Chemical Hygiene PlanOffice of Environmental Health and SafetyDepartment of Facilities ManagementApproved by the Toxic Substances CommitteeUNIVERSITY OF ARKANSAS CHEMICAL HYGIENE PLAN – MAY 2020
DirectoryNameTitleCell No.Office No.EmailRichard AshworthManager, EH&S479email@example.comRick WilliamsChemical Hygiene -firstname.lastname@example.orgJustice WilliamsJohn DixonHazardous Material SafetyOfficerLab Safety ComplianceCoordinatorJim HoganBiological Safety dyot “Peter” ChowdhuryRadiation Safety email@example.comTim WebbWayne BrashearAssistant Biological/RadiationSafety OfficerCampus Fire Marshal andAssistant Chemical HygieneOfficerDanielle BestCampus Safety Officer479firstname.lastname@example.orgWill LynchOccupational Safety Coordinator email@example.comUNIVERSITY OF ARKANSAS CHEMICAL HYGIENE PLAN – MAY 2020Page 2 of 28
ContentsPurpose. 4Key Regulatory and Policy Requirements . 4Definitions . 4Roles and Responsibilities . 8Laboratory Operations . 12Laboratory Facility . 12Fume Hoods . 13Chemical Procurement . 13Particularly Hazardous Substances . 14Chemical Storage . 16Chemical Handling . 16Chemical Inventory . 17Transporting Chemicals . 17Collection and Storage of Waste . 17Laboratory Safety Audits . 18Laboratory Safety Reviews . 19Exposure Assessment and Medical Services . 19Signs . 21Spills and Accidents . 21Training and Information . 22Laboratory Relocation and/or Close Out . 23Laboratory Equipment Disposal/Removal . 27University of Arkansas EH&S Approved Vendor List . 28UNIVERSITY OF ARKANSAS CHEMICAL HYGIENE PLAN – MAY 2020Page 3 of 28
PurposeTo document the requirements, roles, responsibilities and processes to comply with the USOccupational Safety and Health Administration’s (OSHA) Occupational Exposure to HazardousChemicals in Laboratories Standard (29 CFR 1910.1450), referred to as the LaboratoryStandard, which specifies the mandatory requirements of a Chemical Hygiene Plan (CHP) toprotect laboratory workers from harm due to hazardous chemicals.Applicable toThis Plan applies to all laboratories at the University of Arkansas Fayetteville where chemicalsare stored or used. In addition, labs where radiological and biological materials are used thesafety procedures and regulatory requirements are outlined in the Radiation Safety Manual andBiological Safety Manual, respectively.Key Regulatory and Policy Requirements OSHA Occupational Exposure to Hazardous Chemicals in Laboratories (29 CFR1910.1450)OSHA Personal Protective Equipment General Requirements (29 CFR 1910.132)OSHA Personal Protective Equipment Eye and Face Protection (29 CFR 1910.133)OSHA Personal Protective Equipment Respiratory Protection (29 CFR 1910.134)OSHA Personal Protective Equipment Hand Protection (29 CFR 1910.138)OSHA Medical Services and First Aid (29 CFR 1910.151(c))OSHA Access to Employee Exposure and Medical Records (29 CFR 1910.1020)NFPA 704: Standard System for the Identification of the Hazards of Materials for EmergencyResponse (2017)Resource Conservation and Recovery Act, 42 U.S.C. §6901 et seq. (1976)Arkansas Department of Pollution Control and Ecology (ADPC&E) Regulation 23Arkansas Hazardous Waste Management Act (Ark. Code, Ann Sects. 8-7-202 et seq.)Arkansas Public Employees' Chemical Right-to-Know Act (AR Code Sec. 8-7-1001 et seq.),enforced by the Arkansas Department of LaborU of A / VCFA / Fayetteville Policies and Procedures 727.2 – Toxic Substances Use onCampusU of A / VCFA / Fayetteville Policies and Procedures 209.0 – HazardousMaterials/Dangerous Goods Shipping and TransportationDefinitionsBiological Safety Officer (BSO)The University’s appointed EH&S representative responsible for ensuring the safe acquisition,handling, use and storage of all hazardous biological agents and materials (or their productsand derivatives) and waste in accordance with all applicable regulatory and policy requirements.Chemical Abstracts Service (CAS) NumberA unique numerical identifier assigned by the Chemical Abstracts Service (CAS) to everychemical substance described in the open scientific literature.UNIVERSITY OF ARKANSAS CHEMICAL HYGIENE PLAN – MAY 2020Page 4 of 28
Chemical Hygiene Plan (CHP)The University’s written program stating the policies, procedures and responsibilities that protectall faculty, staff, students and visitors from the health hazards associated with the hazardouschemicals used in that particular workplace in accordance with OSHA's Occupational Exposureto Hazardous Chemicals in Laboratories standard.Chemical Hygiene Officer (CHO)The University’s appointed EH&S representative responsible for ensuring the safe acquisition,handling, use and storage of all hazardous chemicals and waste in accordance with allapplicable regulatory and policy requirements.Chemical Storage RoomAny room or space where any hazardous chemicals intended for laboratory use are stored priorto and after being used in a laboratory.DEA Controlled SubstanceDrugs and other substances that are considered controlled substances under the ControlledSubstances Act (CSA). An updated and complete list of the schedules is published annually inTitle 21 Code of Federal Regulations (C.F.R.) §§ 1308.11 through 1308.15. Substances areplaced in their respective schedules based on whether they have a currently accepted medicaluse in treatment in the United States, their relative abuse potential, and likelihood of causingdependence when abused. All US Drug Enforcement Administration (DEA) Controlled. TheOffice of Research Compliance (RSCP) can assist with the process of registering with the stateof Arkansas and with DEA to obtain licenses for controlled substances.Department Chairperson or DirectorThe University’s appointed chair of a recognized