Request For Records Disposition Authority

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015·2013·0004Request for Records Disposition AuthorityRecords Schedule NumberDAA-0015-2013-0004Schedule StatusApprovedAgency or EstablishmentDepartment of Veterans AffairsRecord Group I Scheduling GroupRecords of the Department of Veterans AffairsRecords Schedule applies toMajor SubdivsionMajor SubdivisionOffice of Inspector GeneralMinor SubdivisionOffice Of Management and AdministrationSchedule SubjectRequest for a change to disposition of OIG recordsInternal agency concurrences willbe providedNoBackground InformationItem CountNumber of Total DispositionItemsNumber of PermanentDisposition ItemsNumber of TemporaryDisposition ItemsNumber of WithdrawnDisposition Items12481GAO ApprovalElectronic Records ArchivesPage 1 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004Outline of Records Schedule Items for DAA-0015-2013-0004Sequence NumberHotline Records1.1Hotline ContactsDisposition Authority Number: DAA-0015-2013-0004-00011.2Hotline CasesDisposition Authority Number: DAA-0015-2013-0004-00021.3Congressional Case WorkDisposition Authority Number: DAA-0015-2013-0004-00031.4Executive correspondenceDisposition Authority Nury ber: DAA-0015-2013-0004-00041.5IG Personal PapersDisposition Authority Number: DAA-0015-2013-0004-00051.6Project Oversight ReportsDisposition Authority Number: DAA-0015-2013-0004-00061.7Working PapersDisposition Authority Number: DAA-0015-2013-0004-00071.8Follow-Up RecordsDisposition Authority Number: DAA-0015-2013-0004-00081.9Semiannual Report to Congress and Strategic PlanDisposition Authority Number: DAA-0015-2013-0004-00091.10Investigative Case FilesDisposition Authority Number: DAA-0015-2013-0004-001 01.11Joint Review ReportsDisposition Authority-Number: DAA-0015-2013-0004-00111.12Electronic Working PapersDisposition Authority Number: DAA-0015-2013-0004-00122Hearings/Testimony RecordsDisposition Authority Number: DAA-0015-2013-0004-0013Electronic Records Archives.Page 2 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015·2013-0004Records Schedule ItemsSequence NumberHotline RecordsHotline Contacts. Maintain In MCI for 7 years after contact is closed. Records willthen be deleted only if it does no destroy electronic systeme integrity or until thesystem of records is decommissioned (and replaced), whichever occurs first.1.1Hotline ContactsDisposition Authority NumberDAA-0015-2013-0004-0001Communications containing actionable information that is evaluated andconsidered for referal to an OIG line element or to the DepartmentFinal DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionWhen contact is closedRetention PeriodDestroy immediately after 7 years after cutoffAdditional InformationGAO Approval1.2Not RequiredHotline CasesDisposition Authority NumberDAA-0015-2013-0004-0002Contacts that are referred for action to a line element of OIG or the Department.Final DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format{s) other than email and word processing?YesElectronic Records ArchivesPage 3 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityDo any of the records coveredby this item exist as structuredelectronic data?Records Schedule: DAA-0015-2013-0004NoDisposition InstructionCutoff InstructionWhen case is closed.Retention PeriodDestroy 7 year(s) after cutoffAdditional InformationGAO Approval1.3Not RequiredCongressional Case WorkDisposition Authority NumberDAA-0015-2013-0004-0003Documents related to responses to congressional inquiries generated through theOIG Hotline or other sourcesFinal DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other than email and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionCut off when the response is sentRetention PeriodDestroy 7 year(s) after cutoffAdditional InformationGAO Approval1.4Not RequiredExecutive correspondenceDisposition Authority NumberDAA-0015-2013-0004-0004Official documents, related to the mission of OIG, signed by the IG or Deputy IGFinal DispositionPermanentItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inNoElectronic Records ArchivesPage 4 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004electronic format(s) other thanemail and word processing?Disposition InstructionCutoff InstructionCutoff at the end of each fiscal yearTransfer to Inactive StorageTransfer to the National Archives immediately after 3yearsTransfer to the National Archivesfor