Prairie Malt’s And Cargill Malt SAP

Prairie Malt’s and Cargill Malt SAPImplementation ImpactsSupplier CommunicationCargill Strategic Sourcing and Procurement North AmericaFor Internal and External StakeholdersPrairie Malt and Cargill Malt Supplier Communication9/11/2017CONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside Cargill, to or by those employees who do not have a need toknow is prohibited except as authorized by Cargill in writing. 2013 Cargill, Incorporated. All rights reserved.

Introducing CargillOverview of CargillCONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside Cargill, to or by those employees who do not have a need toknow is prohibited except as authorized by Cargill in writing. 2013 Cargill, Incorporated. All rights reserved.Prairie Malt and Cargill Malt Supplier Communication

What : ImplementingERP system - SAPWhen and Where: August 28 2017 - Cargill’s Prairie Malt plant in Biggar SK CA September 11 2017 – Cargill Malt plant in Spiritwood NDWhy : Working to establish common processes and technologyPrairie Malt and Cargill Malt Supplier CommunicationCONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside Cargill, to or by those employees who do not have a need toknow is prohibited except as authorized by Cargill in writing. 2013 Cargill, Incorporated. All rights reserved.

ACTION ITEMS REQUIRED FROM YOU: Read and understand Implementation letter located onSupplier Central ACH/EFT Form if you are receiving checks from CargillCONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside Cargill, to or by those employees who do not have a need toknow is prohibited except as authorized by Cargill in writing. 2013 Cargill, Incorporated. All rights reserved.Prairie Malt and Cargill Malt Supplier Communication

Topics we will cover: Handling of transactions thru cutover Setting Cargill up in your system Purchase Orders Material numbers and item descriptions Confirmations Changes Invoice RoutingInvoice RequirementsRemittance ChangesPaymentsSupplier Setup RequirementAction Items for suppliers impacted by this changeCargill Communication Channels

Handling of transactions not completed bycutover: Transactions that are not shipped or invoiced by Go Live date andwere purchased using the “legacy” system Suppliers should ship and settle using “legacy” PO # Packing slips or related documents should reference “legacy” PO # Invoices (if required) should be sent to plant email address referencing“legacy” PO Cargill will manage transactions accordingly; payments will be made out ofSAP for all items received at the end of August/beginning of September. If you have a question on a legacy PO and how you should bemanaging it – reach out to your Cargill contact

Setting Cargill up in your system: Cargill expects suppliers to make sure thatthe Cargill customer accounts in theirsystem are set up correctly. Cargill recommends that suppliers have acustomer record for each Cargill Attn linethey transact with. Details for the Cargill plant and Attn linesimpacted by this change can be found in thePrairie Malt Go Live letter on Supplier Centralunder the Announcements section The correct Attn line for each transaction canalso be found in the header of an SAP PO

Purchase OrdersSAMPLE of SAP PO:FACT: Cargill requires a purchase order for allmaterials and services.

Purchase OrdersSAMPLE of SAP PO:NOTE: All purchaseorders require writtenconfirmation (via e-mail)within one business day(24 hours) to the Cargillcontact listed on the PONOTE: There is alink to Cargill’sT&C’s on PO footer

Purchase OrdersSAMPLE of SAP PO:NOTE: Make sureyour companyname is listedcorrectlyNOTE: Read,understand, andfollow specialinstructionsFACT: To ensure prompt and accuratepayment, your order confirmation MUSTmatch Cargill’s purchase orderFACT: All purchase orders require writtenconfirmation of materials and pricesincluding any addition fees like tax.NOTE: Contact the Cargillcontact on each PO withchanges or correctionsNOTE: Verifycurrency, terms,and incoterms arecorrectNOTE: UOM on allyour documentsmust match UOMon Cargill PO

Purchase OrdersMaterials Numbers & DescriptionsSAMPLE of SAP PO:NOTE: Cargillmaterial numbersand descriptionswill changeNOTE: Questions on newmaterial #’s can bedirected to the POcontact146434

Purchase OrdersConfirmations: FACT: To ensure prompt and accuratepayment, your order confirmation MUSTmatch Cargill’s purchase orderDate when delivery will be received by Cargill plant If delivery is Cargill planned transportation, date when materialwill be available for pickup and a pickup numberMaterialQuantityUnit of Measure (UOM)- Must match POPrice stated on the purchase orderCurrencyConfirmation of accurate tax amountsDelivery Terms (Incoterms)Any additional costs that are not part of the per unit cost need to beincluded in the confirmation (i.e. freight, handling, pallets, etc.)Ship-from address (also known as the goods supplier address) You will need to review this address on each purchase orderyou receive, to ensure the address is the correct location thatthe product is shipping from, as it impacts tax determination. If the material is being shipped from outside the country, pleasenotify the PO contact before it is shipped.Note: there may be other special instructions listed on the PONOTE: All purchaseorders require writtenconfirmation (via e-mail)within one business day(24 hours) to the Cargillcontact listed on the PO

