Grad Staff Employment Manual - Nov 18, 2019 Offer Letter .
Page 1PURDUE UNIVERSITYGraduate Staff Employment ManualUpdated: May 20, 2020Temporary Positions (Page 13) updated on August 26, 2020Pay Schedules (Page 16) added on August 17, 2020Offer Letter Templates updated on December 7, 2020Graduate Employment Staff ManualSeptember 11, 2020
Page 2TABLE OF CONTENTSIntroduction.5Employment Policies and GuidelinesNondiscrimination Policy Statement.6Graduate Employment vs. Fellowship . .6Payroll Appointment Process.7Employment Audits.7Offer Letter . . .8Employment Eligibility .9Enrollment .9I-9/Visa Information . . .9Change from Faculty Rank . 10Oral English Proficiency Program . . 10Definitions of Graduate Staff Classifications . 11Appointment in Non-graduate Staff Classifications . .12Positions Exempt from the Overtime Positions of FLSA. . .12Student Hourly Classification . .13Transfer to Postdoctoral Appointment . 13Employment Period . 14Allowable FTE. . .14Compensation .15Pay Schedules .16Employment by Purdue Online Learning.16Change of Duty Station .16Research/Instructional/Engagement Travel.17Termination.17Graduate Student Employee Records.17Payroll ProceduresPayroll Procedures .18Salary Advance for Graduate Staff.19Setting Up Payroll Appointment.19Taxes.19International Tax and Treaties.19Taxability of Fee Remissions .20Required Documents.20General PoliciesAmorous Relationships.21Anti-harassment.21Integrity in Research .21Inventions, Patents, Copyrights, and Publishing.22Outside Employment, Other Outside Activities, and Conflicts of Interest.22Graduate Employment Staff ManualSeptember 11, 2020
Page 3Employee BenefitsTuition and Fee Remissions.23Graduate Staff Remission.23Spouse Fee Remission.23Eligibility.23Taxability .24Leaves of Absence.24Vacation and Holidays.25Sick Leave and Family Sick Leave.25Family and Medical Leave Act of 1993.26Bereavement Leave.26Jury and Witness Duty.26Military Leave,,,,,,.27Paid Parental Leave.27Medical Insurance.27Graduate Staff and Fellowship Medical Insurance Options (WL Campus Only) .27Purdue University Student Health (PUSH) Center (WL Campus Only) .28Voluntary Benefits.29Change to Benefits 29Risk Management Programs.30Automobile Liability Insurance.30Comprehensive General Liability Insurance.30Worker’s Compensation Benefits.31Miscellaneous.31Parking.31Other Programs Available to Graduate Staff.31AppendicesListing of Reference Documents.32GRA/GTA/Graduate Lecturer Offer Letter Template .33One Semester (Academic Year) Graduate Assistant Offer Letter Template . .37Incoming (Academic Year) Graduate Assistant Offer Letter Template.43Incoming (Fiscal Year) Graduate Assistant Offer Letter Template 49Graduate Professional (Fiscal Year) Offer Letter Template .54General Terms and Conditions of Employment of All Graduate Students at Purdue.59Purdue University Graduate Staff Appointments and Minimum Salaries.60Policies for Graduate Staff.62Degree and Registration Requirements for all Graduate Students.62Business Office Checklists for New/Continuing Graduate Staff.66Graduate Employment Staff ManualSeptember 11, 2020
Page 4PREFACEAbout thirty percent of all Purdue (West Lafayette campus) employees are graduate students.During the 2018-2019 academic year, 5,046 graduate staff served as Graduate ResearchAssistants, Graduate Teaching Assistants, Graduate Lecturers, and Graduate Professionals,making enormous contributions to the University and preparing for myriad academic andprofessional careers. In addition, Purdue Fort Wayne and Purdue Northwest employed 78and 172 graduate staff, respectively, during the same period.The Graduate Staff Employment Manual is designed to serve as a resource to graduatestudents, their supervisors, and anyone else involved in making graduate staff appointments.Updated by a group from the Human Resources, International Programs, Office of the VicePresident for Ethics and Compliance, Office of Financial Planning and Analysis, BusinessManagers, and the Graduate School, this manual documents current policies and practicesrelated to the employment of graduate staff members. While every effort has been made toprovide a manual that addresses a broad range of situations and questions, please feel free todirect inquiries to the following: Purdue Fort Wayne – Director of Graduate Studies Abraham Schwab(mailto:schwaba@pfw.edu; 260-481-6111)Purdue Northwest – Interim Director of Graduate Studies Rebecca Stankowski(mailto:stankowski@pnw.edu; kinson(mailto:tatkinso@purdue.edu; 765-494-2600)As updates are made, they will be incorporated into the Web version of this manual. Otherkey policy documents, including Policies and Procedures for Administering GraduateStudent Programs and Graduate School Fellowship Manual, are available at this site as well.I encourage graduate students, faculty, and staff to become familiar with the policies,guidelines, and benefits which are outlined in the following pages and hope that this updatedGraduate Staff Employment Manual enables you to carry out your responsibilities in aninformed and efficient manner.SincerelyLinda J. MasonDean of the Graduate School and Professor of EntomologyGraduate Employment Staff ManualSeptember 11, 2020
