REQUEST FOR QUOTATION (RFQ) AND GENERAL
GPSU.SF-19.03REQUEST FOR QUOTATION (RFQ)ANDGENERAL INSTRUCTION TO CONTRACTORS (GIC) 1To:Project :Ref. No.:Date :Eligible ContractorsSupply and Installation of Prefabs for the 4 locations Zwara DC, Souq alKhamis DC, Al NAssr DC and Mabani DC.LY20-13817 th September 2020The International Organization for Migration (IOM) is an intergovernmental organizationestablished in 1951 and is committed to the principle that humane and orderly migration benefitsboth migrants and society.In the framework of Integrated Border Management Project, IOM invites interested eligibleContractors to submit Quotations for the supply and installations of Prefabs for 4 DetentionCenters: Zwara DC, Souq al Khamis DC, Al NAssr DC and Mabani DC.Also with this RFQ is the GIC which includes Instructions to Contractors, TechnicalSpecifications and administrative requirements that Contractors will need to follow in order toprepare and submit their quotation for consideration by IOM.Deadline of RFQ: 1 st October 2020Bid offer currency: USDSubmission of bid: (signed and stamped) email to iomlibyaproc@iom.intClarifications: Please contact IOM Field Engineer Taher SAEID ( 218926169144) tsaeid@iom.intIOM reserves the right to accept or reject any quotations, and to cancel the procurement processand reject all quotations at any time prior to award of Purchase Order or Contract, without therebyincurring any liability to the affected Contractor/s or any obligation to inform the affectedContractor/s of the ground for the IOM’s action.Very truly yours,Procurement Staff/Focal PointIOM is encouraging companies to use recycled materials or materials coming from susta inableresources or produced using a technology that has lower ecological footprints.1This RFQ template is to be used for procurement of Works requiring a more formal selection process with costthreshold of less than USD300, 000. It contains general instruction to Contractors and applicable forms which canbe modified by the Mission to suit their specific requirements.1
GENERAL INSTRUCTION TO CONTRACTORS (GIC)1.Description of WorksIOM request prospective Contractors to submit quotation for the implementation ofSupply and installation of Prefabs for the 4 locations Zwara DC, Souq al Khamis DC, AlNAssr DC and Mabani DC.2.Corrupt, Fraudulent and Coercive PracticesIOM requires that all IOM Staff, contractors, manufacturers, suppliers or distributors,observe the highest stand of ethics during the procurement and execution of all contracts.IOM shall reject any proposal put forward by contractors, or where applicable terminatetheir contract, if it is determined that they have engaged in corrupt, fraudulent, collusive orcoercive practices. In pursuance of this policy, IOM defines for purposes of this paragraphthe terms set forth below as follows:3. Corrupt practice means the offering, giving, receiving or soliciting, directly orindirectly, of any thing of value to influence the action of the Procuring/Contractin gEntity in the procurement process or in contract execution; Fraudulent practice is any act or omission, including a misrepresen tation, thatknowingly or recklessly misleads, or attempts to mislead, the Procuring/Contractin gEntity in the procurement process or the execution of a contract, to obtain a financialgain or other benefit to avoid an obligation; Collusive practice is an undisclosed arrangement between two or more contractorsdesigned to artificially alter the results of the tender procedure to obtain a f inancialgain or other benefit; Coercive practice is impairing or harming, or threatening to impair or harm, directlyor indirectly, any participant in the tender process to influence improperly itsactivities in a procurement process, or affect the execution of a contractConflict of InterestA contractor found to have a conflicting interest to another contractor or in relation with theProcurement Entity shall be disqualified from participating in a tender. A contractor maybe considered to have conflicting interest under any of the circumstances set forth below: A Contractor has controlling shareholders in common with another contractor;2
