Plan To Prepare Your Business And Staff

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COVIDSafe Travel Choices l Travel Action PlanPlan to prepare your business and staffA COVIDSafe Travel Action Plan assists your business develop initiatives that support yourtransition to your New Normal by: Raising awareness throughout your organisation so everyone understands if, when and how to travel safely to work and for business. Empowering staff to make the best transport decisions for themselves and the business at every step by providing relevant information. Supporting you to communicate and actively engage with staff throughout the process so they can continue to receive the latest advice. Helping you explore how what the business does now will benefit you in the future.Your COVIDSafe Travel Choices team are here to help you and your employees make the right decisions about travel forwork. Help us keep you and your employees safe and the transport network moving. This Travel Action Plan is shaped around the COVIDSafe Key Messages for Employees and will be provided in Word and Interactive PDF.We will keep you informed ahead of major network/transport changes and new NSW Government advice.We will provide resources in our Dropbox and other useful tools on our website at: ices

COVIDSafe Travel Choices – Key messages for employers: Consider how the changes you have made now can benefit your organisation in the future Review existing policies and procedures, especially regarding working from home and flexible working Support and promote Transport for NSW’s COVIDSafe Travel Choices Key Messages for your business, employees, visitors and customers with aTravel Action Plan Keep up to date with Australian and NSW Government advice regarding COVIDSafe workplaces, transport and travel.COVIDSafe Travel Choices – Key messages for employees: Stay at home if unwell and get tested Consider working flexibly if you can Try travelling outside peak times Plan ahead if you must travel for work Follow the physical distancing guidelines and wear a mask on public transport Walk or ride a bike for shorter tripsKeep up to date with NSW Government COVID-19 news and travel advice.

Key MessageActionStay at homeif unwell and gettestedImplement daily welfare checksSelectBy whom and how?Implement a communications approach via intranet, emails, posters,lunchtime briefings to: Make staff aware of current public health adviceMake managers aware or positive case management guidelinesMake staff aware of leave options available to themResources:NSW Health COVID-19 SymptomsNSW Health COVID-19 ClinicsSafe Work Australia suspected or confirmed Case Management GuidanceConsiderworking flexiblyif you canPlan and implement a staged return to workImplement/review flexible working policies, including Working from Home(WFH) arrangementsImplement compressed work weeksReduce headcount in the office at any one time by implementingsplit/staggered shiftsProvide WFH support to employees incl. health and well-being trainingProvide managers with training on leading and managing teams remotelyImplement technological business solutions eg. laptops, tele and videoconferencingEnsure all meetings have a remote access optionImplement employee pulse survey to inform Transition and TAP(to be provided by TfNSW)Implement remote working hubs eg. WeWork or satellite offices Implement a communications approach via intranet, emails, posters,lunchtime briefings to:Make staff aware of your flexible working optionsMake staff aware of the benefits of flexible workingResources:Working from homeTravel Choices Flexible Working ToolkitSafe Work Australia Working from Home guidancePSC Flexible Working ToolsReopeningTransitioningSustainingNewNormal

Try travellingoutside peaktimesDisseminate Road/Public Transport data to employees to inform theirtransport optionsEnsure shifts/staggered shifts have changeover is outside peaksExtend office hours outside peak travel periodImplement flexible hours to allow staff to work from home for all or part ofthe day and travel outside peaksImplement incentives to encourage staff to travel to and from work outsideof the peak periods (eg. before 10am and 2pm, coffee vouchers, guaranteedride home)Implement a policy so internal/external meeting are held after 10am andbefore 3pmImplement equitable car parking policy for those arriving laterIImplement a communications approach via intranet, emails, posters, lunchtime briefings to: Encourage staff to travel outside peak times as Public Transport is closeto capacity /to allow for physical distancing at these times and achieve amore comfortable trip when driving Promote benefits of 30% discount with off peak train travel fares Promote benefits of checking traffic or Public Transport capacity beforetravellingResources:Travelling outside peak timesOpal Travel appPlan ahead if youmust travel forworkReview your Business Travel policyPrepare a Travel Access GuideDevelop Guaranteed Ride Home scheme in event employee cannot travelon network safelyImplement a communications approach via intranet, emails, posters,lunchtime briefings to: Make staff aware of real-time travel apps prior to use before making theirjourney to workPromote consideration of the need to travel if the network is busyPromote trip planning before travellingDisseminate a Travel Access Guide to staff and visitorsResources:Plan aheadTrip PlannerCityMapperTfNSW Live TrafficGoogleLive Traffic Map

Follow thephysicaldistancingguidelines andwear a mask onpublic transportProvide pre-paid office Opal cards for business trips to be used off peakGive out free portable hand sanitiser/masksReview carpooling/fleet management including cleaning protocolsImplement a communications approach via intranet, emails, posters,lunchtime briefings to: Make staff aware of physical distancing/hygiene issues when usingpublic transport and fleet vehiclesPublicise the need to wear a mask on public transport and the ‘No Dot,No Spot’ campaignEncourage safe use of On Demand/point to point services/rideshare/taxis (especially for vulnerable workers)Encourage use of free/subsidised car parking outside CBDResources:Physical distancing guidelinesWear a mask on public transport‘No Dot, No Spot’Walk or ride abike for shortertripsOffer a bike or e-bike fleetProvide end of trip facilities for pedestrian/bicycle riders eg. bike parking,lockers, showers and manage safelyManage existing end of trip facilities safelyGamify Active Transport with staff competitionsIncentivise Active Transport with staff rewards or paymentsImplement a communications approach via intranet, emails, posters,lunchtime briefings to: Make staff aware of benefits of active transportEncourage staff to walk/cycle mixed with public transport ifnecessary, to work/for business tripsMake staff aware of End of Trip facilitiesEnable safe active transport trip planning incl. new pop up bikepaths/pedestrian zonesImprove bike riding confidence/advertise coursesResources:Walk or ride a bikeTravel Access Guide How To toolBicycle NSWBicycle User GroupsCity of Sydney Bike MapCity of Sydney Cycleways Facebook PageMacquarie Park Bike MapPop-Up Cycleways

Supply chainReview procurement policies to promote off peak/consolidated deliveriesReview loading dock management planFind storage for/stockpile non-perishable itemsArrange off peak time slots for tradespeople/servicingImplement a communications approach via intranet, emails, posters,lunchtime briefings to: Make staff/suppliers/tradespeople aware of new arrangementsResources:Safe Work Australia Delivery Drivers adviceCompany ContactCOVIDSafe Travel Choices ContactContactContactMobileMobileEmailEmail

Trip Planner CityMapper TfNSW Live Traffic GoogleLive Traffic Map. Follow the physical distancing guidelines and wear a mask on public transport Provide pre-paid office Opal cards for business trips to be

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