Flavius Mareka TVET College Annual Report 2016

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Flavius Mareka TVET CollegeAnnual Report 2016Flavius Mareka TVET College Annual Report 2016Page 1

TABLE OF CONTENTSABBREVIATIONS AND ------------------------------- 4PART A: GENERAL OVERVIEW ---------------------------- 51.MESSAGE FROM THE COUNCIL CHAIRPERSON ------------------------------------------------ 62.OVERVIEW BY THE ACCOUNTING OFFICER ---- 73.STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY ------------- 124.STRATEGIC ----------------------------------------, MISSION AND VALUE STATEMENTS ------- 134.2STRATEGIC OBJECTIVES ----------------------------- 14LEGISLATIVE AND OTHER MANDATES ---------- 165.1LEGISLATIVE FRAMEWORK --------------------------- 165.2ANNUAL CYCLE OF REPORTING --------------------- 20HIGH-LEVEL ORGANISATIONAL STRUCTURE - 22PART B: PERFORMANCE INFORMATION -------------- 231.COLLEGE PERFORMANCE AND ORGANISATIONAL ENVIRONMENT ------------------- 242.PERFORMANCE REPORTING ------------------------ 292.1SIGNIFICANT ACHIEVEMENTS DURING THE 2016 ACADEMIC YEAR ----------------------------- 292.2ANNUAL PERFORMANCE ACHIEVEMENTS --------- 292.3COLLEGE ACHIEVEMENT IN TERMS OF EXPECTED OUTCOMES ---------------------------------- 352.4STRATEGY TO DEAL WITH UNDERPERFORMANCE -------------------------------------------------- 40PART C:GOVERNANCE -------------------------------------- 411.CONSTITUTION OF THE COLLEGE COUNCIL AND GOVERNANCE STRUCTURES -- 412.COLLEGE PERFORMANCE IN TERMS OF STRATEGIC OBJECTIVES -------------------- 503.RISK MANAGEMENT ------------------------------------ 514.REPORTS BY COMMITTEES OF COUNCIL ------ 515.ACADEMIC BOARD REPORT ------------------------- 596.STUDENT REPRESENTATIVE COUNCIL REPORT ---------------------------------------------- 64PART D: FINANCIAL INFORMATION ------------------- 691.COUNCIL RESPONSIBILITY AND APPROVAL -- 702.REPORT OF THE ACCOUNTING OFFICER ------- 703.REPORT OF THE AUDIT AND RISK COMMITTEE ------------------------------------------------ 70Flavius Mareka TVET College Annual Report 2016Page 2

4.AUDITED ANNUAL FINANCIAL STATEMENTS - 704.1REPORT OF THE AUDITOR-GENERAL OR EXTERNAL AUDITORS --------------------------------- 704.2STATEMENT OF FINANCIAL POSITION -------------- 704.3STATEMENT OF FINANCIAL PERFORMANCE ------- 704.4STATEMENT OF CHANGES IN NET ASSETS -------- 704.5CASH FLOW STATEMENT ----------------------------- 704.6ACCOUNTING POLICIES ------------------------------- 704.7NOTES TO THE ANNUAL FINANCIAL STATEMENTS ------------------------------------------------- 70Flavius Mareka TVET College Annual Report 2016Page 3

ABBREVIATIONS AND ACRONYMSAPPAnnual Performance PlanCET ActContinuing Education and Training ActCOSCentre of SpecialisationDHETDepartment of Higher Education and TrainingE&AExamination and AssessmentM&EMonitoring and EvaluationMOAMemorandum of AgreementMOUMemorandum of UnderstandingNCVNational Certificate VocationalNSFASNational Student Financial Aid SchemeOPS PlanOperational PlanPSETPost-School Education and TrainingSETASector Education and Training AuthoritySOStrategic ObjectiveTVETTechnical and Vocational Education and TrainingFlavius Mareka TVET College Annual Report 2016Page 4

PART A: GENERAL OVERVIEWFlavius Mareka TVET College Annual Report 2016Page 5

1.MESSAGE FROM THE COUNCIL CHAIRPERSONTitle: Council Chairperson Mr N.L MasokaSignature:Date:Flavius Mareka TVET College Annual Report 2016Page 6