4. A Contractor receives or has received any direct or indirect subsidy from anotherContractor; A Contractor has the same representative as that of another Contractor for purpose ofthis quotation; A Contractor has a relationship, directly or through their parties, that puts them in aposition to have access to information about or influence on the Quotation of anotheror influence the decision of the Mission/procuring Entity regarding this Quotationprocess; A Contractor who participated as a consultant in the preparation of the design ortechnical specifications of the Goods and related services that are subject of thequotation.Eligible ContractorOnly Contractors that are determined eligible shall be considered for award. The Contractorshall fill up and submit the standard IOM Vendor Information Sheet (VIS) (Annex C) toestablish the Contractor’s eligibility together with the Quotation. To qualify f or award ofthe Contract, bidders shall meet the following minimum qualifying criteria(a)(b)5.annual volume of construction work of at least to have signed construction contractsfor at least 100.000 USD equivalent in the last three years and completed the workswith official hand over countersigned by the client. (Copy of the contracts and H/Ocertifications to be submitted)experience as prime contractor in the construction of at least two works of a natureand complexity equivalent to the Works over the last three years, to comply with thisrequirement, cost of works cited should be at least equivalent to 100% of the estimatedproject cost and should be at least 70 percent complete;(c)proposals for the timely acquisition (own, lease, hire, etc.) of the essential equipmentlisted in the Qualification Information;(d)a Contract Manager with five years’ experience in works of an equivalent nature andvolume, including no less than three years as Manager;(e)liquid assets and/or credit facilities, net of other contractual commitments andexclusive of any advance payments which may be made under the Contract, is no lessthan [50% of estimated project cost].Cost of Quotation PreparationThe Contractor shall bear all costs associated with the preparation and submission of hisQuotation and IOM will not in any case be responsible and liable for the cost incurred.3
6.Errors, omissions, inaccuracies, variations and clarification in the QuotationDocumentsThe documents and forms requested for the purpose of soliciting Quotations shallof the Contract; hence care should be taken in completing these documents.form partContractors shall not be entitled to base any claims on errors, omissions, or inaccuracies madein the Quotation Documents. Contractors requiring any clarifications on the content of thisdocument may notify the IOM in writing at the following address.Email: iomlibyaproc@iom.intIOM will respond to any request for clarification received no later than 3 days priorsubmission. Copies of the response including description of the clarification wil l be givento all Contractors who received this General Instruction, without identifying the sou rce o fthe inquiry.7.Confidentiality and Non-DisclosureAll information given in writing to or verbally shared with the Contractor in connection withthis General Instruction is to be treated as strictly confidential. The Contractor shall not shareor invoke such information to any third party without the prior written approval of IOM. Thisobligation shall continue after the procurement process has been completed whether or not theContractor is successful.8.IOM’s Right to Accept any Quotation and to Reject any and all QuotationsIOM reserves the right to accept or reject any Quotation, and to cancel the procurementprocess and reject all quotations submitted, at any time prior to award of contract, with outthereby incurring any liability to the affected Contractor or Contractors or any obligation toinform the affected Contractor or Contractors of the ground for the IOM’s action.9.Requirements9.1 Quotation DocumentsThe following shall constitute the Quotation Documents to be submitted by theContractors:1.)2.)3.)4.)5.)6.)7.)Quotation Form (Annex A)Bill of Quantities Form (Annex B)Vendor Information Sheet Form (Annex C)Construction Schedule Form (Annex D)Key Supervisory Staff Schedule Form (Annex E)Equipment Schedule Form (Annex F)Plans and Specifications (Annex G)Contractors are required to use the forms provided as Annexes in this document.4
