Wedding Reception Packages - DoubleTree

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Wedding Reception PackagesYOUR WEDDING PACKAGE INCLUDESWhite Table LinensCloth Napkins - 15 Colors AvailableElegant Hurricane Centerpiece with Candle & MirrorBanquet Chairs, Tables, Silverware, Glassware, & ChinaHead Table, Cake Table, Gift Table, Guest Book TableReception Hors D’ oeuvresOld Fashioned LemonadeCutting & Serving of Your Wedding CakeTraditional Sparkling Wine or Cider ToastDance FloorGuest Room for Bride and Groom on the Night of WeddingDiscounted Guest Room Rate for Out of Town GuestsPersonalized Food TastingFor Your Complimentary Consultation Please Contact:Sales & Catering at 925-737-5610All Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Wedding Ceremony PackagesOutdoor Wedding CeremonyThe DoubleTree by Hilton Pleasanton at The Club offers an exquisite outdoor patio for intimatewedding ceremonies. The Patio accommodates a maximum of 300 guests set theatre style andfeatures relaxing background scenery of the waterfall.Outdoor ceremony packages include set up of tables and chairs, aisle runner, gazebo, whitefolding chairs and fruit infused water stations for your guests’ enjoyment.Ceremony Site Rental Fees:0 - 100 Guests: 550 101 - 200 Guests: 700 201 – 300 Guests: 950 Indoor Wedding CeremonyThe DoubleTree by Hilton Pleasanton at The Club also offers the Wimbledon Room for intimateindoor wedding ceremonies. The Wimbledon Room accommodates a maximum of 125 guestsset theatre style.Indoor ceremony packages include set up of tables and chairs, stage, aisle runner, weddingarch, standard banquet chairs and fruit infused water stations for your guests’ enjoyment.Ceremony Site Rental Fees:0 - 125 Guests: 550 Fire CeremonyRequests for open flame fire ceremonies must be accommodated in a pre-approved area of thehotel. The DoubleTree by Hilton Pleasanton at The Club only allows pre-arranged and preapproved open flame fire ceremonies based on availability. A fire watch fee of 850 isrequired in addition to Ceremony site rental fees.All Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Gold Wedding Package 70.00 per Person Plated Lunch 80.00 per Person Plated DinnerFor Duet Menu add 10 per PersonAll Meals Served with: Chef’s Selection of Seasonal Vegetables, Chef’s Selection of Starch, Fresh Rolls with ButterStarbucks Coffee and Tazo Hot Tea SelectionsHors D’oeuvres StationServiced for a Maximum of One HourImported & Domestic Cheese Display with Crackers & BaguettesVegetable Crudité Display with Herb Ranch Dip & HummusAntipasto DisplayPassed Hors D’oeuvresPlease Select ThreeAssorted Petite Quiche TartsSpanakopitaAvocado & Cream Cheese with Red Pepper on CrostiniDate & Apricot Brochette Wrapped in Cured BaconBrie, Raspberries & Chopped Almonds in PhylloMushroom Caps Filled with Gourmet SausageSalad SelectionsPlease Select OneWedge SaladIceberg Lettuce with Cucumbers, Tomatoes, Bacon Crumbles with Blue Cheese DressingSpinach SaladSpinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry VinaigretteDressingClassic Caesar SaladRomaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar DressingEntrée SelectionPlease Select a Maximum of TwoFilet MignonPortobello Mushroom Demi-GlazeBeef WellingtonWrapped in Puff Pastry and Mushroom Duxelle with Black Truffle SaucePrime Rib of BeefCream Horseradish Sauce, Au JusChampagne ChickenBoneless Breast of Chicken topped with Champagne Cream SauceChicken Cordon BleuStuffed Breast of Chicken with Ham & Swiss CheeseFilet of SalmonGrilled and Served with Lemon Butter Caper SauceMahi MahiBaked Mahi Mahi with Pineapple SalsaPeppered Pork Loinwith Dried Cherry Sage SauceThree Cheese RavioliAsiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto SauceVegetable WellingtonWild Mushrooms Wrapped in Filo with a Boursin Cheese SauceAll Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Silver Wedding Package 60.00 per Person Plated Lunch 70.00 per Person Plated DinnerFor Duet Menu Add 10 per PersonAll Meals Served with: Chef’s Selection of Seasonal