AccessioningTransfer to the National Archives 3 year(s) after 3years incrementsIAdditional InformationFirst year of records accumulation2008What will be the date span of theinitial transfer of records to theNational Archives?UnknownMaintain on site for 3 years, then offer to NARA.How frequently will your agencytransfer these records to theNational Archives?Every 3 YearsEstimated Current VolumeAnnual Accumulation12 Cubic feet2 Cubic feetElectronic/DigitalPaperMicroformHardcopy or Analog SpecialMedia1.5IG Personal PapersDisposition Authority NumberDAA-0015-2013-0004-0005Personal documents generated by the IGFinal DispositionTemporaryItem StatusWithdrawnIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?NoElectronic Records ArchivesPage 5 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004These records are Transitory and will be scheduledunder GRS 23/7.Withdrawn Status ExplanationDisposition InstructionCutoff InstructionCutoff at the end of the calendar year.Retention PeriodDestroy immediately after 1 yearAdditional InformationNot RequiredGAO Approval1.6Project Oversight ReportsDAA-0015-2013-0004-0006Disposition Authority NumberOfficial, final copies (hardcopy or electronic) of reports produced by any lineelement of the OIGFinal DispositionPermanentItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionCutoff at the end of the fiscal year in :which the reportis issued and maintain onsite for 5 years from thedate of issueTransfer to the National Archivesfor AccessioningTransfer to the National Archives 5 year(s) after dateof issueAdditional InformationFirst year of records accumulation1980What will be the date span of theinitial transfer of records to theNational Archives?UnknownEvery 5 years from the date issue.How frequently will your agencytransfer these records to theNational Archives?Every 5 YearsElectronic Records ArchivesPage 6 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004Estimated Current VolumeAnnual Accumulation30 Cubic feet1 Cubic feetElectronic/DigitalPaperMicroformHardcopy or Analog SpecialMedia1.7Working PapersDisposition Authority NumberDAA-0015-2013-0004-0007Harcopy and electronic working papers and records in an existing system ofrecordsFinal DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other than email and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionCutoff at the end of the fiscal year in which the finalreport closed or final peer review report was issuedRetention PeriodDestroy 3 year(s) after closure of final reportAdditional InformationGAO Approval1.8Not RequiredFollow-Up RecordsDisposition Authority NumberDAA-0015-2013-0004-0008Records related to follow-up actions on open report recommendationsFinal DispositionTemporaryItem StatusActiveElectronic Records ArchivesPage 7 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013·0004Is this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionCutoff at the end of the fiscal year in which the lastrecommendation closedRetention PeriodDestroy 5 year(s) after last recommendationAdditional InformationGAO Approval1.9Not RequiredSemiannual Report to Congress and Strategic PlanDisposition Authority NumberDAA-0015-2013-0004-0009Semiannual report as mandated by the Inspector General Act of 1978 and themulti-year OIG Strategic PlanFinal Disposition\Permanent\Item StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionCutoff at the end of the fiscal yearTransfer to the National Archivesfor AccessioningTransfer to the National Archives in 5 year blocks 5year(s) after cutoffAdditional InformationFirst year of records accumulation1978What will be the date span of theinitial transfer of records to theNational Archives?From 1978 To 1996Electronic Records ArchivesPage 8 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004Every 5 YearsHow frequently will your agencytransfer these records to theNational Archives?Estimated Current VolumeAnnual AccumulationElectronic/DigitalPaperfCubic feetMicroformHardcopy or Analog SpecialMedia1.10Investigative Case FilesDisposition Authority NumberDAA-00 15-2013-0004-001 0These files contain reports of criminal and other investigations of the OIG, Office oflnvesitgations (01).Final DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?YesGRS or Superseded AuthorityCitationN1-015-01-006, item 1BDisposition InstructionCutoff InstructionMaintained for 10 years.Retention PeriodRecords maintained in MCI will be deleted only ifits does