BUILDING MAINTENANCE PLAN For 12/13/99
BUILDING MAINTENANCE PLANForAlpha Elementary School123 Imaginary LaneNowhereville, MD 99999Initial BMP: 8/3/001st Return Visit BMP: 12/10/022nd Return Visit BMP: 9/3/04Phone:301-555-3256Fax:301-555-1807Principal: Jane DoevilleBuilding Service Manager: John McDoeSchool No.7256SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
INTRODUCTIONMontgomery County Public Schools (MCPS) is committed to addressing indoorenvironmental problems relating to air quality. A major component of this commitment is theestablishment of an IAQ Preventive Maintenance Team. This Team will help to achieveMCPS indoor air quality goals, which are:To achieve, maintain, and where necessary, to restore an indoor air qualityenvironment in which everyone in a Montgomery County Public Schools(MCPS) facility can perform the necessary tasks of learning, teaching,administering, and sustaining facilities in a safe and healthy manner.The measures utilized by the team to improve air quality will rely on proactive steps toimprove building maintenance and training of staff, rather than responding to complaints.The existing complaint and response process has been retained to ensure that IAQ problemsthat may arise are handled efficiently and effectively.Another primary effort of the Team is the initial creation of a building maintenance plan(BMP) specific to this school. This plan is equivalent to a user manual for an automobile. Itcontains all the necessary routine maintenance schedules, maintenance routines, logs ofwork orders and repairs, as well as other relevant records. As such, it is a living documentthat is tailored to the maintenance of the school.This following BMP is specific for Alpha Elementary School and is designed to be utilized asa tool with the building service manager as the focal user of the tool. Other staff and outsideusers are expected to contribute to the ongoing growth and accuracy of this living documentto ensure its success.This document, along with the building service procedures manual and the accompanyingEPA Tools for Schools kit, are key instruments in maintaining conditions at Alpha ElementarySchool which would greatly reduce the incidence and severity of indoor air quality concerns.It also provides guidance in addressing issues as they may arise for quick and successfulresolution for minimum impact on our primary task of the success of the students and staff ofAlpha Elementary School to their full potential.If you have any questions regarding this living document, its use, or any other environmentaland/or safety issues, please do not hesitate to contact your environmental safety coordinatorat 301-926-4317.Thank you,Richard Hawes, DirectorDepartment of Facilities ManagementISAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
TABLE OF CONTENTSPageINTRODUCTIONISECTION 1 General Building InformationBuilding DescriptionBuilding InformationHVAC System DescriptionRelocatable Classroom LogMajor Recent RenovationsBuilding Service Personnel InformationBuilding Service Staff AssignmentsLocation of Emergency Equipment and Cut-off Chart1-11-21-21-21-31-31-41-41-5SECTION 2 Supply Ventilation UnitsSupply Units: Type, Brand, Location, and (PM)Preventive Maintenance RoutinesSupply Unit Preventive Maintenance Routine #1Supply Unit Preventive Maintenance Routine #2Supply Unit Preventive Maintenance Routine #4Supply Unit Preventive Maintenance Routine #5Lock-Out/Tag-Out of Supply UnitsAir Filters and ThermostatsSupply Unit Service Records2-1SECTION 3 Exhaust FansExhaust Fans: Type, Unit Number, Location,Belt Size, Preventive Maintenance (PM) RoutinesExhaust Fan MapExhaust Fan Preventive Maintenance Routine #1Exhaust Fan Preventive Maintenance Routine #2Exhaust Fan Preventive Maintenance Routine #3Lock-Out/Tag-Out of Exhaust FansExhaust Fan Service RecordsSECTION 4 Pneumatic SystemGeneralAir Station: Type, Brand, Location, andPreventive Maintenance RoutinesAir Station Preventive Maintenance RoutineLock-Out/Tag-Out of Air StationPneumatic System Service Records2-22-42-52-62-72-82-10Figure 