Screening Flowchart And Template

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Screening flowchart and template (taken from Section 75 of theNorthern Ireland Act 1998 – A Guide for public authorities April 2010(Appendix 1)).IntroductionPart 1. Policy scoping – asks public authorities to provide details about thepolicy, procedure, practice and/or decision being screened and whatavailable evidence you have gathered to help make an assessment of thelikely impact on equality of opportunity and good relations.Part 2. Screening questions – asks about the extent of the likely impact ofthe policy on groups of people within each of the Section 75 categories.Details of the groups consulted and the level of assessment of the likelyimpact. This includes consideration of multiple identity and good relationsissues.Part 3. Screening decision – guides the public authority to reach ascreening decision as to whether or not there is a need to carry out anequality impact assessment (EQIA), or to introduce measures to mitigate thelikely impact, or the introduction of an alternative policy to better promoteequality of opportunity and/or good relations.Part 4. Monitoring – provides guidance to public authorities on monitoringfor adverse impact and broader monitoring.Part 5. Approval and authorisation – verifies the public authority’sapproval of a screening decision by a senior manager responsible for thepolicy.A screening flowchart is provided overleaf.1

Policy Scoping Policy Available data Screening QuestionsApply screening questionsConsider multiple identitiesScreening DecisionNone/Minor/Major‘None’Screened dout withmitigationMitigate‘Major’Screenedin for EQIAPublishTemplateConcerns raisedwith evidence re:screening decisionRe-considerscreeningConcernsraised withevidencePublishTemplateEQIAMonitor2

Part 1. Policy scopingThe first stage of the screening process involves scoping the policy underconsideration. The purpose of policy scoping is to help prepare the backgroundand context and set out the aims and objectives for the policy, being screened.At this stage, scoping the policy will help identify potential constraints as well asopportunities and will help the policy maker work through the screening processon a step by step basis.Public authorities should remember that the Section 75 statutory duties apply tointernal policies (relating to people who work for the authority), as well asexternal policies (relating to those who are, or could be, served by theauthority).Information about the policyName of the policySmoke Free PolicyIs this an existing, revised or a new policy?RevisedWhat is it trying to achieve? (intended aims/outcomes)To Provide a safe working environment to employees under the Healthand Safety at work Act (1974) & compliance with the Smoking(Northern Ireland) Order 2006.Are there any Section 75 categories which might be expected tobenefit from the intended policy?All categories as we remove the hazards and risks associated withinhaling nicotine and/or any of its substitutes.Who initiated or wrote the policy?Corporate SH&E Systems & Performance Advisor3

Who owns and who implements the policy?Corporate SHE Safety & Corporate Responsibility Manager4

Implementation factorsAre there any factors which could contribute to/detract from the intendedaim/outcome of the policy/decision?If yes, are theyfinancialXlegislativeother, please specifyMain stakeholders affectedWho are the internal and external stakeholders (actual or potential) that thepolicy will impact upon?XstaffXservice usersother public sector organisationsvoluntary/community/trade unionsother, please specifyOther policies with a bearing on this policy what are they?Translink Safety, Health & Environment Policy who owns them?Group Chief Executive5

Available evidenceEvidence to help inform the screening process may take many forms. Publicauthorities should ensure that their screening decision is informed by relevantdata.What evidence/information (both qualitative and quantitative) have you gatheredto inform this policy? Specify details for each of the Section 75 categories.Section74Details of evidence/informationCategoryReligious beliefThis policy applies to all persons irrespective of this categoryPoliticalopinionThis policy applies to all persons irrespective of this categoryRacialgroupThis policy applies to all persons irrespective of this categoryWhilst smoking tobacco is on the decline in NI, it has beenrecognised that older people are more likely to smoke tobacco andyounger people are more likely use vape %202015.pdfThis policy acknowledges these variations and applies to allpersons irrespective of these.MaritalStatusThis policy applies to all persons irrespective of this categorySexualOrientati This policy applies to all persons irrespective of this categoryonWhilst smoking tobacco is on the decline in NI, it has beenMenrecognised that men are more likely to smoke than n-uk-37076632.htmlThis policy acknowledges these variations and applies to allpersons irrespective of these.6

DisabilityThis policy applies to all persons irrespective of this categoryDependantsThis policy applies to all persons irrespective of this category7

