DoD Financial Management Certification Program
DoD Financial ManagementCertification ProgramOffice of the Under Secretary of Defense (Comptroller)Ms. Glenda Scheiner
Agenda Background & Purpose Foundation: FM Competencies Applicability Requirements FM & Acquisition Key Players Key Websites Three-step Process Key Tools Continuing Education & Training (CETs) Resources Summaryhttps://fmonline.ousdc.osd.mil/2
Background To achieve auditable financial statements and provide strong financialmanagement (FM), the Department needs a well-trained financial workforce While we have some good training programs, the Department did not have aframework to guide FM workforce training and emphasize key types of trainingsuch as audit readiness and decision support In early 2011, senior DoD FM leadership initiated efforts to develop a DoD FMCertification Program The National Defense Authorization Act for FY2012 (Public Law 112-81)provided the Secretary of Defense with the Authority to Prescribe ProfessionalCertification and Credentialing Standards Nov 2013 – DoDI 1300.26 “Operation of the DoD FM Certification Program”published Jan 2017 – Updated DoDI 1300.26 “Operation of the DoD FinancialManagement Certification Program” was publishedhttps://fmonline.ousdc.osd.mil/3
Purpose Establish a framework to guide DoD FM professional development Intent is to make a good FM workforce even better!‒ Establish a mechanism to encourage key training in:o Audit Readinesso Fiscal Lawo Ethicso Decision Support/Analysis‒ Encourage career broadening and leadership‒ Transition to a more analytic orientation‒ Ensure financial management workforce has knowledge, skills, and abilitiesnecessary to achieve auditable financial statements Develop a course-based rather than test-based certification‒ Based on FM and Leadership competencieshttps://fmonline.ousdc.osd.mil/4
The Foundation: FM Competencies Goal: To implement standardized FM competencies that describe knowledge,skills, and abilities needed to perform and achieve desired results 24 FM competencies are mapped to 05XX Occupational Series FM competencies are: Functional skill sets against which DoD FMers can shape their professionaldevelopment Rated across five different proficiency levels that reflect increasingresponsibility and greater expertise as knowledge, skills, and experience aregained Defined by DoD FM Certification Senior Leadership Group DoD leadership competencies are also emphasized:– The five levels of competencies are outlined in DCPAS’ DoD LeaderDevelopment Continuumhttps://fmonline.ousdc.osd.mil/5
FM Functional Competencies There are 24 DoD FM competencies. 18 of the 24 apply to the DoD FMCertification ProgramAccounting AnalysisAdvanced Financial ManagementBudget ExecutionBudget Formulation, Justification & PresentationConcepts, Policies & Principles of AccountingConcepts, Policies & Principles of AuditConcepts, Policies & Principles of BudgetConcepts, Policies & Principles of Commercial PayConcepts, Policies & Principles of FinanceConcepts, Policies & Principles of PayrollDecision SupportFinancial Management Analysis Fundamentals & Operations of Accounting Fundamentals & Operations of Audit Fundamentals & Operations of Budget Fundamentals & Operations of Finance Fundamentals & Operations of Military & Civilian Pay Financial Management SystemsAudit Planning & ManagementAudit ReportingDecision Support - Audit ExecutionFinancial Management & Reporting AnalysisFinancial ReportingFinancial Stewardship6
VisionCertExternal AwarenessStrategic ThinkingLevel 3Political SavvyLead theGlobal PerspectiveNational Security StrategyInstitutionTechnology ManagementFinancial ManagementCreativity and InnovationPartneringLeadEntrepreneurshipNational Defense IntegrationNational Security EnvironmentHuman Capital ManagementLeveraging DiversityConflict ManagementDeveloping OthersDoD Corporate PerspectiveNational Security FoundationTeam tiatingDoD Mission and CultureFlexibilityResilienceContinual LearningService MotivationComputer LiteracyIntegrity/HonestyCustomer ServiceProblem SolvingTechnical CredibilityCertLevel 3Organizations/ProgramsCertLevel 3Lead PeopleCertLevel 2Lead Teams/ProjectsInterpersonal SkillsOral CommunicationWritten CommunicationMission OrientationCertLevel 1Lead Self7
Applicability Applicable to DoD Civilians and Military in the DoD FM Workforce DoD FM Workforce includes personnel who are assigned to FM designatedpositions:o Civilians in the 05XX Occupational Series;o Civilians who perform financial management tasks, but are not in the05XX Occupational Series;o Military members in FM Occupational Specialties;o Military members who perform financial management tasks, but are notin FM Occupational Specialties All FM positions will be assigned Level 1, Level 2, or Level 3 No grandfathering – no incumbent DoD FM members achieve certification“automatically”; all must achieve certification Two years to achieve certification from date of notificationhttps://fmonline.ousdc.osd.mil/8
