookbookh Wire Racksh Oven Mittsh Dish Towelsh Placematsh Tableclothsh Other:h Other:www.weddingexpoonline.com11
For the BedroomColor Scheme: Bed Size:h Flat/Fitted Sheeth Electric Blanketh Pillow Case/Shamh Blanketh Throw Blanketh Comforter/Duveth Bedspreadh Mattress Padh Pillowsh Breakfast Trayh Other:For the BathroomColor Scheme:h Bath Towelh Hand Towelh Face Clothh Bath Accessoriesh Shower Curtainh Bath Scaleh Bath Mats/Rugsh Hair Dryerh Showerhead Massageh Other:Around The HouseColor Scheme:h Televisionh VCR / DVDh Stereo Equip.h Telephoneh Clockh Camera Equipmenth Video Camerah Home Computerh Iron/Ironing Boardh Vacuum / Sweeperh Extinguisherh Tool Boxh Sewing Machineh Luggageh Lampsh Framesh Vasesh Plantersh Other:Other items not listed:www.weddingexpoonline.com12
Bridal ShowersShower No. :Type of oonline.comThank You13
Bridal ShowersShower No. :Type of oonline.comThank You14
The RehearsalAt the Ceremony SiteRehearsal Date: Time:The Rehearsal DinnerSite:Address:Phone: Contact:Date: Time:Menu:Price:Rehearsal & Rehearsal Dinner Guest ListSentGuest NameSentGuest om15
Wedding Day ntments: 1)2)3)4)The CakeBakery:Telephone:Address:Salesperson:Date Ordered: Date/Time Promised:Price:Delivery Information:TransportationCompany Name:Telephone:Salesperson:Type/Description (Carriage, Limo, etc.):Pickup Date: Time:Length of Rental Time:Capacity:Cost:Additional Time Charge:Transportation TipsMake sure the company you useis reputable, reliable and properlylicensed and insured.Do they have more than one vehiclein case of a breakdown?Most transportation companiescharge by the hour. You mayneed to provide an itinerary or atleast have one in mind.Think carefully about your schedulingtime, you don’t want to payfor a vehicle to sit idle while yourpictures are being taken.Don’t forget to tip your driver.www.weddingexpoonline.com16
MusicCeremony Musicians: 1)Telephone:Price:Ceremony Musicians: 2)Telephone:Price:Musical tion Entertainers: 1)Telephone: Price:Reception Entertainers: 2)Telephone:Price:Musical Selections:Bride & Groom’s First Dance:Wedding Party Dance:Couple / Parent’s Dance:Other Requests:www.weddingexpoonline.com17
PhotographyStudio Name:Telephone:Address:Photographer’s Name:Price:After marking your selections from the list below, make a copy of this checklist and take it to thephotographer to discuss the photography plans. Be sure to specify which shots are posed,candid, in color or black & white.Before the ceremony:hhhhhhhhhBride alone (in wedding gown)Bride with her motherBride with her fatherBride with both parentsBride with maid/matron of honorBride with bridesmaidsBride fixing make-up/hairAttendants receiving flowersParents receiving flowershhhhhhhhhGroom alone (in tuxedo)Groom with his motherGroom with his fatherGroom with both parentsGroom with best manGroom with groomsmenGroomsmen getting boutonnieresOtherOtherAt the ceremony:h Guests outside of churchh Ushers escorting guests to seatsh Bride’s mother being seatedh Groom’s family being seatedh Bride and father entering churchh Groom and groomsmen at altarh Attendants coming down aisleh Bride and father coming down aisleh Giving-away ceremonyh Altar during ceremonyh Bride and groom saying vowsh Ring ceremonyh Flower girl and ringbearerh The kissh Bride and groom coming up aisleh Bride and groom leaving churchh Bride and groom getting into carh Bride and groom in decorated carh Otherh OtherBefore the reception:h Bride and groom with wedding partyh Bride and groom with all parentsh Bride and groom with bride’s familyh Bride and groom with groom’s familyh Bride and groom looking at each otherh Otherh Otherh Bride and groom’s handsh Bridesmaids looking at bride’s ringh Bride and groomh Bride with her parentsh Bride and groom with honor attendantsh Bride with bridesmaidsh Groom with groomsmenwww.weddingexpoonline.com18
At the ReceptionPhotographyh Bride and groom arrivingh Bride and groom going into receptionh Receiving lineh Bride and groom in receiving lineh Parents in receiving lineh Buffet tableh Cakeh Bride and groom seated at tableh Bride dancing with her fatherh Groom dancing with his motherh Bride and groom talking with guestsh Bride and groom cutting the cakeh Bride and groom feeding cakeh Bride and groom toastingh Bride throwing bouqueth Groom removing bride’s garterh Groom throwing garterh Bride and groom dancingh Decorationsh Otherh Otherh OtherNotes for the Photographer (Capture these moments / special people etc.):19www.weddingexpoonline.com
VideographyStudio Name:Telephone:Address:Videographer’s Name:Price:h Rehearsalh Pre-Ceremonyh Ceremonyh ReceptionVideotape these Moments (ie., Bride & Groom’s Dance, Cake Cutting, etc.):Reception Restroom BasketPamper the guests with simple comforts by placing a decorative basket filled with items listed below in the restroomsat the reception. This thoughtful basket will not only add a decorative touch but also may come in veryhandy for guests suffering from a variety of little troubles that may keep them from enjoying the celebration.Ladies RoomTissues - Bobby PinsEmergency Mini Sewing Kit(needle, thread, scissors)Aspirin - Rolaids - Breath Mints- Band-AidsSanitary Napkins/TamponsHand Lotion - Hair Spray - Body SprayClear Nail Polishwww.weddingexpoonline.comMen’s RoomTissuesEmergency Mini Sewing Kit(needle, thread, scissors)AspirinRolaidsBreath MintsBand-Aids20