2.OVERVIEW BY THE ACCOUNTING OFFICER2016 was, distinctively, a very successful year by all accounts in the history of Flavius Mareka TVETCollege and in its students’ academic pursuits. This is attributable to important achievements whichwere realized in various fields including students’ attendance to classes and thereby complying with the80% attendance policy, intensive and extensive training which was given to staff to enhanceperformance in their varied areas of responsibilities, excellence in managing college finances andmanaging finances of the newly instituted Community Colleges in the Free State, effective student andstaff support with counselling activities and testing for HIV and AIDS, and continuously improvinggovernance and management activities of the college. Lastly, and most importantly, there were notableachievements in the NC (V), Trimester and Semester examinations results.TRAINING OF OFFICIALS AND STAFFThe management of this college considers continuous training of staff very seriously. It believes thatstaff should be trained on an on-going basis in order to improve its effectiveness in various functions ofits responsibilities. Different types of trainings, which were included in the human resource developmentplan of the college in the main, were offered. They include Performance Management, Learning SupportSystems, Professional skills for Secretaries, Accounts Receivable, Monitoring and Coaching, Coltechbasic user training, Coltech Dashboard, Advance Excel Dashboard and Supply Chain Management.Principals’ discussions with TVET Branch of the Department of Higher Education and Training alsoconcluded that Campus Managers’ training should be included for effective management of campuses.This was done and proved to be quite helpful as envisaged. A total number of seventy-three (73) officialswere trained. Twenty-five (25) of this number is females and forty-eight (48) are males. The collegehas a firm belief that these trainings have increased the confidence of the college officials substantiallyso that they can increasingly perform their functions with respectable levels of proficiency, effectivenessand efficiency.ENROLMENT OF STUDENTS FOR 2016Flavius Mareka TVET College continues to grow steadily each year. One of the yardsticks for thiscontention is the students’ head counts and FTEs the college is able to register every year. In 2015 atotal of 11,129 head counts were registered. This figure increased in 2016. 11,534 head counts wereachieved. In the like manner, the FTEs were increased. 3, 899.39 FTEs were registered in 2015. In2016 the number was increased to 4,104.07. This is a commendable performance. This growth couldhave increased even more based on the scores of potential students who were returned because ofvarious reasons such as limited funding, limited number of posts on account of the sixty-three per centthreshold (63%) to which colleges have to adhere to and limited fit-for-purpose infrastructure.Flavius Mareka TVET College Annual Report 2016Page 7

MARKETINGThe Marketing section played a significant role in attracting potential applicants for various programmesoffered by the college. A comprehensive marketing plan, which included advertising, sales promotion,personal selling and internal marketing among others, was implemented. Increased numbers, some ofwhich came from other countries and municipalities outside Fezile Dabi, were realized as a result.The Programmes Qualification Mix (PQM) of the college also contributed in attracting students fromvarious places including those indicated. Many of the learnership programmes offered are NQF aligned.This enhances the PQM of the college.BURSARIES AND THEIR DISBURSEMENTFlavius Mareka TVET College is enrolling students who come from poor socio-economic backgroundsin the main. As a result, many of the prospective students are not able to pay for their tuition. They canhardly access education and training unless some financial assistance is made available. Since TheNational Students Financial Aid Scheme (NSFAS) was made available, students apply for bursaries inorder to address this challenge. Applications for funds cover tuition, transport and accommodation sothat they can further their studies and acquire skills and knowledge needed for their careers. Many ofthose who applied and qualified in 2016 were indeed assisted like in the previous years. The totalallocation received was R21 277 000.00. This was for 4,188 applicants. 3,798 of this number wereReport 191 students, while 390 were those enrolled in the NC (V) programmes.PLACEMENT OF STUDENTSPLACEMENT OF REPORT 191 STUDENTSA total of eighty-three (83) Report 191 students were placed last year. Of this number, sixty-eight (68)were females and fifteen (15) were males. Attempts are made, on a daily basis, to find assistance forfunding those students who could not have placed themselves. They need stipends for transport amongother things to help them go through their experiential training. By and large, challenges experiencedare still many. Business and industry are still not co-operating as much as they are expected to becausethey are not compelled by any piece of legislation. Municipalities in the Fezile Dabi District are also notprepared to work with colleges regarding placement of students. Much of what is achieved largelydepends on voluntary mutual understanding between the college and different organizations.Flavius Mareka TVET College Annual Report 2016Page 8

