REQUEST FOR QUOTATION (RFQ) Provision Of An Internal

REQUEST FOR QUOTATION (RFQ)Provision of an Internal Audit SoftwareDATE: 10 November 2016GCF REFERENCE: RFQ 2016/011Dear Vendor,We kindly request you to submit your quotation for the provision of an Internal Audit Softwarefor the Green Climate Fund, details of which are in Annex 1 of this RFQ.Please be guided by the form attached hereto as Annex 2, in preparing your quotation.Quotations may be submitted on or before 22 November 2016, 15:00 KST to the address below:The Green Climate Fund (GCF)11F, G-Tower, 175, Art center-daeroYeonsu-gu, Incheon 22004Republic of KoreaATTENTION: PROCUREMENT SPECIALISTEmail: procurement@gcfund.orgIt shall remain your responsibility to ensure that your quotation will reach the address above on orbefore the deadline. Quotations that are received by GCF after the deadline indicated above, for whateverreason, shall not be considered for evaluation. If you are submitting your quotation by email, kindlyensure that they are signed and in pdf format.Please take note of the following additional requirements and conditions pertaining to the supplyof the abovementioned good/s or services:1

Method of RFQ Submission:The submission will be in the form of a simplified proposalcovering a technical offer as a separate document and a financialoffer – submitted as separate sealed envelopes, clearly labeled withbidder’s name, address and the RFQ reference number or via emailas separate documents to the email address above.Completion PeriodIndicate work plan with time frames proposed for the completion ofthe system.Preferred Currency of Quotation1 United States DollarsTax on Price Quotation1 Not applicablePayment Terms1 Specify as per Long Term Agreement (LTA) signedConditions for Release of Payment 1 Full completion of orderDeadline for the Submission ofQuotation As defined in the RFQAll documentations, shall be in thislanguage EnglishPeriod of Validity of Quotes startingthe Submission Date 60 daysPartial Bids / Partial Awards / SplitAwards Not applicableEvaluation Criteria [check as manyas applicable] Technical responsiveness/Compliance to requirements. Highest combined score (Best value for money)2

Annexes to this RFQContact Person at GCF for Inquiriesrelated to this RFQ Terms of Reference (Annex 1) Financial Bid (Annex 2) Quotation Form (Annex 3) Tables (Annex 4)Victor TemboProcurement Specialistprocurement@gcfund.orga. Services proposed shall be reviewed based on completeness and compliance of the quotationwith the annexes providing details of GCF’s requirements.b. The quotation that complies with all of the requirements and offers the lowest price may beselected.c. Any Statement of Work/Purchase Order that will be issued shall be subject to the GeneralTerms and Conditions of the Fund.d. GCF reserves the right to accept or reject any offer, to render any or all offers as nonresponsive, and to annul the solicitation process and reject all offers at any time prior toaward of recruitment mandate, without thereby incurring any liability to the affected firm, orany obligation to inform the affected Proposer(s) of the grounds for GCF ’s action. GCFshall neither be obliged to award the contract to the lowest price offer.e. GCF implements a zero tolerance on fraud and corrupt practices, and is committed topreventing, identifying and addressing all such acts and practices against GCF, as well asthird parties involved in GCF activities.Sincerely yours,Victor TemboProcurement SpecialistGreen Climate Fund3

Annex 1Terms of Reference for Internal Audit Software1.Introduction1.1. The Green Climate Fund (the “GCF”) was established in December 2010 with the purpose ofmaking a significant and ambitious contribution to the global efforts towards attaining the goalsset by the international community to combat climate change. In the context of sustainabledevelopment, the GCF will promote a paradigm shift towards low-emission and climate-resilientdevelopment pathways by providing support to developing countries to limit or reduce theirgreenhouse gas emissions and to adapt to the impacts of climate change.1.2. The GCF was designated as an operating entity of the financial mechanism of the United NationsFramework Convention on Climate Change (“UNFCCC”). It is governed and supervised by aBoard that has responsibility for funding decisions pursuant to the Governing Instrument for theGreen Climate Fund. It is supported by an independent Secretariat, accountable to the Board,having management capabilities to execute day-to-day operations of the GCF, providingadministrative, legal and financial expertise. The GCF’s headquarters are located in Songdo,Incheon City, Republic of Korea.1.3. Internal Audit division of the Fund is created recently to increase the effectiveness and efficiencyof operations, the reliability of financial reporting, and compliance of Fund operations withapplicable laws and regulations. The sought IAS is expected to support internal control and auditprocess with accurate and reliable electronic processing software.2.Objective of the assignment2.1. The objective of this procurement is to contract suitable vendor to provide, install, implement andmaintain an Internal Audit software (IAS) for the needs of the Internal Audit process of the GreenClimate Fund.3.Scope and focus of the assignment3.1. The IAS provider will provide software and services for electronic system of planning, tracking,reporting and analyzing the results of internal audit process of the Fund.3.2. Services will include:a) Installation of the IAS software components in MS Azure or SaaS;b) Configuration of the IAS software components to the Fund’s Internal Audit process needs(However, this will be minimal or none at the initial set up stage);c) Users’ training and manuals; andd) Users’ support.4.Technical Requirements4.1. Functions of IAS4.1.1. The proposed IAS shall include, but not be limited to the following:4

