MICROSOFT WORD ACCESSIBILITY TIPS
MICROSOFT WORD ACCESSIBILITY TIPS1. When inserting images or charts, be sure to add ALT tags or a description of the image forscreen readers.2. Ensure that all documents include a document title and that it is marked with a Heading 1 style.3. For long documents, use the Heading 1, Heading 2, Heading 3 styles to break up long textpassages into multiple sections. These headers may be preserved and interpreted in screenreaders when files are converted to PDF or other formats. The Home » Styles area allows usersto adjust the appearance of these tags in a Word file.4. For long documents, insert or generate a table of contents based on Heading 1, Heading 2,Heading 3 styles.5. When inserting a data table, make sure the first row/column is marked as a header and includesa description of the type of data used in each row or column. For very complex tables, a tableALT Tag can be used to add extra information for screen readers.6. For links, avoid using link text such as "Here" or "Click for more." Instead make sure linkdestinations are clear outside the context. For example a link saying "Readings for Feb 14" isclearer than "Click here" for the Feb 14 readings.7. Use the list tool instead of the bullet character plus text. Numbered lists with multiple levelsshould use different numbering schemes on each level.8. Accessibility does NOT equal plain and boring documents. There are tools in Word that helpvisually decorate and enhance a document, while still optimizing accessibility. In Word,Advanced Text Formatting may be used; some work and some do NOT.1. Text Effects will visually enhance a document without sacrificing screen readercompatibility. For visual effects, remember to address accessibility best practices forColor, Formatting, and Font Layout.2. Clear Formatting is one way to undo altered text.3. There are Formatting Tools to Avoid using, both on PC and Mac Word versions.
ADDING IMAGE ALT TAGSModern versions of Microsoft Office allow you to add ALT text to inserted images. If these files areconverted to HTML or PDF, the alt text is generally preserved.Listed below are the steps to add ALT text to images for different versions of Microsoft officeMICROSOFT OFFICE 2013NOTE: In Microsoft Office 2007, the ALT Text tool is under the Picture Size options. In Office 2003, it isunder the Format Picture options. Microsoft Office 2010 is discussed below.1. Open any Microsoft Office software and select an image so that the square anchors are visible.2. Right-click the mouse on the image and select Format Picture.
3. In the Format Picture window, select the Size & Properties tab on the right and select ALT TEXT4. Then insert the ALT Text into the Description field, NOT the Title field. Click the Close icon tofinalize the ALT text.MICROSOFT OFFICE 20101. Open any Microsoft Office software and select an image so that the square anchors are visible.
2. Right-click the mouse on an image and select Format Picture.3. In the Format Picture window, select the ALT Text tab on the left, then insert the alt text intothe Description field. Click the Close button to finalize the alt text.
MICROSOFT OFFICE 2011 (MAC)NOTE: This tool is not available in Office 2004 or Office 2008 for Mac.1. Open any Microsoft Office software and select an image so that square anchors are visible.2. Right click the mouse on an image and select Format Picture.3. In the Format Picture window, select the ALT Text tab on the left, and then insert the alt textinto the Description field. Click OK to close.
MARKING TABLE HEADERSMicrosoft Office allows you to mark the first row of a table as table headers.WORD 2013 FOR WINDOWS HEADERS TOOL1. Click anywhere in the table.2. Go to the Design tab at the top of the page.NOTE: Office 2013 has 2 design tabs, click on the one under TABLE TOOLS. The other one isgeneric for the entire document.3. Check the Header Row check box for the First Column and/or First Row.4. Type (or retype) your column headings.WORD 2010 FOR WINDOWS HEADERS TOOL1. Click anywhere in the table.2. Go to the Design tab at the top of the page.3. Check the Header Row check box for the First Column and/or First Row.4. Type (or retype) your column headings.
WORD 2011 FOR MAC HEADERS TOOL1. Click anywhere in the table.2. Go to the Tables tab at the top of the page.3. Check the Header Row check box for the First Column and/or First Row.4. Type (or retype) your column headings.
GENERATE TABLE OF CONTENTSHave Microsoft Word automatically create a Table of Contents based on your content.WORD 2010/2013 FOR WINDOWS TABLE OF CONTENTS TOOL1. Go to the References tab2. Select the Table of Contents button.3. You can select one of the automatically generated formats or choose to enter the titles of thesections manually.WORD 2011 FOR MAC TABLE OF CONTENTS TOOL1. Go to the Document Elements tab2. Select the Insert button3. You can select one of the automatically generated formats or choose to enter the titles of thesections manually.
