STAARS Vendor Self Service (VSS) Vendor Supporting .
STAARS Vendor Self Service (VSS)Vendor Supporting Documentation RequirementsIntroductionThis document describes the supporting documentation requirements for STAARS Vendor SelfService (VSS) vendor accounts. The State of Alabama has implemented these requirements for thesecurity and protection of all vendors that do business with the State.This document is intended for all vendors that provide goods and services to State of Alabamaagencies, and state agency personnel.The Steps for Vendors section outlines the procedures that vendors must follow when registering,activating, or updating a vendor account. Use the Quick Links if you want to navigate to a sectionquickly.Quick LinksIf you are registering for a new vendor accountIf you are adding or changing EFT information on your vendor accountIf you are adding or changing Legal Name, 1099 TIN, and/or Legal (1099) Address information onyour vendor accountWhat will happen after you submit your documentation?STAARS VSS Vendor Supporting Documentation RequirementsLast revised: 4/20/16 2016 STAARS – Intended for State of Alabama users only. Please do not copy or distribute without permission.1
Steps for VendorsRefer to the table below for more information about what to do when you are registering a new vendor account, activating a vendoraccount, or making changes to a current account.If you are Registering for a newvendor account withSTAARS VSSYou will be required to submit A signed copy of the W-9ANDOne of the following: Letter on your company letterheadshowing Legal Name, 1099 TIN, andLegal (1099) AddressOR Documentation that confirms yourLegal Name, 1099 TIN, and Legal(1099) Address such as an IRS Form147cNote: If you added EFT information toyour vendor account, you will need tosubmit an additional verificationdocument. See Adding or Changing EFTinformation (next page) for details.Please follow these steps to complete the process 1. Navigate to the STAARS VSS website.(https://procurement.staars.alabama.gov)2. Familiarize yourself with the activation/registration process usingthe online help (available from the How to Use VSS or Help links).For more information and documentation, click the “Training andReference Guides” topic.3. Click the Register button at the left side of the page to begin theregistration process.4. During the process, make a note of your new Vendor Code(displayed on the Account Information Summary tab).5. After you have completed registration, download the completedW-9 form using the link provided at the end of the registrationprocess. (You can also download the W-9 using the link displayed atthe right of the Account Information Business Info tab.)6. Print the W-9 form, sign it, and scan it to an electronic PDF file.7. Scan one of the additional required documents to an electronic PDFfile. (See the options in the column to the left.)8. Create an email to send to the State Comptroller’s Office with thefollowing information. This information will reduce potential delays.Tovendors@comptroller.alabama.govSubjectNew vendor account – [add your Vendor Code]Attachall required documentation (see the column to the left)9. Confirm that you provided your Vendor Code in the Subject line andattached the required files. (You will have at least two attachments.)10. Send the email.STAARS VSS Vendor Supporting Documentation Requirements 2016 STAARS – Intended for State of Alabama users only. Please do not copy or distribute without permission.Last revised: 4/20/162
If you are Adding OR ChangingEFT information on aSTAARS VSS vendoraccountYou will be required to submit One of the following: A voided check for the bank accountindicated on the EFT enrollmentapplication. The check must have yourorganization’s name printed on it.OR A letter (on letterhead) from yourfinancial institution verifying the bankaccount ownership. The letter mustinclude the vendor name, accountnumber, and bank routing (ABA)number.OR An account statement for the bankaccount indicated on the application.Please follow these steps to complete the process 1. Scan one of the required documents to an electronic PDF file. (Seethe options in the column to the left.)2. Make a note of your Vendor Code (displayed in STAARS VSS on theAccount Information Summary tab) to use in the next step.3. Create an email to send to the State Comptroller’s Office with thefollowing information. This information will reduce potential nge to account information – [add your Vendor Code]Attachthe required verification document (see column to the left)4. Confirm that you provided your Vendor Code in the Subject line andattached the required file.5. Send the email.STAARS VSS Vendor Supporting Documentation Requirements 2016 STAARS – Intended for State of Alabama users only. Please do not copy or distribute without permission.Last revised: 4/20/163
