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HARTFORD PUBLIC SCHOOLS 2017-18CULTIVATINGEQUITY g BudgetSubmitted byDr. Leslie Torres-RodriguezApril 18, 2017

February 2017

Table of ContentsCultivating Equity and Excellence: Hartford Public Schools’ 2017-18 BudgetI.Superintendent’s Message1II.Executive Summary3III.Elementary School Budgets21IV.Secondary School Budgets143V.Alternative Learning Budgets207VI.School Services Budgets217VII.Central Services Budgets225VIII.Appendix245

HARTFORD PUBLIC SCHOOLS FY 2017-18students, increasing tuition costs, decreasingenrollments and fiscal crises at the state andthe city levels.We began this budget season with anincreased commitment to engage thecommunity in the development process and tobetter align our resources with our priorities inorder to minimize potential negative impactson classrooms. For upcoming FY 2017-18, fivepriorities and initiatives have been targetedas key drivers of student growth: Literacyand Numeracy Fundamentals; AcceleratedImprovement Strategy for Lowest PerformingNeighborhood Schools; Commitment to DataInformed Systemic Continuous Improvement;Social and Emotional Learning Supports; andFamily and Community Partnerships.A message from Superintendentof Schools Leslie Torres-RodriguezHartford Public Schools remains committedto improving outcomes for all students. TheFY 2018 recommended budget reflects thatcommitment.Last year, efforts to mitigate the 30.2Mshortfall in FY2017 resulted in a net reductionof 235.8 positions. The FY18 recommendedbudget includes in excess of 23M in costreductions and a net reduction of 86.1positions in an effort to close the 26M gapthat we confront this year. For the first timein nearly a decade, we have asked the City ofHartford for an increase in funding, totalingapproximately 3M.The FY 2018 recommended budgetbuilds upon improvements this past year,including a 27% reduction in out-of-schoolsuspensions, a 4.5% reduction in chronicabsenteeism, a 6.7% increase in collegeacceptances, and a 2.3% increase in readingproficiency. Although we continue to makeimprovements, they are not nearly enough.In order for us to accelerate progress, ourresources must better respond to the needsof our diverse student population andcreate the conditions that set the stage forimprovement and sustainability.This FY18 budget includes: union and nonbargaining concessions, such as wage freezesand changes in health insurance that will helpprevent an even larger budget gap; reductionsin professional contracts and services;re-thinking transportation and masterscheduling; position reductions in both centraloffice and at schools; and school co-locationand sharing of resources.In doing this work, however, we alsoconfront a stark fiscal reality. As we striveto direct resources to meet student needs,we are faced with external factors thathave created instability and challengesthroughout the district including eight yearsof flat general funding, reduced specialfunds, increasing costs and programmingneeds, especially for our most vulnerableThese changes, however, are only a first step.The structural and fiscal challenges havecompounded over the years, and we now facea direct impact on the district’s budget—notjust for this year but going forward. There1

HARTFORD PUBLIC SCHOOLS FY 2017-18is no easy fix. There are no easy answers.We must do the hard work and make thehard choices to fundamentally change theway we educate our children. This meanswe must restart discussions on schoolconsolidation, restructure our school system,both at central office and throughout thedistrict, and review and improve the systems,structures and processes for how we get ourwork done in service of our students.We have also kept our longstandingcommitment to spend at least 80% of ourfunds in our schools, with 84% of our fundssupporting schools and students, and another10% spent centrally, but still supportingschool-level programming.I thus respectfully propose this budget withits 23M in cost reductions and a requestedincrease of 3M as a short-term bridge to thereal solution—the creation of a sustainablenew operating model for Hartford PublicSchools. I want to express gratitude to ourschool Principals, SGCs, PTO/PTAs, parents,community partners, students and staff forengaging in this budget process.In addition, following the issuance of thereport from the Office of the Child Advocate,we must also change our culture andpractices. Every student must be and feelsafe at school and be ready to learn in apositive and nurturing environment. Despitethe many challenges and the overall negativefinancial outlook, we were still able in thisproposed budget to better align our resourcesand do more for the students who need themost support. Some highlights include:Over the next several weeks, the HartfordBoard of Education will consider all of thecomponents of this proposed budget. Theupcoming public hearings and work sessionswill allow opportunity for questions andconcerns from all members of the community.I invite all of you to join us in this difficult,but critical, process of identifying solutionsthat best allow us to meet the needs of ourstudents and promote their success in andout of the classroom. Continued supports for acceleratingprogress in low performingneighborhood schools throughcollaborative practice, intervention andcoaching for students, teachers andschool leaders; Early literacy and numeracyfundamentals through continued focuson aligned common core literacy andmath curricula implemented uniformlyin all schools;Respectfully,Leslie Torres-Rodriguez, Ed.DSuperintendent of Schools Expanded support to address the socialand emotional needs of students,particularly in our neighborhood schoolsand the expansion of 6.5 Social Workersand 3.0 Guidance Counselors; and Continued commitment to a safe,healthy, and family-friendly learningenvironments for students and families.2


HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYIn 2015-16, Hartford Public Schools developed its five-year strategic plan,Cultivating Equity and Excellence. In 2017-18, we will advance that work,lay the necessary groundwork essential for long-term financial sustainabilityand continue moving forward to implement the strategic plan.Strategic Operating PlanA strategic plan gives organizations,and communities, permission tobelieve that great things are possible.It is a canvass for innovation, a blueprint for action, and a framework foraccountability. It defines what we willcontinue to do, where we will coursecorrect and where we must embracechange.The core of Hartford Public Schools’work is our mission to Inspire andprepare ALL students to create theirown success in and beyond school.The work is anchored by two boldgoals: Every student thrives andEvery school is high performing.These goals are accomplished throughtwo principle strategies: Put Studentsas the Center of Their Learning andDevelop Leaders to Lead for Learning.We must aggressively close theequity and performance gaps forour students. In order to do so, wemust align Hartford Public Schoolsto deliver on a series of high-impactequity indicators that will improveoutcomes for our students.3

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYStrategic Priorities: The Framework for Budget DevelopmentThe five-year strategic plan is the foundation for the district and school budget planning.As we strive to Put Students as the Center of Their Learning and Develop Leaders to Leadfor Learning our goal is to advance progress toward the equity indicators.Implementing for EquityThe measure of a plan’s success is in itsimplementation. Now that we have a planthat defines where we want to go and thestrategies for how to get there, we turn tomobilizing everyone in the Hartford PublicSchools community to do the work ofgetting us there.Our key implementation principle:Hartford Public Schools is committed toequity. We will differentiate and customizesupport for schools and students, just aswe differentiate teaching and instruction.We will provide more to those schools andstudents who need more. We will matchresources to the needs of schools. We willidentify and remove subtle institutionalbiases that populate all contemporaryorganizational systems.4

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYIn the FY 2017-18, Hartford Public Schoolswill continue to place as many resources aspossible where they matter most, in schoolsand in direct support of students. Asillustrated, 84.0% of HPS’ projected revenuewill be to support schools and students;and another 10.2%, while administeredcentrally by the district, will support schoollevel programming in specific areas or forspecific groups of students.10.2%5.8%84%For FY 2017-18, five priorities andinitiatives have been targeted for supportas key drivers of student growth:1. Literacy and NumeracyFundamentals2. Accelerated ImprovementStrategy for Lowest PerformingNeighborhood Schools3. Commitment to Datainformed Systemic ContinuousImprovement4. Social and Emotional Supports Schools and Students Centralized School andStudent SupportsCentralOffice 5. Family and CommunityPartnershipsFinancial Sustainability: Key to Long-Term SuccessThroughout Connecticut, and especially within State and Local institutions, budgets havebeen strained by flat or declining revenues and increasing costs. Hartford Public Schools isconfronted with several major challenges: Eight years of flat and reduced education investment; Increasing costs and increased programming especially for our most vulnerablestudents. The district spends 124.2 million annually, or approximately 30% of ourresources to support students with special needs and EL student supports. This supporthas grown by 36.9 million over the last 8 years as revenue have declined or remained flat; Implications resulting from Sheff v. O’Neill such as increasing tuition costs, competitionfor students, and under-enrollment in high performing schools; Many of our schools operating under capacity and many in aged facilities that requiresignificant investment that we just do not have; Limited option for increased education investment given the current State ofConnecticut and City of Hartford fiscal crises.5

