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HP Deskjet 5400 Series

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HP Deskjet 5400 seriesUser's guide

Hewlett-Packard CompanynoticesThe information contained in thisdocument is subject to changewithout notice.All rights reserved. Reproduction,adaptation, or translation of thismaterial is prohibited without priorwritten permission of HewlettPackard, except as allowed undercopyright laws.The only warranties for HP productsand services are set forth in theexpress warranty statementsaccompanying such products andservices. Nothing herein should beconstrued as constituting anadditional warranty. HP shall not beliable for technical or editorial errorsor omissions contained herein.AcknowledgementsApple, the Apple logo, ColorSync, theColorSync logo, Finder, Mac,Macintosh, MacOS, Powerbook,Power Macintosh, and Quickdraw aretrademarks of Apple Computer, Inc.,registered in the U.S. and othercountries.TrueType is a U.S. trademark ofApple Computer, Inc.Adobe, AdobeRGB, and Acrobat aretrademarks of Adobe SystemsIncorporated.Copyright 2005 Hewlett-PackardDevelopment Company, L.P.Terms and conventionsThe following terms and conventionsare used in this user's guide.TermsThe HP Deskjet printer is alsoreferred to as the HP printer or printer.Cautions and warningsA Caution indicates possible damageto the HP Deskjet printer or to otherequipment. For example:Caution Do not touch theprint cartridge ink nozzles orcopper contacts. Touchingthese parts will result inclogs, ink failure, and badelectrical connections.A Warning indicates possible harm toyou or to others. For example:Warning Keep both newand used print cartridges outof the reach of children.

Contents123456789User's guideWelcome.3Special features.4Get started.5Printer features .5Buttons and lights .6Paper trays .8Print cartridges .12Ink-backup mode .13Connect to the printer.14USB .14Networking .14Print photos.15Print borderless photos .15Print photos with a border .16HP Real Life technologies .18Photo print cartridge .19Color options .19Maximum dpi .20Store and handle photo paper .20Save money when printing photos .21Print photos from a digital camera. 22About PictBridge .22PictBridge printing .22Print other documents.24E-mail .24Letters .25Documents .26Envelopes .27Brochures .28Greeting cards .29Postcards .30Transparencies .31Labels .32Index cards and other small media .33Iron-on transfers .34Printing tips.36Select a print quality .36Set the page order .36Print multiple pages on a single sheet of paper .37Select a paper type .37Resize a document .37Print preview .37Printer software.39Print settings .39Manage the printer (Mac OS X 10.3) .401

Manage the printer (Mac OS X 10.2) .41View and change the status of a print job (Mac OS X 10.3) .41View and change the status of a print job (Mac OS X 10.2) .4210 Maintenance.43Install print cartridges .43Set the auto-off feature .46Align the print cartridges .46Calibrate color .46Calibrate print quality .46Automatically clean print cartridges .47Print a test page .47View estimated ink levels .47Maintain the printer body .47Remove ink from your skin and clothing .48Manually clean print cartridges .48Maintain print cartridges .49HP Printer Utility .5011 Troubleshooting.52Printer does not print .52Paper jam .53Paper problems .54Printer is stalled .55Print cartridge problems . 56Photos do not print correctly .57PictBridge problems .60Print quality is poor .61Document is misprinted .63Problems with borderless documents .63Error messages .68Printer lights are on or flashing .69Document prints slowly .70If you continue to have problems .7112 Supplies.72Paper .72USB cables .7213 Specifications .73Printer specifications .7314 Environmental information.74Environmental statement .74Print cartridge recovery . 75Index.772HP Deskjet 5400 series

1WelcomeTo find an answer to a question, select one of the following topics: User's guideSpecial featuresGet startedConnect to the printerPrint photosPrint photos from a digital cameraPrint other documentsPrinting tipsPrinter ationsEnvironmental information3

