FACULTY-LED TRAVEL COURSES
FACULTY-LED TRAVEL COURSESFACULTY HANDBOOKREVISED SPRING 2021
Travel Courses – Faculty HandbookTable of ContentsIntroduction .4Center for Global Education and Faculty-Led Travel Courses .4Steps to Prepare a Travel Course .6Planning a Travel Course .7Timelines .7Administrative Policies and Procedures .8U.S Department of State Travel Advisories . 8Smart Traveler Enrollment Program (STEP) . 10Faculty Compensation . 10Faculty-Led Travel Course Guidelines . 12Academics .13Creating the Syllabus .13New Travel Course . 13Academic Integrity . 13Itinerary. 13Submitting a New Travel Course Syllabus. 14Repeat Travel Course . 14New Destination for Previously Approved Travel Course .15Course Setup for Travel Courses .15Designing a Program .15Complete a Planning Worksheet for a New or Repeat Travel Course .15Travel Course Providers .16Soliciting a Provider . 16Soliciting a Provider through CGE . 16Changing Providers . 16Contracts with Providers. 16Destinations .17One Location . 17Multiple Locations/More Faculty. 17Creating a Budget .17Preliminary Budget.17Final Budget .18Accountability .18Accountability for Drugs and Alcohol . 18Costs for Travel Course Participants.19Policy on Tuition and Waivers .20Undergraduate Students . 20Graduate Students . 20Refund Policy .20Marketing, Participant Recruitment, and Enrollment .21Marketing .21Advertising Literature.222
Travel Courses – Faculty HandbookParticipant Recruitment Policies .23Participant Registration .24Participant Application .24Global Gateway . 24Dean of Students’ Conduct Clearance . 25Trip Cancellation Insurance.25Program Administration .26Pre-Departure Orientation for Students .26Faculty Travel Course Pre-Departure Orientation .26Travel Advance.26International ACE Emergency Insurance Registration .27Risk Management and Participant Safety.29Participant’s Health Information .29Critical Incident Template and Database .29Expulsion and Appeal Process .29The Process . 30Participant Safety .30Travel Course Participant Free Time and Leave .30Participant’s Free Time .30Participant Asks to Leave the Travel Course Group Temporarily.31Participant Asks to Leave the Travel Course Group Permanently .31Upon Return .31Travel Course Participant Survey .31Faculty Reconciliation.32Glossary.33Contact List .353
Travel Courses – Faculty HandbookIntroduction“Experience, travel – these are an education in themselves” – EuripedesCenter for Global Education and Faculty-Led Travel CoursesThe mission of Chapman University is to “provide a personalized education of distinction that leads toinquiring, ethical, and productive lives as global citizens.” Faculty members who conduct courses abroaddirectly contribute to the fulfillment of this mission. The University values these efforts and iscommitted to ensuring that all faculty members engaged in these pursuits are properly supported.An important part of Chapman University's educational mission is to help participants develop a globalunderstanding of other peoples and cultures of the world, engage in opportunities that enhance theiron-campus education, and open doors for their future. The Center for Global Education (CGE) seeks toprovide these opportunities to the Chapman community. Faculty-Led Travel Courses provide excellentteaching opportunities and allow faculty to bring the classroom education to life. They allow groupmembers to experience first-hand the people, places, cultural differences, and institutions they areexploring. Hopefully, each participant and faculty member will come away with positive experiencesthat change the way they see the world and themselves.While Travel Courses can be rewarding for both participants and faculty, they do require a great deal ofeffort. The CGE will assist faculty with developing and planning the course, completing the necessarypaperwork, coordinating with Third Party providers, promoting the course to prospective participants,and developing a budget aligned with University policies and procedures. There are many departments,offices, and people all working together to make your Travel Course a success.The CGE:1. Provides faculty and participants with appropriate application requirements and forms2. Collects participants’ Enrollment and Financial Obligation Agreement, receipt of deposit andfinal payment, and monitors required materials for each program, and informs participants ofmissing application materials. An account for each participant is created in our onlineapplication portal, Global Gateway3. Contacts the Dean of Students, Student Business Services, and Financial Aid to ascertain anyfinancial or disciplinary concerns about applicants4. Assists faculty leader in following up with participants who have questions5. Coordinates program budget and arranges billing and payment methods with the Travel Courseprovider, faculty, Academic Financial Operations, and Student Business Services6. Registers all participants in the course7. Creates Faculty Cash Advance so they receive it before departure8. Ensures that the application materials required for participation in the Travel Course has beensubmitted and is in the participants’ application file before departure9. Provides pre-departure orientation information for participants and faculty10. After the completion of the program, works with faculty to reconcile expenses and clearmonetary advance4