1.2.3.4.4.1.2.Risk based Audit PlanningSchedulingAudit managementFull off-line working ability and synchronization to back up over the internet atany stage5.Roll forward audit program from one auditor to another6.Attach any electronic evidence7.Allocate test to individual auditors8.Full review and approval process9.Recommendation and issue tracking10.ReportingBidders shall provide their off the shelf solutions of IAS functionalities in Section“Functions” with detailed propositions in “Solutions/Comments from vendor” column inTechnical Proposal Form (Annex, Table 1), or as separate attachment to the Form.4.2. Configurations4.2.1. Bidders shall complete the Section “Configurations” in Technical Proposal Form withdetailed comments (if any).4.2.2. Bidders may want to specify or request clarifications from the Contact person indicated inSection 7 Clarifications of this RFP.4.3. Requirements to the services4.3.1. Bidders shall complete the Section “Requirements to the services” in Technical ProposalForm with detailed comments (if any).4.4. Hardware requirements4.4.1. MS Cloud or SaaS4.4.2. Bidders may want to specify or request clarifications from the Contact person indicated inSection 7 Clarifications of this RFP.4.5. Software requirements4.5.1. Bidders shall complete the Section “Configurations” in Technical Proposal Form withdetailed comments (if any).4.5.2. Bidders may want to specify or request clarifications from the Contact person indicated inSection 7 Clarifications of this RFP.5.Duration5.1. This service is requested for one (1) year with the possibility of extension.5

Annex 2Financial Bid4.1.1. The purpose of this request for quotation is to purchase audit software for the InternalAudit Division of the Fund. The purchase includes: modules in a hosted environment system configuration software usage users’ training maintenance software upgrades users’ support4.1.2. The quotations for the request need to have detailed pricing. This Request for Quotationassumes to bid on the following components (Annex, Table 3):1. Software license costBidders shall estimate one-time/multiple user software license cost associated with purchaseof IAS.2. Installation & ConfigurationBidders shall estimate costs associated with installation and configuration of IAS.3. Hardware costs (if any)4. Training and documentation costsBidders shall estimate the cost associated with training end users and IT support staff (ifapplicable), as well as the cost of any product documentation and reference materials.5. Support and maintenance costsBidders shall indicate in quotation the estimates of all support and maintenance costsassociated with maintaining the software over the next five years.6. Other, if applicableBidders shall estimate any other costs associated with purchase of product that do not fallinto any of the categories provided above. Reasons of other costs shall be explained in detail.4.1.3. The attached Quotation Form (Annex, Table 3) shall be completed and signed. Biddersshall return the completed and signed Quotation Form with their quotation documentationpackage (Section 1.4.1.).4.1.4. All fees and charges should be included in the Quotation Form. However, if the Bidderanticipates any extraordinary charges, they must be detailed in the Quotation Form.4.1.5. All prices shall be quoted in US Dollars (USD).4.1.6. Quotations submitted shall be binding and valid for a period of sixty (60) days from thedue date stated herein. Any prices accepted during this period will be considered firm/fixed forthe resulting services.6

Annex 3RFQ – Quotation FormThe Quotation Form must be completed, signed and returned to GCF. Quotations must be made inaccordance with the instructions contained in this request.The undersigned, having read the terms and conditions of Quotation No. GCF/RFQ/2016/002 setout in the attached document, hereby offers to provide the service and related goods specified inthe RFQ at the price or prices quoted, in accordance with any specifications stated, and subject tothe terms and conditions set out or specified in the bid document.I, (Name of Signing Official) , certify that I am (Position) of(Legal Name of Company) ; that by signing this RFQ bid for and on behalf of(Legal Name of Company) I am certifying that all information contained herein isaccurate and truthful and that the signing of this bid is within the scope of my powers.(Signature)(Name)(Title)(Date)Provide the name and contact information for the primary contact from your company for thisquotation:Name: Title:Mailing Address (Street/City/Province/Country):Tel. No:Fax No:E-mail Address:Offer valid until: (Date)(Must be at least thirty (60) days)Currency of offer: (State Currency) Seperate as Monthly Fee and Installation CostPayment terms 30 days - after presentation of the bill - accepted: 7

Annex 4Table 1Technical Proposal FormName of vendor:#CriteriaCompliant(Yes/No)Comments fromvendor1. Functions *Risk based Audit PlanningA.B.Schedulingmanagement of audit phasesC.D.working paper administrationReportingE.Does the software support all the basic functionalities of internal audit2. Configurations1.Off-the-shelf system product at maturedevelopment stage2.Off line working and continuouslysynchronization over the internet3.Importing and extraction of MS Office,PDF, Office Image and other formats4.Encrypted data security5.Role based access to database andperformance of tasks6.Electronic review and approval processwith double control, if required7.Integrated report sharing among users8.Auto filled report generation9.Editable template of reports10.Attachment electronic evidences of anyformat11.Fully editable content and context of anyworking papers throughout the auditphases12.tracking of fulfilment of auditrecommendations by multiple users13.Assessment surveys3. Requirements to the services14.Experience with similar internationalorganizations8