Page 5INTRODUCTIONThis manual is published to give current, new, and prospective graduate staff members,faculty, and those who administer employment procedures, a convenient reference of usefulinformation about graduate staff employment. It is, however, only a guide. The officialpolicies and procedures of the University will govern the subjects discussed. This manualsupersedes prior editions of the Graduate Student Employment Manual and does not createan express or implied contract or guarantee of employment for any term. This manualprovides information regarding graduate student employment policies, compensation,benefits, use of University facilities and services, appointment procedures, and generalpayroll information.The information contained in the manual is subject to change as a result of action by federaland/or state governments, the trustees of Purdue University, and the administration of PurdueUniversity. Unless otherwise indicated, questions concerning the contents of this manualshould be directed to the Graduate School or your departmental business office.Detailed information on many of the subjects addressed in the manual can be found in otherUniversity publications and will be referenced as appropriate. (See Appendix A for a listingof reference documents.)All graduate staff employees of the University are encouraged to seek and obtain answers toquestions or concerns about their employment or course of study through normal, day-to-daysupervisory contacts and channels. The need to handle related issues outside of these normalchannels should be referred to the Graduate School.Graduate Employment Staff ManualSeptember 11, 2020
Page 6EMPLOYMENT POLICIES AND GUIDELINESNONDISCRIMINATION POLICY STATEMENTPurdue University is committed to maintaining a community which recognizes and valuesthe inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding,and mutual respect among its members; and encourages each individual to strive to reach hisor her own potential. In pursuit of its goal of academic excellence, the University seeks todevelop and nurture diversity. The University believes that diversity among its manymembers strengthens the institution, stimulates creativity, promotes the exchange of ideas,and enriches campus life.Purdue University views, evaluates, and treats all persons in any University-related activityor circumstance in which they may be involved, solely as individuals on the basis of theirown personal abilities, qualifications, and other relevant characteristics.Purdue University prohibits discrimination against any member of the University communityon the basis of race, religion, color, sex, age, national origin or ancestry, genetic information,marital status, parental status, sexual orientation, gender identity and expression, disability,or status as a veteran. The University will conduct its programs, services and activitiesconsistent with applicable federal, state, and local laws, regulations and orders, and inconformance with the procedures and limitations as set forth in Purdue’s Equal Opportunity,Equal Access and Affirmative Action policy which provides specific contractual rights andremedies. Additionally, the University promotes the full realization of equal employmentopportunity for women, minorities, persons with disabilities, and veterans through itsaffirmative action program.GRADUATE EMPLOYMENT VS. FELLOWSHIPThe University makes assistantships and fellowships available as one form of financial aid tosupport graduate study. Employment is incidental to graduate study. Graduate students whoare employed by the University provide services (teaching, research,administrative/professional) that further the missions of the University while providingstudents with valuable professional experience and financial remuneration in the form oftuition remission and a modest salary. These students are considered employees and aresubject to the policies and procedures outlined in this manual.1Students who receive true fellowships (fellowships not administered as assistantships) arenot employees and are not obligated to provide services to the University. The purpose of afellowships is to recognize outstanding graduate students and to support their education.While there are broad policies and procedures covered in this document that may apply tofellowships, in general, these guidelines are intended to address graduate student1While the University considers graduate staff who provide services to be employees for most purposes,graduate staff are not subject to certain federal laws governing the employer-employee relationship.Graduate Employment Staff ManualSeptember 11, 2020
