Draft Terms Of Reference Strategic Planning Consultant .

Draft Terms of ReferenceStrategic planning consultant2017-2018Publish What You Pay (PWYP) is looking for a consultant, who will work closely with the PWYPGlobal Council, the PWYP Sub-committee on post Vision 20/20, PWYP members and the PWYPInternational Secretariat to facilitate the process of reviewing PWYP’s current strategicframework and identifying new and ambitious goals and objectives for the period 2019-2025.Expected duration:April 2017 – January 2019 (part time – about 30-40 days over the course of 18 months)Location:FlexibleBackgroundIn 2012, PWYP adopted a strategic framework for 2012-2016. The strategy – called Vision20/20– reflects the evolution of the campaign from working solely on extractives’ revenue transparencyto working along the whole extractive “value chain”. Four strategic pillars were adopted: 1)Publish Why You Pay and How You Extract; 2) Publish What You Pay; 3) Publish What YouEarn and How You Spend; 4) Publish What You Learn; as well as a “Chain for Change”identifying twelve entry points along the entire value chain for PWYP members to promotetransparency and accountability. Vision 20/20 and the Chain for Change were developed througha series of consultations with PWYP members, partners and donors to ensure broad ownership.They have guided the work of the coalition at global and national levels since they were adopted.The PWYP International Secretariat subsequently developed a 3-year business plan (2016-2018)and a 2017 annual programme of work to support the implementation of Vision 20/20.PurposeThe purpose of the strategic review/planning process is to develop a revised strategic frameworkfor PWYP in order to increase the effectiveness of the campaign in fully utilizing new majordevelopments in the transparency and accountability field to bring change on the ground. Anumber of advocacy opportunities exist today that didn’t exist a few years ago when Vision 20/20was developed. The “data revolution” means that financial and other information about theextractive sector is now available on an unprecedented scale. There is growing commitment todisclosing beneficial ownership, promoting contract transparency, tax justice and a more opencommodity trading sector. But along these new opportunities, new challenges have also arisen,such as the difficulty to access and use the new data to promote policy change, shrinking civicspace, a rising tide of conservative values and “post-truth” politics as well as the reversal of hardfought legislative gains for mandatory disclosure (the voiding of the implementation rule forsection 1504 of the Dodd Frank Act in the U.S.). It is these changes and challenges that are1

prompting PWYP to critically review its theory of change and propose an updated strategicframework for the future.Strategy development processAt their first meeting in September 2016, the PWYP Global Council members - elected at thePWYP Global Assembly in Lima in February 2016 – decided to prioritize the development of anew strategy. A sub-committee on post Vision 20/20 was established to provide advice andcounsel about PWYP’s overall direction and long-term plans and goals. The subcommitteeconsists of five Global Council and Board members1 and has agreed Terms of Reference whichinclude supporting the PWYP Secretariat in developing a new strategic framework to present tothe Global Assembly of members in 2019.As a membership-based coalition, PWYP members will be at the centre of this strategic planningeffort, helping to assess ways in which to strengthen the impact of the coalition, providing directinput into consultations and reaching out to key trusted partners for external input. The PWYPSecretariat will provide administrative and logistical support under the guidance of the GlobalCouncil / Board subcommittee on post Vision 20/20. The role of the consultant will be to assist indeveloping and implementing a strategic review methodology, ensuring all along that the processis highly participatory to ensure PWYP members’ sense of ownership, engaging meaningfullywith PWYP’s Global Council, Board, partners and International Secretariat.Expected outcomePWYP will develop and adopt a revised strategic framework, building on the achievementsbrought forward as part of the implementation of Vision20/20 and taking advantage of newopportunities. This will imply reviewing, analysing and when needed refreshing or fundamentallyupdating the following:- Mission (who are we and what are we trying to achieve?)o Mission and visiono Theory of changeo Unique selling point and value-addo Long term goals and expected outcomes- Advocacy (who are our key targets to bring about change?)o Advocacy strategy – what will be the campaign’s focus?o Policy prioritieso Political engagement and access to powero Research and data- Strategic plan (how will we effectively achieve our goals?)o Learningo Campaign evaluation and how findings can be fed into new planningo Monitoring: data collection and analysis- Member engagement and leadership (is our network structure fit for purpose?)o Collaboration and participation of members1Julie McCarthy, Camilo Nhancale, Jana Morgan, Simon Taylor, Aroa de la Fuente2