PARTNERHIPS2016 PARTNERSHIPS IN LEARNERSHIPS AND SKILLS PROGRAMMESIn 2016 the college continued to establish partnerships for learnership training under the auspices of itsPartnerships and Business Unit (PBU). Those which were engaged with the college in this endeavourinclude UIF, ETDP SETA, NARYSEC, CHIETA SETA, Water Academy, Mashau Salphina, and FreeTribe to mention but a few. A total number of six hundred and eighty-five (685) students were registeredin 2016. Sadly, thirty-one (31) of this number dropped out for various reasons. Two hundred andnineteen (219) of the learnership students were successfully placed in various work places during thesame year. Moqhaka Municipality agreed to place forty-nine (49) Water and Waste Water ReticulationManagement Processes students who were finally certificated. Twenty-seven (27) ElectricalEngineering students were placed with Mashau Salphina in Benoni and were finally certificated. SASOLplaced sixty (60) Chemops students, while Moqhaka Municipality managed to place eighteen (18)Electrical Engineering Studies students.Building and construction learnership students were placed with different construction companies suchas: Rebsa, which took in sixteen (16) of them, Omega placed eleven (11), White Leopard took ten (10),Mfundo Thuto placed ten (10), Mkhulu Properties agreed to place twelve (12), Chemops students willbe placed in 2018 according to plan. Those in the following programmes did not have to be placed: TheEnd User programme funded by ETDP SETA programme and Assistant Welder sponsored by AECI.Hundred and eighty-five (185) of the six hundred and eighty-five (685) enrolled students were not placedduring the same year, while twenty-seven (27) dropped out.Many of the Learnership Programmes offered are aligned with The National Qualifications Framework(NQF). This gives students an edge over those who are enrolled in the mainstream programmes. Theyare readily placed with business and industry which subsequently give them preference whenemployment opportunities are available. They are also more likely to fit in the articulation agreementwith various universities.2016 UNIVERSITY PARTNERSHIP PROGRAMME (UPP)Flavius Mareka TVET College and UFS have had this partnership for sixteen years, followingnegotiations which were completed in 2000.The programme came to be known as UniversityPreparation Programme (UPP). In 2017 partners agreed to change and offer higher education courseswhich include: Economics Science in which eleven (11) students have been enrolled; Economics andManagement Sciences (BAdmin and BCom) with ten (10) students and Humanities in which thirty-sixFlavius Mareka TVET College Annual Report 2016Page 9

(36) have been registered. Fifty-seven (57) students in all are registered in this new agreement ofUniversity Access Programmes (UAP).Different numbers of students had always been enrolled prior to 2016 in the University PreparationProgramme (UPP). During the year under review a total of sixty-one (61) was enrolled. Forty-two (42)of the same were females, while nineteen (19) were males.STUDENT SERVICES AND SUPPORTThe Student Services and Support is a significant wing of students and staffs’ academic life and socialwelfare at the college. It has always dutifully organized and ensured that HIV and AIDS testing andcounselling are done per campus. During the year under review, seven hundred and forty-five (745)students went through this process at the Sasolburg Campus. At Mphohadi and Kroonstad Campusesthree hundred and twenty nine (329) and four hundred and fifty one (451) students were respectivelyafforded the same services. A total of hundred and thirty-two (132) students and nineteen (19) collegeofficials were counselled.PERFORMANCE IN EXAMINATIONSThe teaching in the classrooms and the support leveraged from other sections of the college likeStudent Support and Services enabled students in particular, to cope with vicissitudes of life and toperform well in their examinations. There are, however, some cases in which their results droppedslightly. In 2015, NCV students obtained 61% on the average. In 2016 they dropped by 15% andobtained 46%. Report 191 Semester students achieved an average of 77% in 2015. In 2016 the resultwas 87%. Semester 2 performance was 79% in 2015 and in 2016 it was 75%. Trimester 1 studentsobtained an average of 45% in 2015. In 2016 they attained 53%. In trimester 2 examinations,performance was 51% in 2015 and in 2016 it rose to 52%, and lastly trimester 3 students obtained anaverage of 40% in 2015, while in 2016 they managed to score a 47% average.Certification rate also increased notably. In Report 191 engineering studies there were ninety-eight (98)students, while Business studies had six hundred and fifteen (615). Engineering studies NationalDiploma graduates were forty-one (41) and for Business Studies National Diploma there were hundredand twenty-six (126) graduates. These achievements vindicated the co-operation which existedbetween the Executive Committee of the Academic Board, the Academic Board itself and themanagement of the college in their attempts to improve access to the college by students with success.GOVERNANCE AND MANAGEMENTFlavius Mareka TVET College Annual Report 2016Page 10