13-13-23-43-53-53-53-6Figure 24-24-34-44-5Figure 3IISAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SECTION 5 Chiller5-15-25-25-25-3General DescriptionChiller OperationGeneral MaintenanceChiller Service RecordSECTION 6 Boiler RoomBoiler Room DutiesBoiler Room DataBoiler Room Log SheetsSECTION 7 Building Service StandardsCorridor and Entrance CareStairway CareOffice, Lounge, and Health Room CareClassroom CleaningRestroom Cleaning and ServiceKitchen and Cafeteria ServicesOutdoor and Grounds CareGymnasium Care6-16-26-66-77-17-27-37-47-57-67-77-87-9SECTION 8 Other Maintenance DutiesCeiling Tile Replacement ProceduresCarpet CareAppendix A Requested Maintenance ServicesProcedure for Requesting Maintenance ServicesRecord of Maintenance Services8-18-28-3A-1Appendix B Safety & Environmental Health Guidelines and RecommendationsTemperature and Relative HumidityCarpet Removal ProceduresLock-Out/Tag-OutConfined SpaceRight-to-KnowWalking/Working SurfacesLaddersSanitization ProceduresTeacher’s MPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Appendix C PM Visit Work PlansInitial Visit Work PlanPrimary Responsibility – IAQ TeamPrimary Responsibility – Building Service ManagerPrimary Responsibility – MaintenancePrimary Responsibility – Building StaffC-1C-2C-3C-4C-5First Return Visit Work PlanPrimary Responsibility – IEQ TeamPrimary Responsibility – Building Service ManagerPrimary Responsibility – Building StaffC-6C-7C-8First Return Visit Work PlanPrimary Responsibility – IEQ TeamPrimary Responsibility – Building Service ManagerPrimary Responsibility – Building StaffC-9C-10C-10Appendix D Indoor Environmental Quality (IEQ) Building ReportsFollow-up IEQ AssessmentsD-1D-2Appendix E Training and InformationHazardous/Toxic Maintenance Chemical InventoryHazcom Training ProgramHazcom Training RecordStaff Lock-out/Tag-out TrainingLock-Out/Tag-Out Training ProgramLock-Out/Tag-Out Training RecordsStaff IAQ Awareness Training & Tools for Schools IntroductionIAQ Awareness Training ProgramIAQ Awareness Training RecordsMCPS Approved Products ListE-1E-2E-3E-9E-10E-14E-15E-24E-25IVSAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SECTION 1GENERAL BUILDING INFORMATIONThis section provides general information on building systems and personnel, and on thebuilding itself.PageBuilding Description1-2Building Information1-2HVAC System Description1-2Relocatable Classroom Log1-3Major Recent Renovations1-3Building Service Personnel Information1-4Building Service Staff Assignments1-4Location of Emergency Equipment and Cut-off Chart1-5Component List for Alpha Elementary (12/7/99)Figure 11-1SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
BUILDING DESCRIPTIONAlpha Elementary is a split-level, slab-on-grade facility containing 30 classrooms, a multipurpose room, gym, IMC, administrative offices, two resource rooms, one math lab, onespeech room, and two reading initiative rooms.Substantial additions and/or modernizations to the original building (opened 1965) occurredin 1992.Most of the roof is built-up asphalt. Some areas of the roof are pitched shingled.BUILDING INFORMATIONGrades served:Enrollment (2004):School Capacity:Original Construction:Last Modernization:Site Size:Square Footage:K-5650678196519929.9 acres68,755HVAC SYSTEM DESCRIPTIONTwo gas-fired low-pressure fire tube type boilers heat the building. The two-pipe-systemdistributes heater water to unit ventilators/fan coil units located in classrooms and offices.The temperature of the main heating loop for the building is controlled by EnergyManagement. Classroom temperature is controlled by individual thermostats. Thepneumatic air station located in the boiler room sends a supply pressure of (15 psi in winterand 20 psi in summer) to all thermostats for proper operation.The kindergarten rooms K1 and K2 have individual air handlers. Energy Managementcontrols the kindergarten temperature by operating the 3-way valve for the air handler. Theadministrative offices, health room, media center, and computer lab have roof-top units forheating and cooling. Those units are controlled by Energy