Travel Courses – Faculty Handbook11. After the electronic or hard copy of participant surveys are received by CGE, a report andsummary of participants’ responses will be created and shared with facultyFaculty:1. Develop a course syllabus and a basic itinerary for the proposed Travel Course2. Consult with Dean regarding faculty’s course reduction or wages for Travel Courseresponsibilities based on your final participant numbers3. Complete a Travel Course Planning Worksheet for a New or Repeat Travel Course andcoordinate requests with a Travel Course professional service provider and CGE4. Consult with Travel Course providers regarding travel arrangements, accommodations, andrequested excursions5. Approve preliminary and final budgets developed with the CGE6. Promote your program and recruit participants for the Travel Course7. Create and review potential participants’ preliminary application requirements (i.e. short essayquestions, letter of recommendation, interview, etc.) and select participants Keep the CGEinformed of correspondence with vendors and participants to avoid duplications8. Follow all University rules and requirements including offering academic content consistent withCollege, Department, and University standards and faculty by-laws9. Provide an inclusive academic curriculum, promote equity and access in recruitment, anddevelop meaningful outreach programs and partnerships with diverse communities. Diversityand inclusion are vital to the fulfillment of the University’s mission. An inclusive learningenvironment facilitates complex, critical, and creative thinking and the differences in identities,values, beliefs, and perspectives are fundamental to a comprehensive education.10. Provide the CGE with accurate information about the final travel arrangements and contactinformation at every stage of the trip11. While on the course, Faculty are responsible for all group participants 24/7, even during thenon-scheduled time. This ensures safety for each participant12. Keep original receipts and/or take photos of both the detailed and total amount receipts toupload into the Concur system, monitor program expenses frequently, then work with AccountsPayable and CGE to reconcile expenses and clear your cash advance after your program ends5
Travel Courses – Faculty HandbookSteps to Prepare a Travel CourseIdea for a Travel CourseParticipant Survey,Debrief Travel CourseTimelines and DeadlinesReturn & ReconciliationFaculty CompensationPre-departure,Participant payments,Faculty AdvancesCreate a SyllabusCreate ItineraryCreate a PreliminaryBudgetRecruit Participants &Create Final Budget6
Travel Courses – Faculty HandbookPlanning a Travel CourseTimelinesTravel Courses run in two terms at Chapman UniversitySummer Session 4Interterm/Spring BreakThis refers to the term duringJanuary, as well as Spring Break,and coincides with timelinesand guidelines for Interterm.Travel Courses occuring duringthe months of May, June, July,or August will follow thetimeline and guidelines forSummer Session 4.Note: For Summer Session 4, it makes no difference when a program departs/arrives during the summermonths. Every summer Travel Course is registered in Summer Session 4 (IV) and will adhere to theattendance, course change, and grading practices set in place by the university for that session.Planning a Travel Course planning normally takes at least a year before the program runs. Once a facultymember has an idea for a program, they need to consider course logistics including: Where do you planto go? Which term will you go and for how long? What are your course learning objectives and how bestcan you meet them? How many participants will you take?Refer to the following tables for information regarding general timeline dates:INTERTERM TRAVEL COURSESDateMarch 1Mid-AugustFunctionDepartmentNotesCourse syllabi dueFaculty,ProvostSyllabi due to Academic Council for reviewand approval before DeadlinePreliminary BudgetsdueFaculty,CGEMust be Fully signed offLate OctoberParticipant Deposits,All Pre-DecisionGlobal Gatewayrequirements dueLate OctoberTravel CourseCancellationCGEAll Travel Courses Go LiveParticipant’s Global Gateway accountthrough the CGE online portalCGE, SBSIf 10 participants have not deposited, a TC iscanceled; participant deposits are refundedMidNovemberFinal Budgets dueFaculty,CGEA single per-participant cost is finalized andsent to the Student Business ServicesMidNovemberRegistrationCGE,RegistrarCGE processes student registration for theTravel Course7