Purchase OrdersChanges:NOTE: If purchase order changes areneeded, it is the responsibility of thesupplier to inform Cargill of themPurchase Order ChangeIf purchase order changes the headingwill read “Purchase Order Change.”Please use the most current purchaseorder only.NOTE: All purchaseorders require writtenconfirmation (via e-mail)within one business day(24 hours) to the Cargillcontact listed on the PO

Invoice RoutingFor SAP PO’s - Send invoices to one location, Unless the purchasing documentstates otherwise. Suppliers should not need to send invoices to Cargill for ERSorders.All invoices must be submitted via email toCargillFSC AccountsPayable@cargill.com for processing. Allinvoices must be submitted based on your PO, if you are unsureof where to submit your invoice contact Supplier RelationsTIP:Go to Supplier Central for acomplete list of invoicesubmission requirements

Invoice RequirementsInvoices MUST include the following or will be delayed: Cargill PO number, where applicable; Each invoice can only reference ONE purchase order (See Receiving and Confirming POsfrom Cargill for additional information about POs and PO confirmation requirements.) Cargill business name and “Attn Line” number (Access a complete list of Cargill locations with “bill to” information forcompleting the business name and attention line.) Cargill ship to address Supplier remittance address for payment (See How to Receive Electronic Payment for information about receiving electronicpayments and remittance details.) Supplier name and address (must match the name and address on the PO) Supplier invoice number Line-item number Line-item description of goods or services, including Cargill Material #, if applicable Quantity of items Unit of measure (must match the PO if applicable) Price Currency (must match the PO if applicable) Tax, if applicable

Invoice RequirementsInvoices MUSTNOT: No password protection or encryption within the email attachment Supplier statements, quotes or proforma invoices are not accepted asa valid invoice No compressed files with multiple documents, such as ZIP Excel, Word,CSV, JPEG, or Audio files (requesting for payment) No handwritten or illegible informationMost frequent errors we see regarding supplier invoice submission No Attention Line No reference to or incorrect Cargill PO # Invoice submitted to incorrect locationReview the information on Supplier Central to ensure you avoid these common errors.

Remittance DetailACTION: If you are not receiving electronic remittance –send a note stating this with up to 4 email addresscontacts to Supplier Relations.SAMPLE of SAP Electronic Remittance statement:NOTE: Cargill requires allsuppliers must be set upto receive payments viaACH/EFTNOTE: For ERSorders we willreference the BOLor packing slip # otherwise thisshould be yourinvoice #

Remittance DetailSAMPLE of SAP Electronic Remittance Detail or Payment Notification :Remittance Detail notifying you of an upcoming payment can beprovided via fax or email, one business day prior to payment isissued.ACTION: If you are not receiving electronicremittance – send an email stating thiswith up to 4 email address contacts toSupplier Relations.ACTION: If you identify a price or quantitydiscrepancy you can reach out to SupplierRelations (up to 120 days after payment) toinquire about. Please be prepared to providesupporting documents (Invoice, Paymentnotice, packing slips or order confirmations)ACTION: If you are unable to apply a paymentbecause the vendor ref # does not match your BOLor service completion document # you can reachout to Supplier Relations to inquire about. Pleasebe prepared to provide supporting documents(packing slips, service completion document, andcopy of remittance detail.)

Payments:We have set up new banks and bank accounts. You may noticethat your payment and remittance detail have changed.Sample Remittance NoticeInvoice payments areconsolidated for all Cargilllocations using SAP: Refer to the Remittance Notice for details. Payments will be listed by Cargill business Payment allocation MUST be applied toappropriate PO-Cargill business to stay inbalance with CargillACTION: If you are not receiving paymentsvia ACH go to Supplier Central and sign uptoday!

Supplier Setup RequirementSAMPLE of SAP ERS PO:NOTE: Make sureyour companyname is listedcorrectly – if notcontact your buyerNOTE: Questions on newmaterial #’s can bedirected to the POcontact

ACTION ITEMS REQUIRED FROM YOU: Read and understand Implementation letter ACH/EFT FormCONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside Cargill, to or by those employees who do not have a need toknow is prohibited except as authorized by Cargill in writing. 2013 Cargill, Incorporated. All rights reserved.

Staying Connected – CommunicationChannels

Cargill Contacts for SupplierQuestions Reach out to your buyer Cargill buyer contact information shouldbe on each PO or email authorizing the purchasing event. Suppliersshould direct confirmations, questions, and/or information regarding aspecific PO or purchasing event to the Cargill buyer contact for anypurchasing event. Supplier Central The location to go for suppliers and internalstakeholders for information and process updates. We encouragesuppliers to access the webpage on a regular basis so they can stayaware of changes and modify processes accordingly. Supplier Relations The suppliers point of contact for all inquiries:Past Due Payment status, copies of or questions relating toremittance notices, general inquiries, and to submit updated companyinformation including address and contact information.

Supplier CentralCargill’s one stop webpage for suppliers to get information!Supplier Central (http://www.cargill.com/suppliercentral/)Covers frequently asked questions and all payable questions. How to submit an invoice How to receive Electronic Payments andElectronic Remittance Notices Sample Remittance Notices and Instructions Quick Links to important Cargill webpages forSuppliersTIP:Go to Supplier Central to answeryour questions – content is beingupdated frequently!