Vegetables, Chef’s Selection of Starch, Fresh Rolls with ButterStarbucks Coffee and Tazo Hot Tea SelectionsHors D’oeuvres StationServiced for a Maximum of One HourImported & Domestic Cheese Display with Crackers & BaguettesVegetable Crudité Display with Herb Ranch Dip & HummusPassed Hors D’oeuvresPlease Select TwoAssorted Petite Quiche TartsSpanakopitaAvocado & Cream Cheese with Red Pepper on CrostiniDate & Apricot Brochette Wrapped in Cured BaconBrie, Raspberries & Chopped Almonds in PhylloMushroom Caps Filled with Gourmet SausageSalad SelectionsPlease Select OneWedge SaladIceberg Lettuce with Cucumbers, Tomatoes, Bacon Crumbles with Blue Cheese DressingSpinach SaladSpinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry VinaigretteDressingClassic Caesar SaladRomaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar DressingEntrée SelectionPlease Select a Maximum of TwoNew York Strip Steak8oz Steak with Peppercorn Demi-GlazeBeef WellingtonWrapped in Puff Pastry and Mushroom Duxelle with Black Truffle SauceChampagne ChickenBoneless Breast of Chicken topped with Champagne Cream SauceChicken MadeiraBreast of Chicken with Sage & Madeira Wine SauceFilet of SalmonGrilled and Served with Lemon Butter Caper SaucePeppered Pork Loinwith Dried Cherry Sage SauceThree Cheese RavioliAsiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto SauceVegetable WellingtonWild Mushrooms Wrapped in Filo with a Boursin Cheese SauceAll Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Bronze Wedding Package 50.00 per Person Plated Lunch 60.00 per Person Plated DinnerFor Duet Menu Add 10 per PersonAll Meals Served with: Chef’s Selection of Seasonal Vegetables, Chef’s Selection of Starch,Fresh Rolls with Butter, Starbucks Coffee and Tazo Hot Tea SelectionsHors D’oeuvres StationServiced for a Maximum of One HourImported & Domestic Cheese Display with Crackers & BaguettesSalad SelectionsPlease Select OneWedge SaladIceberg Lettuce with Cucumbers, Tomatoes, Bacon Crumbles with Blue Cheese DressingSpinach SaladSpinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry VinaigretteDressingClassic Caesar SaladRomaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar DressingEntrée SelectionPlease Select a Maximum of TwoTop Sirloin SteakDrizzled with a Port Wine Mushroom SauceFlat Iron SteakGarlic Infused Cabernet Demi-GlazeChampagne ChickenGrilled Boneless Breast of Chicken topped with Champagne Cream SauceChicken MarsalaGrilled Boneless Breast of Chicken Topped with a Demi-Glaze of Mushrooms & MarsalaFilet of SalmonGrilled and Served with Lemon Butter Caper SaucePeppered Pork Loinwith Dried Cherry Sage SauceThree Cheese RavioliAsiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto SauceVegetable WellingtonWild Mushrooms Wrapped in Filo with a Boursin Cheese SauceAll Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Olympic Buffet Wedding Package 50.00 per Person Lunch 60.00 per Person DinnerDinner Buffet Includes Rolls & Butter, Choice of Two Salads, Choice of One Starch, Choice of Two Entrées,Chef’s Selection of Seasonal Vegetables, Starbucks Coffee & Tazo Hot Tea SelectionsHors D’oeuvres StationServiced for a Maximum of One HourImported & Domestic Cheese Display with Crackers & BaguettesVegetable Crudité Display with Herb Ranch Dip & HummusSalad SelectionPlease Select TwoChinese Chicken SaladCabbage, Julienne Carrots, Shiitake Mushrooms, Snow Peas, Red Onions & Sesame DressingSpinach SaladSpinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry VinaigretteDressingClassic Caesar SaladRomaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar DressingGarden SaladRomaine & Iceberg Lettuce with Shredded Carrots, Cucumbers, Tomatoes, Bell Peppers & Ranch DressingStarch SelectionPlease Select OneGarlic Mashed PotatoesWhite RiceRosemary Roasted PotatoesRice PilafHomemade Macaroni & CheeseEntrée SelectionPlease Select TwoHerb Roast BeefBroiled Flank Steak Thinly Sliced & Drizzled with a Port Wine Mushroom SauceChampagne ChickenGrilled Boneless Breast of Chicken topped with Champagne Cream SauceChicken