LateNovemberMidDecemberTravel Courses – Faculty HandbookSBS generates billingSBSFinal Payment andPost-Decision GlobalGateway requirementsdueCGEStudent accounts are billedAll application requirements in GlobalGateway must be completed including finalpayment receiptSUMMER TRAVEL COURSESDateOctober 1FunctionCourse syllabi dueMid-JanuaryPreliminary BudgetsdueLate MarchParticipantDeposits, All PreDecision GlobalGatewayrequirements dueLate MarchTravel CourseCancellationMid-AprilFinal Budgets dueMid-AprilRegistrationLate AprilSBS generatesbillingMid-MayFinal Payment andPost-Decision GlobalGatewayrequirements dueDepartmentFaculty,ProvostFaculty, CGECGECGE, SBSFaculty, CGECGE,RegistrarSBSCGENotesSyllabi due to Academic Council for reviewand approval before DeadlineMust be Fully signed offAll Travel Courses Go LiveParticipant’s Global Gateway account throughthe CGE online portalIf 10 participants have not deposited, a TC iscanceled; participant deposits are refundedA single per-student price is finalized and sentto the Student Business Services officeCGE processes student registration for theTravel CourseStudent accounts are billedAll application requirements in Global Gatewaymust be completed including final paymentreceiptAdministrative Policies and ProceduresU.S Department of State Travel AdvisoriesOnce the location of the Travel Course is known, faculty planners should check with theState Department website to make certain there are no travel advisory warnings that would prohibitChapman from sponsoring travel to the country.8
Travel Courses – Faculty HandbookTravel Warnings are issued when long-term, protracted conditions that make a country dangerous orunstable lead the State Department to recommend that Americans avoid or consider the risk of travel tothat country. A Travel Warning is also issued when the U.S. Government's ability to assist Americancitizens is constrained due to the closure of an embassy or consulate or because of a drawdown of itsstaff.In January 2018, the US Department of State replaced its Travel Warning system. The current system ismore refined, replacing the simple go/no go rating with a series of four rankings:In addition to the overall country rating, areas and regions within a country can receive higher ratingsthan the country overall. For example, under the new system, Mexico is a 2-Exercise increasedcaution. Yet many states within Mexico are listed as 4-Do not travel.Because the lowest ranking still discusses the need for caution, all students traveling on a Chapmanprogram will be required to sign an acknowledgment that they are aware of the risk level for the countryor countries in which they are traveling. This includes students on semester abroad, exchanges, shortterm Travel Courses, independent study or research, conferences, etc. Please direct all students withwhom you are working on international travel to their application requirements on the Global Gatewayfor completion of the acknowledgment form. In the event the travel is to level 3 or 4 countries, orcountries that contain level 3 or 4 regions, then the proposed travel will be referred to the InternationalRisk Management Committee (IRMC). The IRMC will review the risk factors and determine if theuniversity will allow a Chapman program to travel to the area.In the interests of safety, the University encourages all persons, including graduate students andfaculty/staff, to carefully consider these travel warnings and plan their travel accordingly.Please refer all questions on this policy to the Risk Management Office,RiskManagement@chapman.edu or phone (714) 515-5660.For more information, refer to the U.S. Department of State Website.9
Travel Courses – Faculty HandbookMedical Precautions may be reviewed by going to the Centers for Disease Control and Preventionwebsite. The CDC includes sections covering Destinations, Travel Notices, Find a Clinic, DiseaseDirectory, Information Centers for Travelers, Mobil Apps, RSS Feeds, Yellow Book, and more.Smart Traveler Enrollment Program (STEP)Faculty and Travel Course participants self-register by entering their passport data on the U.S.Government STEP website. By doing so, faculty and participants receive updates on Travel Warnings,Travel Alerts, and other information that pertains to a group’s particular country. Announcements ofpossible demonstrations, rallies, and threats for areas where your group plans to visit may bereceived. Also, registration helps the Department of State better assist you in an emergency. Before,during, and even after the travel period, information is received from the nearest U.S. Embassy orConsulate that relates to the travel destination.The STEP information is helpful because it may prevent a harmful situation, and/or allow for a safedetour in the event of a threatening situation, disaster, etc.Faculty CompensationAll Travel Course group leaders must be currently employed by Chapman University and a full-timefaculty member. Questions regarding compensation, or course load adjustment should be addressedwith the faculty’s department chair, dean, and/or the Associate Provost of Academic Administration.Generally speaking, the lead faculty member receives compensation at the rate the universityestablishes for a course overload.10