If you are Adding OR Changinginformation in one ormore of the followingfields on a STAARSVSS vendor account: 1099 TIN Legal Name Legal (1099)AddressYou will be required to submit A signed copy of the revised W-9ANDOne of the following: Letter on your company letterheadshowing Legal Name, 1099 TIN, andLegal (1099) AddressOR Documentation that confirms yourLegal Name, 1099 TIN, and Legal(1099) Address such as an IRS Form147cPlease follow these steps to complete the process 1. Download and print a copy of your revised W-9 using the linkdisplayed in STAARS VSS at the right of the Account Information Business Info tab.2. Sign and scan the W-9 to an electronic PDF file.3. Scan one of the additional required documents to an electronic PDFfile. (See the options in the column to the left.)4. Make a note of your Vendor Code (displayed in STAARS VSS on theAccount Information Summary tab) to use in the next step.5. Create an email to send to the State Comptroller’s Office with thefollowing information. This information will reduce potential nge to account information – [add your Vendor Code]Attachall required documentation (see the column to the left)6. Confirm that you provided your Vendor Code in the Subject line andattached the required files. (You will have at least two attachments.)7. Send the email.STAARS VSS Vendor Supporting Documentation Requirements 2016 STAARS – Intended for State of Alabama users only. Please do not copy or distribute without permission.Last revised: 4/20/164
What will happen after you submit your documentation?The State of Alabama Comptroller’s Office will validate your vendor account against thevalidation documents you supplied to ensure all critical information such as W-9, EFT, LegalName, 1099 TIN, and Legal (1099) Address are correct. If all information is in order, your account will be approved by the State Comptroller’s Office. If the information is not acceptable (incomplete, illegible, or suspicious), the StateComptroller’s Office will either contact you by phone or reply to your email and explain thecorrective action(s) that must occur for your account changes to be accepted.Questions?If you have additional questions after reading this document or need more information aboutSTAARS Vendor Self Service (VSS), please contact the STAARS Support Services team atstaars.support@finance.alabama.gov or (334) 353-9000 (select option #4).STAARS VSS Vendor Supporting Documentation RequirementsLast revised: 4/20/16 2016 STAARS – Intended for State of Alabama users only. Please do not copy or distribute without permission.5
Revision HistoryDateSectionChange02/18/2016N/AN/A – initial publication04/20/2016N/AChanged title of document from “SecurityProcedures for STAARS Vendor Self Service (VSS)Accounts” to “STAARS Vendor Self Service (VSS)Vendor Supporting Documentation Requirements”STAARS VSS Vendor Supporting Documentation RequirementsLast revised: 4/20/16 2016 STAARS – Intended for State of Alabama users only. Please do not copy or distribute without permission.6
Introduction This document describes the supporting documentation requirements for STAARS Vendor Self Service (VSS) vendor accounts. . The letter must include the vendor name, account number, and bank routing (ABA) number. OR An account statement for the bank account indicated on the application.
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1. Create a new blank GPO named VA ESE DT VSS KIOSK Standards vX” (x current version) and import the VA ESE DT VSS KIOSK Standards vX GPO located REDACTED into it. 2. Link the new GPO to root\Specialized Systems\Kiosks\VSS\ In GPMC select the Delegation tab for the VSS Kiosk GPO and click the Advanced button in the lower right hand corner.
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Training Guide Vendor Processing -- Vendor Management Page 3 Vendor Processing -- Vendor Management This is the Vendor Processing -- Vendor Management course within the Vendor Processing curriculum. If you need a reminder on how to na
(All companies or individuals will still have the ability to review/search all opportunities via the Business Opportunities tab.) Please note that the State of Alabama will be using new NIGP Commodity Codes with the implementation of STAARS and VSS. The full list of Commodity Codes can be accessed in the Commodities area.
Vendor user: - Description: User associated with a Vendor, accessing the Vendor portal. Users associated to the same vendor can see the same documents. One such group will be managed for each vendor (based on uniqueness of Vendor identifier). - Permissions granted: Can see PO attachments for POs associated with that vendor. Internet user
The energy intensity target in China’s 11th Five-Year Plan period - Local implementation and achievements in Shanxi Province Daisheng Zhanga,*, Kristin Aunanb,a, Hans Martin Seipa,b, Haakon Vennemoc a Department of Chemistry, University of Oslo, P. O. Box 1033 Blindern, 0315 Oslo, Norway b Center for International Climate and Environmental Research — Oslo (CICERO), P.O. Box 1129 Blindern .
