Monthly Progress Report No. 5
Monthly progress report No. 5 2017Monthly progress report No. 5Design and Construction of a Medical Stores Warehouse- Chipata,Zambia.Submitted: S.H MazakazaDesignation: Project ManagerReport Period: 1st - 31st December, 20170
Monthly progress report No. 5 2017Contents1.0.0 Project .22.0.0 Project Data .22.1Time Management.32.2Defects Liability Period. .33.0Attendance .44.0Progress.4A).Mobilization Activity .5B). Site Establishment .5C).Warehouse dispatch Building .5D).Warehouse External Activities .64.2Delayed Activities .64.3Mitigation Measures .75.0Resources .75.1Labour/Personnel .75.2.0Plant and Equipment.86.0Materials .97.0Quality Assessment (Works and Designs) .98.0Health and Safety Plan .109.0 Waste Management .1010.0Documents Submission .10Contractual/ Technical Matters .1013.0Conclusion/Recommendation .12Photographs.131
Monthly progress report No. 5 2017MONTHLY PROGRESS REPORT NO. 51.0.0 Project: Design and Construction of a Proposed New Medical Stores Warehouse,Chipata, Zambia2.0.0 Project DataParticipants2.01Employer:United National DevelopmentProgramme (UNDP)2.02Beneficiary:Medical Stores Limited (MSL)2.03Supervisors-Project Focal PersonD. Kampamba (UNDP)-Project ManagerS.H. Mazakaza (UNDP)(External Consultant)Assistant Project Manager D. Pfumbauta (UNDP)(External Consultant)Clerk of WorksP.Mayembe (UNDP)(External Consultant)2.04Contractor:2.05Design Consultants-2ArchitectsSunshare Construction LimitedA Urban Technics Ltd
Monthly progress report No. 5 2017-2.12.2Quantity SurveyorsMNL Associates-Mechanical & Electrical EngineersDH Engineering Consultants.-Civil & Structural EngineersCivilinks Engineering DesignersLimited2.06InsurerGolden Lotus Infrastructure2.07Subcontractors:Appointment (outstanding)Time Management.2.1.1 Letter of Award Date:17/07/20172.1.1Contract Signing Date:18/07/20172.1.3Site Handover Date:24/07/20172.1.4Possession of Site:24/07/20172.1.5Contract Commencement Date:18/07/20172.1.6Contract Period:Five (05) Months2.1.7Contract Completion Date:15/12/20172.1.8Extension to Contract:16/02/20182.1.9Revised Contract Completion:Defects Liability Period.2.2.1 Start of the Defects Liability Period2.2.23End of the Defects Liability Period
Monthly progress report No. 5 20172.3Financials2.42.3.1Contract Amount (USD):1,685,307.732.3.2Approved Variations to Date (USD):N/A2.3.3Revised Contract Amount(USD) :N/A2.3.4Payment Certified (USD):252,796.16 ( Paid if full)2.3.5Penalties per day (USD):500.002.3.6Maximum Retention to be Held (USD):10% of Contract SumPerformance3.02.4.1Percentage of Contract Period Lapsed:100.00%2.4.2Percentage of Contract Value Certified out:90.0%2.4.3Percentage of Project Completed:92.00%Attendance3.1During the period under review, the United Nation Development Programme, Medical Stores Limited andSunshare Construction Limited attended all site inspections and site meetings held during the month. Thedesign consultants attended the last monthly site meeting which was held on 14th December, 2017.4.0Progress4.1 The following are the major milestone activities and how they were carried out in the month under review as shownin the schedule of works (appendix i) attached:(i)Site establishment, continued.(ii)Mobilization activity, continued.(iii)Dispatch warehouse building, continued.(iv)Hazardous Store in progress.(v)Perimeter boundary block wall fence, Continued.(vi)Warehouse external works, continued.A breakdown of how each of the individual activities fared by the end of the month is as in the tables below.4
Monthly progress report No. 5 2017A).Mobilization ActivityNo. ActivityiiiiiiivvStateDateContract Award18/07/17Compile & Submit Safety 21/07/17PlanMethod Statement21/07/17Preliminary Drawings21/07/17Detailed Set of Drawings19/07/17B). Site EstablishmentNo. ActivityiiiIiiivvviStateDateReceive Access to Site24/07/17Erect Hoarding25/07/17Clear Site & Bulk 25/07/17ExcavationErect Offices & Store room 26/07/17Installation & Connection of 25/07/17ServicesAppointmentof 23/07/17SubcontractorsC).Warehouse dispatch BuildingNo. Activity1Setting Out2Excavate to Foundations3Blinding in foundations4Placing of reinforcement5Cast foundation concretebases6Foundation