Travel Courses – Faculty HandbookFor Travel Courses with less than 20 paying participants, the additional supportive leader is eligible fortravel expense reimbursement and does not receive compensation. The lead faculty member may agreeto split the compensation with the co-leader. The secondary leader assists the lead faculty with groupsupport, management, help with illnesses, and emergencies should they arise.When a Travel Course recruits 20 or more paying participants on the final roster, the university stronglyrecommends two full-time faculty leaders on the Travel Course. With 20 or more paying participants,each leader will receive full compensation for their work. Alternatively, with the approval of theirdepartment, a faculty leader may request a course reduction for the following semester in place ofadditional pay.When a Travel Course spends an overnight in more than one location, regardless of how manyparticipants are on the roster, the university requires two full-time faculty to lead the course. Facultycompensation for more than one faculty leader will follow the guidelines above based on participantnumbers.Faculty members receive per diem instead of the actual cost of room and board during theprogram. These funds are collected from the paying participants, who are responsible for all travel costsfor the Travel Course leaders (except salary) through the Travel Course program cost that they pay. Domestic per diem is calculated based on IRS regulations, and is determined as either a high orlow cost city by the Internal Revenue Service.International per diem is based on the Department of State regulations.Faculty per diem is provided no more than one day before the course begins and ends on the last day ofclass. Daily per diem is divided amongst meals: Breakfast 20%, Lunch 30%, and Dinner 50%. The actualper diem amount Faculty receive in their cash advance is based on the course’s final budget and will notbe adjusted in the event of currency fluctuation.11
Travel Courses – Faculty HandbookFaculty-Led Travel Course GuidelinesNo. of CityOvernightPaymentNo. of Faculty*Less than 10 payingparticipants0Less than 20 payingparticipantsSalary or course reduction travelexpenses for faculty 1; faculty 21 gets travel exps only *,**1 (2ndoptional)20 or more payingparticipantsSalary or course reduction travel1 exps for faculty 1 and faculty 2*,**2 (2ndoptional)***00Less than 20 payingparticipantsSalary or course reduction travelexps for faculty 1; faculty 2 gets2 or more travel exps only *,**220 or more payingparticipantsSalary or course reduction travel2 or more exps for faculty 1 and faculty 2*,**2*All faculty leaders must hold full-time status.**Salary or course reduction may be split between faculty who are co-facilitating the course***Addition of a second full-time faculty is permitted but not mandatory12
Travel Courses – Faculty HandbookAcademics“All course offerings should be in accord with the general requirements of Chapman University, theneeds of department majors, and the needs of the student body. Faculty members are expected toconduct their classes at a level appropriate to the level of the assigned course. Each instructor isresponsible for providing a learning environment conducive to achieving the learning outcomesspecified for each course, by planning and presenting the assigned course material; establishing courseobjectives and requirements and making them known to students; selecting and ordering texts andsupplemental materials; preparing, administering, and grading papers and examinations; and assigninggrades.” (Taken from Faculty Responsibilities, University Expectations, p.22)Creating the SyllabusPlease use the Academic Council and WASC’s policy on requirements and credit for Travel Courses. Findthem on the Chapman Faculty Homepage and in the Curriculum Handbook.New Travel CourseFor a new Travel Course, faculty creates a course syllabus containing the number of planned contacthours with the students before, during, and after the travel dates. Each credit hour requires a minimumof 15 contact hours in one week. 3 credits would require 45 contact hours spread over 3 weeks. So, aTravel Course must pass two separate tests: 1 week per credit hour, 15 contact hours in each week. So,as an example, if a course has all 45 contact hours in a single week, it would only count as 1 credit. Referto Chapman’s policy on credit hours.Also, a new Travel Course must include a justification as to why the course is a Travel Course, instead ofan offering on the Orange campus. What specifically can the student see and/or experience on theTravel Course that they cannot on campus, and how does it relate to the subject being studied?Academic IntegrityThe Academic Council requires the same information for a Travel Course that they require for a regularon-campus course. Some of the things that need to be included, and their absence are reasons thatsome Travel Course approvals are delayed, include the following:1. The number of points or percentage of the grade on each type of assignment such as exams,paper, etc.2. The dates and number of contact hours before and after the travel portion.3. Academic Integrity, Disabilities Policy, and Equity and Diversity Statement in the syllabus, asoutlined in the Curriculum Handbook under Required Syllabus Content.ItineraryAnother item that must be included in a Travel Course proposal that is not required in a regular course isa general itinerary. Please provide a proposed day-by-day schedule of lectures, meetings, and site visitsplanned for the program. This information must be identified before the Associate Provost and13