MarsalaGrilled Boneless Breast of Chicken Topped with a Demi-Glaze of Mushrooms & MarsalaFilet of SalmonGrilled and Served with Lemon Butter Caper SauceHerb Roasted Pork Loinwith Dried Cherry Demi-GlazeThree Cheese RavioliAsiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto SaucePasta PrimaveraLinguine, Julienne Vegetables, Sun Dried Tomatoes, Basil Parmesan Cheese with Crushed Garlic Olive OilSauceAll Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Beverage ServicesHosted Bar PackageIncludes: House Brand Liquor, House Wines, Imported & Domestic Beer SelectionsAssorted Soft Drinks, Bottled Water 20 per Guest for First Hour of Service 16 per Guest for Each Additional Hour of ServiceWine SelectionsChampagnes & Sparkling Wineshouse champagnedomaine chandon blanc de noirs, columbia valleygloria ferrer “royal cuvee”, sonomag.h. mumm, cordon rouge brut, francemoet chandon, cuvee dom perignon, france 25 per bottle 30 per bottle 40 per bottle 55 per bottle 155 per bottleChardonnayhouse chardonnaychardonnay, robert mondavi, “coastal”clos du bois, Sonomawente vineyards, “estate”, livermore valleywilliam hill, napa 25 per bottle 25 per bottle 28 per bottle 30 per bottle 34 per bottleWhite Zinfandelberinger, california 26 per bottleCabernethouse cabernetcabernet sauvignon, robert mondavi “coastal”clos du bois, sonomawente vineyards, livermore valleysterling, napa 25 per bottle 27 per bottle 29 per bottle 30 per bottle 38 per bottleMerlothouse merlotsterling estate, napawente vineyards, “crane ridge”, livermore valley 25 per bottle 38 per bottle 39 per bottleOther Selectionschampagne punchmimosasdomestic keg of beerimported keg of beer 50 per gallon 75 per gallon 400 per keg 500 per kegAll Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Perfect Ending PackageThe Perfect Place to Gather & Wind-down One Last Time with Your Guests to Reflect onthe Day, Grab a Last Bite to Eat & Enjoy Each Other’s Company.11:00pm – 1:30am (2 Hour Minimum at 100 per Hour/2.5 Hour Maximum) 300 Minimum Food Purchase RequiredHours Available: 11:00pm – 1:30am, Event Must Conclude by 1:30amYour Package Offers:Cash or Hosted Bar ServicesPrivate Banquet ServerService of Hot & Cold Appetizers Prepared to Order for Your Event*Additional Costs for Food & BeverageHors D’oeuvres SelectionSwedish Style Meatballs 100 per 50 piecesSpanakopita 115 per 50 piecesCheese Sticks 130 per 50 piecesPotato Skins 100 per 50 piecesShrimp & Pork Egg Rolls 120 per 50 piecesMini Chicken Cordon Bleu 120 per 50 piecesSeasonal Fruit Display 125 serves 25 guestsImported & Domestic Cheese Display 140 serves 25 guestsTortilla Chips with Salsa & Guacamole 90 serves 25 guestsChex Mix 75 serves 25 guestsDessert Selections Also Available; Please Inquire Ahead to Customize Your Menu.All Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

House GuidelinesAlcoholic Beverage ServiceThe Hotel must provide beer, soft drinks and liquor. You may provide your own wine andChampagne. Should you choose to provide your own wine and champagne, you will be chargeda corkage fee of 15.00 per 750-ml bottle. Bottles will only be opened and served as needed.You will be charged only for those bottles served and any remaining bottles will be returned toyou at the end of your event. The Hotel requires that all beverages be dispensed only by Hotelservers and bartenders. The Hotel’s alcoholic beverage license requires the Hotel to: Requestproper photo identification of any person of questionable age and refuse service if theperson is either under age or proper photo ID cannot be produced and to refuse alcoholicbeverage service to any person who, in the Hotel’s judgment, appears intoxicated.Appointments & PlanningAppointments to view our facilities can be arranged through our Sales Department. Please keep in mind that timesavailable to view our facilities may be limited due to ongoing events taking place in our Hotel. The final planning ofyour event should take place two to three months prior to the event date. Please think about menu selections, beverageservice, seating