9.2 Quotation FormThe Quotation Form (Annex A) and other required documents shall be duly signedand accomplished and typewritten or written in indelible ink. Any correction made tothe prices, rates or to any other information shall be rewritten in indelible ink andinitialed by the person signing the Quotation Form.The language of the Quotations shall be in English and prices shall be quoted in USDollars (USD), exclusive of VAT.Prices quoted by the Contractor shall be fixed during the Contractors performance ofthe contract and shall not be subjected to price escalation and variation on anyaccount, unless otherwise approved by IOM. A submitted Quotation with anadjustable price quotation will be treated as non-responsive and will be rejected.9.3Validity of Quotation PriceQuotation shall remain valid for 45 calendar days after the deadline for quotationsubmission.In exceptional circumstances, prior to expiry of the period of validity of quotation s,IOM may request that the contractors extend the period of validity for a specifiedadditional period. The request and the response thereto shall b e made in writing. Acontractor agreeing to the request will not be required or permitted to modify itsquotation.9.4Documents Establishing Contractor’s Eligibility and QualificationThe Contractor shall furnish, as part of its quotation, documents establishing theContractors’ eligibility to submit quotation and its qualifications to perform thecontract if its quotation is accepted. The IOM’s standard Vendors Information Sheetshall be used for this purpose (Annex C).The documentary evidence of theContractor’s qualifications to perform the contract if its quotation is accepted shallbe established to IOM’s satisfaction:(a) that the Contractor has the financial and technical capacity and track recordnecessary to perform the contract;(b) that the Contractor meets other qualification criteria.10.Submission of QuotationsQuotation shall be submitted by email (below) on or before 1 st October 2020, COB. Late2Quotations will not be accepted.2Quotation delivered beyond the prescribed date and time shall be considered late, the envelope shall beimmediately returned to the Contractor unopened. The date and time of submission of the quotation shall berecorded. A quotation submission log shall be prepared for the purpose.5
IOM LIBYA PROCUREMENT.email: iomlibyaproc@iom.int11. Opening of QuotationsAt the indicated time and place, the opening of Quotations shall be carried out by IOM in thepresence of the Contractors who wish to attend. IOM reserve the right to conduct opening ofQuotations in public or not.12. Acceptance of QuotationsIOM is not bound to take an immediate decision on the acceptability or unacceptabi lity ofQuotations at the time of their opening.13. Rejection of QuotationsQuotation can be rejected for the following reasons:(a) the Quotation is not presented in accordance with this GeneralInstruction;(c) the Quotation Form or any document which is part of theQuotation Document is not signed;(d) the Contractor is currently under list of blacklisted Contractors;(e) the Contractor offer imposes certain basic conditions unacceptable to IOM(f) the offered price is above the approved budgetIOM is not bound to accept any offer received and reserves the right to waive any minordefect in an offer, provided, however, that such minor defect (i) does not modify thesubstance of the offer and (ii) does not change the relative ranking of the Contractors.14.Evaluation of QuotationsIOM shall evaluate and compare the Quotations on the basis of the following:(a)(b)(c)(d)(e)(f)Completeness and responsiveness of the documents mentioned in 9.1Contractors technical and financial capacity to perform the ContractCompliance with construction schedule and viable methodology offered.Compliance with technical specifications.Contractors availability and capacity of equipments;PriceArithmetical errors will be corrected on the following basis. If the re is a discrepancybetween the unit price and the total price that is obtained by multiplying the unit price andquantity, the unit price shall prevail, and the total price shall be corrected. If theContractor does not accept the correction of the errors, its Quotation will be rejected. Ifthere is a discrepancy between words and figures, the amount in words will prevail.6
