Risk Management Contractor Safety Plan
Contractor Safety PlanAugust 2017
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017Table of ContentsIntroduction . 3Contractor Safety Program . 4Policy Statement . 4CSUDH Contract Administrator . 4Protection of Contractor Employees . 4Implementation of this Plan . 4CSUDH Personnel Authorized to Act . 4Purpose of Contractor Safety Plan . 5Administrative Duties . 5Department Directors of CSUDH . 5Responsibilities. 6University Responsibilities. 6Contractor Responsibilities . 6Guidelines for Review . 8Contractor Safety . 8Information Exchange – University. 9The University - During the Contract Work . 10Information Exchange - Contractor . 11Training and Instruction . 13University Requirements . 13Contractor Requirements . 13Recordkeeping . 13University Requirements . 13Contractor Requirements . 14Appendix . 15Key Campus Phone Numbers and Contacts . 15General Safety Information . 16Contractor Employee Conduct . 16Emergency Evacuations . 16Fire Alarms. 16Housekeeping . 16Injury and Illness Prevention Program . 16Lighting . 16Safety Data Sheets . 17Noise . 17Stairways and Corridor Egress . 17Trash, Waste, and Scrap Disposal . 17Tools (Powered or Non-Powered) . 17Emergency Evacuation Information for Contractors . 18Notification of Emergency and Type of Emergency: . 18Types of Emergency -- Requiring Evacuation: . 18Evacuation Goal: . 18Building and Floor Warden Guides . 18Campus Map . 19Driving Directions . 19Contractor Sign-In Requirements . 21Smoke Free Campus . 21Contractor Safety Plan Acknowledgement Form . 22Program Updates . 23Page 2
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017IntroductionCalifornia State University, Dominguez Hills (CSUDH, the University) recognizes that hazards may exist inconstruction and other type of contract work that may be conducted at CSUDH and any other facilitiesoperated by the University. It should not be assumed that this guide covers all applicable safety and healthlaws. While onsite, contractors are required to follow applicable Federal, State, University and local safetyand health regulationsThe contractor is responsible and accountable for the safety of their employees. However, the Universityreserves the right to require the contractor to discontinue operation at any time it determines that thecontractor’s actions are exposing non-contractor individuals to an unsafe situation, environmentalrequirement or regulation.This Contractor Safety Plan is written in compliance with California Code of Regulations, Title 8,Construction Safety Orders 1. The plan is developed to assist with developing safety awareness and hazardresponsibilities for contractors that have been selected to perform work tasks on or near the campus ofCalifornia State University, Dominguez Hills.The regulatory codes or programs mentioned in this document are intended only as a guide or referencefor contractors and are not intended to be inclusive of all the rules and regulations that might affect thesubject matter and/or the contractor.It will be the specific responsibility of the contractor to verify the regulatory accuracy of this document andto communicate to its employees the environment, health and safety information provided to them by thisUniversity.Compliance by contractors and/or their representatives while performing work at the University is not anoption. It is a lPage 3
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017Contractor Safety ProgramSafety on campus is a core value at CSUDH. It is a value that is shared with any and all contractors that mayperform work for the University. Construction, installation, remodeling, demolition, and repair siteslocated on campus can pose hazards to University students, faculty, staff and visitors. California StateUniversity, Dominguez Hills has implemented the following contractor safety program for our worksites sothat potential job injuries can be proactively addressed and risk and hazards be eliminated and/orcontrolled.Policy StatementIt is the policy of California State University, Dominguez Hills (CSUDH), to provide contractors withinformation regarding known asbestos and lead hazards on the University property and within its buildingsand facilities. Contractors are to request this information from the Department of Risk Management/Environmental Health and Occupational Safety (RM/EHOS) before they begin their initial work on Campus.It shall be the contractor’s responsibility to disseminate this type of health and safety information to theirstaff and to their subcontractors.CSUDH Contract AdministratorAll work provided to the University shall be done under contract. All Contracts will be issued by theProcurement, Contracts, Logistical and Support Services Department (PCLASS) 2 in writing, whendetermined appropriate by specification, terms or conditions and insurance requirements, PCLASS shallrequire that contractors certify their compliance in writing, with applicable California Occupational Safetyand Health Administration (Cal/OSHA) regulations of the State of California prior to commencingconstruction activities.Protection of Contractor EmployeesIt is the responsibility of the contractor to protect his/her employees, subcontractors, and suppliers, and toprovide a safe place of employment.Implementation of this PlanThe implementation of this Plan does not imply that CSUDH is establishing or enforcing safety practices forthe benefit of a contractor, subcontractor, supplier or their employees.CSUDH Personnel Authorized to ActCSUDH personnel, upon discovering health and safety concerns that are not compliant with generallyaccepted safe work practices or Cal/OSHA standards, are authorized to take the appropriate action toensure that the contractor is informed of such concerns, and to ensure that CSUDH personnel and propertyare not exposed to a known and recognized hazardous condition.2Procurement, Contracts, Logistical and Support Services Department (PCLASS)Page 4