Needs, experiences and prioritiesTaking into account the information referred to above, what are the differentneeds, experiences and priorities of each of the following categories, in relationto the particular policy/decision? Specify details for each of the Section 75categoriesSection 74CategoryDetails of evidence/informationReligiousbeliefNone identified.PoliticalopinionNone identified.Racial groupNone identified.AgeBased on the evidence between older and younger people ithas been recognised that this policy won’t have differentialimpact on either of the groups.Marital Status None identified.SexualOrientationNone identified.Men andwomengenerallyBased on the evidence between men and women it has beenrecognised that this policy won’t have differential impact oneither of the groups.DisabilityNone identifiedDependantsNone identified.8

Part 2. Screening questionsIntroductionIn making a decision as to whether or not there is a need to carry out anequality impact assessment, the public authority should consider its answers tothe questions 1-4 which are given on pages 66-68 of this Guide.If the public authority’s conclusion is none in respect of all of the Section 75equality of opportunity and/or good relations categories, then the publicauthority may decide to screen the policy out. If a policy is ‘screened out’ ashaving no relevance to equality of opportunity or good relations, a publicauthority should give details of the reasons for the decision taken.If the public authority’s conclusion is major in respect of one or more of theSection 75 equality of opportunity and/or good relations categories, thenconsideration should be given to subjecting the policy to the equality impactassessment procedure.If the public authority’s conclusion is minor in respect of one or more of theSection 75 equality categories and/or good relations categories, thenconsideration should still be given to proceeding with an equality impactassessment, or to: measures to mitigate the adverse impact; or the introduction of an alternative policy to better promote equality ofopportunity and/or good relations.In favour of a ‘major’ impacta) The policy is significant in terms of its strategic importance;b) Potential equality impacts are unknown, because, for example, there isinsufficient data upon which to make an assessment or because they arecomplex, and it would be appropriate to conduct an equality impactassessment in order to better assess them;c) Potential equality and/or good relations impacts are likely to be adverse orare likely to be experienced disproportionately by groups of peopleincluding those who are marginalised or disadvantaged;d) Further assessment offers a valuable way to examine the evidence anddevelop recommendations in respect of a policy about which there are9

concerns amongst affected individuals and representative groups, forexample in respect of multiple identities;e) The policy is likely to be challenged by way of judicial review;f) The policy is significant in terms of expenditure.In favour of ‘minor’ impacta) The policy is not unlawfully discriminatory and any residual potentialimpacts on people are judged to be negligible;b) The policy, or certain proposals within it, are potentially unlawfullydiscriminatory, but this possibility can readily and easily be eliminated bymaking appropriate changes to the policy or by adopting appropriatemitigating measures;c) Any asymmetrical equality impacts caused by the policy are intentionalbecause they are specifically designed to promote equality of opportunityfor particular groups of disadvantaged people;d) By amending the policy there are better opportunities to better promoteequality of opportunity and/or good relations.In favour of nonea) The policy has no relevance to equality of opportunity or good relations.b) The policy is purely technical in nature and will have no bearing in termsof its likely impact on equality of opportunity or good relations for peoplewithin the equality and good relations categories.Taking into account the evidence presented above, consider and comment onthe likely impact on equality of opportunity and good relations for those affectedby this policy, in any way, for each of the equality and good relations categories,by applying the screening questions given overleaf and indicate the level ofimpact on the group i.e. minor, major or none.10

Screening questions1 What is the likely impact on equality of opportunity for those affectedby this policy, for each of the Section 75 equality categories?minor/major/noneSection 75categoryDetails of policy impactLevel of impact?minor/major/noneReligiousbeliefNo ImpactPoliticalopinionNo ImpactRacial groupNo ImpactAgeNo ImpactMarital statusNo ImpactSexualorientationNo ImpactMen andwomengenerallyNo ImpactDisabilityNo ImpactDependantsNo Impact11

2Are there opportunities to better promote equality of opportunity forpeople within the Section 75 equalities categories?Section 75categoryIf Yes, provide If No, provide reasonsdetailsReligiousbeliefNot required as the policy applies equallyto all personsPoliticalopinionNot required as the policy applies equallyto all personsRacialgroupNot required as the policy applies equallyto all personsAgeNot required as the policy applies equallyto all personsMaritalstatusNot required as the policy applies equallyto all personsSexualorientationNot required as the policy applies equallyto all personsMen andwomengenerallyNot required as the policy applies equallyto all personsDisabilityNot required as the policy applies equallyto all personsDependantsNot required as the policy applies equallyto all persons12