Management.Building-wide cooling is by an air cooled chiller except for DX cooling in the following zones:1, 3, 4, 6, 7, & 8. The chilled water is distributed to each classroom unit ventilator/fan coilunit.Ventilation air is connected to the Andover Energy Management System that controls thestarting/stopping of the HVAC systems at the beginning and end of each occupancy period.The HVAC equipment is operated from the thermostat controls within the building during theoccupied period. Roof-top units and air handlers are controlled by energy management.1-2SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Relocatable Classroom LogRoom NumberNONEMfr. SerialNumberNONEMCPS EMajor Recent RenovationsNo major renovations have been completed at Alpha Elementary since FY-97.1-3SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
BUILDING SERVICE PERSONNEL INFORMATIONSchool: Principal’s Phone #:Building Service Manager Phone #:Building Service Leader Phone #:Plant Equipment Operator Phone #:Building Service Supervisor Phone #:BUILDING SERVICE STAFF ASSIGNMENTSFIRST SHIFTSECOND SHIFTSPECIAL SHIFTWorkingHoursNumberOf StaffNamePhone NumberShiftTraining**1 Asbestos Awareness, 2 Right-to-Know Law, 3 Basic Training, 4 Boiler Operation,5 Plant Equipment Operation, 6 Refresher, 7 Air Conditioning, 8 Supervisory andLeadership Skills, 9 Sexual Harassment, and 10 Bloodborne Pathogens1-4SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
LOCATION OF EMERGENCY EQUIPMENT AND CUT-OFF CHARTThe attached color-coded floor plan according to the key below should show the locations offire extinguishers, emergency generator, main cut-off valves and switches, for each facilityshould be posted in the building service manager’s office and in the boiler room. Anyonewith access to the chart should be able to respond to a problem involving any of the identifieditems quickly and effectively.EMERGENCY CUT OFF CHART Main Water Location# Fire Extinguishers Generator Main Electric Natural Gas Cut-Off/ Main Oil Line1-5SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
In actual BMPs, a floor plan is inserted here with emergencyequipment/cut-off locations.SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SECTION 2SUPPLY VENTILATION UNITSThis section provides specific information on the ventilation systems regarding their type,brand, location, and preventative maintenance routine. These routines are schedules oftasks to be performed by building service and maintenance staff to ensure proper operationand cleanliness as the first step in a healthful learning environment.PageSupply Units: Type, Brand, Location, andPreventive Maintenance RoutinesSupply Unit Preventive Maintenance Routine #1Supply Unit Preventive Maintenance Routine #2Supply Unit Preventive Maintenance Routine #4Supply Unit Preventive Maintenance Routine #5Lock-out/Tag-out of Supply UnitsAir Filters and ThermostatsSupply Unit Service Records*2-22-42-52-62-72-82-10Figure 1*These records are for each piece of ventilation equipment and are to be utilized by any andall personnel who may perform maintenance on this equipment.2-1SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SUPPLY VENTILATION UNITSTYPE, BRAND, LOCATION, PREVENTIVE MAINTENANCE (PM) ROUTINESThe spreadsheet on the following page allows you to cross-reference the appropriatepreventative maintenance routine for each type of supply ventilation unit in this facility.2-2SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Supply Ventilation Equipment – Preventive MaintenanceBuilding: Alpha ESDate of Assessment: June 2004Unit LocationArea/Zone ServedUnit TypeBrandModelSerial No.DirectDriveBeltPMRoutineUnder windowStaff loungeUnit ventilatorNelson AireFE126BT67AxYes1Under windowIMC OfficeUnit ventilatorEngineered AirVUV-16RV255Yes1Mechanical Room #1IMCAHUEngineered AirAHU-8Yes2Under windowKitchenFan coil unitNelson AireFE125CP88TvYes1Under windowPrincipal’s OfficeUnit ventilatorTraneFCBB06055V99H990Yes1Roof penthouseAPRAHUYorkK3ET9900NHT67888NoUnder windowRoom 1Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 2Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 3Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 4Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 5Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 6Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 7Unit ventilatorEngineered AirVUV-16RV255Yes1Under windowRoom 8Unit ventilatorEngineered AirVUV-16RV255Yes1The number of supply ventilation units at MCPS schools is variable, ranging from less than 20 to over 200.SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)4L3802