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017Purpose of Contractor Safety PlanA written contractor safety policy establishes guidelines to be followed for contractors working on ourCampus. The rules established: Provide a safe working environment.Govern University relationships with outside contractors.Ensure that contractor employees and University employees are trained to protect themselves fromall potential and existing hazards.The effectiveness of the contractor safety program depends upon the active support and involvement of allemployees. This plan is intended to implement a program to ensure that all contractor work practices arecarried out safely to minimize the possibility of injury or harm to the contractors' employees or ourUniversity participants. It is also intended to serve as an additional tool in safeguarding the health andsafety of all employees.The contractor safety policy establishes uniform requirements designed to ensure that contractor safetyorientation, coordination, and safety administration practices are communicated to and understood byemployees.This document is provided to ensure all corporate safety plans, policies and procedures are communicatedto all participating contractors. It also provides an avenue for contractors to communicate their safetyplans, policies and procedures to the University. This program aims to prevent personal injuries andillnesses.Administrative DutiesDepartment Directors of CSUDHThe following managers are responsible for developing and maintaining this plan. Jonathan Scheffler, Director of Facilities ServicesJeff Wood, Manager of Risk Management/Environmental Health & Occupational Safety (RM/EHOS)A copy of this plan is available on the Risk Management/EHOS website.Page 5
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017ResponsibilitiesUniversity ResponsibilitiesThis University has specific safety responsibilities when hiring contractors to come onto Campus worksites,onto the grounds, or into our buildings or facilities to perform work. University responsibilities when hiringcontractors include the following listed steps. CSUDH will: Take steps to protect contract workers who perform work on or near a potentially hazardousprocess.Obtain and evaluate information regarding the contract employer's safety performance andprograms.Explain the applicable provisions of the CSUDH Emergency Action Plan to the contractor, andrequire that the contractor disperse that information to all workers who will work at the site.Inform the contractor of known potential fire, explosion, or toxic release hazards related to thecontractor’s work and the process.Develop and implement safe work practice procedures to control contract employee entry intowork areas that could contain asbestos containing materials, radiation and/or other knownhazardous materials and substances.Maintain a contract employee injury and illness log similar to the OSHA 300 Log.Periodically evaluate the contract employer's fulfillment of their responsibilities under this policyutilizing audits and reviews.Contractor ResponsibilitiesContract employees must perform their work safely. Considering that contractors often perform veryspecialized and potentially hazardous tasks, such as confined space entry activities and non-routine repairactivities, their work must be controlled. Contractor responsibilities when accepting contracts with thisUniversity include the following listed steps. The contract employer will as a minimum: Abide by all applicable Rules and Regulations--State, Federal, and University, pertaining to safeworking practices and procedures to protect contractor/subcontractor employees as well asUniversity staff, faculty, students, and visitors.Ensure that all its employees comply with all applicable local, state, and federal safetyrequirements, as well as with any safety rules and regulations set forth by this University.Ensure that all occupational injuries and occupational illnesses (requiring medical attention beyondfirst aid) sustained by contractor/subcontractor personnel on University property are reported tothe University’s Risk Management/Environmental Health & Occupational Safety office, in detail,within 4 hours of the incident on the following schedule:o Monday - Friday (0800-1700) call: (310) 243-2895 or (310) 243-3012o Weekends, holidays and evenings call: (310) 243-3639 or 911 (University Police Dispatch)Page 6
Contractor Safety PlanCSU Dominguez Hills Risk Management/EHOSAugust 2017It is the direct responsibility of the contractor to report all Cal/OSHA serious occupational injuriesand/or occupational illnesses involving contractor personnel as per California Code of Regulations,Title 8, and Section 342 3. The nearest Cal/OSHA Office to the University is:Long Beach District Office3939 Atlantic Avenue, Suite 212Long Beach, CA 90807(562) 506-0810(562) 426-8340 (fax)DOSHLBO@dir.ca.gov (email) 3Ensure that all the contract employees are trained in the work practices necessary to safely performtheir job.Instruct all contract employees in the potential fire, explosion, or toxic release hazards related totheir job and the process.Assure that the contract employees know the applicable provisions of the CSUDH Emergency ActionPlan.Document all contract employees training that takes place during the scope of the project at theUniversity.Inform contract employees of and then enforce safety rules of the University, particularly thoseimplemented to control the hazards of the contracted process during operations.Require that all subcontractors must abide by the same rules to which the contractor is bound bythis section.Abide by the University’s smoking policy that prohibit smoking and the use of tobacco in all areas ofcampus, including parking lots and structures, as wells as in leased spaces, including space withinbuildings shared with other agencies, as well as on-campus residences.Inform all contractor and subcontractor employees that University equipment cannot be used forany work tasks to be performed at the University.Provide all information to their employees and sub-contractors relating to asbestos containingmaterials, lead, radiation and/or other known hazardous materials and substances that may bepresent at the ge 7
