National Transit Database 20 Policy Manual
Office of Budget and PolicyNational Transit Database2020 Policy ManualFULL REPORTING
The contents of this document do not have the force and effect of law and are not meant tobind the public in any way. This document is intended only to provide clarity to the publicregarding existing requirements under the law or agency policies. Grantees and subgranteesshould refer to FTA’s statutes and regulations for applicable requirements.
2020 NTD Policy ManualTABLE OF CONTENTSList of Exhibits .viiAcronyms and Abbreviations .xReport Year 2020 Policy Changes and Reporting Clarifications .1Introduction .2The National Transit Database . 3History . 3NTD Data . 4Data Use and Funding. 8Failure to Report . 10Inaccurate Data . 11Standardized Reporting Requirements . 11Reporting Due Dates . 11Data Validation . 13Financial Data Requirements . 14Service Data Requirements . 17General Data Formatting Rules . 17Reporting Rules and Regulations . 18Reporter Types . 18Urban Reporters . 18Rural Reporters . 19State DOT Reporting Structure . 20Transit Asset Management (TAM) Reporters . 23Voluntary Reporters. 24Continuing Grant Requirements. 24Transit Agency Profile Requirements . 25Basic Information (Form P-10) . 25Table of Contents — i
2020 NTD Policy ManualModes and Types of Service (Form P-20) . 26Reporter Users (Form P-30). 36Reportable Segments (Form P-40) . 37Segment Requests . 47Basic Agency Information Requirements .48Identification (Form B-10) . 49Organization Types. 49Demographic Data . 51Contractual Relationship Data Requirements (Form B-30) . 53Competitively Bid vs. Negotiated Agreements . 53Purchased Transportation Fare Revenues . 54Reporting Contract Data for Vanpools . 54Contract Capital Leasing Expenses . 55Direct Payment . 55Contract Cost . 55Other Costs Incurred by the Buyer. 56Key Relationships Between Forms . 56Financial Data Requirements .58What to Report . 59Fully Allocated Costs . 60How to Record and Report Financial Accounts . 61Allocating Costs . 61Direct vs. Shared Costs . 62Bonds and Loans . 64Funding Sources (Form F-10) . 65Directly Generated Funds . 66Public Funding Relationships . 73Local and State Government Sources . 74Federal Government Sources . 76ii — Table of Contents
2020 NTD Policy ManualNon-Added Revenues . 81Capital Expenses (Form F-20) . 82Project Classes . 83Project Categories . 85Predominant Use . 88Purchased Transportation . 89How to Collect and Report Financial Data: Full Reporter Requirements . 90Operating Expenses: USOA Functions and Object Classes (Form F-30) . 90Operating Expenses: USOA Object Classes — Reconciling Items (Form F-40) 102Non-Public Transportation Expenses . 103Service Data Requirements (Form S-10 & MR-20) .112Service Supplied . 113Revenue Service . 113Deadhead . 114Actual Service Data . 115Vehicles Available for Annual Maximum Service . 120Vehicles Operated in Annual Maximum Service . 121Scheduled Service . 123Charter Service . 126School Bus Service. 126Volunteer Service . 126Service Consumed. 127Unlinked Passenger Trips . 127Sponsored Service . 128Passenger Miles Traveled . 129Collecting Service Consumed Data . 129Service Operated . 137Days Operated . 137Peak Periods. 138Table of Contents — iii
2020 NTD Policy ManualDirectional Route Miles, Fixed Guideway, and High Intensity Busway . 141Monthly Ridership Reporting (Form MR-20) . 142Unlinked Passenger Trips . 142Actual Vehicle (Passenger Car) Revenue Hours . 143Actual Vehicle (Passenger Car) Revenue Miles. 143Monthly Vehicles Operated in Maximum Service (VOMS). 143Safety Data Requirements.144Asset Inventory Data Requirements .145Transit Asset Management Performance Measure Targets (Form A-90) . 146Capital Responsibility . 147Performance Target Categories . 147Agency Tiers . 150Group Plan Sponsors . 151Transit Agency Facilities . 152Station Criteria . 152Stations and Maintenance Facilities (Form A-10). 152Transit Asset Management Facilities Inventory (Form A-15) . 156Transit Way Mileage (Form A-20) . 169Right-of-Way Classes . 169Guideway, Power and Signal Equipment, and Track (Rail Modes) . 171Vehicles, Maintenance, and Fuel . 178Revenue Vehicle Inventory Data (Form A-30). 179Service Vehicle Inventory (Form A-35) . 197Resource Data Requirements .201Employees (Form R-10). 202Type of Employees . 202Employee Work Hours and Actual Person Counts . 203Labor Classification . 206iv — Table of Contents
