Quick Reference Guide: Create PO Invoice Via Supplier Portal

Quick Reference Guide: Create PO Invoice via Supplier PortalOracle Procurement Cloud is Arrow’s web-based system to support the end-to-end source-to-pay process for indirect (nontrade) spend. Suppliers are provided access to the Oracle Procurement Cloud’s Suppler Portal, which is the tool to enablesuppliers to bid on sourcing events, receive purchase orders, submit invoices, and view invoice status.This guide walks through the steps of submitting a PO-based invoice for payment through the Supplier Portal. Please notethat once your invoice is submitted, it will route to the appropriate Arrow contact(s) for review and approval.Accessing Oracle Procurement CloudTo get started: Go to the Supplier Portal URL Log in with the credentials provided via emailand select the Sign In buttonIf you have any further questions regardinginvoicing, please contact apntnac@arrow.comNote: Oracle supported browsers are Microsoft Edge, Google Chrome,Mozilla Firefox, and Apple Safari.Oracle Procurement Cloud NavigationUpon logging into Oracle, you will see your Landing Screen.Select the SupplierPortal iconThe specific functionality yousee may differ dependent onyour role and accessSelect CreateInvoice link tocreate a PO-basedinvoicePage 1 of 5

Quick Reference Guide: Create PO Invoice via Supplier PortalCreate PO-Based InvoiceThe Create Invoice page is displayed.Enter yourInvoice Numberand DateFirst step is to enter orsearch for the IdentifyingPO associated with thisinvoice; several other fieldswill populate once the PO isenteredType defaults to“Invoice”; change to“Credit memo” if neededDescription field can beused to capture additionalinformation about theinvoice, such as serviceperiodIt is required to attach aPDF copy of the invoiceimage; click on the PlusSign to add the invoiceimage as an attachmentThe Attachments window will pop-up.Select the Choose File tonavigate your hard drive tolocate and attach theinvoice attachmentPlease leave the Type as“File” and the Category as“From Supplier”Note: We request that allinvoice attachments bein a PDF formatWhen finisheduploading file(s),select the OK buttonOnce the file is attached, you will be brought back to the Create Invoice page.Within the Lines section,click the Select and Addicon to select specific POlines to invoice againPage 2 of 5

Quick Reference Guide: Create PO Invoice via Supplier PortalThe Select and Add: Purchase Orders window will pop-up.Alternatively, if the invoiceis for all the PO lines, clickthe Select All buttonThe available PO lines willbe displayed; highlight theindividual PO line(s) to addto the invoiceClick the OK button to add theselected PO line(s) to theinvoice and close the windowThe PO lines will be added onto the invoice.Scroll to the right to reviewand update the invoice linedetailsAdditional invoice information will be visible, allowing you to update and verify the invoice amount.For invoices for goods,Quantity will default fromthe PO; review and updateas neededFor invoices for services,Amount will default fromthe PO; review and updateas neededPage 3 of 5

Quick Reference Guide: Create PO Invoice via Supplier PortalAdding Tax or Freight (optional)This step is only needed if tax or freight needs to be added to the invoice.If there is a need toadd tax or freight tothe invoice, selectthe Plus signLeave the Type as“Freight” for freightlines; or change to“Miscellaneous” forTax linesScroll to the right;enter the Amount oftax or freightPage 4 of 5

Quick Reference Guide: Create PO Invoice via Supplier PortalReview and SubmitThis final step is to review and submit the invoice.Scroll to the right and down tofurther review the invoice; it isessential that this step isdone to validate the invoiceamountReview the total InvoiceAmount to ensure it reflectsthe correct amount andmatches the amount on theinvoice copy attachedThe final step, once theinvoice amounts have beenverified, is to select theSubmit button to send theinvoice to Arrow for review,approval and paymentPage 5 of 5

Quick Reference Guide: Create PO Invoice via Supplier Portal Page 1 of 5 . Suppliers are provided access to the Oracle Procurement Cloud’s Suppler Portal, which is the tool to enable suppliers to bid on sourcing events, receive purchase orders, s