SUPPLY UNIT PREVENTIVE MAINTENANCE ROUTINE #1(Unit ventilators, Fan coil units)RESPONSIBILITYTASKBSMBSMCheck filter conditionCheck and clear area infront of intake grillChange filter. Verifythermostat guard is inplace. Check for pneumaticand water leaks. Checkdamper operationReplace filter, removedebris, vacuum and wipeinterior (including coils),clean accessible side ofcoil, clean and sanitizepan, oil bearings, checkthermostat operation, oilmotor if needed, checkvalve operation, flushcondensate line with cleanwater, check water valvefor exterior leakageCheck damper calibrations,calibrate thermostats,inspect electricalconnections, blow outcondensate linesCheck damper calibrations,calibrate thermostats,inspect electricalconnections, blow outcondensate linesBSMBSMMaintenanceIEQ TeamEvery Every 3Month MonthsXXEvery 6MonthsEvery ReturnVisitXXAsNeededX2-4SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SUPPLY UNIT PREVENTIVE MAINTENANCE ROUTINE #2(Portable classroom units, heat pumps, central air handling units, rooftop units)RESPONSIBILITYTASKEveryMonthBSM or PEOBSM or PEOBSM or PEOMaintenanceCheck filter conditionChange filter.Vacuum interior of unitCheck dampercalibrations, calibratethermostats, inspectelectrical connectionsCheck dampercalibrations, calibratethermostats, inspectelectrical connectionsXIEQ TeamEvery 3MonthsEvery 6MonthsEveryReturnVisitXXAsNeededX2-5SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SUPPLY UNIT PREVENTIVE MAINTENANCE ROUTINE #4(Condensers)RESPONSIBILITYTASKIEQ TeamRemove corrosion fromunit surfaces and repaint.Inspect refrigerant pipingand fittings for leaks.Check fan assemblies forloose sheaves, excessiveend play, abnormalvibration and noise.Determine if lubrication offan bearings is needed;lubricate with propermaterial (e.g. nondetergent SAE 30 oil,grease, etc.) Do not overlubricate. Chemicallyclean coil and straightencoil fins. Inspect controlpanel and disconnectwiring to ensure allconnections are tight,insulation is intact, andthat no water damage isevident. Removeaccumulated dust and dirtfrom control panel.Check unit operatingpressures, super heatand subcooling. Recordreadings on work sheet inthis section.EveryMonthEvery 3MonthsEvery 6MonthsEveryReturnVisitX2-6SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SUPPLY UNIT PREVENTIVE MAINTENANCE ROUTINE #5(Baseboard heaters)RESPONSIBILITYTASKEveryMonthBSM or PEOVacuum fins and visuallyinspect connections andhousing for damageCheck thermostatoperation/calibrationXIEQ TeamEvery 3MonthsEvery 6MonthsEveryReturnVisitX2-7SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
LOCK-OUT/TAG-OUT OF SUPPLY VENTILATION UNITSThe following steps need to be completed when servicing air handlers. This is to remove sources ofenergy, which may cause harm if accidentally released during servicing. This procedure is called “LockOut/Tag-Out”: It must be performed in accordance with a written Hazardous Energy Control Program.1. Identify circuit breaker that supplies unit to be de-energized.2. Flip breaker to the off position.3. Verify that no power is present at the unit. Flip switch at unit on and off and verify unit is off; checkline voltage incase power is supplied by secondary source.4. After it has been verified that no power is present at the unit, place appropriate lock on breaker.Secure breaker lock with padlock. Key for padlock must be kept with individual working on unit.Place label on breaker lock indicating who has key to lock.5. To energize unit, turn unit switch to off position. Verify that all