solid filledblock work7Fill and Compact8Indoor Floor reinforcementand concrete9Cast concrete to externalcolumn10Structural steel fabricationand erection11Structural roofing, reInsulation and Covering12Bond decking for the office(Mezzanine)13Electrical Installations14Block work/walling towarehouse15Plastering internally andExternally5FinishDate18/07/1721/07/17Progress 0%100%95%DoneDoneDetailing in 0%100%25/07/1750%DoneBorehole ( Water) doneGenerator ( Electricity) doneTo be confirmed. Behind schedule.State Date02/08/1704/08/1710/08/1712/08/1719/08/17Finish 100%Installation of canopies outstandingdue to subsequent ion being re 100%In progress. Behind scheduleDone10/11/201730/11/2017100%In progress. Behind schedule
Monthly progress report No. 5 201716171819202122D).No.12Concrete to Mezzanine 12/11/2017floor (Offices)Doors, Windows and 15/11/2017PartitioningPainting %In progress. Behind schedule4/12/201780%Floor Tiles04/12/17Ceiling installation to 04/12/17officesPlumbing, Electrical Data08/12/17Airconditioning2nd Fix14/12/1714/12/1750%80%On hold due to subsequent activities.Behind scheduleIn progress. Behind scheduleIn progress. Behind schedule14/12/1760%In progress. Behind schedulePainting internal13/12/201765%In progress. Behind scheduleWarehouse External ActivitiesActivityState DateHazardous HouseGuardhouse building(Block work completed)Boundary block work(Perimeter Fencing)Road works (Paving andDrainage)Sewer 1722/10/201795%1/09/20174/12/201768%In progress. Behind scheduleOn hold. Behind schedule awaitingmaterials from LusakaOn hold due to subsequentactivities. Behind scheduleIn progress. Behind schedule24/07/2017 31/11/201790%External Electrical and 24/07/2017 06/10/2017Water ReticulationLunch shade27/12/201775%5%On hold. Delayed due tosubsequent work. Behind scheduleOn hold due to subsequentactivities. Behind scheduleIn progress. Behind scheduleThe general progress on site mobilization, site establishment and works to the warehouse building as well as externalworks are as shown on the attached schedule (Program of works), Appendix i. Progress for the works is estimated atninety-two (92%) against the planned one hundred percent (100%). The project is generally behind schedule and thecontractors were asked to work more efficiently; engage more labour force, continue with overtime shifts and enhancematerial delivery to site in order for them to complete the works within the given extension time.4.2Delayed ActivitiesAll activities are behind schedule on account of:(i)Erect hoarding (Substituted with permanent wall fence) in progress(ii)Late submission of method statement and quality assurance plan6
Monthly progress report No. 5 2017(iii)Some subsequent construction activities(iv)Improper and Inadequate operational and administrational planning by the contractor .4.3Mitigation MeasuresThe Contractor put up some measures such as employing more personnel and working overtime shifts. This is workingwell so far. The subcontractors’ nomination is still poor. The contractor has been asked to improve on this aspect.5.0Resources5.1Labour/PersonnelThe contractor had adequate personnel against planned activities during the period under review. The site crewcomprised of both local and foreign personnel. Table 4.1 indicates the labour data as at 31stDecember, 2017.Table 5.1.0 - Personnel calContracts Manager 1 2 Site Agents1Site EngineersSurveyorSite Administrator Safety/Environmental OfficerLab TechnicianForeman5Operators (drivers)2 Skilled Labour1 Semi-skilled Labour60Unskilled Labour70Total Employees on Site142 7
Monthly progress report No. 5 20175.1.1Some of the key personnel for the works stated in the technical proposal submission will not be available onthe project. The contactor has been instructed to indicate the affected positions and provide alternativepersonnel whose credentials should be equal or better than for those initially proposed on the project.5.1.2The Design Team is maintaining the key personnel stated in the contractor’s technical proposal5.2.0 Plant and EquipmentThe plant and equipment deployed on site is indicated in Table 5.2Table 5.2 Equipment on SiteNo.Description1Plant No.Date on SiteQty15t Tipper Truck21/08/2017012380 liters Concrete mixer25/08/201701332KW Output power Generator25/08/20170142000L Water storage tank25/08/2017015Small Generator25/08/201701612ton roller compactorOff hired2/10/2017017Front end loaderOff hired2/10/201700825t Mobile craneOff hired6/10/2017009Concrete Poker Vibrator25/08/20170310500 liters Concrete mixer01/12/201701The plant is not adequate for the current activities. The contractor has therefore, been instructed to bring in plants likeGrader or Front end loader for road works and drainages.8
