Ariba Supplier Network CSV Invoice Upload Guide

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Ariba Supplier NetworkCSV Invoice Upload Guide

SECTIONS CSV Overview Customer Requirements CSV Invoice Upload CSV Reference Table Contacts & Resources Supplier Support2July, 2010CSV Upload Guide

What is CSV? Ariba introduced, with the Ariba Supplier Network AN41 release, acapability to support the transfer, transformation and loading of commadelimited files (CSV) representing a supplier’s invoices to be renderedas cXML invoices for their customers. This solution provides an effective means for suppliers with a largenumber of invoices to submit them electronically to their Aribacustomers, when they do not have the immediate means to providethese using cXML or EDI directly.3April, 2010Electronic Invoicing Overview

Citi CSV Requirements CSV process will support both Purchase Order (PO) as well as Non-POinvoices. Invoices submitted using the CSV upload process cannot exceed 1,000lines and 50 invoices per file (approximately 1.3 MB).4April, 2010Electronic Invoicing Overview

CSV Invoice Process5April, 2010Electronic Invoicing Overview

New CSV Invoice Template is Published1.You will receive an e-mail notification informing you your customer has published a new CSVinvoice template to the Ariba Supplier Network.2.Follow the instructions provided in the e-mail.3.Log on to your network account.6April, 2010Electronic Invoicing Overview

Access Customer Relationships To view all of the customers you currently have a trading relationship with, click theCustomer Relationships heading under the Administration tab.7April, 2010Electronic Invoicing Overview

Access Customer Relationships To View the Customer Details Page, click the name of the customer that sent theNew CSV Invoice Template Notification e-mail.8April, 2010Electronic Invoicing Overview

CSV Invoice Fields Scroll down to the Customer Details page to view the CSV Invoice Fields that areavailable.Note: You may want to take screen shots of this page so you can refer to it when creating your CSVinvoice.This screen will display the invoice fields REQUIRED for entry by Citigroup.9April, 2010Electronic Invoicing Overview

Populate the CSV Invoice Template1.Populate eachavailable invoicefield asappropriate.2.Save the file toyour local driveonce you havecompleted the file.Sample CSV File10April, 2010Electronic Invoicing Overview

Upload the CSV Invoice1.Navigate to the home page andclick on the CSV Invoice option.2.Click the Browse button to selectthe newly created CSV Invoice fileand click on the Import CSVInvoice button to upload youinvoice.3.Once you have uploaded theinvoice you will see the followingmessage, “CSV invoice has beensuccessfully imported.”4.Click Done.11April, 2010Electronic Invoicing Overview

Check invoice status1.To check invoice status, selectthe Outbox, and clickon the invoice number link.2.To view statusdetails and invoice transactionhistory, click on the History tab.Note: History and status commentsfor the transaction can be usedtroubleshoot failed or rejectedtransactions.3.12When you are finished reviewingthe history, click the Donebutton.April, 2010Electronic Invoicing Overview

Citigroup CSV Reference Table13April, 2010Electronic Invoicing Overview

Citigroup Reference Table The table on the following slide provides a reference to the CSVtemplate downloaded from Ariba SN Required fields are noted as well as relevant data entry comments Header/Line indicates at what level the invoice data will be populatedonce it is posted to Ariba SN14April, 2010Electronic Invoicing Overview

Sample CSV Invoice Requirement Spreadsheet15April, 2010Electronic Invoicing Overview

Sample CSV Invoice Requirement Spreadsheet - Continued16April, 2010Electronic Invoicing Overview

Contacts & Resources17April, 2010Electronic Invoicing Overview

Contacts & Resources On-line Support1. If you are already registered on the Network2. Go to http://supplier.ariba.com3. Log in with your company's username and password4. Once logged in, click on the Support link on the left hand navigation bar5. Completely fill out the web form and submit If you experience problems logging on to your account1. Go to http://supplier.ariba.com.2. Click on, “Forget Username” or “Forget Password” and follow the steps. By Telephone– USA: 1-800-577-1522– International: 512-652-911718April, 2010Electronic Invoicing Overview

Supplier Support19April, 2010Electronic Invoicing Overview

Help – Contact Support20April, 2010Electronic Invoicing Overview

Help – Documentation and Tutorials21April, 2010Electronic Invoicing Overview

Upload the CSV Invoice 1. Navigate to the home page and click on the CSV Invoice option. 2. Click the Browse button to select the newly created CSV Invoice file and click on the Import CSV Invoice button to upload you invoice. 3. Once you have uploaded the invoice you will see the following message, “CSV

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