2020 NTD Policy ManualMaintenance Performance (Form R-20) . 207Major Mechanical System Failures . 207Other Mechanical System Failures . 208Federal Funding Data Requirements .211Reporting Federal Funding Allocation Data (Form FFA-10) . 212NTD Serve Rules . 212Serving an Area . 212Commuter Service Federal Funding Allocation . 216Reporting Allocation Methods . 217Federal Funding Data for Fixed Guideway and High Intensity Busway . 217Multiple Operators or Types of Service on FG/HIB Segments . 218Fixed Guideway & High Intensity Busway in the State of Good Repair Program 218Reporting Fixed Guideway and High Intensity Busway for Bus Modes. 218Reporting Example . 219Declarations and Requests .221CEO Certification (Form D-10) . 222Certification Requirements . 222Waivers. 226Waiver Types . 226Auditor Statements. 227Independent Auditor Statement for Financial Data . 228Independent Auditor Statement for Federal Funding Allocation Data . 229Requests . 236Fiscal Year End Change Requests . 236Extension Requests. 236Fixed Guideway and High Intensity Busway Requests . 237Hold-Harmless Requests . 241Appendix A:Audit Templates .A-243Table of Contents — v
2020 NTD Policy ManualAppendix B:Asset Codes.B-247Appendix C:APC Certification Checklist .C-254Appendix D:Vanpool Questionnaire.D-256Appendix E:Shared Mobility Partnerships with TNCs . E-259Glossary.263vi — Table of Contents
2020 NTD Policy ManualLIST OF EXHIBITSExhibit 1: 49 U.S.C. §5335 National Transit Database . 4Exhibit 2: Public Transportation . 5Exhibit 3: Funding Sources (2018). 8Exhibit 4: Annual Reporting Deadlines . 12Exhibit 5: Monthly Report Due Dates . 12Exhibit 6: Subrecipient with Different Fiscal Year . 13Exhibit 7: Accrual Accounting. 15Exhibit 8: CEO Certification and Independent Auditor Review Requirements . 16Exhibit 9: Urban Reporter Types. 19Exhibit 10: State DOT and Subrecipient Reporter Types . 21Exhibit 11: Urban and Rural Recipients . 22Exhibit 12: TAM-Only Reporter Types . 24Exhibit 13: Continuing Grant Requirements . 25Exhibit 14: Rail and Non-Rail Modes . 27Exhibit 15: Calculating Directional Route Miles . 38Exhibit 16: Bus Modes: Calculating Length and Directional Route Miles . 41Exhibit 17: Rail Modes: Calculating Length and Directional Route Miles . 41Exhibit 18: Segment Types . 43Exhibit 19: LOS Used to Describe Peak Periods . 45Exhibit 20: Segment Examples That Meet Safe Operation Requirements. 46Exhibit 21: Segment Examples That Do Not Meet Safe Operation Requirements . 46Exhibit 22: Urbanized Areas. 51Exhibit 23: Relationship of B-30 Data to Other Forms . 57Exhibit 24: Expense Types . 59Exhibit 25: How to Report Grant Funds . 60Exhibit 26: Reporting Loans . 65Exhibit 27: Ferryboat Services . 68List of Exhibits — vii
2020 NTD Policy ManualExhibit 28: How to Report by Project Class . 84Exhibit 29: Reporting Predominant Use: Primary Reason . 89Exhibit 30: Full Reporter Agencies: Accounting for Contractor’s Profit . 97Exhibit 31: Full Reporter Agencies: Accounting for Penalty Provisions . 99Exhibit 32: Organization Types that Report Assets and Liabilities . 103Exhibit 33: Miles and Hours for Bus (MB, CB, RB) Services . 117Exhibit 34: Miles and Hours for Demand Response Services . 118Exhibit 35: Miles and Hours for Rail Services. 119Exhibit 36: VOMS and VAMS: Non-Rail Modes . 121Exhibit 37: VOMS and VAMS: Rail Modes . 122Exhibit 38: Computing Average Daily Schedule Data: Bus. 125Exhibit 39: Computing Average Daily Schedule Data: Demand Response . 125Exhibit 40: Sampling Cycle Requirements . 134Exhibit 41: Full Reporters: Using Average Trip Length to Estimate PMT Data . 136Exhibit 42: Full Reporters: Average Weekday Schedule Data . 139Exhibit 43: Classifying Vehicle Trips by Period . 140Exhibit 44: Transit Asset Management Performance Targets . 146Exhibit 45: Transit Asset Management Performance Targets . 148Exhibit 46: Performance Measure Calculations . 150Exhibit 47: Reporting Passenger Stations . 153Exhibit 48: Facility Size . 155Exhibit 49: Shared General Purpose Maintenance Facilities . 156Exhibit 50: Private Modes. 158Exhibit 51: Administrative and Maintenance Facility Types . 160Exhibit 52: Passenger and Parking Facility Types . 163Exhibit 53: TERM Scale . 167Exhibit 54: Calculating Lane Miles . 170Exhibit 55: Calculating Lane Miles and Guideway Classifications . 171Exhibit 56: Reporting Track Miles . 172viii — List of Exhibits