Monthly progress report No. 5 20176.0MaterialsMaterials deployed for warehouse works are inadequate. The contractor has been instructed to improve on theprocurement and quick delivery of materials to site. The quantity of materials available on site is adequate for thecurrent activities but the contractor has been urged to continue ensuring availability of the materials for efficientoperations.In terms of quality, kerb stones manufactured by the contractor on site were found to be of poor quality. Therefore,contractor was instructed to get rid of all the kerb stones on site by 20th December, 2017 and buy good ones directlyfrom reputable suppliers in Lusaka.Item No.1.2.3.4.5.67891011121314151617181920Materials DescriptionRiver sand19 mm stones50kgs cement bagsBuilding sandStructural Steel members500micronable DPM257 Mesh WireDPCRoofing sheets8” Concrete blocks6” Concrete blocks4” Concrete blocksConcrete paving bricksClear view materialDoor framesNeelkanth cablesDurkeesox air dispenser systemGlazed wall tilesDBSolid core flash doorsQty/Unit150 tons200 tons1200 pockets50 tons100% delivered to site05Rolls10Rolls15 Rolls100% delivered to site500 No1000 No500 No5000No100% delivered to site100% delivered to site7 rolls4 boxes45 boxes10 units45No.7.0Quality Assessment (Works and Designs)The quality of mobilization infrastructure namely, site offices, storage, warehouse building and associated services –water and electricity installation meet the minimum expected specifications for quality standards. Also the plant andequipment deployed on site are in good working condition. In addition, the quality of drawings and associated detailinghas also met the minimum quality standard based on the latest revised drawings.9
Monthly progress report No. 5 20178.0Health and Safety PlanGenerally Health and Safety Site requirements are satisfactory. Borehole water has been tested for humanconsumption and the results submitted to the Engineers for calcification of quality. Ablution facility construction iscompleted and water born toilets provided with fair sanitation which is enhanced with regular disinfection. The HealthyPlan has been submitted and the Contractor has First Aid Kit on site.Safety management, in terms of ensuring all workers on site have requisite safety clothing, safety shoes and helmetshad been breached on a number of occasions before. The contractor was however, instructed to adhere to safetyclothing provisions as stated in the safety plan. This instruction is being adhered to and safety monitoring is continuingon a daily basis. The contractor is to ensure Safety and Health standards on site are adhered to as postulated in thecontract. This requires employment of a Safety Officer. The contractor has been asked to employ a new safety officeralthough no accident was recorded in the month of December.9.0 Waste ManagementThe Waste Management Plan is in place and implementation. The contractor is abiding to the control measures basingon general guidelines. The environment is generally clean, disinfection is regularly done to the toilets and rubbish binshave been brought on site for waste disposal.10.0Documents Submission11.0Financial MattersThe project manager confirms that stage one to three has been paid.12.1Contractual/ Technical MattersSubcontractingThe following works have been subcontracted and the Subcontractors are as follows:-Electrical Installation- sun share( internally)-Fire Protection Systems-outstanding-Air Conditioning Installation-Mechanical - Ndykay Limited-Security Installation – Win-Link Limited-Chiller installation – BJ Cooling-Gen set installation-outstanding PM to provide guidance10