3 To what extent is the policy likely to impact on good relations betweenpeople of different religious belief, political opinion or racial group?minor/major/noneGoodrelationscategoryDetails of policy impactLevel of calopinionN/ANoneRacialgroupN/ANone4 Are there opportunities to better promote good relations betweenpeople of different religious belief, political opinion or racial group?GoodrelationscategoryIf Yes, provide detailsIf No, provide reasonsReligiousbeliefNone identified/requiredPoliticalopinionNone identified/requiredRacialgroupNone identified/required13

Additional considerationsMultiple identityGenerally speaking, people can fall into more than one Section 75 category.Taking this into consideration, are there any potential impacts of thepolicy/decision on people with multiple identities?(For example; disabled minority ethnic people; disabled women; young Protestantmen; and young lesbians, gay and bisexual people).None identifiedProvide details of data on the impact of the policy on people with multipleidentities. Specify relevant Section 75 categories concerned.14

Part 3. Screening decisionIf the decision is not to conduct an equality impact assessment, please providedetails of the reasons.The aim of this policy is to ensure legal compliance with TheSmoking (Northern Ireland) Order 2006. There is no indication thatimplementation of this policy will have an adverse impact on anySection 75 category as outlined.If the decision is not to conduct an equality impact assessment the publicauthority should consider if the policy should be mitigated or an alternativepolicy be introduced.If the decision is to subject the policy to an equality impact assessment, pleaseprovide details of the reasons.All public authorities’ equality schemes must state the authority’s arrangementsfor assessing and consulting on the likely impact of policies adopted orproposed to be adopted by the authority on the promotion of equality ofopportunity. The Commission recommends screening and equality impactassessment as the tools to be utilised for such assessments. Further advice onequality impact assessment may be found in a separate Commissionpublication: Practical Guidance on Equality Impact Assessment.15

MitigationWhen the public authority concludes that the likely impact is ‘minor’ and anequality impact assessment is not to be conducted, the public authority mayconsider mitigation to lessen the severity of any equality impact, or theintroduction of an alternative policy to better promote equality of opportunity orgood relations.Can the policy/decision be amended or changed or an alternative policyintroduced to better promote equality of opportunity and/or good relations?If so, give the reasons to support your decision, together with the proposedchanges/amendments or alternative policy.16

Timetabling and prioritisingFactors to be considered in timetabling and prioritising policies for equalityimpact assessment.If the policy has been ‘screened in’ for equality impact assessment, thenplease answer the following questions to determine its priority for timetabling theequality impact assessment.On a scale of 1-3, with 1 being the lowest priority and 3 being the highest,assess the policy in terms of its priority for equality impact assessment.Priority criterionRating(1-3)Effect on equality of opportunity and good relationsSocial needEffect on people’s daily livesRelevance to a public authority’s functionsNote: The Total Rating Score should be used to prioritise the policy in rankorder with other policies screened in for equality impact assessment. This list ofpriorities will assist the public authority in timetabling. Details of the PublicAuthority’s Equality Impact Assessment Timetable should be included in thequarterly Screening Report.Is the policy affected by timetables established by other relevant publicauthorities?If yes, please provide details17

Part 4. MonitoringPublic authorities should consider the guidance contained in the Commission’sMonitoring Guidance for Use by Public Authorities (July 2007).The Commission recommends that where the policy has been amended or analternative policy introduced, the public authority should monitor more broadlythan for adverse impact (See Benefits, P.9-10, paras 2.13 – 2.20 of theMonitoring Guidance).Effective monitoring will help the public authority identify any future adverseimpact arising from the policy which may lead the public authority to conduct anequality impact assessment, as well as help with future planning and policydevelopment.Line managers are responsible for monitoring compliance with this policy.Implementation with this policy is subjected to Corporate SHE Audit Programmeas part of Risk-based audits.Part 5 - Approval and authorisationScreened by:Position/Job TitleDateLouise FosterCorporate SHESystems &PerformanceAdvisor29/11/19Safety & CorporateResponsibilityManager29/11/2019Approved by:John ThompsonNote: A copy of the Screening Template, for each policy screened should be‘signed off’ and approved by a senior manager responsible for the policy, madeeasily accessible on the public authority’s website as soon as possible followingcompletion and made available on request.18

1 Screening flowchart and template (taken from Section 75 of the Northern Ireland Act 1998 – A Guide for public authorities April 2010 (Appendix 1)). Introduction Part 1. Policy scoping – asks public authorities to provide details about the policy, pr

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