CONTRACTING PROCESSES, TIPS, AND THE TORN PROCESS
CONTRACTING PROCESSES,TIPS, AND THE TORN PROCESSGinny Morgan and Samantha StilesContracting OfficersHuntington Contracting DivisionDate: 08 OCT 2020US Army Corpsof Engineers
2ICT PROCESSPre-Bids, Bid Openings, and AE ProposalsPre-Bid Skype. . , ,Bid Openings Teleconference LinesProposals (Submittals) DoD SAFE
CT PROCESSPre-Bids, Bid Openings, and AE Proposals SAFE SITE https://safe.apps.mil Email to the KO AND CS to receive the dropoff link Complete no more than five (5) business days and no lessthan two (2) business days prior to due date.3
4ITIPS FOR PROPOSAL PREPTIP #1 – The best preparation is learning about and understanding the process,aligning skills with needs and following-through. In other words PREPARE ALIGN EXECUTE
5TIPS FOR PROPOSAL PREPTIP #2 – Build from the FOUNDATION up. Define what you do Identify all appropriate NAICS codes for products and servicesNeed to know Federal Supply Group or Class code Update profile at least once every 12 months to stay activeShould also maintain an updated Dynamic Small Business Search (DSBS) profile Specific capabilities and skillsOutlines management, technical and business strengthsPast performance history, with specific project and values of contractsAwardsResumes of key management Prime contract opportunitiesSubcontract opportunitiesKnowing how to find contract opportunities is critical (https://beta.sam.gov/)View past awarded contracts– which may help with preparing future proposals or bids. Register in System for Award Management (SAM) Develop a compelling profile and capability statement (simple 1 page document) Find contract opportunities
6ITIPS FOR PROPOSAL PREPTIP #3 – Understand the TYPES OF SOLICITATIONS CONTRACT IDENTIFIERW91237-21-R-0001BUYING OFFICE SOLICITATION TYPEFISCAL YEAR R – REQUEST FOR PROPOSALB – SEALED BID (IFB)Q – REQUEST FOR QUOTE (Simplified Acquisition, typically under 250K unless commercial item)Sources Sought (RFI)
7ITIPS FOR PROPOSAL PREPTIP #4 – Do your HOMEWORK and SELL yourself Read and Re-read the solicitation and requirements Ask questions Respond appropriately Align proposal with government’s needs Articulate what makes you the best solution provider and Sell yourself Don’t Assume it is known Don’t focus too much on “we can do the work.” Substantiate the how.
8ITIPS FOR PROPOSAL PREPTIP #5 – AVOID as inclusion in proposal Failure to fully understand the solicitation and regulations Incomplete or late submission Proposal is not specific and to the point High on fluff/weak on substance Failure to understand best value considerations Unrealistic proposal pricing
9ITIPS FOR PROPOSAL PREPTIP #6 – COST & PRICING is just as important Review pricing Consider all costs Consider Best Value Technical vs. cost/pricing Include bidding costs Allow for overhead and profit
10ITIPS FOR PROPOSAL PREPTIP #7 – Build RELATIONSHIPS Network Learn from others Continue to educate/learn Ask questions
ITASK ORDER REQUIREMENT NOTICE(TORN) PROCESS11New Directive issued March 2020“Procedures for the Selection of Task Orders on Architect-Engineer Indefinite DeliveryContracts (IDC)” This Directive is to reinforce requirements of an AE contractor under a Multiple Award TaskOrder Contract (MATOC) and was issued to ensure compliance with the Brooks Act and FARrequirements Applicable to all HQ, USACE elements, Divisions, Districts, Centers, etc.
12ITORN PROCESS Approx. 3 Pages Brief Project Description Questions Following 5 Factors from FAR 36.602-1The order of importance will be clarified TORN sent to ALL KTRs on MATOC Pool Minimal Process, short suspense, less than 5 calendar days Submission to be timely and only include the maximum number of pagesrequested.
13ITORN PROCESS Option to submit a REVISED SF330 or use the most recent on file. Selection Board Convenes RFP is sent to the most highly qualified Contractor of that specific Task Order Unsuccessful Letters are then sent to those who did not receive the RFP.
14IQUESTIONS?
Oct 08, 2020 · Resumes of key management Find contract opportunities Prime contract opportunities Subcontract opportunities Knowing how to find contract opportunities is critical (https://
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