2020 NTD Policy ManualExhibit 57: Calculating Track Miles . 177Exhibit 58: Reporting Performance Restrictions. 178Exhibit 59: Active and Inactive Vehicles . 183Exhibit 60: Year of Manufacture vs. Model Year . 184Exhibit 61: Revenue Vehicle Default Useful Life Benchmarks . 187Exhibit 62: Manufacturer vs. Model. 190Exhibit 63: Total Miles and Average Lifetime Mileage per Active Vehicle . 191Exhibit 64: Compressed Natural Gas Conversion Factors . 195Exhibit 65: Compressed Natural Gas Conversion . 195Exhibit 66: VP Estimating Fuel Usage and Cost . 196Exhibit 67: Service Vehicle Default Useful Life Benchmarks . 199Exhibit 68: Who is an Employee? . 203Exhibit 69: Hours Worked. 204Exhibit 70: Work Hours and Allocated Person Count . 205Exhibit 71: Revenue Vehicle System Failure. 208Exhibit 72: Examples of Revenue Vehicle System Failure . 209Exhibit 73: Service in One Area . 213Exhibit 74: Service in Two Areas: Urbanized Area to Urbanized Area . 214Exhibit 75: Service in Three Areas: Two Urbanized Areas and a Rural Area . 215Exhibit 76: Service in Two Areas: Urban and Rural Trips . 216Exhibit 77: FG/HIB Segments . 219Exhibit 78: CEO Certification Requirements. 223Exhibit 79: Federal Funding Allocation Data Review Suggested Procedures . 231List of Exhibits — ix
2020 NTD Policy ManualACRONYMS AND ABBREVIATIONSADAAmericans with Disabilities ActAIMAsset Inventory ModuleAPCAutomatic Passenger CounterAVLAutomatic Vehicle LocatorBTUBritish Thermal UnitCBIPCoordinated Border Infrastructure ProgramCEOChief Executive OfficerCFRCode of Federal RegulationsChapter 53 49 U.S.C. Chapter 53, Public TransportationCMAQCongestion Mitigation and Air Quality Improvement ProgramDODirectly OperatedDOTDepartment of TransportationDRMDirectional Route MilesFAREUniform Financial Accounting and Reporting ElementsFASBFinancial Accounting Standards BoardFAST ActFixing America’s Surface Transportation ActFFAFederal Funding AllocationFFYFederal Fiscal YearFGFixed GuidewayFHWAFederal Highway AdministrationFLHPFederal Lands Highways ProgramFTAFederal Transit AdministrationFYFiscal YearFYEFiscal Year EndGAAPGenerally Accepted Accounting PrinciplesGASBGovernmental Accounting Standards BoardHIBHigh Intensity Buswayx — Acronyms and Abbreviations
2020 NTD Policy ManualHO/THigh Occupancy TollHOVHigh Occupancy VehicleHVACHeating, Ventilation, and Air ConditioningIAS-FDIndependent Auditor Statement for Financial DataIAS-FFAIndependent Auditor Statement for Federal Funding Allocation DataJARCJob Access/Reverse CommuteLOSLevel of ServiceMAP-21Moving Ahead for Progress in the 21st Century ActMOUMemorandum of UnderstandingMPOMetropolitan Planning OrganizationMRMonthly RidershipNFGNon-Fixed GuidewayNHSNational Highway SystemNTDNational Transit DatabaseOEOperating ExpenseOMBOffice of Management and BudgetPMTPassenger Miles TraveledPTPurchased Transportation — GeneralRGPTRural General Public TransitROWRight-of-WaySTICSmall Transit Intensive CitiesSTPSurface Transportation ProgramTAMTransit Asset ManagementTCSPTransportation, Community, and System Preservation ProgramTERMTransit Economic Requirements ModelTOSTypes of ServiceTNPurchased Transportation – Transportation Network CompanyTTPTribal Transit ProgramTXPurchased Transportation – TaxiAcronyms and Abbreviations — xi
2020 NTD Policy ManualU.S.C.United States CodeULBUseful Life BenchmarkUMTAUrban Mass Transportation AdministrationUPTUnlinked Passenger TripsUSOAUniform System of AccountsUZAUrbanized AreaVAMSVehicles Available in Maximum ServiceVINVehicle Identification NumberVOMSVehicles Operated in Maximum ServiceVRHVehicle Revenue HoursVRMVehicle Revenue Milesxii — Acronyms and Abbreviations
2020 NTD Policy ManualREPORT YEAR 2020 POLICY CHANGES ANDREPORTING CLARIFICATIONSUpdate DescriptionUpdate TypeForm(s)AffectedFound inManualNew Types of Service – Taxi (TX)and Transportation NetworkCompany (TN)New Attribute(Type ofService)Modalforms/fieldsp. 35CARES Act FieldsNew FieldF-10, RR-20p. 81Service Consumed SamplingRequirement for 2020ChangeS-10, RR-20p. 136The FTA Office of Budget and Policy has produced a standalone reference document for2020 Reporting that addresses frequently asked questions and common reporting issuessurrounding the COVID-19 pandemic. This document, Guide: NTD Reporting andCOVID-19, can be found on the program website. Please consult this guide for reportinginstructions on unique reporting scenarios.Report Year 2020 Policy Changes and Reporting Clarifications — 1