2Special featuresCongratulations! You have purchased an HP Deskjet printer that is equipped withseveral exciting features: 4Borderless printing: Use the entire page surface when printing photos andbrochures with the borderless printing feature.Six-ink upgradeable printing: Enhance photo printing with a photo printcartridge (purchased separately).Ink-backup mode: Use ink-backup mode to continue printing with one printcartridge when the other print cartridge has run out of ink.Printing from a digital camera: Print photos directly from a digital camera usingthe PictBridge port.Panoramic printing: Print panoramic photos with borders or without borders.Real Life technologies: HP Real Life technologies make it easy for you to getbetter photos. Automatic red-eye removal and adaptive lighting to enhance detailin shadows are just a few of the many technologies included.HP Vivera Inks deliver true-to-life photo quality and exceptional fade resistanceresulting in vivid colors that last. HP Vivera Inks are specially-formulated andscientifically tested for quality, purity and fade resistance.HP Deskjet 5400 series

3Get started Printer featuresButtons and lightsPaper traysPrint cartridgesInk-backup modePrinter featuresThe printer has several features to make printing easier and more efficient.1Buttons and lights2PictBridge port3Paper trays1Print cartridges2Ink-backup modeUser's guide5

Chapter 31USB portButtons and lightsUse the printer buttons to turn the printer on and off, cancel a print job, and restart ajob. The printer lights give you visual cues about the status of the printer.1Power button and light2Print Cancel button3Resume button and light4PictBridge lightsPower button and lightUse the Power button to turn the printer on and off. It can take a few seconds for theprinter to turn on after you press the Power button.6HP Deskjet 5400 series

1Power buttonThe Power light flashes when the printer is processing.Caution Always use the Power button to turn the printer on and off. Using apower strip, surge protector, or a wall-mounted switch to turn the printer onand off might cause printer failure.Print Cancel and Resume buttonsThe printer also has a Print Cancel button and a Resume button and light.1Print Cancel button2Resume button and lightPressing the Print Cancel button cancels the current print job.The Resume light flashes when an action is required, such as loading paper orclearing a paper jam. When the problem is solved, press the Resume button tocontinue printing.User's guide7

Chapter 3PictBridge lightsPlug a PictBridge-enabled camera into the printer PictBridge port using a digitalcamera USB cable to print digital photographs.1Connection light2Error lightWhen the camera is connected correctly, the green Connection light is illuminated.The printer Power light flashes and the Connection light remains lit solid when printingfrom the camera. If the camera is not PictBridge-compatible or is not in PictBridgemode, the amber Error light flashes.Paper traysFor information about the paper trays, select one of these topics.Unfold the paper traysFollow these steps to unfold the paper trays:81.Lower the In tray.2.Lower the Out tray.HP Deskjet 5400 series

3.Pull out the Out-tray extension.In trayThe In tray holds paper or other media.1In trayPaper guidePrint on different sizes of media by sliding the paper guide to the right or to the left.User's guide9

Chapter 3Out trayPrinted pages are deposited in the Out tray.1Out trayRaise the Out tray to load paper or other media. Lower the Out tray before printing.To prevent paper from falling out of the Out tray, fully pull out the Out-tray extension. Ifyou are printing in the Fast draft mode, unfold the Out-tray extension stop.101Out-tray extension2Out-tray extension stopHP Deskjet 5400 series

Fold the paper traysFollow these steps to fold the paper trays:1.2.Remove paper or other media from the paper trays.If the Out-tray extension stop is raised, lower it and then push it into the Out-trayextension.3.Push the Out-tray extension into the Out tray.4.Raise the Out tray.5.Raise the In tray.User's guide11

