QUICK REFRENCE CISCO IP 7975 Series

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QUICK REFRENCECISCO IP 7975 Series1. Primary Phone Line2. Programmable ButtonIndicators3. Soft Key Labels4. Status Line5. Call Activity Area6. Phone Tab7. Features ammable ButtonsFoot stand ButtonDisplay ButtonMessages ButtonDirectories ButtonHelp ButtonSettings ButtonServices ButtonVolume ButtonSpeaker ButtonMute ButtonHeadset Button4-way Navigation Padand Select button(center)KeypadSoft Key ButtonsHandset Light StripTouch ScreenTOUCH SCREENPress Speaker buttonfor hands-free,then Answer or aprogrammable button(flashing)orPress iDivert to sendcaller directly tovoice mailTo activate the TouchScreen, press theDisplay button. Thisawakens the phone fromsleep mode. To disable it End a Callfor cleaning, press thePress EndCall soft keyor touch screenDisplay button again.orNo Colour - Ready Return handset tocradlefor InputorGreen Flashing – On speaker phone,Disabledpress the SpeakerGreen Steady –Sleep ModebuttonPlace a Call on Hold1. Press Hold softkey or touchscreenPlace a Call2. The hold iconPick up the handset andappears on yourdial a numberscreenor3. The line on holdPress the SpeakerPress (or tap) items onthe touch screen withonly your fingertips.buttonand dial anumber for hands-freeorPress New Call softkey or touch screenAnswer a CallLift HandsetorPress Answer soft keyor touch phone screen CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/2010will flash4. Press Resumesoft key or touchscreen to resumecallPlace a Second Callon Hold1. Place the first callon hold by pressingthe Hold soft key ortouch screen

2. Press New Call softkey or line buttonrequired extra digits to anexternal number. (ex: “9” or“1”)3. Press EndCall softkey to end second callMute a CallPress Mute buttonRedial Last Number Called to activate1. Press Redial soft key to Press Mute buttondial the last number oragain to disabletouch screen2. Speaker for hands-freeView Multiple Callsturns on automaticallyorTo view calls on anotherLift Handsetline:1. Press the Help buttonRetrieved Missed, Placedand Received Calls2. Immediately press1. Press Directoriesthe Line buttonbutton2. Use Navigation PadSwitch call to overviewmode:to highlight1. Pressfor theeither missed, placedhighlightedlineor received calls2. In overview mode,3. Press Select soft keyone call is displayedor touch screenper line4. Press Details for3.Displayedcall isinformation on calledeithertheactivecallnumber, time of dayor the held call withand durationthe longest durationTo dial a number:4. To return to standardInternal calls and Placedviewing mode, presscallsUse Navigation Pad orthe Help buttontouch screen to highlight a5. Immediately pressnumber and pick upthe Line buttonhandset (number dialedautomatically)Switch Between MultipleMissed and ReceivedCallsExternal CallsConnect calls on one line:Press EditDial soft key or1. Select the call youtouch screen to addwant to switch to CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/20102. Press Resume soft keyor touch screenAny active call is placed onhold. Any selected call isresumed.Connected calls onanother line:1. Press the buttonforthe line you want toswitch to2. Select a call if there aremultiple calls3. Press Resume soft keyor touch screenCall Forward1. Press CFwdAll soft keyor Forward All or touchScreen2. Dial number to forwardcalls to3. Press pound key (#)To verify that Call Forwardis enabled on yourprimary line:1. Call forward iconappears next toprimary number2. Call forward targetnumber appears in thestatus lineTo deactivate:1. Press CFwdAllor Forward AllTransfer a Call1. From an active call,press the Transfer softkey or touch screenP.2