15.Post QualificationPrior to award, post-qualification will be carried out by IOM to further determine theselected Contractor’s technical and financial capability to perform the contract. IOM shallverify and validate any documents/information submitted and shall conduct ocularinspection 3 of the office, plant and equipment and previous projects.16.Award of ContractThe Contractor that has submitted the lowest evaluated Price, substantially responsive to therequirements of this General Instruction and who has been determined to be qualified toperform the contract shall be selected and awarded the contract.IOM shall notify the selected Contractor through a Notice of Award. IOM shall also notifyin writing, the other Contractors who were not selected without disclosing the reason forrejection.17.Delivery Site and Period of DeliveryThe works shall be done in Zwara DC, Souq al Khamis DC, Al NAssr DC and Mabani DC,Libya18.Liquidated DamagesIf the Contractor fails to deliver the works within the completion period specified inClause 17 above, a penalty payment of 0.1% of the cost of unfinished Works f or ev eryday of breach of completion schedule will be requested.19.PaymentPayment shall be made only upon IOM’s acceptance of the Works, and upon IOM’sreceipt of invoice.420.Retention MoneyThere will be retention of 10% of each payment, as security for the quality ofworkmanship, conformance with plans and specifications, and third party liabilities.Notwithstanding the provisions of the Contract, the 10% retention shall be released afterthe Contractor has complied with the requirements of the Certificate of Final Acceptanceand the warranty period.The Contractor has the option to substitute the cash retained with an acceptable BankGuarantee of prescribed form in the same amount21.Settlement of Dispute3If applicable.4Insert conditions if progress payment is allowed.7
The United Nations Commission on International Trade Law (UNCITRAL) arbitrationrules will apply for any dispute, controversy or claim that will arise in relation to theprocurement process.8
Annex AQUOTATION FORMDate:To:Having examined the General Instruction for the Construction of [insert description ofworks]., the receipt of which is hereby duly acknowledge, I, representing [name ofcompany]. offer to execute the requested works in conformity with the GeneralInstruction for the total Lump Sum amount of [total bid amount in words and figures andcurrencies] in accordance with the Priced Bill of Quantities which is herewith attachedand form part of this Quotation.I undertake if my offer is accepted, to deliver the Works in accordance with the Bill ofQuantities, delivery schedule, plans and specifications.I agree to abide by this Quotation for the Validity Period specified in the GeneralInstruction which may be accepted at any time before the expiration of that period.Until a formal contract is prepared and executed, this Quotation Form, together with yo urNotice of Award shall constitute a binding agreement between us.I hereby certify that this Quotation complies with the requirements stipulated in theGeneral Instruction.Dated this day of 20 .[signature over printed name][in the capacity of]Duly authorized to sign Quotation for and on behalf of[name of company]9
Annex BRegistration Project for immigrants in Detention Center1Date: 17-9-20202Location: (Souq Khames Mabani - Naser - Zwara)NO DESCRIPTIONQTY. UNIT UNIT الوحدة الكمية Price سعر الوحدة (USD)1Supply & installation ofEA40.00prefabricated units to use asregistration room withdimension of (10.00*3.00)m,the work includes:- Supply & installation of aircondition-18 BTU.- Installation of a canopy ofcurved corrugated sheet with aspan of 2 m and W 3m.-One door (220*100) cm.-Two PVC windows (110*150)cm.-Three lights-indoor and onelight outdoor.-Install of fiveplugs/convenience outlets.See attached DWG.TOTALPrice السعر االجمالي (USD)- بيان االعمال م . ر توريد وتركيب 1 وحدات جاهزة الستخدامها كغرفة تسجيل 10.00 ( بأبعاد ) م 3.00 *: ويشمل العمل توريد وتركيب 18 مكيفات . وحدة تركيب مظلة من الصاج المضلع على شكل قوس م 2 بأمتداد م 3 وعرض توريد وتركيب 220 ( باب واحد . ) سم 100 * توريد وتركيب نوافد من 2 عدد PVC * 110 (. ) سم 150 توريد وتركيب ثالثة مصابيح داخلية و واحد . خارجي تركيب خمسة . مقابس انظر الرسومات . المرفقة 10