Page 7employment. For more information about fellowships, see the Purdue University GraduateSchool Fellowship Manual.PAYROLL APPOINTMENT PROCESSThe appointment of a new graduate staff member is processed through SuccessFactorsOnboarding. The graduate staff employee will receive an e-mail from Onboarding, whichwill contain instructions for entering his/her personal and self-identification informationwhich is a requirement to complete the hiring process. After the appointment is active in thepayroll system (ECP), the student can make any future changes to his/her personal and selfidentification information in Employee Launchpad – SuccessFactors. The student will haveaccess to Employee Launchpad – SuccessFactors on or after the hire date.All changes to graduate appointments are processed through SuccessFactors EmploymentCentral.EMPLOYMENT AUDITSA series of audits take place within Human Resources, Payroll Services, appropriate businessand other University offices, and the Graduate School. These audits include manual andautomated reviews (some of which are performed on a pre-audit basis while others are doneas post-audit routine). All audits are exercised for the purpose of assuring that a student islegally employable and that the policies and procedures of the University are followed. Theseaudits review the following information for compliance with policies and procedures and foraccuracy of data:A. Graduate Staff and Fellowship Audits1. Enrollment in a graduate degree or teacher license program and registered for aminimum of three credit hours of graduate-level course and/or research work orminimum required by the fellowship.2. Graduate staff appointment in combination with fellowship appointment should beperformed at the departmental level, and the level total maintained within the limitsof each fellowship.3. Confirm minimum salaries are being observedB. Employment Eligibility Audits1. I-9 verification process2. Citizenship status of alien authorized to work greater than 0.50 FTEC. Fee Remission Audits –Verification of EligibilityGraduate Employment Staff ManualSeptember 11, 2020
Page 8The initial verification of eligibility is completed by the Hiring Department. TheGraduate School conducts an eligibility audit during the first weeks of a semester andreports to departmental representatives and/or appropriate business offices. Follow upverification of employment after the sixth week of the term is completed by the Officeof the Bursar on each campus.OFFER LETTERDepartments must provide an offer letter to each student who will be appointed to theGraduate Staff. The offer letter must state the terms of the appointment, as well as theexpectations of the student. A sample offer letter is included as Appendix B. A copy ofAppendix C, General Terms and Conditions of Employment of All Graduate Students at Purdue,should be included with the offer letter.Listed below are the items that must be addressed in the offer letter.1. Statement that the offer is contingent upon the student’s admission to the GraduateSchool.2. Terms of appointment including the classification, compensation, FTE, and periodof appointment.3. If the graduate staff appointment is for more than one session, include thefollowing statement: “You must maintain satisfactory academic progress andsatisfactory teaching/research/administrative/professional work performance tocontinue the graduate staff appointment beyond the first session.”4. Expectations of the student (i.e., teaching, research, administrative/professional).5. A reference to Employment Eligibility Verification (Form I-9) documentationrequired and the need to provide it on the first day of employment.6. Benefit information including medical insurance (West Lafayette Campus only)and fee remission, noting the amount of fees the student is responsible to pay.7. Reference to the Council of Graduate School’s resolution concerning acceptanceof an offer of financial support by a prospective or continuing graduate student.For graduate students admitted to begin during the fall semester, this resolutioncommits Purdue and the student to honor any agreement made after April 15 unlessa written release is obtained from Purdue. Refer to the Graduate School’s Policiesand Procedures Manual for Administering Graduate Student Programs for moreinformation on this issue.8. For international students, there is specific information concerning visa proceduresthat should be addressed in the offer letter. Refer to the Graduate School’s PoliciesGraduate Employment Staff ManualSeptember 11, 2020
Page 9and Procedures Manual for Administering Graduate Student Programs for moredetailed instructions.9. Any departmental-specific conditions of employment must be stated in the offerletter.EMPLOYMENT ELIGIBILITYA. Enrollment1. During any academic session, an individual must be enrolled as a student in agraduate degree or teacher license program and be registered for at least threecredit hours of graduate-level course and/or research work to qualify for agraduate staff appointment. Graduate staff on appointment during the summerare required to register for a minimum of three graduate credit hours during atleast one of the summer modules. When appropriate, graduate staff may registerfor “Examination Only” or “Degree Only.” (See Policies and Procedures forAdministering Graduate Student Programs, Section V.)B. I-9/Visa Information1. Purdue University, in accordance with federal regulations, requires all new orrehired employees to establish proof of identity and employment eligibility beforecommencing empl
expectations of the student. A sample offer letter is included as Appendix B. A copy of Appendix C, General Terms and Conditions of Employment of All Graduate Students at Purdue, should be included with the offer letter. Listed below are the items that must be addressed in the offer letter. 1.