FM Certification Requirements DoD FM Certification Requirements ateach of three levels:– Training in FM & Leadership Competencies(course-based)– Other Required Courses– FM Experience / DoD FM Experience– Developmental Assignment (Level 3)– Continuing Education and Training (CET) System of Record is the DoD FM LearningManagement SystemFind these tools @ FM Onlinehttps://fmonline.ousdc.osd.mil/9
FM Certification Equation: Level 1https://fmonline.ousdc.osd.mil/10
DoD FM 101 ModulesDoD FM 101 for Level 1 Modules*Introduction to ion SupportAudit ReadinessAuditingBudgetCost AnalysisEthicsFinanceFiscal LawPPBECourse Hours122232321222*CCA may choose to waive 6 of the 12 modules, except Audit ReadinessAvailable on FM myLearnhttps://fmonline.ousdc.osd.mil/11
FM Certification Equation: Level 2https://fmonline.ousdc.osd.mil/12
DoD RecognizedTest-based FM CertificationsAccredited Business Accountant (ABA)Accredited in Business Valuation (ABV)Certified Accounts Payable Professional (CAPP)Certified Business Manager (CBM)Certified Cost Estimator/Analyst (CCE/A)Certified Cost Professional (CCP)Certified Defense Financial Manager (CDFM)Certified Forensic Accountant (Cr.FA)Certified Fraud Examiner (CFE)Certified Government Audit Professional (CGAP)Certified Government Financial Manager(CGFM)Certified in Financial Forensics (CFF)Certified Information Systems Auditor (CISA)Certified Internal Auditor (CIA)Certified Management Accountant (CMA)Certified Payroll Professional (CPP)Certified Public Accountant (CPA)Certified Quality Auditor (CQA)Certified Treasury Professional (CTP)Forensic Certified Public Accountanthttps://fmonline.ousdc.osd.mil/13
FM Certification Equation: Level 3https://fmonline.ousdc.osd.mil/14
FM & Acquisition Certifications The FM and Acquisition communities developed a pathway tocertification that gives credit for Acquisition courses with FM andLeadership content requirements for DAWIA-certified personnel inBusiness-Financial Management, Business-Cost Estimating, andAcquisition-Audit‒ Much of Acquisition training counts toward FM Certification and years ofexperience can be applied to both certifications‒ Reduced requirements for DAWIA-coded financial managers to achieve FMCertification is available at FM Onlineo Must complete DAWIA training first to use the reduced requirements Continuous Learning Points (CLPs) are accepted as CETshttps://fmonline.ousdc.osd.mil/15
FM Certification RequirementsDefense Acquisition Workforce Improvement Act (DAWIA) DoD FM Certification Requirements for DAWIA-coded Positions(BUS- FM, BUS-CE, Audit)– Members sitting in dual-coded positions are required to attain both certifications– Completing both certifications may require a time waiver for meeting FMCertification requirementsFM/DAWIA Certification Levels Match& currently in a dual-coded positionComplete DAWIA certification first Much of this training also satisfies FM Certificationrequirements Completed DAWIA requirements are automaticallydocuments in DoD FM LMSFM/DAWIA Certification Levels VaryComplete DAWIA certification first Reduced requirements available on FM OnlineDAWIA CertificationHoldersPrior DAWIA Certification HoldersMuch of this training also satisfies FM Certificationrequirements Reduced requirements available on FM Onlinehttps://fmonline.ousdc.osd.mil/16
Key Players in theFM Certification Program FM Member (user): Required to complete FM Certification within 2 years after official notification FM Member’s Supervisor: Acts as approval authority for achievement of competencies and othercertification requirements necessary Approver Level 2 (A2) – Optional position: An intermediary authority, at the organizational level, for reviewing requestsfor certification already approved by the supervisor prior to forwarding to theComponent Certification Authority Component Certification Authority (CCA): Appointed to serve as the approval authority for achieving Certification Component Administrator (CA): LMS system administrator who manages organizational hierarchies (toinclude FM member and supervisor) and provides first response support foranswering questions and solving problems specific to the LMShttps://fmonline.ousdc.osd.mil/17
Two Key WebsitesInformationFM OnlineOne stop shop for DoD FM-related information- Announcements (new courses, policy, awards)- FM myLearn, the e-catalog of all FM-relatedDoD education & training mapped to FMCertification requirements Current and inactive DoD training Commercial courses Academic coursesProcessFM LMSSystem of record for the DoD FM CertificationProgram- Complete the Three-Step Process- Document achievements- Submit certification for supervisor approval18