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017Guidelines for ReviewContractor SafetyCSUDH concerns itself with the safety of all participants on its Campus. The following are items ofconsideration that may be evaluated by the University to verify that selected contractors, who have beenchosen to perform work at this University, have acceptable safety performance records: Contractor’s experience modification rate (X-Mod or EX-MOD) for workers' compensation for theprevious three year.Contractor's past safety record in performing jobs of a similar nature.OSHA 300 Logs, which includes the occupational number of lost-time accident cases, number ofrecordable cases, number of restricted workday cases, number of fatalities for the current andprevious three years.Incident rates for lost-time accidents and recordables for the past three years.Workers’ compensation certificate of insurance coverage on file with Procurement, Contracts,Logistical and Support Services.Contractor’s Injury and Illness Prevention Program and training system with documentedinstructional records for employees assigned to work at the University project.Copies of any Notices of Violation as issued by Cal/OSHA to the contractor and/or subcontractors.Copies of any permits, licenses, certifications, or skilled trades-people necessary to be capable ofperforming the work in question—forklift operators, respirator users etc.Page 8
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017Information Exchange – UniversityBefore the contract work begins, this University must: Designate a representative to coordinate and communicate all safety and health issues andcommunicate with the contractor. The designated representative will have a copy of the workdocument, be thoroughly familiar with its contents, and with the safety and health aspects of thework, or know who to call to obtain this information. The designated representative is responsiblefor ensuring that all University responsibilities listed below are carried out.Provide a copy of the facility's written Injury and Illness Prevention Program, safety policies andprocedures to the contractor.Inform the contractor of any emergency signals and procedures that may be put into operation inareas where the contractor's employees are working.The contractor should be given the telephone numbers of the nearest hospital, ambulance service,and fire department.Conduct an inspection of the proposed worksite area before the prestart-up meeting so any knowninformation about on-site hazards, particularly hazards that are not easily noticed, are documentedand thoroughly communicated to the contractor.Work directly with the contractor's designated representative, with whom all contacts should bemade.Conduct a pre-start up meeting (walk through) with the contractor's designated representative anda supervisor from each of the areas of the University involved in the contractor's work.Review all contract requirements related to safety and health with the contractor's designatedrepresentative, including, but not limited to, rules and procedures, personal protective equipment(PPE), and special work permits or specialized work procedures. Advise the contractor that thefacility safety and health policies must be followed. A copy of the facility's safety plans must befurnished to the contractor.Inform contractor's designated representative of the required response to employee alarms andfurnish the contractor with a demonstration or description of the alarms.Communicate thoroughly with the contractor's designated representative any safety and healthhazards (particularly any chemical and hazard communication issues) known to be associated withthe work, including those in areas adjacent to the worksite.Inform them it is the contractor's responsibility to convey this information to their employees andany subcontractors.Review preparation of worksite before contractor begins initial work.Identify connect-points for all services, such as steam, gas, water, electricity, etc. Define anylimitations on use of such services.Ensure that all affected employees at this University receive training on all hazards to which theywill be introduced by the contractor’s presence and/or work tasks.Ensure that the contractor knows that at no time shall contractor employees or their designees beallowed to use any of the University equipment in the fulfillment of any of their work tasks.Page 9
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017The University - During the Contract Work Limit, as necessary, the entry of University employees into contractor work areas.Monitor the contractor's compliance with the contract throughout the duration of the work. Whenchecking contractor work during the project, note any negligent or unlawful act or condition inviolation of safety standards or requirements. Any items noted should be brought immediately tothe attention of the contractor's designated representative in writing, with a copy of the noticebeing sent to the contractor's home office concurrently. However, if an unsafe act or a condition isnoted that creates an imminent danger of serious injury, immediate steps should be taken with thecontractor's designated representative, or in their absence, the contractor's employees to stop theunsafe act or condition.Bring to a stop any work that is in violation of a regulation.Document all discussions, including place, time, and names of contractor employees in attendance.Approve the contractor beginning work each day, unless it is routine service or maintenance workor periodic outdoor service or maintenance work.For work for which this University has developed specific and generally applicable procedures, makesure contractors and their subcontractors follow the same procedures.Not allow loaning of tools and equipment to outside contractors and their subcontractors. Thecontractor is required to provide the necessary tools and equipment.Contact the nearest medical facilities, when available, in emergency situations where severity of theinjury dictates immediate attention.Obtain a copy of each OSHA recordable injury report from the contractor and subcontractor.Investigate and report to the facility manager all personal injuries to contractor and subcontractoremployees.Investigate and report any property losses.Maintain a contractor accident report file.After conclusion of the contract work, The Director of RM/EHOS and/or the Director of Facilities Serviceswill complete a post-project assessment of the contractor's safety performance for the University. Thisevaluation will be used for future reference, with a recommendation on whether or not the contractor canbe considered for future University projects.P a g e 10