Travel Courses – Faculty HandbookAcademic Council approves a syllabus. They will contact the faculty member if any changes arenecessary.Once a syllabus is complete follow these next steps:1) Submit the new syllabus to the corresponding department for Departmental approval.2) Once approved by the Department, submit it into the online course approval system. Tounderstand the process read, Submitting a New Travel Course Syllabus below.Submitting a New Travel Course SyllabusOnce the Travel Course has Departmental support, the group leader or department assistant may enterit into the new online course approval system Curriculog.The link is found on the Directory page under Chapman A-Z listing, C, Course Approval System.The Assistant Provost is extremely knowledgeable and helpful with any questions regarding the onlineCourse Approval System, so please contact their office for further guidance (714) 997-6676.Course Approval Form:Repeat Travel CourseIf the Travel Course has run in the past or gone through the approval process in the past, no additionalapproval action is required as long as the course content, requirements, learning materials, etc. remainthe same as before. The Associate Provost for Academic Affairs will send the CGE the Travel Courseform’s link for CGE records, not approval, before forwarding it to the office of the Registrar.Faculty will need to complete the following steps:1) Faculty or someone from the department will need to go into the course approval systemCurriculog and reactivate the Travel Course in the course master.2) Once the course is active, the information is then put into PeopleSoft by the Registrar’s Office,and the course sections and student enrollment will be handled by the CGE.14
Travel Courses – Faculty HandbookNew Destination for Previously Approved Travel CourseIf the Travel Course syllabus and itinerary is
3. Complete a Travel Course Planning Worksheet for a New or Repeat Travel Course and coordinate requests with a Travel Course professional service provider and CGE 4. Consult with Travel Course providers regarding travel arrangements, accommodations, and requested excursions 5. Approve preliminary and final budgets developed with the CGE 6.
Aug 21, 2019 · philips lytecaster 344dstx-302mrex-42017-4 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 led 120 . recessed white 4" recessed downlight led, 1160 delivered lumens, 3000k, 90 cri cree lighting eaton mcgraw-edison ist-af-350-
school’s Senior Staff Assistant in order to process the new online Travel Expense Report (TER) upon completion of travel. Travel Courses Travel Courses are faculty-led domestic or international travel experiences that are credit bearing. Guidelines for domestic travel courses differ from international ones, as detailed in the following sections.
A. Drive Bays M. Memory Fault LED B. UID Button N. UID Button C. Optical Disk Drive O. Module Power LED D. System Power LED P. SAFE TO PULL LED E. System Status LED Q. PRIMARY LED F. System FT LED R. IO Module Fault LED G. UID LED S. Fan Fault LED H. USB Connector T. PSU Fault LED I. Pull-out Tab U. DC Power Fault LED J. Power Button V .
1. Corporate Travel Booked through a UW contracted Travel agency listed on the Travel Services Website. 2. Athletics Travel Booked through Athletics travel desk. 3. State of WA Travel Booked through the following as listed on the Travel Services Website. UW contracted Travel agency State contracted Travel agency EasyBiz
a company travel configuration is created for each country the legal entity is located in. Features Available in Travel System Admin To access Travel System Admin, on the menu, click Administration Travel (on the sub-menu) Travel System Admin. NOTE: If Travel System Admin is your only Travel option, then the commands are
Travel Agency to: Travel Agency rve cel Travel Agency to: – Reserve a Travel: – Cancel a Travel Pay the Travel Payment f a Travel re s Insurance P H – Pay the Travel a The Travel Agency needs to be in contact with a Visa cilities ervation faciliti e urchase nds on be in contact with a Visa payment center in order to be paid by the .
53 Best Travel Agency - Hong Kong Westminster Travel Limited 54 Best Travel Agency - India Thomas Cook (India) Ltd. NEW VS. 2018 55 Best Travel Agency - Indonesia Panorama Destination Indonesia 56 Best Travel Agency - Japan JTB Corp. 57 Best Travel Agency - Malaysia Mitra Tours & Travel 58 Best Travel Agency
Guidance - Travel Plan Contents 1. Executive Summary 2. Introduction of Travel Plan 3. Travel Plan Administration 4. Existing Travel Patterns 5. Proposed Travel Patterns 6. Measures 7. Targets 8. Monitoring and Review 9. Action Plan (example) Appendix - Travel Plan Appendices (examples) A Location of Site(s) B Site Plan C Travel Policy