Achieve your Certification using theThree-step ProcessYou’re almost there .Get Certified Using the DoD FM Learning Management SystemWatch TrainingVideos1 Work w/ supervisor to assign Primary and/orAlternate TrackCompletePracticalExercise Use your Learning History Worksheet to recordinformation for ONE certification requirement Record learning for ALL courses needed to satisfythe requirementCollectDocumentation2Fill out LearningHistory WorksheetReview LearningHistory Worksheetw/ SupervisorDevelop a Plan forSuccess!FM Online: https://fmonline.ousdc.osd.milRecord Learning of AchievementRecord Documentation Record learning for the appropriate achievementdocumentationRemember: Combine all documents for eachachievement into one PDF file, less than 800 KB3Request Achievement Approval Record Learning for the appropriateachievement and request supervisor approval Repeat this 3-step process for each achievementdocumented in the FM LMS until all certificationrequirements are metComplete OtherRequired Courses Level 1: DoD FM 101Course Levels 2&3: AuditReadiness, Ethics &Fiscal LawThese courses are availablew/in the FM LMS and via FMmyLearn*. Approvedsubstitution courses areavailable on FM myLearn*.* If completing a course via FMmyLearn, you must follow the 3step process to documentcourse completion inside FMLMS.Request CertificationApproval1. Check that the three-stepprocess is complete foreach certificationrequirement2. Record learning for yourCertification Level andrequest CCA Approval.
Academic Course SearchFind academic coursesthat have been previouslyaligned and approved tomeet FM CertificationProgram requirements. Accessible from FMmyLearn Automated AcademicMatrix Filter by Institution,Course Title, CourseCode, CompetencyFor detailed instructions, reference the FM Certification UserGuide at http://go.usa.gov/373F420
What if My course isn’t there?Use the Course Submission Template1) Submit a “Course Submission Template”and syllabus to your organization’s CourseManager.2) Course Manager will route course throughapproval processFM Online Training Resources Tools/Templates/Forms3) If approved, will be added to the databaseor you will receive approval documentationfrom OUSD(C)21
InteractiveLearning History WorksheetTrack your training historyand identify training gaps inthis automated worksheet. Auto-populated withprogram requirements Tracks training andeducation achievements Inter-operable with FMmyLearn and AcademicCourse Search Record Learning (Step 1)with one clickFor detailed instructions, reference the FM Certification UserGuide at http://go.usa.gov/373F422
FM Certification User GuideOne-stop shop to getting certified Detailed information on yourcertification requirements Step-by-step instructions on how to:– Use new tools (Interactive LearningHistory Worksheet and AcademicCourse Search)– Find and take courses– Complete the Three-step Process– Troubleshoot problems in the FM LMSand FM myLearn– Record CETs in the FM LMS– Run reports in the FM LMSFM Certification User Guide is available athttp://go.usa.gov/373F423
Maintaining Certification:CET RequirementsMaintain your DFMCP by accruing a certain number ofContinuing Education and Training (CET) credits everytwo years.The number of CETs required is based on your level:FM Certification Level 1 – 40 CETsFM Certification Level 2 – 60 CETsFM Certification Level 3 – 80 CETsCETs must be recorded in the FM LMS – see the UserGuide section on FM Online for step-by-stepinstructions.DoD FM Certification Program Making a Good Workforce Better!24
CETs: What CountsWhat counts as a CET credit? FM and Leadership courses, symposiums or training events CET hours: Total hours of course/symposium/training event Example: Speaker briefing at local AGA meeting was 1 hour 1 CET Courses or training used to satisfy continuing professional educationrequirements for any of the 20 approved FM-related Test-Based Certifications(e.g., CDFM, CPA) CET Hours: Unit-for-unit (e.g., 1 CPE 1 CET) Courses or training used to satisfy continuing professional education forAcquisition (DAWIA) certifications (e.g., 1 CLP 1 CET) Courses listed in FM myLearn e-catalog (including OUSD(C)-developed webbased training) CET hours: Number of aligned hours listed as shown in FM myLearn Academic FM and Leadership courses CET hours: 1 semester hour course 15 CETs; 1 quarter hour 10 CETs25