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017Information Exchange - ContractorBefore the contract work begins, the contractor must: Designate a representative to coordinate all safety and health issues and communicate with theUniversity’s designated representative. Communicate to the University any hazards, resulting from the contractor’s work tasks and theperformance thereof that may adversely affect University air quality, groundwater, and/or anyUniversity participant or staff. Take the responsibility to communicate to their employees any and all safety and hazardinformation made known to the contractor by the University. Provide documentation of any necessary safety training, as described in the Training Requirementssection of this policy, to this company's designated representative. Provide information to the designated representative on the safety and health hazards that mayarise during the course of the contractor's work at this University and the means necessary to avoiddanger from those hazards, including Hazard Communication and all other potential hazards. Obtain from this University any safety rules and regulations in effect at the site or potential hazardspresent that may affect the contractor's work. Be certain to be informed of any emergency signals and procedures that may be put into operationin areas where the contractor's employees are working. The contractor should be certain to havethe telephone numbers of the nearest hospital, ambulance service, and fire department. Advise and train its employees on hazards associated with the work to be performed, including anyHazard Communication or other hazard information provided the contractor by this University’sdesignated representative. Keep the designated representative of this University fully informed of any work which may affectthe safety of their employees or property. This includes complying with the state and federal rightto-know legislation, Proposition 65, and providing the designated representative appropriate SafetyData Sheets (SDSs) or other required information about chemicals the contractor will or may bringonto the campus. Know who to call and what to do in emergencies, including where first-aid and medical services arelocated and train employees on this.P a g e 11
Contractor Safety PlanCSU Dominguez HillsRisk Management/EHOSAugust 2017During the contract work, the contractor will: Have a designated site safety coordinator present and attentive to the work being carried out at alltimes that the contractors and/or subcontractors are working at the facility site.Ensure that all subcontractors are abiding by the terms of this plan.Take the responsibility to communicate to their employees any and all safety and hazardinformation made known to the contractor by the University.Communicate to the University any hazards, resulting from the contractor’s work tasks and theperformance thereof that may adversely affect University air quality, groundwater, and/
Contractor Safety Plan Risk Management/EHOS CSU Dominguez Hills August 2017. Page 4 . Contractor Safety Program Safety on campus is a core value at CSUDH. It is a value that is shared with any and all contractors that may perform work for the University. Constructio
A Contractor Representative MUST be designated for all contractors working at the University. A key role of the Contractor Representative is to ensure that this contractor safety management program is followed. When the contractor is a prime contractor, the specific responsibilities of the Contractor Representative includes ensuring:
3. REQUIRED APPOINTMENTS AS PER THE CONSTRUCTION REGULATIONS Ite m Regulation Appointment Responsible Person 1. 5(1)(k) Principal contractor for each phase or project Client 2. 7(1)(c)(v) Contractor Principal Contractor 3. 7(3) Contractor Contractor 4. 8(1) Construction Manager Contractor 5. 8(2) Assistant Construction Managers Contractor 6.
Contractor's (AZ ROC), Contractor Search at www.roc.az.gov or by giving the Agency a call at 1-877-692-9762. What is the Contractor Search? The Contractor Search is a license record search tool available on AZ ROC's website. It allows users to search for a specific contractor or find a certain type of contractor in their area.
h) The Contractor will not use Contractor Agents to perform the Services who are not employees of the Contractor without the Exchange's prior written consent and, upon receipt of such consent, prior to use of such Contractor Agent, the Contractor shall secure an assignment to the Exchange of any work product produced by such Contractor Agent. 8.
regulations and standards, both internal and external, has made contractor safety management programs a vital component in managing the outsourced workforce. Much like contractor performance, organizations also need to monitor their contractor safety through a strong established maturity model. Key elements of contractor management programs .
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The central part of a risk management plan is a document that details the risks and processes for addressing them. 1. Identify and assess the Risks 2. Determine Risk Response Strategy Avoid the risk Transfer the risk Mitigate the risk Accept the risk 3. Execute a risk management plan 4. Monitor the risks and enhance risk management plan
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