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYThese challenges have a direct – andmultiplying – effect on the district and ourbudget. The impact on the FY 2017-18 budget:Recognizing this need, in FY 2017-18 HPShas taken steps towards this long-termsolution by reducing the size of the centraloffice, finding efficiency and savings wherepossible in all areas of HPS’ finances, colocation and sharing of resources betweenschools, such as that of Capital CommunityCollege Magnet Academy and CapitalPreparatory Magnet School, and mergingoffices between the three academies atHartford Public High School. While thedistrict explored all options to protectschools from reductions to the maximumextent possible, given the enormity of thebudget gap, schools will unfortunately feelthe effect of reductions. Increasing costs of at least 13.6 million; Projected decreases in revenue of at least 12.6 million; The Result: a budget gap of 26.2 million.In past years and in past budgets, Hartfordhas applied a series of short-term solutionsto systemic and structural deficits. In orderto develop a fiscally sustainable District thatensures equitable access to high qualityschools for every student, HPS will need acomprehensive multi-year strategy including: Identifying and sharing of resourcesbetween schools and communities; Consolidating schools and programs; and Equitable, transparent and reliablefunding from State and local resourcesdistributed and linked to student need.Budget Format and Process: Shared CommitmentThe 2017-18 budget document is divided into five major sections: Executive Summary, SchoolBudgets – Elementary and Secondary, Alternate Learning, School Services, and Central Services.In developing this budget, HPS relied on the input and feedback from the community. Beginningin January 2017 through March, we benefited from the engagement of parents, school anddistrict staff, school partners and community stakeholders. Early in 2017, stakeholders wereinvited to learn more about the FY 2017-18 budget at a series of district-wide community andother budget forums, including specific sessions for School Governance Council members,Board of Education members, City Council members, Milner and Martin Luther King Jr. familiesand staff, among others.This budget reflects the shared priorities and a shared commitment to our students’ successto the maximum extent possible. While increased engagement and input opportunities wereheightened throughout this process, the stark reality of our dwindling resources and increasingcosts meant we were not able to fund every need identified. Our work must continue to addressthe systemic inequities that still permeate our district.6

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYBudget TimelineDecember 2016Budget Calendar distributedWeek of January 3, 2017Engagement with HFT, HPSA union leadership,Board Finance Committee; Initiation of budget developmentprocess and distribution of budget tools.January 10 - February 6, 2017Budget overview Principal Leadership Meeting; Planningworkshops, training and on-site assistance to schools/cohorts.January 19, 2017Information session with central office staffJanuary 23, 2017Parent leadership training and engagement on budgetdevelopment and priorities (SGC/PTO/PTA)January 30 - February 3, 2017HFT/HPSA Advisory MeetingsFebruary 1 - March 1, 20173 Community Forums (Feb 7 @ Wish; Feb 15 @ BHS;March 1 @ HPHS) ; Individual and small group meetingswith partnersFebruary 6 - February 21, 2017Preliminary budgets due from schools and departmentsFebruary 7 - March 14, 2017Budget Compliance Hearings and ReviewsMarch 20, 2017Board of Education Retreat on 2017-18 BudgetDevelopmentMarch 28 - March 29, 2017Budget Committee Forum for Milner and Martin Luther King Jr.families and staff; Budget meeting with Hartford delegationmembers.April 3, 2017Pre-Budget Committee Meeting with Hartford City CouncilApril 18, 2017Superintendent’s Recommended Budget presented toBoard of EducationApril 24 - April 28, 2017Board of Education/Finance Committee budget workshopsand deliberationsMay 2, 2017Public Hearing on Superintendent’s Recommended BudgetMay 9, 2017Budget Hearing Hartford City CouncilMay 16, 2017Board of Education Adoption of 2017-18 Budget7

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYOur StudentsHartford Public Schools focuses on serving the needs of each and every student. In order to do that,our resources must respond to our diverse student population including a high and growing numberof English learners and special needs students, as well as, our many students who live in poverty.Enrollment ProjectionsStudent enrollment projectionsare a major consideration whendeveloping the budget at boththe district and school level.Student enrollment drives thelevel of State and Federal fundingthe Hartford Public Schools’receives. Not only is enrollmentsignificant to funding levels, butit is also a determining factor inthe number of instructional andsupport staff needed to provideeducational and support servicesto our students. The chartat right shows the projectedenrollment for Hartford PublicSchools over the last six years.The 2017-18 projected student enrollment is 25,337 students.This represents an increase of 251 students, or 1.0% over theFY 2016-17 student enrollment. The increase is derived asfollows: Hartford Neighborhood Schools - (104) students or - (0.4%) Host Magnet Schools 28 or 0.1% Inter-District Choice 327 or 1.3%--------------------------------------Total: 251 or 1.0%8