2. Dial target number3. Wait for recipient toanswer4. Press Transfer againto complete thetransfer or EndCall tocancelCall WaitingTo turn off:1. Press DND orDo Not DisturbCheck MessagesNew Message Indicators:1. Steady red light on thehandset2. Flashing message icon1. When you hear a calland text messagewaiting beep (singleappears on your phonealert) press Answer softscreenkey (first call goes on3. A stutter tone is heardhold)from your handset,2. Use Navigation buttonheadset or speakerto alternate betweenphone when you placecalls and press Resumea callsoft key to return to a call3. Press EndCall soft keyRetrieve Message(s)to disconnect the1. Press the Messagesselected callerbutton2. Follow prompts tocheck voice mailDo Not Disturb (DND)A feature to turn off thePlace a Conference Callringer on your phone or toUp to six participants.turn off all audible and visualnotifications of incoming1. From a connected call,calls.press Confrn orConferenceYour system administrator2. Press the More soft keyenables DND for yourto see Confrn or touchphone.the screen3. Call the next personTo turn on:4. Wait for the call to1. Press DND or Do Notconnect5. Press Confrn orDisturbConference again to2. “Do Not Disturb” displaysadd the participant toon the phoneyour call3. The DND lightsand6. Repeat as necessarythe ring tone is turned offfor each additionalparticipant CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/2010End a Conference Call1. Press EndCall soft keyor touch screenor2. Return handsetMeet Me Conference CallRequires special phonenumber from IITS.To establish:1. Lift receiver2. Press MeetMe soft keyor touch screen3. Dial the assignedMeetMe conferencenumberParticipants can now joinconference by dialing in.To join a MeetMe call:1. Dial the assignedMeetMe conferencenumberNote: If participants call theMeetMe number before the callhas been established by thecoordinator of the conferencecall, they will hear a busy tone.End the conference:1. All participants musthang upJoin1. From an active call,press Join2. Press More to displaythis soft key3. Press the green(flashing) line buttonfor the calls youwish to joinP.3

If the calls do not join:1. Highlight the calls on thewindow of your phonescreen2. Press Select soft key3. Selected calls displaythis icon4. Press Join soft key tocomplete the actionInternal Directory1. Press Directories2.3.4.5.6.7.buttonUse Navigation buttonto scroll to CorporateDirectoriesPress Select soft key ortouch screenUse your keypad toenter a full or partialname (keep pressing anumber key to togglebetween letters; use soft key to backspaceand delete letters)Press Search soft key ortouch screenUse Navigation buttonto highlight the name ofthe person you wish tocallPress Dial soft key tocall number or touchscreen or go off hookProgrammable ButtonsGreen, Steady:Active call or two-wayIntercom callGreen, Flashing:Held callAmber, Steady:Line in Do NotPrivacy in use, one-wayDisturb (DND)Intercom call, DNDTurns off the ringer on youractivephone or any audible orvisual notifications ofAmber, Flashing:incoming callsIncoming call orReverting CallPhone Screen IconsRed, Steady:Remote line in use(shared line or BLFstatus)Remote Call on HoldRed, Flashing:Remote call on holdCall ForwardEnabledLine and Call IconsYour phone displays iconsto help you determine thecall and line state.On Hook LineNo call activity on this lineOff Hook LineYou are dialing a number oran outgoing call is ringingConnected CallYou are currently connectedto the other partyCall on HoldYou have put the call onholdShared Line in UseAnother phone that sharesyour line has connected acallReverting CallA holding call is reverting toyour phone CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/2010Incoming CallMessage WaitingSpeed Dial, Call Logor Directory ListingHandset in UseHeadset in UseSpeakerphone inUseVideo EnabledFeature AssignedMobility AssignedHold AssignedP.4