arrangements, order of events, etc., prior to this meeting, and bring any planning materials, vendornames and phone numbers, etc., with you. We are happy to answer any and all questions at any time throughout yourplanning process prior to the final planning meeting. After your meeting with us, you will receive a Banquet EventOrder, which will outline all the details of your event. This is an agreement you will need to sign and return, indicatingyour approval of the arrangements.Audio VisualA complete line of modern presentation aids is available through our in-house audio visual company. Your EventServices Manager will be happy to arrange for you to obtain the equipment suited to your needs.Damages or LossThe DoubleTree by Hilton Pleasanton at The Club is not responsible for lost or damaged items provided by you for useduring your event, and the Hotel cannot secure such items which are not reclaimed on the event date. Please designatea representative from your party to collect any such items at the conclusion of your event. Sound/music must be keptat an acceptable level as determined by Hotel Management. Disturbances of loud noise and/or music may disrupt otherfunctions. If any such disturbance causes harm to another group and compensation is deemed necessary, the cost ofthe compensation may be added to your final charges. Clean-up is provided by the Hotel; however, should anyextraordinary cleaning, in the Hotel’s judgment, be necessary, or should there be any damages to Hotel property, theHotel’s cost of such clean up or repair will be added to your final charges.Food & BeverageOur menus are designed to offer you a selection of quality items. Our Convention Services department is available toassist in customizing menus to accommodate the needs of your special event. The Hotel does not permit any food orbeverages (alcoholic or otherwise) to be brought into the function space from any outside source or to be taken off thepremises. The DoubleTree by Hilton Pleasanton at The Club is the sole licensed agent for the sale and service ofalcoholic beverages under the authority of the California Alcohol Beverage Commission, and all laws and restrictionspertaining to the above are enforced. Prices and menu selections may vary from the time of the booking.DecorationsAll centerpieces and/or decorations must meet Hotel and Fire Department regulations. Candles must be enclosed inglass; no open flames are permitted; balloons must be tied down and are not to be free-floating; tacks or nails may notbe applied to walls, ceilings, or doors; smoke or fog machines are strictly prohibited and the use of either will result inevacuation of the function space and a 1,000 fine. Vendors are responsible for their own equipment and set-up, mustkeep extraneous equipment in the ballroom out of sight of guests, and for safety reasons must tape down all electricalcords. (Electrical needs exceeding existing 120/20 amp wall plugs must be arranged in advance with the Hotel and aresubject to additional charge.) Every effort will be made to allow vendors adequate set-up time; however, this time maybe limited due to functions taking place in the function room prior to your event. Please make arrangements to set andremove all decorations at the end of each function. Decorations left on property that requires extensive clean-up byHotel staff may result in a clean-up fee being charged to the Group.Electrical ChargesThe Hotel can accommodate almost any electrical need. However, there may be charges for those electricalrequirements beyond standard capacity. Please consult with your Convention Services Manager for details.Function Room AssignmentsThe Hotel reserves the right to change function room assignments from a room originally shown or discussed.Function rooms are assigned on the basis of expected attendance. The Hotel reserves the right to change roomassignments based on the final guarantee.All Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Function Room Time FramesThe time frames available for