Nov 01, 2013 · 3 November 2012 Birthdays Elaine Dunn Nov 01 Ingrid Nov 01Durant Polly Wolf Nov 01 Pam Nov 02McNamara Ruth Dalby Nov 06 Kathryn Nov 06Kutch Nancy Cummings Nov 09 Pam Reeves Nov 09 Kelly Nov 09Tacker Anne Heerdt-Wingfield Nov 10 Alice E. Long Nov 10 Helen Nov 11Hood Mary Nov 12Saltzman Marlene Nov 12Werner Bonnie Yockstick Nov 12 Ruth Roberts Nov 13
GRAD ANNOUNCEMENTS & THANK YOU CARDS Our grad announcements and thank you cards come in 5 design collections and numerous styles to match your grad party theme. Grad announcements are 2-sided on card stock paper and include envelopes. AS LOW AS 1.51 PER CARD GRAD ANNOUNCEMENTS 5x7 Folded
CDR Donald B. Brady 09 Nov 1961 CDR Robert E. Morris 07 Nov 1962 CDR Hal B. Stewart 24 Oct 1963 CDR D. A. Woodard 06 Nov 1964 CDR George H. Lee 16 Nov 1965 CDR Horace B. Chambers 19 Nov 1966 CDR Archibald S. Thompson 14 Nov 1967 CDR Arthur R. Day 01 Nov 1968 CDR William E. Pippin 10 Nov 1969 CDR Robert L. Skillen 30 Nov 1970
CONTI STOCKHOLM 0AB7LS1MA 26-Sep 28-Sep WIELAND 0WWABW1MA 5-Oct 28-Oct 29-Oct 1-Nov 20-Nov SHIJING 04IA6E1MA 3-Oct 5-Oct HANS SCHULTE 0WWADW1MA 12-Oct 4-Nov 5-Nov 8-Nov 27-Nov EMC TBN 4 04IA8E1MA 10-Oct 12-Oct CMA CGM DUTCH HARBOR 0WWAFW1MA 19-Oct 11-Nov 12-Nov 15-Nov 4-Dec
(24 mo. max with 6 mo. Ext by VR&EO) Employment . Thru Long-Term . Services . Self Employment (monitor 1 yr. min) Rapid Access . To Employment . Re-Employment . VR&E Process 6 . 5 Tracks to Employment 7 Re-employment Rapid Access to Employment Employment through Long-Term Services
9937 laws3344 01 3 grad american legal education coquillette t after 4pm @hls 9938 laws3348 01 2 grad ad top/civ rgts:microagg wells stuart 403 t 3-4 50 9957 laws3361 01 3 grad law & economics oei stuart 409 w th 10-10 55 9939 laws3376 01 2 grad business immigration law mandell stuart 408 th 10-11 50
Attend the Career & Grad School Expo on campus to talk with grad school representatives. Several schools offer admissions fee waivers! Request and collect recommendation letters as well as copies of your official transcript. Take grad school admissions exam. Have ess
O’ Level Shona: Akanyangira Yaona Nov 2013 – Jun 2015 Nhaka Yenhetembo Nov 2011 – Jun 2013 Pfumo Reropa Nov 2011 – Jun 2013 O’ Level Ndebele: Kunjalo Vu’sinkope Nov 2014 – Nov 2016 Imbongi Zalamhla Nov 2012 – Jun 2014 Lapho Esiyakhona Nov 2010 – Jun 2012 O’ Level English: The Heart is a Lonely Hunter Nov 2009 – Jun 2013