Conference AssignedTransfer AssignedPhone Service URLOption SelectedFeature EnabledButton IconsSpeakerToggles the speaker phone on(button is lit) or off.MuteWhen the microphone(speaker phone) is muted, thebutton is lit.HeadsetToggles the headset on(button is lit) or off.Soft keyEach activates a soft keyoption (displayed on yourphone screen).Phone SettingsNavigationScroll through menus andhighlight items. Displaysphone numbers from yourPlaced Calls log.MessagesAuto-dials your voice mail.DirectoriesUse it to access call logs anddirectories.SettingsUse it to control phone screencontrast and ring tones.ServicesUse it to access the busschedule and other services.VolumeControls the handset, headset,speaker phone volume andringer volume.HelpActivates the Help Menu.The Settings buttonallows you to personalizesome of the features of yourphone. A screen menu willassist you in adjustingvarious settings such asringer type and contrast.Scroll through the optionsusing the Navigationbutton.handset, headset orspeaker are in use.2. Press Save soft key tosave the volume settingRinger Type1. Press the Settingsbutton2. Use Navigation buttonto scroll down to UserPreferences3. Press Select soft key ortouch screen4. Use Navigation buttonto scroll to Rings5. Press Select soft key ortouch screen6. Press Play soft key ortouch screen to hearsample ring7. Choose a phone line orthe default ring setting8. Choose a ring tone toplay a sample of it9. Press Select to activateand Save to set the ringtoneVolumeBackground ImagesRinger1. Press the Volume1. Press Settings button2. Use Navigation buttonto scroll to UserPreferences3. Press Select soft key ortouch screen4. Use Navigation buttonto scroll to BackgroundImages5. Press Select soft key ortouch screen6. Use Navigation buttonto select the image youwantbuttonwhilethe handset is in thecradle and the headsetand speaker phonebuttons are off. The newringer volume is savedautomatically.Speaker, handset,headset1. Press the volume buttonwhile the CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/2010P.5

7. Press Preview soft keyor touch screen to viewsample background8. Press Select soft key ortouch screen to activate9. Press Save soft key ortouch screenLCD Brightness1. Press the Settingsbuttonthen selectUser Preferences Brightness2. To make adjustments,press Up, Down or usethe Volume button3. Press Save or pressCancelWeb Interface(Call Manager)Each user has their ownpersonal Web site to allowthem to manage some ofthe advanced phonefeatures, such as: Setting up speed dial Forwarding calls Activating and setting upFast Dial Activating and setting upMy Address BookAccessing Call ManagerThe Call Manager for yourphone is accessed throughyour personal account onthe MyConcordia Portal athttp://www.myconcordia.caFor information about usingthe portal, see thedownloadable user guide .pdf.When you have accessedyour personal portal page,click [CONFIGURE MYPHONE].Select Phone DeviceIf you have multiple phonesets, you must select theone you wish to configurefrom the drop-down menuon the main menu page.Change you PinClick [CHANGE YOUR PIN]on the main menu. Enter12345 as the current PIN,and select a new personalPIN consisting of 7-20digits.Your new PIN will berequired to subscribe andactivate special servicessuch as My Address Bookand Fast Dial.Call Forward1. On the main menu, click[FORWARD ALLCALLS TO DIFFERENTNUMBER]2. Check box of phoneextension you wish toforward CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/20103. Select either voicemail (you must havevoice mail to use thisoption!) or this number(and enter the phonenumber where youwant your calls to go)4. Click [UPDATE]5. To stop call forwarding,clear the check box ofthe extension that isbeing forwarded, andclick [UPDATE]Configure Speed DialAvailable speed dialbutton(s) on your phone:1. On the main menu,click [ADD UPDATEYOUR SPEED DIAL]2. Enter the phonenumber in the first textbox and the name youwould like displayed onyour phone set in thesecond text box3. Remember to add “9”to external numbers4. Click [UPDATE]To dial, press speed dialbutton on your phone. Speed dial settings notassociated with a button(up to 99 entries accessed usingdial pad and abbreviated dialing):1. On the main menu,click [ADD/UPDATEYOUR SPEED DIAL]2. Enter the phonenumber in the first textbox and the nameassociated with theP.6