TEXT EFFECTSText effects allow you to make a more visually appealing document without sacrificing accessibility.WORD 2013 FOR WINDOWS TEXT EFFECTS1. Highlight the content you wish to convert.2. Go to Home tab and select the Text Effects button.3. This will bring you a drop down menu of preselected colored letters and additional options:Shadow, Reflection, Glow and Outline.WORD 2010 FOR WINDOWS TEXT EFFECTS1. Highlight the content you wish to convert.
2. Go to Home tab and select the Text Effects button.3. This will bring you a drop down menu of preselected colored letters and additional options:Shadow, Reflection, Glow and Outline.
WORD 2011 FOR MAC TEXT EFFECTS1. Highlight the content you wish to convert.2. Go to Home tab and select the Text Effects button.3. This will bring you a drop down menu of preselected colored letters and additional options:Shadow, Reflection, Glow and Outline.
CLEAR FORMATTINGText formatting can be cleared so that you can control the formatting of the text.WORD 2010/2013 FOR WINDOWS CLEARING FORMATTING1. Highlight the content you wish to clear the formatting.2. On the Home tab, in the Styles area, click the More button to access all of the Styles3. Click Clear Formatting.
WORD 2011 FOR MAC CLEARING FORMATTING1. Highlight the content you wish to clear the formatting.2. On the Home tab, click Clear Formatting.
FORMATTING TOOLS TO AVOIDText Box, Quick Parts, WordArt and Drop Caps are NOT accessible formatting tools in Mac or PC. DoNOT use a formatting tool that places a letter into a Text Box. A screen reader will not recognize this aspart of a word to be read.
tab on the right and select . ALT TEXT. 4. Then insert the ALT Text into the . Description. field, NOT the . Title field. Click the . Close. icon to finalize the ALT text. MICROSOFT OFFICE 2010 . 1. Open any Microsoft Office software and select an image so that the square anchors are visible.
P a g e 2 I. Beginning in Microsoft Word Opening Microsoft Word: To open Microsoft Word, click on the Start Icon and slide the mouse up so the cursor is on All Programs Microsoft Office (click) Microsoft Word.The program will open showing a new document page. Title bar: This is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of
Microsoft Word Microsoft Word is word processing software. We will be looking at some basic features in Microsoft Word 2016. Note: If you are using Microsoft 2013, there is a link for a tutorial at the end of this lesson. To open Microsoft Word, open the start menu and select the Word menu item: Once you open Word you will see the new window.
American Institutes for Research Accessibility Guidelines for Microsoft PowerPoint Presentations —3 Accessibility Tips for PowerPoint Presentations When submitting a PowerPoint presentation, please make sure that you follow these steps to ensure accessibility: 1. Use recommended, standard fonts (e.g., Times New Roman, Verdana, Arial, Tahoma .
Microsoft Word 2010 Digital Classroom. UWA Library ‐Online access. Jacques Raubenheimer. 2013. Doing your dissertation with Microsoft Word: A comprehensive guide to using Microsoft Word for academic writing Updated for Microsoft Word 2007 & Microsoft Word 2010. Available from
o Microsoft Outlook 2000 o Microsoft Outlook 2002 o Microsoft Outlook 2003 o Microsoft Outlook 2007 o Microsoft Outlook 2010 o Microsoft Outlook 2013 o Microsoft Outlook 98 o Microsoft PowerPoint 2000 o Microsoft PowerPoint 2002 – Normal User o Microsoft PowerPoint 2002 – Power User o Microsoft PowerPoint 2002 – Whole Test
Business Ready Enhancement Plan for Microsoft Dynamics Customer FAQ Updated January 2011 The Business Ready Enhancement Plan for Microsoft Dynamics is a maintenance plan available to customers of Microsoft Dynamics AX, Microsoft C5, Microsoft Dynamics CRM, Microsoft Dynamics GP, Microsoft Dynamics NAV, Microsoft Dynamics SL, Microsoft Dynamics POS, and Microsoft Dynamics RMS, and
Administer accessibility supports during instruction and assessment. 5. Evaluate and improve the use of accessibility supports. Intended Audience and Recommended Use The Georgia Department of Education [s Accessibility & Accommodations Manual is intended for use in administering accessibility supports for those students who need them.
DOR Document Accessibility Standards Page 2 . Accessibility Testing Accessibility testing should be conducted on all created documents and forms that will be submitted for review as well as distributed to the public. A designated person within the unit or division should ensure the documents and forms meet DOR Document Accessibility Standards.