tools, etc. have been removed fromunit and mechanisms are secure6. Unlock breaker padlock and remove breaker lock.7. Flip breaker to on position.8. Turn unit switch to on position and verify it is operating correctlyThe spread sheet on the following page lists circuit breaker locations for supply ventilation units.2-8SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Supply Ventilation Equipment – Electrical Lock-Out/Tag-outBuilding: Alpha ESDate of Assessment: June 2004ALWAYS RE-VERIFY BREAKER INFORMATION BEFORE WORKING ON UNITS!Unit LocationArea/Zone ServedUnit TypeVoltageBreaker PanelPanel LocationBreakerUnder windowStaff loungeUnit ventilator115HBoiler Room20Under windowIMC OfficeUnit ventilator115E3Hall across art room12Mechanical Room #1IMCAHU480 3phE3Hall across art room31,33,35Under windowKitchenFan coil unit115KHall across kitchen18Under windowPrincipal’s OfficeUnit ventilator115HBoiler Room26Roof penthouseAPRAHU480 3phE1Closet across room 516,18,20Under windowRoom 1Unit ventilator115MDPCloset by BSM office15Under windowRoom 2Unit ventilator115MDPCloset by BSM office15Under windowRoom 3Unit ventilator115MDPCloset by BSM office10Under windowRoom 4Unit ventilator115MDPCloset by BSM office10Under windowRoom 5Unit ventilator115MDPCloset by BSM office12Under windowRoom 6Unit ventilator115T5Closet by room 96Under windowRoom 7Unit ventilator115T5Closet by room 96Under windowRoom 8Unit ventilator115L6Boiler Room10The number of supply ventilation units at MCPS schools is variable, ranging from less than 20 to over 200.SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
AIR FILTERS and THERMOSTATSThe spreadsheet on the following page lists air filters used for each supply unit.2-10SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Supply Ventilation Equipment – Air Filters and ThermostatsBuilding: Alpha ESUnit LocationDate of Assessment: June 2004Area/ZoneServedUnit TypeBrandFilter Size (in.)Filter TypeStat BrandStat ModelUnder windowStaff loungeUnit ventilatorNelson Aire11.5 x 33.5 x 1Roll mediaUnder windowIMC OfficeUnit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Mechanical Room #1IMCAHUEngineered Air20 x 33 x 2Roll mediaBarber ColemanTK-1741Under windowKitchenFan coil unitNelson Aire8.5 x 25 x 1Roll mediaRobert ShawT33-301Unit ventilatorTrane14.5 x 18.5 x 1(2)DisposableAHUYork16 x 40 x 1 (2)Tri-LinkBarber ColemanTK-1741Under windowPrincipal’s OfficeIntegralRoof penthouseAPRUnder windowRoom 1Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 2Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 3Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 4Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 5Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 6Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 7Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741Under windowRoom 8Unit ventilatorEngineered Air14 x 32 x 1Roll mediaBarber ColemanTK-1741The number of supply ventilation units at MCPS schools is variable, ranging from less than 20 to over 200.SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Supply Ventilation PM Log Sheet – ALPHA ESMonth:Sheet Completed by:Year:Unit LocationArea ServedUnit TypeUnder windowStaff loungeUnit ventilatorUnder windowIMC OfficeUnit ventilatorMechanical Rm #1IMCAHUUnder windowKitchenFan coil unitUnder windowPrincipal’s OfficeUnit ventilatorRoof penthouseAPRAHUUnder windowRoom 1Unit ventilatorUnder windowRoom 2Unit ventilatorUnder windowRoom 3Unit ventilatorUnder windowRoom 4Unit ventilatorUnder windowRoom 5Unit ventilatorUnder windowRoom 6Unit ventilatorUnder windowRoom 7Unit ventilatorUnder windowRoom 8Unit ventilatorFilter ChangedUnit CleanedNeeds RepairComments (if repairs needed, describe here):SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SECTION 3EXHAUST FANSThis section provides specific information on the building exhaust systems regarding their type, number,location, belt size, and preventative maintenance routine. These routines are schedules of tasks to beperformed by building service and maintenance staff to ensure proper operation as the first step in ahealthful learning environment.PageExhaust Fans: Type Unit Number, Location,Belt Size, and Preventive Maintenance (PM) RoutinesExhaust Fan MapExhaust Fan Preventive Maintenance Routine #1Exhaust Fan Preventive Maintenance Routine #2Exhaust Fan Preventive Maintenance Routine #3Lock-Out/Tag-Out of Exhaust FansExhaust Fan Service Records3-23-43-53-53-53-6Figure 23-1SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