o Role in the wider transparency & accountability movemento Reputation/BrandSpecific Objectives of the consultancy1. Define the scope and the methodology of the strategic framework development process;2. Review and analyse Vision 20/20 along with other organizational documents, based uponlearning and challenges in implementation of the strategy, with a focus on: Where arewe? Where do we want to be? How will we get there?3. Identify critical gaps, conduct SWOT analysis and identify strategic opportunities withPWYP members, through interviews, meetings, attendance at key PWYP events andconferences throughout 2017 and first half of 2018;4. Engage with the PWYP Global Council and in particular the Subcommittee on post Vision20/20 to prioritize strategic direction and refine mission, vision, objectives and strategy;5. Support the PWYP International Secretariat in designing appropriate systems and metricsfor Monitoring, Evaluation, Learning and Impact to best align with identified strategicpriorities; and6. Provide written inputs to the development of the strategic framework for presentation andendorsement at PWYP Global Assembly for approval in early 2019.Scope and methodologyThe scope and focus of the assignment is to provide technical, strategic and facilitation support toenable the renewal of PWYP’s strategic framework. Whilst the consultant is at liberty to proposehis/her own methodology that would adequately result in the expected deliverables outlined inthese ToR, the following four steps are suggested as a basis for the strategic plan developmentprocess.Step One: Prepare- inception workshop with Global Council and Board to discuss scope, methodology andtimeline;- inception report outlining the key steps/methodology with specific deliverables andtimeline; contextual analysis.Step Two: Review, Assess and Analyse- participatory process of critical reflection, analysis and consultation (SWOT analysis);- review of relevant organizational documents (vision, mission statement, theory of change,Vision 20/20, Business Plan, etc.);- interviews with PWYP members, partners, donors;- assessment report outlining critical issues, contextual analysis, gaps to be addressed andopportunities to grab.Step Three: Define-Strategic Plan- analyse feedback from the different sources (as outlined in step-2);- formulate strategic framework - guided by the following questions:3

ooooooooWhere does PWYP want to be in 2025?What does PWYP want to achieve during this timeline?What is the key purpose of PWYP as a global campaign/coalition?How would PWYP work to deliver its advocacy goals?How will PWYP get there?What might go wrong for PWYP? And how would PWYP avoid this?How will PWYP know when we get there? (measure of success)How will PWYP monitor lessons learnt and integrate that learning into successiveplans and strategies (MEL)?Step Four: Agree – finalizing, endorsing and disseminating the new strategic framework- draft the text around the key objectives;- consult widely on draft new strategic framework;- the PWYP Global Assembly formally approves the final document;- dissemination and implementation across PWYP coalition.Provisional TimelineDeadlineApril 2017June 2017October2017December2017Activity Start of consultancy – Step 1 Inception meeting with GlobalCouncil/Board to kick-off strategicplanning process – contextual analysis End of Step 1 including agreedmethodology and steps for the strategicplanning process Start of Step 2: Strategic planningworkshop at the PWYP Africa conferenceto feed into global process (Zambia - July) Step 2 - Consult with members, donorsand partners Strategic planning workshop at the PWYPEurasia regional meeting to feed intoglobal process (Kazakhstan - September) Present and discuss preliminary findingswith Global Council and Board membersat their meeting – focus on theory ofchange, vision, mission, unique sellingpoint (October)DeliverableMinutes of the meeting –agreement on way forward Start of Step 3 - draft theory of change,vision, mission, unique selling point Draft elements of a MEL planNew (or not) proposedtheory of change, vision,mission Inception report outliningkey steps and proposedmethodology Recommendations fromAfrica meetingAssessment report outliningcritical issues and gaps to beaddressed4

April 2018Early 2019 Meeting with Global Council/BoardStart of Step 4End of Step 4Presentation and endorsement of newstrategic framework at PWYP GlobalAssemblyDraft new StrategicframeworkStrategic framework for2019-2025 adopted andguiding the work of thecoalitionSupervision of the workThe consultant will work under the direct and overall supervision of the Executive Director ofPWYP based in London. The consultant will work under the guidance of the PWYP GlobalCouncil Subcommittee on post Vision 20/20.Profile/ Consultancy Requirements1. Minimum of 5-10 years of experience in strategic planning; experience in organizational andchange management an advantage2. Good knowledge of the transparency field; understanding of natural resource governance anadvantage;3. Proven excellent communication and facilitation skills, including in multi-cultural settings;4. Highly motivated and committed to the values of transparency and integrity;5. Fluency in English (written and spoken); fluency in another language especially French highlydesirable; Spanish, Arabic and Russia also an advantage.The consultant’s travel and accommodation expenses will be covered when travel is required outof his/her location. Between 3 and 5 international trips may be required over the consultancyperiod.5

The PWYP International Secretariat subsequently developed a 3-year business plan (2016-2018) and a 2017 annual programme of work to support the implementation of Vision 20/20. Purpose The purpose of the strategic review/planning process is