2020 NTD Policy ManualINTRODUCTIONThe National Transit DatabaseAn overview of the National Transit Database history,legislative basis, and purposeStandardized Reporting RequirementsA summary of uniform reporting requirements, rules,and regulationsReporter TypesAn overview of reporter types for FTA fundingrecipients and beneficiariesTransit Agency Profile RequirementsAn explanation of transit agency identifyinginformation, modes and types of services, reporterusers, reportable segments, and segment requests2 — Introduction
2020 NTD Policy ManualThe National Transit DatabaseHistoryIn 1964, President Lyndon B. Johnson signed the Urban Mass Transit Act into law,creating the Urban Mass Transportation Administration (UMTA). During the next tenyears, UMTA provided capital assistance to public agencies to replace overage transitassets and to purchase the assets of failing private transit companies.In 1974, Congress established the National Transit Database (NTD) program to collectfinancial, operating, and asset information on
NTD National Transit Database OE Operating Expense OMB Office of Management and Budget PMT Passenger Miles Traveled PT Purchased Transportation — General RGPT Rural General Public Transit ROW Right-of-Way STIC Small Transit Intensive Cities STP Surface Transportation Program TAM Transit Asset Management
16-17 Transit EZ Load Ladder Rack 18 Transit LoadsRite Ladder Rack 19 Transit Connect Grip-Lock & Utility Racks 19 Transit Utility Racks 20-21 Transit Low Roof Trade Packages 22-23 Transit Med/High Roof Trade Packages 24-25 Transit Connect Trade Packages 26-27 Index INDEX FORD TRANSIT & TRANSIT CONNECT
is a bus rapid transit system jointly funded by Community Transit and Everett Transit. Community Transit directly operates . Swift. along a 16.7-mile route on State Route SR-99, traversing the cities of Everett, Lynnwood, Edmonds, Shoreline, and unincorporated Snohomish County. The corridor includes six miles of business access/transit (BAT) lanes
TransIT Services of Frederick County, MD Brian Dean Capital Area Transit, PA Lenea England Bay Aging/Bay Transit, VA Patrick Hench Red Rose Transit, PA Dorothy Sterling Hill County of Lackawanna Transit, PA Dan Hogan Focus on Renewal, PA Dennis Howard Triangle Transit, NC Stephen Huyck River Valley Transit,
transit providers receiving Federal transit assistance to undertake certain transit asset management activities. Transit asset management leverages data to improve investment decision-making, reliability, safety, cost management, and customer service and is a cornerstone of effective performance management. Background Maintaining transit assets .
WASHINGTON, D.C. 2003 www.TRB.org TRANSIT COOPERATIVE RESEARCH PROGRAM TCRP REPORT 90 Research Sponsored by the Federal Transit Administration in Cooperation with the Transit Development Corporation SUBJECT AREAS Public Transit Bus Rapid Transit Volume 1: Case Studies in Bus Rapid Transit HERBERT LEVINSON New Haven, CT SAMUEL ZIMMERMAN DMJM .
nation's transit assets, potentially affecting policy decisions. FTA's TAM requirements may not prepare transit agencies to manage transit assets over their life cycles. For example, contrary to FTA-sponsored research . Table 1: Elements of a Transit Asset Management \(TAM\) Plan Required by the Federal Transit Administration \(FTA\)\t6.
Transit Award Management System (TrAMS) formerly known as TEAM. It was created to provide greater efficiency, . Act includes policy changes to highways, transit and federal passenger rail programs. . Transit Asset Management Plan at work 14 The Federal Transit Administration requires each transit agency to inventory
ASTM F963-11 Flammability Requirements PASS 16 CFR 1500.3 (c)(6) (vi) / 16 CFR 1500.44 Flammability Requirements PASS Canada Toys Regulations SOR/2011-17 Flammability Requirements (Cellulose Nitrate and Celluloid) PASS EN 71-2:2011 A1:2014 Flammability PASS ASTM F963-11 Clause 4.3.5.1 (2) Elements Migration in surface coating PASS