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYHartford Public Schools Funding ModelWhere does it go? 6.6M 8.8M or 1.6%or 2.1%Hartford Public Schools’ is fiscally dependentpursuant to state law. This means we haveno power to tax property or derive incomethrough taxation. HPS receives its fundingthrough state, federal and local sources.As a result of state policy Hartford is moredependent on state revenue than any districtin Connecticut. It makes up approximately,70% of our annual operating budget. 22.8Mor 5.4% 7.1Mor 1.7% 19.9Mor 4.7% 78.7Mor 18.7%Where does our funding come from? 292.3Mor 69% 5.921.4% 28.236.7% 99.7723.7% 188.0444.7% 98.9723.5% State Pass-thru City of Hartford State Grants Federal Grants Private/Foundation Salaries & BenefitsStudent TuitionStudent TransportationBuilding Operations & MaintenanceProfessional Improvement, Contracts & MHIS ServicesSupplies, Materials, Computers & EquipmentAll other Misc Expenditures A detailed list of Revenue by all sources can be found on page 13.Summary of FundsThe Special Fund includes revenue we havereceived for specific projects, fee-basedprograms, donations, or tuition. The fundingwithin Special Funds are generally restricted usefunds and largely supplemental in nature. Thepurpose and use of funding received is generallydetermined by the provisions of the legislationor directives creating them. These funds areDECREASING at the same time the General Fundhave remained Flat and general costs INCREASE.The General Fund is intended to finance coreinstructional program, day-to-day operationsto support those programs, and generaloperations of the Hartford Public Schools. Ithas been FLAT funded for 8 years – evenwhile general costs increase every year.2016-17Adjusted2017-18RecommendedChangeThe summaryFUNDdepicts the summaryGeneral Operating BudgetSpecial Funds 284,008,187146,564,253 287,008,187133,925,300 3,000,000(12,638,953)TOTAL 430,572,440 420,933,487( 9,638,953)25,086 17,16425,337 16,613251( 550)comparison of thefunds included in thisbudget.Student EnrollmentPer Pupil Expenditures9

HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARYSummary of Major Changesby Fundchanges contributing to the overall decreasein Special Funds are summarized as follows: Federal Grants are projected to decreaseby 847,200, or 2.9%;-Grants ending 249,829-Carryover funds ending 44,350-Other anticipated decreases 553,021The 2017-18 General Fund Budget of 287.0million reflects a 3.0 million increase, or1.1%, over the 2016-17 General Fund budgetof 284.0 million. Hartford Public Schools isrequesting a nominal increase in the City ofHartford’s investment in education for the firsttime in eight years in order to avoid furtherreductions, beyond those incorporated intothis 2017-18 budget, and in support of ourschools and students. State Grants are projected to decrease by 10.3 million, or 9.4%;-Grants ending 5.7 million-Anticipated grant reductions 4.6 million Other Grants/Private funding is projectedto decrease by 1.5 million, or 20.1%;-Grants ending 1.045 million-Uncertainty of continued funding 447,202The 2017-18 Special Fund Budget of 133.9million reflects a 12.6 million decrease, or8.6% below the 2016—17 Special Fund budgetof 146.6 million. The categories of significantA detailed listing of Special Funds can befound on page 17.All Funds Budget – Summary ofChanges by Category Reduction of 81.6 positions for a totaldecrease of 4,564,656. A detailedlisting of position changes can befound on page 19 of this ExecutiveSummary.The 2017-18 All Funds Budget of 420.9million represents a decrease of 9.6 million,or 2.2% compared to the 2016-17 All FundsBudget of 430.6 million. The followingrepresent the changes by major category.2. Professional Contracts and Services:Decrease by 5,279,830, or 14.5%. Thesummary below represents the significantchanges contributing to the overall decreasein these accounts:1. Certified and Non-Certified Salaries:Decrease by 4,871,588, or 2.2% of thesalary accounts. The summary belowrepresents the significant changescontributing to the overall decrease in theseaccounts: Instructional, Professional, and ContractServices decreases by 4,

Cultivating Equity and Excellence. In 2017-18, we will advance that work, lay the necessary groundwork essential for long-term financial sustainability and continue moving forward to implement the strategic plan. HARTFORD PUBLIC SCHOOLS FY 2017-18 EXECUTIVE SUMMARY 3.

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