Chapter 3Print cartridgesThree print cartridges can be used with the printer.1Black print cartridge2Tri-color print cartridge3Photo print cartridgeUse print cartridgesThe print cartridges can be used in the following ways: Everyday printing: Use the black and tri-color print cartridges for everyday printjobs.Quality color photos: For more vibrant colors when printing color photographsor other special documents, remove the black print cartridge and install a photoprint cartridge. The photo print cartridge, in combination with the tri-color printcartridge, provides you with virtually grain-free photos.Replace print cartridgesWhen buying print cartridges, look for the print cartridge selection number.You can find the selection number in three places: 12Selection number label: Look at the label on the print cartridge that you arereplacing.HP Deskjet 5400 series

1 Selection number labelPrinter documentation: For a list of print cartridge selection numbers, see thereference guide that came with the printer.HP Printer Utility: Open the HP Printer Utility, and then select the SuppliesStatus pane.If a print cartridge runs out of ink, the printer can operate in ink-backup mode.For information about installing a replacement print cartridge, see the print cartridgeinstallation page.Ink-backup modeUse the ink-backup mode to operate the printer with only one print cartridge. The inkbackup mode is initiated when a print cartridge is removed from the print cartridgecradle.Ink-backup mode outputPrinting in ink-backup mode slows the printer and affects the quality of printouts.Installed printcartridgeResultBlack print cartridgeColors print as grayscale.Tri-color print cartridgeColors print but black is grayed and is not a true black.Photo print cartridgeColors print as grayscale.Note HP does not recommend using the photo print cartridge for ink-backupmode.Exit ink-backup modeInstall two print cartridges in the printer to exit ink-backup mode.For instructions about installing a print cartridge, see the print cartridge installationpage.User's guide13

4Connect to the printer USBNetworkingUSBThe printer connects to the computer with a universal serial bus (USB) cable.For instructions about connecting the printer with a USB cable, see the setup posterthat came with the printer.Note A USB cable might not be packaged with your printer.NetworkingThe printer can be connected to a network through a networked computer or by usingan HP Jetdirect Print Server.Connect through a networked computerThe printer can be connected directly to a computer on a network and then sharedwith other computers on the network.For instructions about sharing the printer on a network, open System Preferencesand then double-click Sharing.Use an HP Jetdirect print serverThe printer can be connected to a network by using an HP Jetdirect print server.For instructions about using an HP Jetdirect print server, see the printer software CDand the documentation that came with the print server.Note HP Jetdirect print servers are not available in all countries/regions.14HP Deskjet 5400 series

5Print photosThe printer software offers several features that make printing digital photos easierand improve photo quality.Learn how to perform the following tasks: Print a borderless photo.Print a photo with a border.Use HP Real Life technologies to touch up photos.Use the photo print cartridge for great colors and virtually grain-free photos.Achieve the highest printing resolution with maximum dpi.Improve printed colors with color options.Prevent photo paper from curling by following the photo paper storage andhandling guidelines.Use HP Everyday Photo Paper to save money and ink when printing photos.Print borderless photosUse borderless printing to print to the edges of certain paper types and to print on arange of paper sizes—from 4 x 6 inch photo paper to a 210 x 594 mm (8.5 x 23.4inch) custom photo size.Guidelines For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. Do not print borderless photos in ink-backup mode. Always have two printcartridges installed in the printer. Open the file in a software program such as Adobe Photoshop and assign thephoto size. Ensure that the size corresponds to the paper size on which you wantto print the photo. For maximum fade resistance, use HP Premium Plus Photo Paper. Verify that the photo paper that you are using is flat. For information aboutpreventing photo paper from curling, see the photo paper storage instructions. Do not exceed the In tray capacity: 30 sheets of photo paper.Prepare to printShow me how to load photo paper.1.2.3.4.5.User's guideRaise the Out tray.Slide the paper guide all the way to the left.Verify that the photo paper is flat.Place the photo paper in the In tray, with the side to be printed on facing down.If you are using photo paper with a tear-off tab, verify that the tab is pointing awayfrom the printer.Slide the paper guide firmly against the edge of the paper stack.15