Monthly progress report No. 5 2017-Telephone ( outstanding)-Turnstiles, electrical boom and access control outstanding.It is reported that the contracts are for labour only as the two parties could not agree on final rates for supply and fix.12.2DesignsThe Design Team was working on the various disciplines with the following anticipated milestone to be achieved;ActivityArchitectural and Structural Foundation preliminary layout drawings withassociated details completion and subsequent approval by the ProjectManager. CompletedSubmission of architectural and structural drawings to the LocalAuthorities and lodging of an application-in- principle to commenceconstruction works prior to drawings approval. Submitted and approved.Submission of final detailed architectural drawings to the Project Manager.DoneMechanical drawings were submittedBills of Quantities to be finalized upon receipt of detailed and finaldrawings from the Architects and Engineers.12.3InsuranceThe total insurable cover for project is equivalent to the total contract value.12.4Communication12.4.1All communication to be managed effectively, between the client, the contractor, and the design teamand vice versa, and it should be channeled through the Project Manager. The contractor and their design team havebeen advised to fully read the entire contract to avoid unnecessary assumptions, which might have negative impact onthe project in terms of expected deliverables.11
Monthly progress report No. 5 201712.5Construction Activity Progress Projection Plan (CAPPP)Work planned for next two weeksI.Sisalation/ insulation and covering will be completed 100%II.Hazardous store will be completed 100%III.Sewer reticulation will be completed 100%IV.Boundary block work ( perimeter fencing )will be completed 100%V.Tile fixing to offices and ceiling will be 100%VI.External and internal wall painting to be completed 100%VII.Road works (Paving and drainage) to be completed 100%VIII.Guard house to be completed 100%IX.Electrical installations to continueX.Doors and windows installation to be completed 100%XI.Lunch shade to continue.XII.Electrical reticulation to be done 100%XIII.Plumbing, Electrical Data Air-conditioning fix1 to continueXIV.Floor Tiling to be completed 100%XV.Ceiling installation to offices to be completed 100%XVI.Painting internal to be completed 100%XVII.Air Condition works to continueXVIII.External Electrical and Water reticulation to be completed 100%Note: The Contractor to submit a recovery plan and follow it and level the delay in a weeks’ time.13.0 Conclusion/RecommendationThe overall project progress stands at 92% against 100%. Recovery measures should include: the contractor to revisethe Programme for the outstanding works, timely ordering and delivering of outstanding materials, continue increasinglabour/personnel and introducing overtime on selected activities. The contractor is however, reminded to ensure thereis adequate lighting in all work places in times of overtime shifts. Rain coats should also be availed to workers topromote productivity during light rains. In addition, more equipment is to be brought on site as demand increases.The Project Manager and Clerk of Works will closely monitor the delayed activities and ensure that the delays areworked over in the stipulated time frame without further delays.12
Monthly progress report No. 5 2017PhotographsThe pictures below show the latest progress of the works on site as at 31/12/17.Figure 1. South Eastern side elevation- (painting, and road civil /concrete works)13
Monthly progress report No. 5 2017Figure 2: Mezzanine floor passage Window or door frames /ceiling.14
Monthly progress report No. 5 2017Figure 3. Roof insulation- new layer being added15
Monthly progress report No. 5 2017Figure 4: Paving road works -Northern side of the warehouse building16
Monthly progress report No. 5 2017 2 MONTHLY PROGRESS REPORT NO. 5 1.0.0 Project: Design and Construction of a Proposed New Medical Stores Warehouse, Chipata, Zambia 2.0.0 Project Data Participants 2.01 Employer: United National Development Programme (UNDP) 2.02 Benef
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