2Pouring an ordinary concretewith dimension (40*40*300)cm to use as foundation forprefab unit.EA160.00- توريد وصب 2 خرسانة مسلحة ( مقاس ) 300 * 40 * 40 سم لزوم قاعدة . الوحدة الجاهزة 3Connect prefab unit to theelectric network by using cableof (2*10) mm. The workincludes:- Excavation & back filling insoil or concrete area.- Extend cable through PVCpipe.L.S40.00- ربط الوحدات سابقة التجهيز بالشبكة الكهربائية باستخدام كابل ) مم 10 * 2 (: ويشمل العمل حفر الخرسانة او التربة وردم مع الدمك وصب خرسانة جديدة في حال وجود . خرسانة تمديد الكابالت خالل األنابيب البالستيكية PVC مع شريط . التنبيه 34Pouring an ordinary concretewith dimension (10*100*100)cm in-front of doors of prefabunit.EA40.00- صب بالطة خرسانية بأبعاد * 100 * 10 ( ) سم امام 100 مدخل الوحدات . الجاهزة 4TOTAL PRICE (USD)-11
Contractors authorized signature over printed name12
Annex CVENDOR INFORMATION SHEET (VIS)Name of the CompanyAddressLeasedOwnedArea: sqmHouse NoStreet NamePostal CodeCityRegionCountryContact Numbers/AddressTelephone Nos. Contact Person:Fax No.E mail AddressWebsite:Location of Plant/WarehouseLeasedOwnedArea: sqmBusiness OrganizationCorporationPartnershipSole ProprietorshipBusiness License No.: Place/Date Issued: Expiry DateNo. of Personnel Regular Contractual/CasualNature of Business/TradeManufacturerAuthorized DealerInformation ServicesWholesalerRetailerComputer HardwareTraderImporterService BureauSite Development/ConstructionConsultancyOthersNumber of Years in business:13
Complete Products & ServicesPayment DetailsPayment MethodCashCheckBank s of Payment30 days15 days7 days upon receipt of invoiceAdvance PaymentYesNo% of the Total PO/ContractBank Details:Bank NameBldg and StreetCityCountryPostal CodeCountryBank Account NameBank Account No.Swift CodeIban NumberKey Personnel & Contacts (Authorized to sign and accept PO/Contracts & other panies with whom you have been dealing for the past two years with approximate value inUS Dollars:Company NameBusiness ValueContact Person/Tel. No.14
Have you ever provided products and/or services to any mission/office of IOM?YesNoIf yes, list the department and name of the personnel to whom you provided such goods and/orservices.Name of PersonMission/OfficeItems PurchasedDo you have any relative who worked with us at one time or another, or are presently employedwith IOM? If yes, kindly state name and relationship.Trade ReferenceCompanyContact PersonContact NumberContact PersonContact NumberBanking ReferenceBank15
REQUIREMENTS CHECK LISTPlease submit the following documents together with the Information Sheet:No.DocumentFor IOM use onlySubmitteNotdApplicableCompany Profile (including the names of owners, keyofficers, technical personnel)Company's Articles of Incorporation, Partnership or2 Corporation, whichever is applicable, includingamendments thereto, if any.Certificate of Registration from host country's Security3 & Exchange Commission or similar governmentagency/department/ministry14 Valid Government Permits/Licenses5 Audited Financial Statements for the last 3 years*Certificates from the Principals (e.g. Manufacturer'sAuthorization, Certificate of Exclusive Distributorship,6Any certificate for the purpose, indicating name,complete address and contact details)7 Catalogues/Brochures8 List of Plants/Warehouse/Service Facilities9 List of Offices/Distribution Centers/Service Centers10 Quality and Safety Standard Document / ISO 9001List of all contracts entered into for the last 3 years(indicate whether completed or ongoing ) *Certification that Non-performance of contract did notoccur within the last 3 years prior to application for12evaluation based on all information on fully settleddisputes or litigationFor Construction Projects: List of machines &13 equipment (include brand, capacity and indication ifthe equipment are owned or leased by the Contractor)11* For Competitive Biddings, number of years may increase depending on the estimated contractamount.** Indicate if an item is not applicable. Failure to provide any of the documents mentioned abovewill result in automatic "failed" rating.16