For the past six (6) years this college was able to get unqualified audit reports. During the year underreview the feat was repeated for the seventh (7th) year running. Evidently, the college largely compliedwith policies related to supply chain, finance, human resources and many others in order to maintaingood governance and management of its affairs. This is an achievement, that not only the CollegeCouncil and Management are happy, but even the Department of Higher Education and Training aswell.Many thanks/KhotsoTitle: Accounting Officer: Mr T.S LethoSignature:Date:Flavius Mareka TVET College Annual Report 2016Page 11

3.STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACYTo the best of my knowledge and belief, I confirm the following:1.All information and amounts disclosed throughout the annual report are consistent.2.The annual report has been prepared in accordance with the guidelines issued by the Departmentof Higher Education and Training.3.The annual financial statements have been prepared in accordance with the relevant standards,frameworks and guidelines issued by National Treasury.4.The accounting officer, i.e. the principal, is responsible for the preparation of the annual financialstatements and for the judgements made in this document.5.The accounting officer, i.e. the principal, is responsible for establishing and implementing asystem of internal control that has been designed to provide reasonable assurance as to theintegrity and reliability of the performance information, the human resources information and theannual financial statements.6.The Auditor-General and/or external auditors express an independent opinion on the annualfinancial statements.In my opinion, the annual report fairly reflects the operations, the performance information, the humanresources information and the financial affairs of Flavius Mareka TVET College for the financial yearended 2015/2016Title: Accounting Officer Mr T.S LethoSignature:Date:Flavius Mareka TVET College Annual Report 2016Page 12

4.STRATEGIC OVERVIEW4.1Vision, Mission and Value StatementsVISIONWhere wewant to beFlavius Mareka TVETCollege strives to excelin providing life-longeducation and training.MISSIONWhy weexistVALUESHow webehaveTheprovisionofmarket-relatededucation and trainingprogrammes that willensure the overalldevelopment of ourstudents Integrity and ReliabilityEnhance the creationof partnerships aimedat economic and socialdevelopment, and jobopportunities. Caring for people Innovation Responsiveness ProfessionalismPrepare our studentsto compete actively inthe labour market.Theseprogrammesare delivered in aneffective, efficient andprofessional manner tomeetnationalqualificationstandards.STRATEGIC GOALSAND ORMANCEWhat we are going todoHow we manage ourindividual performanceHow we manage ourcollective performanceFlavius Mareka TVET College Annual Report 2016Page 13

4.2Strategic ObjectivesInsert the strategic objectives of the college as reflected in its 2015/16 - 2019/20 strategic plan.Strategic Objective 1: To provide technical and vocational education and training services byincreasing quality and success in terms of the academic achievement of students. The college aims to achieve 70% success rate in all Vocational and Report 191 programmes More skilled students entering the labour market The college will be regarded as a centre of excellence and become an institution of first choiceStrategic Objective 2: To provide technical and vocational education and training capacity byhaving adequate infrastructure and systems in place to increase access and provide effectiveservices to students. Utilise modern equipment fit for purpose in workshop, practicum rooms, classrooms and computerlabs. Introduction of E-learning Improved teaching and learning systems will result in higher pass rates and subsequently more newstudents will have access to the college.Strategic Objective 3: To develop partnerships and maintain good stakeholder relations insupport of increasing the number of students who are adequately prepared to enter the labourmarket or further and higher learning opportunities. Fully staffed Placement Unit will be able to establish partnerships with industry and host employers. Review and continuous implementation of policies and procedures for placement of students. Placement of 80% of students who have completed N6 for internships. 100% placement of exit level students for Work Based Exposure. Through WBE and effective mo

Flavius Mareka TVET College Annual Report 2016 Page 1 Flavius Mareka TVET College Annual Report 2016. Flavius Mareka TVET College Annual Report 2016 . (NSFAS) was made available, students apply for bursaries in order to address this challenge. Applications for funds cover tuition, transport and accommodation so .

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