Chapter 51Small photos2Large photosNote Some panoramic paper sizes might extend beyond the edge of theIn tray.6.Lower the Out tray.Print1. Open the Page Setup dialog box.2. Choose the appropriate borderless paper size in the Paper Size menu, and thenclick OK.3. Open the Print dialog box.4. Select the Paper Type/Quality pane, and then select the following settings:– Paper Type: The appropriate photo paper type– Quality: Best or Maximum dpi5. Select the Real Life Digital Photography pane, and then set the HP Real Lifetechnologies as appropriate.6. Select any other print settings that you want, and then click Print.If you printed on photo paper that has a tear-off tab, remove the tab to make thedocument completely borderless.Print photos with a borderFollow these instructions to print photos with a white border.16HP Deskjet 5400 series

Guidelines For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. For maximum fade resistance, use HP Premium Plus Photo Paper. Open the file in a software program such as Adobe Photoshop and assign thephoto size. Ensure that the size corresponds to the paper size on which you wantto print the photo. Verify that the photo paper that you are using is flat. For information aboutpreventing photo paper from curling, see the photo paper storage instructions. Do not exceed the In tray capacity: 30 sheets of photo paper.Prepare to printShow me how to load photo paper.1.2.3.4.5.6.User's guideRaise the Out tray.Slide the paper guide all the way to the left.Verify that the photo paper is flat.Place the photo paper in the In tray with the side to be printed on facing down.Slide the paper guide firmly against the edge of the paper stack.1Small photos2Large photosLower the Out tray.17

Chapter 5Print1. Open the Page Setup dialog box, and then select the following settings:– Paper Size: The appropriate paper size– Orientation: The appropriate orientation2. Click OK.3. Open the Print dialog box.4. Select the Paper Type/Quality pane, and then select the following settings:– Paper Type: The appropriate photo paper type– Quality: Best or Maximum dpi5. Select the Real Life Digital Photography pane, and then set the HP Real Lifetechnologies as appropriate.6. Select any other print settings that you want, and then click Print.HP Real Life technologiesHP Real Life technologies make it easy for you to get better photos. Automatic redeye removal and adaptive lighting to enhance detail in shadows are just a few of thetechnologies included.Open HP Real Life technologiesFollow these steps to access the HP Digital Photography Real Life technologies:1.2.Open the Print dialog box.Select the Real Life Digital Photography pane.Use HP Real Life technologiesChoose from the following items: 18Summary: View all the current settings at a glance.Auto Red-eye Removal: Click On to automatically remove or reduce red-eye inthe photograph.Adaptive Lighting: Adjust the exposure in dark areas of photos to bring outdetail. Click Automatic to allow the printer software to automatically balancelightness and darkness.Photo Brightening: Automatically enhance colors and contrast for washed-outphotos. Click Automatic to allow the printer software to intelligently brighten yourphoto, focusing only on areas that need adjustment.SmartFocus: Enhance the image quality and clarity of low resolution imagessuch as those downloaded from the Internet. Click On to allow the printersoftware to sharpen details in the image automatically.Smoothing: Soften an image. Click Auto to allow the printer software to set thelevel of smoothing for the image automatically.Sharpness: Adjust the image sharpness to your preference. Click Auto to allowthe printer software to set the level of sharpening for the image automatically.HP Deskjet 5400 series

Photo print cartridgeThe photo print cartridge, when used in conjunction with the tri-color print cartridge,provides virtually grain-free photos. It offers exceptional fade resistance for photosthat are printed on HP Premium Plus Photo Paper.The photo print cartridge can be purchased separately if it is not included with yourprinter.Install the photo print cartridgeTo install the photo print cartridge, remove the black print cartridge from the printer,and then install the photo print cartridge in the right side of the print cartridge cradle.Note To protect a print cartridge when it is not in the printer, follow thesestorage guidelines.Use the photo print cartridge1. Open the Print dialog box.2. Select the Paper Type/Quality pane.3. Choose the appropriate photo paper type in the Paper Type menu.4. In the Quality menu, select Normal, Best, or Maximum dpi.5. Select any other print settings that you want, and then click Print.Store the photo print cartridgeFollow these guidelines when storing the photo print cartridge.Color optionsUse color options to adjust color levels in your photos and change color brightness,tone, and saturation.When you adjust color options, the printed colors in your photos differ from the colorsthat appear on your computer monitor.Follow these steps to set color options:1.2.3.4.User's guideOpen the Print dialog box.Select the Paper Type/Quality pane.Click the Color Options tab.Adjust the Saturation, Brightness, and Color Tone sliders to affect how overallcolors are printed.19