department within a college or a staff directorof a recognized administrative division or function.Eating and DrinkingEating, drinking, smoking, applying cosmetics, adjusting contact lenses, taking/storing medicine,and other related activities. It also includes items and equipment used for storing, preparing andconsuming food and beverages.Fume HoodA local exhaust device, the primary purpose of which is to protect laboratory workers fromhazards of airborne chemical contaminants. Its secondary purpose is to protect people andproperty from fires and explosions. The fume hood must be used correctly for proper functioningto remove contaminants from the breathing area of the user.Globally Harmonized System (GHS) of Classification and Labeling of ChemicalsGHS defines and classifies the hazards of chemical products, communicating health and safetyinformation via labels and Safety Data Sheets (SDS's). The goal is that the same set of rules forclassifying hazards and the same format and content for labels and SDS's will be adopted andused throughout the world.UNIVERSITY OF ARKANSAS CHEMICAL HYGIENE PLAN – MAY 2020Page 5 of 28
Inspection ReportA formally documented record of any violations of the CHP discovered during any scheduled orunscheduled laboratory audit or Review by the Laboratory Safety Coordinator which shallinclude, at a minimum, the date, location and items of noncompliance and the requiredcorrective actions and due dates to complete the corrective actions.LaboratoryAny facility, room or space where the "Laboratory Use of Hazardous Chemicals" occurs. It is aworkplace where relatively small quantities of hazardous chemicals are used on a nonproduction basis.Laboratory ManagerPrincipal Investigator or a qualified Classified/Non-Classified appointed employee with theknowledge, authority and presence to administer and execute the requirements of this ChemicalHygiene Plan (CHP) on a day to day basis who has been assigned by his or her DepartmentChairperson or Director with overall responsibility and accountability for chemical hygiene in thelab spaces shared by PI’s. A graduate student or postdoctoral associate may not be assignedas a Laboratory Manager.While the Laboratory Manager cannot delegate accountability for compliance with the ChemicalHygiene Plan, they may seek assistance and assign to other Principle Investigators,postdoctoral associates, or graduate assistants’ day to day laboratory safety requirementsdefined in the Chemical Hygiene Plan.Laboratory Relocation and/or ClosureThe planning and physical relocation of all or part of an existing laboratory to a different physicalspace prior to the relocation and/or the planning and execution of closing all or part of anexisting laboratory.Laboratory Safety AuditRegular planned and unplanned compliance audits of the laboratory and chemical storagerooms by the Laboratory Safety Coordinator on behalf of the Chemical Hygiene Officer toassess compliance with this CHP.Laboratory Safety CoordinatorThe EH&S representative assigned to support the PI/Laboratory Manager and LaboratoryWorkers with respect to laboratory safety and compliance as well as execute Laboratory SafetyAudits and Laboratory Safety Reviews.Laboratory Use of Hazardous ChemicalsHandling or use of such chemicals in which all of the following conditions are met: Chemical manipulations are carried out on a "laboratory scale."Multiple chemical procedures or chemicals are used.The procedures involved are not part of a production process, nor in any way simulate aproduction process."Protective laboratory practices and equipment" are available and in common use tominimize the potential for an individual’s exposure to hazardous chemicals.UNIVERSITY OF ARKANSAS CHEMICAL HYGIENE PLAN – MAY 2020Page 6 of 28
Laboratory WorkerAny individual faculty, staff, student or guest who observes, supports or performs chemicalprocedures in a laboratory and who may be exposed to hazardous chemicals in the course ofhis or her assignments.National Fire Protection Association (NFPA)The National Fire Protection Association (NFPA) is a global nonprofit organization, establishedin 1896, devoted to eliminating death, injury, property and economic loss due to fire, electricaland related hazards through the development of consensus codes and standards.Office of Environmental Health & Safety (EH&S)The University’s designated organization responsible for promoting health, safety andenvironmental protection in teaching, research, occupational and administrative activitiesthrough leadership, technical support, programs, information and training, consultation, andperiodic audits of environmental, health and safety practices and regulatory compliance.Office of Research Compliance (RSCP)A unit of the Office of the Vice Chancellor for Research & Innovation responsible for assistingfaculty, staff and students in complying with federal and state regulatory requirements forsponsored and unsponsored research and with the associated University policies.Particularly Hazardous SubstanceA category of substances, based on their potential to cause harm, for which OSHA and theUofA Toxic Substances Committee requires the employer to make provisions for additionalemployee protection. These provisions will be addressed in a laboratory/research specific SOP.Personal Protective Equipment (PPE)Protective clothing, helmets, goggles, or other garments or equipment designed to protect thewearer's body from injury or exposure. The hazards addressed by
479-575-7916 : firstname.lastname@example.org Wayne Brashear . Campus Fire Marshal and Assistant Chemical Hygiene Officer 479-263-1622 . 479-575-4419
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