I hereby certify that the information above aretrue and correct. I am also authorizing IOM tovalidate all claims with concerned authorities.Received by:SignatureSignaturePrinted NamePrinted NamePosition/TitlePosition/TitleDateDateFOR IOM USE ONLYPurchasing OrganizationAccount GroupIndustry001002003where 001 - Transportation related to movement of migrants002 - Goods (e.g. supplies, materials, tools)003 - Services (e.g. professional services, consultancy, maintenance)Vendor TypeGlobalLocal17
Annex DCONSTRUCTION SCHEDULEProject: Community Stabilization (CS)Tender Title: Supply and Installation of Prefabs for the 4 locations Zwara DC, Souq alKhamis DC, Al NAssr DC and Mabani DC.Proposed Location: Location: (Souq Khames - Mabani - Naser - Zwara - Libya.TIME TO COMPLETIONTask completion period Calendar days, starting from thedate ofList the total time to completion of the project (Attach detailed work scheduleincluding GANTT chart).18
No Sub Activity12Wk1 Wk2Wk3Wk4Wk5Wk6Wk7Wk8Wk9Wk 103456789Name/Signature/Seal19Remarks
Annex EEXPERIENCE INFORMATION:Only list ALREADY IMPLEMENTED construction activities with special focus in thetarget area:Name of your company: . Project DescriptionBuyer/Location contractingauthorityCost ofprojectDatecompletedContractors authorized signature over printed name20
Annex FEQUIPMENT SCHEDULE(to be used for the proposed ion1234567891011Indicate if it is owned or to be leased.We hereby certify that the above plant and equipment are available for use in theexecution of the contract.Contractors authorized signature over printed name21
Annex GPLANS AND SPECIFICATIONSSee attached drawings22
1 This RFQ template is to be used for procurement of Works requiring a more formal selection process with cost threshold of less than USD300, 000. It contains general instruction to Contractors and applicable forms which can be modified by the M
REQUEST FOR QUOTATION (RFQ) (Goods) DATE: May 7, 2015 REFERENCE: RFQ/UNDP/DEIC Equipment/06/2015 Dear Sir / Madam: We kindly request you to submit your quotation for Equipment for DEIC for the Government of Tripura, as detailed in Annex 1 of this RFQ. When preparing your quotation,
How to define document types for RFQ in SAP In the activity you define document types for RFQ (Request For Quotation) as the SAP system management RFQ as document. You can group RFQ into any number of document types in SAP. Note : - The definition of document type for RFQ is similar to configuration ofdocument types for purchase requisition.
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RFQ – Quotation Form The Quotation Form must be completed, signed and returned to GCF. Quotations must be made in accordance with the instructions contained in this request. The undersigned, having read the terms and conditions of Quotation No. GCF/RFQ/2016/002 set
1. Open Quotation Quotation notice published openly on GeBIZ inviting suppliers to quote Invitation to Quote (ITQ ) Request for Quotation (RFQ) Period Contracts Framework Agreements 2. Limited Quotation One or a few selected suppliers will be invited to quote Request for Quotation (RFQ) Exceeding S 90,000 Invitation to .
QUOTATION FORMAT A quotation shall contain no interlineations, erasures, or overwriting. If necessary to correct errors made by a Bidder, hand written corrections to the quotation may be made before the Deadline for Quotation Submission. In this case, such corrections shall be initialled by the person or persons who signed the quotation.
Request for Quotation 1. RFQ No. RFQ-SHAHAR-KBL-0425 2. Issue Date July 07, 2020 3. Title Design, Print and Installation of Billboards for Promotion of “My City” Mobile Application 4. Issuing Office & Email/Physical Address for Submission of Quotes SHAHAR Procurement Procurem
b) Price quotation, to be submitted strictly in accordance with Price Quotation Form. Both parts of the quotation must be signed by the company’s relevant authority and submitted in PDF format. IV. Instructions for submission Proposals should be prepared based on the guidelines set forth in Section III above, along with a properly