number in the secondtext box (name is forreference and is notdisplayed on thephone)3. Remember to add “9”to external numbers4. Click [UPDATE]2. From the drop-down3. Enter information andmenus, select how youclick [INSERT]would like each line onyour phone to ring When Add Entries (On thePhone is Idle andPhone):*Notethat My Address BookWhen Phone is In Usemustfirstbe activated online3. Click [UPDATE]1. Press SERVICES button2. Use Navigation key toscroll to “My AddressChange Phone LocaleMy Address BookBook”Profile (Language)3.Press SELECT soft keyThis determines the4. Press SUBMIT soft keylanguage used on theStore and retrievephone’s LCD display. Totelephone numbers. To use 5. Press NEW soft key6. Use dial pad to enterchange the defaultthis service, it must first bename (keep pressing alanguage setting:activated online (one timekey to toggle betweenonly).letters)1. From the main menu,7.Press SUBMIT soft keyclick [Change the Activate Service8. Use dial pad to enterLocale for this Phone](Online):phone number(s)2. Select a language from 1. From the main menu,9. Enter 4 digits forthe drop - down menuclick [CONFIGUREinternal; enter 1 for long3. Click [UPDATE]YOUR CISCO IPdistance (9 is notPHONE SERVICES]necessary)2. Click [MY ADDRESSChange Web Locale10. Press SUBMIT soft keyBOOK] under “Your(Language)(success message)Subscribed Services”11.Press OK soft key3. Enter 9 for the “OutsideThe User Locale determinesAccess Code” Dial a Number:the language of the Call4. Enter User name (your1. Press SERVICES buttonManager. To change thephone number 1 Ex.:default language setting:Phone number 8483432 2. Use Navigation key toscroll to “My Address1. From the main menu,User ID will beBook”click [Change the84834321) and new PIN3. Press SELECT soft keyLocale for your device 5. Click [UPDATE]4. Enter partial (or whole)profile(s) and theseLast, First or Nicknameweb pages] Add Entries (Online):using the dial pad2. Select a language from 1. From the main menu,5.Press SUBMIT soft keythe drop-down menuclick [CONFIGURE(you may skip step 43. Click [UPDATE]YOUR CISCOand scroll throughPERSONAL ADDRESSentries)Change the Ring SettingBOOK]6.Select a name from the2. Click [ADD A NEW1. On the main menu,listENTRY]click [Change the Ring7. Press DIAL soft keySettings for yourPhone] CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/2010P.7

Fast DialStore up to 99 numbers forfast dialing. To use thisservice, it must first beactivated online (one timeonly). ActivateService(Online):1. From the main menu,click [CONFIGUREYOUR CISCO IPPHONE SERVICES]2. Click [FAST DIAL] under“Your SubscribedServices”3. Enter 9 for the “OutsideAccess Code”4. Enter User name (yourphone number 1 Ex.:Phone number 8483432User ID will be84834321) and new PIN5. Click [UPDATE] Add Entries (Online):Adding a number from yourpersonal Address Book1. From the main menu,click [CONFIGUREYOUR CISCOPERSONAL ADDRESSBOOK]2. Click [FAST DIALS]3. Under “Description”,click [(UNASSIGNED)]4. Click a name already inyour “Address Book”5. Select a number from“Choose a DirectoryNumber from yourPersonal Address Book”drop-down menu6. Click [INSERT]or5. Press DIAL soft keyAdding a number not in yourpersonal Address Book1. From the main menu,click [CONFIGUREYOUR CISCOPERSONAL ADDRESSBOOK]2. Click [FAST DIALS]3. Under “Description”,click [(UNASSIGNED)]4. Select “Enter a directorynumber” and enter aphone number (it is notnecessary to include 9)5. Click [INSERT] Add Entries (On thePhone):* Note that Fast Dial must first beactivated online1. Press SERVICES button2. Use Navigation key toscroll to “Fast Dial”3. Press SELECT soft key4. Press ASSIGN soft key5. Use Navigation to scrollto (UNASSIGNED)6. Press SELECT soft key7. Enter 4 digits forinternal, and enter 1 forlong distance (9 is notnecessary)8. Press SUBMIT soft key(success message)9. Press OK soft key Dial a Number1. Press SERVICES button2. Use Navigation key toscroll to “Fast Dial”3. Press SELECT soft key4. Use Navigation key toselect number CISCO IP PHONE 7975 SERIES Instructional & Information Technology Services 12/15/2010P.8

2. Press Resume soft key or touch screen Any active call is placed on hold. Any selected call is resumed. Connected calls on another line: 1. Press the button for the line you want to switch to 2. Select a call if there are multiple calls 3.line: Press Resume soft key or touch screen Mute a Call Press Mute button to activate Press Mute button

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