CET Tracking, Audits& Time ExtensionsTracking CETs Record Learning for all CETs in the FM LMS with appropriate number of hours CET documentation is not uploaded in the FM LMS, but maintain in yourpersonal files for at least 2 cycles (4 years)CET Audits Records are randomly selected for audit on a monthly basis Components will contact individuals to collect CET documentationCET Time Extension Policy If you will be unable to achieve required CETs within your two-year time frameyou must request a time extension from your CCA and be approved in the FMLMS prior to your CET deadline Extension of CETs for the given time frame does not delay the start date of yournext two-year CET cycle CET time extension forms and instructions on FM Online26
OUSD(C) Web-Based TrainingLevel 1CourseHrsLevel 2CourseHrsLevel 3CourseHrsDoD FM udget6Payroll10FM Systems4Mil/Civ Pay6Commercial Pay10Decision Support10Decision Support4Audit10Audit Readiness3.5TOTAL HOURS53FM Systems8EthicsDecision Support8Fiscal Law4.5Audit Readiness3TOTAL HOURS69.5Ethics3Fiscal Law3 Any course not used foryour initial certificationmay be used for CETs CETs not restricted toyour Certification LevelTOTAL HOURS16.53124Over 246 hours of OUSD(C) Web-based Training Hours Available!27
FM Certification ResourcesAvailable at FM Online or Join Us on LinkedInQuarterly NewsletterDoD FM Certification HandbookDoD FM Certification User GuidePractical ExerciseOverview and Training VideosInteractive Learning History Worksheet(iLHW) Certification Update Lessons Learned Best Practices Follow “Kelly,” a GS-14through each step ofcertification Program background &overview Detailed requirementdescriptions Checklist to get started Video series introducingkey elements of program Provides detailed informationabout available tools andstep-by-step instructions forFM LMS tasks Organize your prior trainingusing this cross-cutting onlinetoolDoD FM Enterprise-wide CompetenciesFM myLearnDAWIA/FM Certification LHWsFrequently Asked QuestionsRequirements DatasheetsLinkedIn Defines each of the 24 FMcompetencies and relatedproficiency levels Compilation of over 100questions, organized bycategory E-catalog of FM coursesaligned to FM and leadershipcompetencies Outline requirements foreach level Pre-populated w/ acquisitioncourses helping you focus DoD Financial ManagementCertification Program Group Receive program updates andother important information http://ow.ly/sZfDv20
Summary The DoD FM Certification Program:– Provides a certification framework for the DoD FM Community– Gives the FM workforce a standard body of knowledgeo Focuses on analytics and Audit Readiness, to include internal controls andaccountability Develops expertise standards using DoD FM CompetenciesCoded Level 1, 2, or 3 based on scope and complexity of positionFM experience requirement at Level 1, 2, or 3Promotes use of DoD FM existing coursesEncourages college degrees and FM test-based certificationsMakes a Good FM Workforce Better Adding More Credibility to What We Dohttps://fmonline.ousdc.osd.mil/29
FM Certification Level 1 – 40 CETs. FM Certification Level 2 – 60 CETs. FM Certification Level 3 – 80 CETs. CETs must be recorded in the FM LMS –see the User Guide section on FM Online for step-by-step instructions.
The US DoD has two PKI: DoD PKI is their internal PKI; DoD ECA PKI is the PKI for people outside of the DoD [External Certification Authority] who need to communicate with the DoD [i.e. you]. Fortunately, the DoD has created a tool for Microsoft to Trust the DoD PKI and ECA PKI; the DoD PKE InstallRoot tool.File Size: 1MBPage Count: 10
The DoD PKI consists of the US DoD issuing certificates internally to US DoD end entities (like DoD employees and DoD web sites). The ECA PKI consists of vendors that are authorized by the US DoD to issue certificates to end entities outside of the US DoD that need to communicate with the DoD. You probably need to trust both the DoD PKI and ECA .
Program helps you develop your financial management and decision support skills by honing the financial management competencies crucial to support the warfighter. This handbook provides you a snapshot of why the DoD FM Certification Program is important, what the certification requires of our workforce, and what you can do now to get started.
version of Outlook: 1. Open Microsoft Outlook, and select the "Home" tab. What is the DoD ID Number? The DoD ID Number is a unique number assigned to all U.S Department of Defense (DoD) Civilian, U.S. Military, and DoD Contract personnel with a Common Access Card (CAC). For these personnel, their DoD ID number is synonymous with their
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DoD 7000.14-R, DoD Financial Regulation b. DoD 4000.25-7-M, Military Standard Billing System (MILSBILLS) c. DoD 4000.25-M, Volume 5 – Finance d. DODI 4140.01, DOD Supply Chain Materiel Management Policy e. 4000.25-10-M, Defense A
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