Chapter 55.Select any other print settings that you want, and then click Print.Maximum dpiThe maximum dpi print quality setting offers 4800 x 1200 optimized dots per inch (dpi)printing.The 4800 x 1200 optimized dpi is the highest quality resolution for this printer. When4800 x 1200 optimized dpi is selected in the printer software, the tri-color printcartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimizeddpi color and 1200-input dpi).If a photo print cartridge is also installed, the print quality is enhanced. A photo printcartridge can be purchased separately if it is not included with the printer.Note Using maximum dpi increases the printing time and requires a largeamount of disk space.Follow these steps to print in the 4800 x 1200 optimized dpi mode:1.2.3.4.5.Open the Print dialog box.Select the Paper Type/Quality pane.In the Paper Type pull-down menu, click Photo Paper, and then click theappropriate photo paper type.In the Quality pull-down menu, click Maximum dpi.Select any other print settings that you want, and then click Print.Note Use an HP premium photo paper when printing in the maximum dpimode to enhance color matching and detail in the photo.Store and handle photo paperFollow these instructions to maintain the quality of HP brand photo paper.Storage Keep unused photo paper in a plastic bag. Store the packaged photo paper on aflat surface in a cool place. When you are ready to print, remove only the paper that you plan to useimmediately from the plastic bag. When you have finished printing, return anyunused photo paper to the plastic bag. Do not leave unused photo paper in the paper tray. The paper might start to curl,which can reduce the quality of your photos.Handling Always hold photo paper by its edges. Fingerprints on photo paper can reduceprint quality. If the corners of the photo paper curl more than 10 mm (0.4 inch), flatten thepaper by putting it in the storage bag, and then gently bending it in the oppositedirection of the curl until the paper lies flat.Photo paper should be flat before it is printed on.20HP Deskjet 5400 series

Save money when printing photosTo save money and ink when printing photos, use HP Everyday Photo Paper and setthe print quality to Normal.HP Everyday Photo Paper is designed to create quality photos with less ink.Note For higher-quality photos, use HP Premium Plus Photo Paper and setthe print quality to Best or Maximum dpi.User's guide21

6Print photos from a digitalcameraLearn how to print photos directly from a digital camera. About PictBridgePictBridge printingAbout PictBridgeWith a PictBridge-enabled camera, you do not need a computer to print digitalphotographs. Just plug the camera into the printer's PictBridge port.Note Do not plug other USB devices into the PictBridge port.Note When two PictBridge devices communicate, they provide only theservices that they have in common. For example, some cameras might allowphotos formatted as either TIFFs or JPEGs to be printed over a PictBridgeconnection, but, since the printer does not support TIFFs over a PictBridgeconnection, only JPEGs can be printed.When a camera is connected to the PictBridge port, the default printer settings willprint a 4 x 6 inch borderless photo with portrait orientation. For detailed information onprinting from the camera, consult the documentation that came with your camera.PictBridge printingIn order to print photos directly from a digital camera, you need the following items: 22A PictBridge-compatible cameraA digit

Print Cancel and Resume buttons The printer also has a Print Cancel button and a Resume button and light. 1 Print Cancel button 2 Resume button and light Pressing the Print Cancel button cancels the current print job. The Resume light flashes when an action is required, such as loading