not destroy electronic system integrity oruntil the system of records is decommissioned (andreplaced), whichever occurs first. Significant cases,i.e., those that result in national media attention,Congressional investigation, and or substantivechanges in agency policy or procedures are notcovered by this item. The disposition of significantElectronic Records ArchivesPage 9 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORQS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004investigative files will be determined by NARA. Suchfiles must be scheduled by submitting a schedule viaERA.Additional InformationGAO Approval1.11Not RequiredJoint Review ReportsDisposition Authority NumberDAA-0015-2013-0004-0011Official, final copies (hardcopy or electronic) of reports.Final DispositionPermanentItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format{s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff InstructionCutoff at the end of the fiscal year in which the reviewclosed.Transfer to the National Archivesfor AccessioningTransfer to the National Archives 5 year(s) after in 5years incrementsAdditional InformationWhat will be the date span of theinitial transfer of records to theNational Archives?Unknown5 yearsHow frequently will your agencytransfer these records to theNational Archives?Every 5 YearsEstimated Current VolumeAnnual AccumulationElectronic/DigitalPaper2 Cubic feetMicroformElectronic Records ArchivesPage10of14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004IHardcopy or Analog SpecialMedia1.12.Electronic Working PapersDisposition Authority NumberDAA-0015-2013-0004-0012Workpapers related to the product of Joint ReviewsFinal DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other thanemail and word processing?YesDo any of the records coveredby this item exist as structuredelectronic data?NoDisposition InstructionCutoff-InstructionCutoff at the end of the fiscal year in which the reviewclosedRetention PeriodDestroy 3 year(s) after publication date of the reviewAdditional InformationNot RequiredGAO Approval2Hearings/Testimony RecordsDisposition Authority NumberDAA-0015-2013-0004-0013Documents related to final submissions for herings and testimony by OiGemployeesFinal DispositionTemporaryItem StatusActiveIs this item media neutral?YesDo any of the records coveredby this item currently exist inelectronic format(s) other than email and word processing?NoDisposition InstructionCutoff InstructionElectronic Records ArchivesCutoff at the end of each Congresiional termPage 11 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRetention PeriodRecords Schedule: DAA-0015·2013·0004Destroy immediately after 6 yearsAdditional InformationGAO ApprovalElectronic Records ArchivesNot RequiredPage 12 of 14PDF Created on: 04/28/2014

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONRequest for Records Disposition AuthorityRecords Schedule: DAA-0015-2013-0004Agency CertificationI hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the recordsproposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retentionP,eriods specified.Signatory n HillProgram Manageme Office of Informationand Technologynt OfficeEnterprise RecordsService07/24/2013Return for RevisionDavid Weberfor09/16/2013Submit For Certific Janet PedroationManagement Analys Office of Informationand TechnologytEnterprise RecordsService10/30/2013CertifyProgram Manageme Office of Informationnt Officeand TechnologyEnterprise RecordsService04/10/2014Submit for Concur David WeberreneeforNational Archives andRecords Administration- Records irector of RecordsManagement ServicesNational RecordsManagement Program- Records rector, National R National Archives andecords Management Records AdministrationProgram- National RecordsManagement Program04/24/2014ApproveDavid FerrieroArchivist of the Unite Office of the ArchivistOffice of the Archivistd StatesElectronic Records ArchivesMartin HillPage13of14OrganizationNational Archives andRecords Administration- Records ManagementServicesPDF Created on: 04/28/2014

Department of Veterans Affairs Records of the Department of Veterans Affairs . of issue . 1980 . Unknown Every 5 years from the date issue. . Request for Records Disposition Authority Records Schedule: DAA-0015-2013-0004 : Estimated Current Volume Annual Accumulation : Electronic/Digital : Paper ; 30 Cubic feet : 1 Cubic feet : Microform .

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