EXHAUST FANS TYPE, UNIT NUMBER, LOCATION, BELT SIZE, PREVENTIVE MAINTENANCE(PM) ROUTINEThe spreadsheet on the following page allows you to cross-reference the appropriate preventivemaintenance routine for each type of exhaust fan found at this facility.3-2SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Exhaust Ventilation Equipment – Preventive MaintenanceBuilding: Alpha ESFanDate of Assessment: June 2004LocationArea/Zone ServedUnit TypeBrandModelSerialNo.Direct DriveBeltPM Routine1Roof above staff loungeStaff LoungeExhaust fanDaytonCI 14B222RTYes22Roof above APRAPRExhaust fanGreenheckTX26526133Yes23Roof above hall by rm 11Rooms 11,12,13,14Exhaust fanPowerLC30BC18555NoA7514Roof above BSM OfficeGirls’ restrm by BSM Office Exhaust fanPowerLC30BC18559NoA7515Roof above boys’ restrmBoys’ restrm by BSM Office Exhaust fanGreenheckCX29922TY6Yes26Roof above hall by room 3 Rooms 3,4,5,6Exhaust fanGreenheckCX29922TY7Yes27Roof near room 17Restrooms by room 17Exhaust fanGreenheckCX29922TY8Yes28Roof near room 19Restrooms by room 19Exhaust fanChelseaRDD90XB55616Yes2KRoof above kitchenKitchen (removed from svc) Exhaust fanChelseaRDD90XB55615YesNoneSAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
In actual BMPs, a school map with marked exhaust fan locations is inserted here.3-4SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
EXHAUST FAN PREVENTIVE MAINTENANCE (PM) ROUTINE #1RESPONSIBILITYTASKBSMInspect motor and beltOil/grease, ifapplicableClean housing andfan, check operationand secure topEveryMonthEvery 3MonthsXEvery 6MonthsEXHAUST FAN PREVENTIVE MAINTENANCE ROUTINE #2RESPONSIBILITYTASKBSMInspect motorOil/grease, ifapplicableClean housing andfan, check operationand secure topEveryMonthEvery 3MonthsXEvery 6MonthsEXHAUST FAN PREVENTIVE MAINTENANCE ROUTINE #3RESPONSIBILITYTASKBSMInspect motor and beltOil/grease, ifapplicableClean housing andfan, check operationand secure topEveryMonthXEvery 3MonthsEvery 6Months3-5SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
LOCK-OUT/TAG-OUT OF EXHAUST FANSThe following steps need to be completed when servicing exhaust fans. This is to remove sources ofenergy, which may cause harm if accidentally released during servicing. This procedure is called “LockOut/Tag-Out”: It must be performed in accordance with a written Hazardous Energy Control Program.1. Identify circuit breaker that supplies unit to be de-energized.2. Flip breaker to the off position.3. Verify that no power is present at the unit. Flip switch at unit on and off and verify unit is off; checkline voltage incase power is supplied by secondary source.4. After it has been verified that no power is present at the unit, place appropriate lock on breaker.Secure breaker lock with padlock. Key for padlock must be kept with individual working on unit.Place label on breaker lock indicating who has key to lock.5. To energize unit, turn unit switch to off position. Verify that all tools, etc. have been removed fromunit and mechanisms are secure6. Unlock breaker padlock and remove breaker lock.7. Flip breaker to on position.8. Turn unit switch to on position and verify it is operating correctlyThe spreadsheet on the following page lists circuit breaker locations for exhaust fans.3-6SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Exhaust Ventilation Equipment – Electrical Lock-out/Tag-outBuilding: Alpha ESDate of Assessment: June 2004ALWAYS RE-VERIFY BREAKER INFORMATION BEFORE WORKING ON UNITS!FanLocationArea/Zone ServedUnit TypeVoltageFan ControlStarterBreakerPanelPanel LocationBreaker1Roof above staff loungeStaff LoungeExhaust fan115/1/60Wall switchBAcross staff restrms112Roof above