Luncheon Service from 10:00 am to 4:00 pm and Dinner Service from 6:00 pm toMidnight. Evening events exceeding a six-hour limit are subject to overtime charges of 200 per half hour. Overtimefor day events is not permitted due to scheduled events.Function SpecificationsIn order to assist you in planning a problem-free event, we request that your final specifications for room set-up,menus and audio visual equipment be communicated to Event Services Manager no later than two weeks prior to yourfunction date.GuaranteeA guarantee of the number of people attending each food function is required by noon, 96 hours (4 business days) priorto the event. Once the guarantee is received, it can only be increased. Hotel policy is to charge for the amount ofpeople guaranteed, or the amount that actually attend, whichever is greater. The Hotel will prepare and set for 5%above the guarantee. Should the group exceed their final guarantee by more than 10% a 150 Service Charge will beincurred. It is the responsibility of the client to contact the Hotel directly with the guarantee. If the client fails to notifythe Hotel of the guarantee by the appropriate time, the original count outlined in the Booking Agreement will beconsidered the guarantee and charges will be posted accordingly.PaymentA deposit of 25% of your contracted revenue minimum is due with the signed contract in order to confirm your event. Asecond deposit of 50% is due 90 days before your event. The final estimated balance of your event is due 2 weeksbefore your event date. Final payments must be in the form of credit card, certified check or cash.Safety & SecurityThe Hotel reserves the right to require security guards for any event, at the client’s expense. Arrangements may bemade in advance for security through the Hotel.Seating & Labor FeesA detailed diagram of your function room layout will be provided prior to your event. This will be a preliminarydiagram based on your anticipated attendance; the final number of tables set is determined by your final guarantee ofattendees due three business days prior to your event. The Hotel will set 5% above your guaranteed attendance, not toexceed the maximum capacity of the function room. All tables are set for ten guests each; should you require anytables set for less than ten, labor fees for additional service staff will apply. The labor fee for additional servers is 50per server. Should you be assigning guest seating, place cards for each guest with table assignment numbers as well asentrée selection, should be provided to the Hotel 72 hours prior to the function. Additional labor fees include, but arenot limited to, the following: Security can be pre-arranged for per hour per guard charge, Bartender Fee 150 perBartender, Attendant fee 150 per Attendant.SmokingThe California Workplace Smoking Ban prohibits smoking in the workplace. This includes all function rooms, bars,restaurants, lobbies and public function space of hotels/motels, office buildings and private banquet rooms whereemployees and food service are present.Tax & Service ChargePlease add applicable sales tax and 22% service charge to all food, beverage and room rental charges. Tax exemptorganizations must provide a tax exempt certificate to the Hotel along with the executed Booking Agreement. Foodfunctions for less than the minimum guests required incur a service charge per function, over and above the servicecharge. Changes made in banquet room set-ups after the room has been set will incur an additional service chargestarting at 75 and up based on the requested changes.All Pricing is Subject to a 22% Service Charge & Applicable Sales TaxUpdated January 2014

Wedding Reception Packages YOUR WEDDING PACKAGE INCLUDES White Table Linens Cloth Napkins - 15 Colors Available Elegant Hurricane Centerpiece with Candle & Mirror Banquet Chairs, Tables, Silverware, Glassware, & China Head Table, Cake Table, Gift Table, Guest Book Table Reception Hors D’ oeuvres Old Fashioned Lemonade

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