The DecorFlowersFlorist:Telephone:Address:Salesperson: Date:Delivery Date / Time / Place:Description (Bouquet Style, Colors, Flower Types):quantityunit costtotal priceBridal BouquetFloral HeadpieceHonor Attendant BouquetBridesmaid BouquetFlower Girl BouquetFloral HeadpiecesBoutonnieresCorsagesAltar PiecesAisle & Pew DecorationsFoliageRentalsCake TopCake TableReception Centerpiece(s)Rehearsal Dinner Centerpiece(s)OtherTotal Costwww.weddingexpoonline.com21
Balloons/DecorationsDecorator:Salesperson: Telephone:Address:Delivery Date / Time / Place:Description (Colors, Style, Shape):Price:RentalsStore: 1) Telephone:Address: Salesperson:Items to Reserve for Ceremony / Reception:Pickup/Delivery Date: Time:Return Date: Time:Deposit: Cost:Store: 2) Telephone:Address: Salesperson:Items to Reserve for Ceremony / Reception:Pickup/Delivery Date: Time:Return Date: Time:Deposit: Cost:www.weddingexpoonline.com22
The Wedding DayCeremony SiteSite:Address:Phone: Contact:Officiant:Date:Ceremony Time:Arrival Time:Premarital Counseling Dates & Times:1)2)3)4)Items to remember to bring to the ceremony site:All clothing (if getting dressed on site) - gown, hosiery, shoes, veil etc.All jewelry (bridal accessories, bridemaids accessories, wedding rings)Unity candle (and lighter if necessary)Guest book and penPrograms or bulletinsFlowers (if not delivered by florist) including corsages, boutonnieres, decorations, bouquets, etc.Ceremony decorationsSend-off items (birdseed favors, bubbles, doves, butterflies or balloons)Other:23www.weddingexpoonline.com
Your Personal Wedding Vows:24www.weddingexpoonline.com
The ReceptionSite:Address:Phone: Contact:Date: Time:Price:Caterer:Menu:Beverages:Caterer will also provide:Price:Special Notes:Catering Tips Sample the food that will be served at your event. What’s included? Utensils, plates, napkins, serving pieces, delivery and service etc. Who will serve the food? Who will clean up? Be sure there is enough serving space, electrical outlets and tables available at your location. Do you need to rent serving pieces or provide them? What items will need to be returned? If you pick up the food, is there refrigerator storage available at your location? Will the food be available for the entire reception? What will be done with any remaining food? Ask someone to oversee the caterers and bring storage containers for any extra food you may want to keep.www.weddingexpoonline.com25
Traditional Line Upswww.weddingexpoonline.com26
Travel Agency:Address:Phone: Contact:Destination:Departure Date:Return Date:Travel Notes:Packing List:h HER Casual Outfit (s) (shirts, pants, shorts, shoes)h HIS Casual Outfit (s) (shirts, pants, shorts, shoes)h HER Formal Outfit (s) (dress, shoes)h HIS Formal Outfit (s) (shirts, pants, shoes)h HER Underwearh Hosiery / Socksh Brash HIS Underwearh Sleepwearh Swimwearh Coat / Jacketh Hatsh Make-up / Skin Careh Toothpasteh Tooth Brushesh Deodorantsh Hair Brushes / Combs / Barettes, etc.h Shave Cream / Razors / Aftershaveh Shampoo / Conditioners / Other Hair Careh Lotions / Sunscreen / Bug Repellanthhhhhhhhhhwww.weddingexpoonline.com27
for bridal gown. h Have beauty consultant do a trial run with bride’s hair and makeup. Schedule this appointment on the day the bridal portait is taken and/or a party is planned or schedule on the day of your final dress fitting to see exactly how you will look on wedding day. h Have final fitting f
FabJob Guide to Become a Wedding Planner. This chapter lays the foundation for the rest of the guide. In the pages that follow, you will learn about the role of a wedding planner, discover the differenttitles used in this profession (bridal consultant, wedding planner, wedding co-ordinator, etc.), read about the many benefitsof
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Define basic wedding elements the wedding consult must consider . Outline Wedding Consultant Module 1 The Ceremony Planner Setting the Tone for the Wedding Taking Charge of the Wedding Choosing an Officiant Deciding Who will Participate Planning the Ceremony Location The Wedding Program The Wedding Rehearsal
QUESTIONS TO ASK YOUR WEDDING PLANNER TIP: This is particularly important if you choose a "day of" coordinator or "wedding management." Some "day of "coordinators won't start working with you until 60 days before your wedding, even though you've booked them 12 months in advance. If you want to work with your planner
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Wedding Planner Guide Bear Creek Golf Club :: 11220 - 132 Avenue :: Grande Prairie, AB T8V6W7 :: 780.538.3393 . Through this planner, we hope to provide ideas that will make this day as special as . Pre-wedding parties, such as the first engagement party. ! Stationery, including invitations, announcements, personal stationery, wedding .
to Planner Project Online Task to Planner Task Option to set the Sync per Task Schedule Sync or perform On Demand Associate Project Task to specific Planner Bucket What happens with the Sync? 1. Sync will create a new Planner Plan 2. Email to the group that the Plan was created 3. Establi