APRAPRExhaust fan115/1/60HumidistatBAcross staff restrms173Roof above hall by rm 11Rooms 11,12,13,14Exhaust fan120/1/60HumidistatDHall by room 13204Roof above BSM OfficeGirls’ restrm by BSM Office Exhaust fan120/1/60HumidistatAHall by room 5215Roof above boys’ restrmBoys’ restrm by BSM Office Exhaust fan115/1/60Wall switchCHall by APR16Roof above hall by room 3 Rooms 3,4,5,6Exhaust fan115/1/60Wall switchCHall by APR17Roof near room 17Restrooms by room 17Exhaust fan115/1/60Wall switchFHall by room 17118Roof near room 19Restrooms by room 19Exhaust fan120/1/60Wall switchFHall by room 1711KRoof above kitchenKitchen (removed from svc) Exhaust fan120/1/60SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Exhaust Ventilation PM Log Sheet – ALPHA ESMonth:Sheet Completed by:Year:FanUnit LocationArea Served1Roof above staff loungeStaff Lounge2Roof above APRAPR3Roof above hall by rm 11Rooms 11,12,13,144Roof above BSM OfficeGirls’ restrm by BSMOffice5Roof above boys’ restrmBoys’ restrm by BSMOffice6Roof above hall by room 3 Rooms 3,4,5,67Roof near room 17Restrooms by room 178Roof near room 19Restrooms by room 19Cleaned/oiledNew beltNeeds RepairComments (if repairs needed, describe here):SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SECTION 4PNEUMATIC SYSTEMThis section provides specific information on the pneumatic system; the type, brand, location, andpreventative maintenance routine is included. These routines are schedules of tasks to be performedby building service and maintenance staff.GeneralAir Station: Type, Brand, Location, andPreventive Maintenance (PM) RoutineAir Station Preventive Maintenance RoutineLock-Out/Tag-Out of Air StationPneumatic System Service RecordsPage4-24-34-44-5Figure 34-1SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
GENERALA central air compressor usually supplies compressed air for pneumatic control systems. Air in thesystem must be clean and dry; pressure is reduced to 15-18 psi depending on pneumatic system age.Intake air is passed through a screen filter. Compressed air is passed through a check valve and thenan oil filter.Standard high-pressure air from the compressor is passed through a pressure-reducing valve (prv)where its final system pressure is adjusted to 15-18 psi.4-2SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
AIR STATIONTYPE, BRAND, LOCATION, PREVENTIVE MAINTENANCE (PM) ROUTINESThe spreadsheet on the following page allows you to cross-reference the appropriate preventativemaintenance routine for each pneumatic system air station found in this facility.4-3SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Pneumatic System--Preventive MaintenanceBuilding: ALPHA ELEMENTARY SCHOOLDate of Assessment: JUNE 2004Type of UnitUnitLocationBrandModelSerial #DirectDriveCompressorBoiler RoomQuincy2100RB61292L5NoAir DryerBoiler RoomHankison80100302L-8504YesBelt SizeB52SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
AIR STATION PREVENTIVE MAINTENANCE ROUTINERESPONSIBILITYTASKBSMDrain compressor tank,Xfilter bowl, and any airlines that have draincocks. Check compressorcrankcase oil level. Checkcompressor safety-reliefvalveChange crankcase oil.Check compressorpressure switches. Inspectfor moisture, oil, or dirt inthe air lines. Inspectstarter or starting switch.Clean contacts ifnecessary. Measuremotor current, comparewith full load rating andoverload heater size.Oil the compressormotor(s). Check pressurerelief valve and the checkvalve. Check operation ofair drier. Check formoisture, oil, and dirt in airlines. Clean air intakefilter, felt, and screens.Check compressor belt(s).Inspect all steel fittings forrust and replace if needed.Replace cartridge-typeintake ai
Supply Unit Preventive Maintenance Routine #2 2-5 Supply Unit Preventive Maintenance Routine #4 2-6 Supply Unit Preventive Maintenance Routine #5 2-7 Lock-out/Tag-out of Supply Units 2-8 Air Filters and Thermostats 2-10 Supply Unit Service Records* Figure 1 *These records are for each piece of ventilation equipment and are to be utilized by any .
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